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Google App-Docs Google App - Docs
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www.DirectCertify.com IT Certification Exams PDF Question: 1 You're a consultant for a school where some teachers are working on a report using Google Docs. The teachers are currently all meeting to write the report collectively, print the report, make edits on the printed copy, and then coming back together (when they're all available) to incorporate the edits. What's a better approach you can recommend for this group? A. Use the email and merge feature in Google Docs to divide the work. B. Create a group editor, share the report online, and then collaborate with the editor who'll merge the proposed changes. C. Divide the report into multiple pieces and use the merge feature built into Google Docs. D. Use the collaboration support already built into Google Docs.
Answer: D Explanation: Google Docs lets users easily invite others to work on the same document, at the same time, without the hassle of attaching and sending documents. Sharing privileges ensure access by only the right people or groups, and allow either editing or read-only access. Answer option C is incorrect. There's no reason to divide the report into multiple features; just use the built-in collaboration that already exists in Google Docs. Answer option B is incorrect. There is not a group editor approach in Google Docs. This group should use the collaboration features already built into Google Docs. Answer option A is incorrect. There's not a mail and merge feature for this type of collaboration, so this choice isn't the best answer. Reference: http://edutraining.googleapps.com/Training-Home/module-4-docs/chapter-1
Question: 2 A student and a teacher are working on a report. The teacher would like to see the past versions of the current report to see how the student corrected mistakes and improved upon the writing. How can the teacher access earlier versions of the document? A. The teacher cannot see the past versions of the document unless the student has used the Save As feature. B. Choose File, History, and then choose the version based on the date stamp. C. Choose File, See revision history. D. Choose View, See revision history.
Answer: C Explanation: The teacher can choose File, See revision history to access previous versions of the file to compare and contrast different versions. Answer option A is incorrect. The teacher can see the different versions of a document in Google Docs. Answer option D is incorrect. The correct location for the revision history is in the File menu and not in the View menu. Answer option B is incorrect. There is not an option in the File menu to choose the version based on the file's date stamp. The teacher can scroll through the file versions, once the revision is selected. Reference: "https://sites.google.com/a/googleapps.com/edu-training-center/Training-Home/module-4docs/chapter-3" Page | 2
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www.DirectCertify.com IT Certification Exams PDF Question: 3 You are working with a group of teachers who have started using Google Docs. One of the teachers reports that some of her students' parents email her documents that were created in Microsoft Excel. She's worried how she'll be able to continue to access these files in Google Docs. What's the best answer for this teacher? A. She will continue to need Microsoft Excel to open Microsoft Excel documents. B. She'll need to install the Microsoft Excel converter gadget for Google Docs. C. She'll need to communicate to the parents to use the "Save As csv format" when emailing documents to her. D. She doesn't need anything else; Google Docs can automatically open these files as spreadsheets.
Answer: D Explanation: The teacher can choose "Open as a Google spreadsheet" when she receives an email message with a Microsoft Excel document attached. Answer option B is incorrect. There's no converter gadget needed for Google Docs. The conversion is built into the software. Answer option C is incorrect. Parents won't need to do anything different to share their Microsoft documents. Answer option A is incorrect. She won't need Microsoft Excel to open these attachments; she'll now use Google Docs spreadsheet program. Reference: http://edutraining.googleapps.com/Training-Home/module-4-docs/chapter-1
Question: 4 Examine the following image:
What does the button that is not covered by the red field do in a Google Docs presentation? A. Duplicates a slide. B. Switches between views. C. Creates a new slide. D. Copies whatever is selected.
Answer: A Explanation: The button in the image duplicates whatever slide is selected. Answer option D is incorrect. The button only duplicates slides, not items. Answer option C is incorrect. The button with the + symbol creates new slides. Answer option B is incorrect. The button duplicates slides; it doesn't switch views. Reference: https://sites.google.com/a/googleapps.com/edu-training-center/Training-Home/module-4-docs/chapter5
Question: 5 You are the Google Apps Administrator for a school and they've asked you to help them with publishing of a document. The school has a document that they want to publish, but only people within their school should be able to read the document. Which publishing option should they choose? Page | 3
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www.DirectCertify.com IT Certification Exams PDF A. They should share the document as a Web page to their domain only. B. They should actually share the document, not publish it. C. They should publish the document to the domain. D. They should publish the document to the world as read only.
Answer: C Explanation: When a document is published to the domain, it is like a Web page; only those with an Apps account can view it, but no one can edit it if it is shared.
Question: 6 You've created a document using Google Docs that you'll need later when you travel to San Francisco. What's the best way to access this document in San Francisco? A. You can email the document to a friend or client in San Francisco to access later. B. You'll need to save the document to your laptop - assuming your laptop has Google Docs installed. C. You can save the document and access it via Google Docs online later from anywhere. D. You'll need to save the document to a USB thumb drive to take the document with you.
Answer: C Explanation: Web-based Google Docs safely stores documents online, making them accessible to authorized users from any computer or mobile device, whenever they're needed. Answer option D is incorrect. No need to save files to a USB thumb drive, you can always access your files from any internet browser. Answer option B is incorrect. No need to save the document to a local hard drive, all documents are considered to be "in the cloud" for later access. Answer option A is incorrect. No need to email the document to anyone; just access it via Google Docs later when you're online. Reference: http://edutraining.googleapps.com/Training-Home/module-4-docs/chapter-1
Question: 7 Examine the following figure and tell how would you create a new word processing document?
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www.DirectCertify.com IT Certification Exams PDF
A. Click More Actions and choose New Document B. Click Create New and choose Google Docs C. Click Create New and choose Document D. Click Owned By Me and then choose the New Document icon
Answer: C Explanation: To create a new document you'll simply choose Create New and then choose Document. Google Docs will then create a new, untitled document. Answer option B is incorrect. You do click New, but you choose Document. Answer option A is incorrect. More actions are for existing documents, not to create new documents. Answer option D is incorrect. Owned By Me will reveal documents that are owned just by you and filter out the shared documents that are owned by others in your organization.
Question: 8 A user sends to a colleague a link to their Google spreadsheet. Which one of the following conditions must be true if the colleague is outside of the school's domain to access the spreadsheet? A. The school must designate the colleague as a reviewer and not an editor. B. The school must allow anyone to view the file. C. The colleague must sign into Google to view the document. D. The colleague must be an editor to access the document outside of the school domain.
Answer: C Explanation: A school can create sharing permissions for people outside of the school domain, but the person accessing the account must still sign into Google to access the account. Answer option B is incorrect. The school doesn't have to allow everyone to view a file; they can designate specific people to access the file. Answer option A is incorrect. The person accessing the file can be of any role, not just a reviewer. Answer option D is incorrect. The person accessing the file can be of any role, not just an editor. Reference: https://sites.google.com/a/googleapps.com/edu-training-center/Training-Home/module-4-docs/chapterPage | 5
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Question: 9 You are the Google Apps Administrator for a school. One of the teachers, Erin, asks you how will the other teachers know when she has created and shared a document with them. For example, how will Bob know that he now has access to a document created by Erin? A. Bob will receive an email from Erin with a URL to the document. B. Bob will see the file available in his default view in Google Docs, with the document name in bold. C. Erin will need to add the document to Bob's Google Docs doclist.
Answer: B Explanation: When Erin shares the document with any individual directly, the individual will notice the document appearing in their Google Docs doclist, with the document name in bold. Answer option A is incorrect. This statement is only true if Erin elects to send the email and link to the document. All shared documents will be seen in the Google Docs doclist. Answer option C is incorrect. Erin doesn't need to add the document to the list; Google Docs will do it automatically. Reference: https://sites.google.com/a/googleapps.com/edu-training-center/Training-Home/module-4-docs/chapter2/1-2
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