University of Makati Library Learning Commons Operational and Policy Manual by Jen Jupson Laluna

The UMAK Library Learning Commons is reviewed on a regular basis.

Prepared by:

Prof. JENNIFER J. LALUNA, RL, LPT, MLIS OIC â&#x20AC;&#x201C; Library Learning Commons

Recommending for Approval:

The UMAK Library Committee sgd Dr. EDERSON D.T. TAPIA Dean, College of Continuing Advanced and Professional Studies

sgd Prof. MARY ACEL D. GERMAN Dean, College of Arts and Letters

sgd Dr. BERNIE E. BALMEO Dean, College of Business and Financial Science

sgd Dr. DANILO C. SABADO Dean, College of Computer Science

sgd Engr. DANILO A. ENRIQUEZ Dean, College of Construction Sciences and Engineering

sgd Atty. CECILIO D. DUKA Dean, College of Education

sgd Prof. STANLEY R. FERNANDEZ Dean, College of Governance and Public Policy

sgd Engr. ESTRELLA O. CHAN Dean, College of Science

sgd Prof. APOLLO F. MAMBIAR Dean, College of Technology Management

sgd Prof. ANALIE T. SANCHO Dean, College of Tourism and Hospitality Management

sgd Dr. MARIA FAY NENETTE CARIAGA Dean, College of Allied Health Studies

sgd Capt. PAULINO L. ZAMESA II Dean, College of Maritime Leadership Innovation

sgd Prof. MICHAEL L. TOLENTINO Executive Director, Center for Human Kinesthetic

sgd Prof. REMEDIOS B. PLACER Executive Director, Center for National Service Training Program

sgd Dr. MA. CORAZON E. BENOSA Dean, Higher School ng UMAK

sgd Atty. JOSE M. LAYUG, JR. Dean, School of Law

sgd Engr. LUKE IVAN B. MORO Executive Director, Knowledge Management Center

Approved and Reviewed by:

sgd Atty. JEWEL D. BULOS University Secretary

sgd Dr. ELYXZUR C. RAMOS Vice President for Academic Affairs

sgd Ms. AURORA F. SERRANO Vice President for Administration and Finance

All rights reserved. Parts of this material may be reproduced provided: (1) the material is not altered; (2) use in non-commercial; (3) the author and UMak Library Learning Commons (LLC) is notified through library@umak.edu.ph (email); official website: www.umak.edu.ph. Address: J.P Rizal. Extension, West Rembo, Makati City, Philippines iii

TABLE OF CONTENTS

INTRODUCTION

I. GENERAL INFORMATION A. B. C. D.

PAGE

Vision, Mission, Goals and Objectives Access and Facilities Location Job Description of the Library Staff D.1. Library Director D.2. Unit Libraries D.3. Library Assistant D.4. Executive Director of Knowledge Management D.5. Vice President for Academic Affairs D.6. the Faculty and the Librarians

2 4 4 5 6 6 9 9 10

II. LIBRARY OPERATION A. B. C.

Library Routine Recording and Filing Reports

11 12 13

III. ORGANIZATION OF LIBRARY MATERIALS A. Library Facilities/Resources Main, COAHS and Graduate Study Libraries Law Library

14 14 14

IV. ACCESS TO INFORMATION Library of Congress Anatomy of a Library of Congress Classification Books (Open Shelves) Thesis and Dissertation (Closed Shelves System)

15 16 17 17

V. LIBRARY COLLECTION

General Reference Collection Filipiniana Collection Professional Collection General Education (Local and Foreign) Periodicals Vertical File Collection Reserved Books Multimedia Resource Databases Grey Literature Electronic Books and Journals Electronic Thesis VI. LIBRARY SPACE FACILITY Reading Space Facility Discussion Space Facility Faculty Nook Meditation Space Facility Mind Mover Zone Facility Synergy Space Facility Periodicals Internet Space Facility E-Library Space Facility Honesty Space CafĂŠ Facility

VII.

LIBRARY SERVICE

Library Orientation Informal Reference Service Enlightenment Zone Service Readers Service Audio-Visual Service Loan Services E-Transformation Service Current Awareness Service

VIII. RULES AND REGULATION

A. Library Schedule B. Membership/ Identification C. Admission to the Library D. Books for Circulation E. Special Policies F. Fines for Later Returns G.Lost and Damaged Books H.Use of Synergy Space Facility I. Use of Silence Zone Facility J. Use of E- Library K.Use of Graduate School Library L. Policy for Borrowing of Books (Faculty)

INTRODUCTION

UMAK Library Learning Commons Operational and Policy Manual was formulated in order to serve as a guide to the University community, administration, faculty, alumni, and students. It consists of general patterns and guidelines that are meant to facilitate services to the library users.

It also strives to make its operation converted to the philosophy and objectives of the University, that is, to serve as a primary instrument in educating and training morally upright, self-reliant and communityoriented citizens of Makati City.

The UMAK Library Learning Commons provides the following services to their clientele: 1) locating resources; 2) training them how to use reference books, access library resources using Online Public Access Catalog (OPAC), hardbound theses and dissertation catalogs and indexes and other tools for learning. They encourage lifelong education through the use of library resources, thus develop the ability to resourcefulness that would help the search for knowledge.

This manual has the following purposes: It serves as an instrument for the orientation of new UMAK LLC personnel. It acts as a growing compilation of the objectives, policies, procedures, etc. of the UMAK LLC. It gives the University Community and UMAK LLC staff a starting point for the continuing effort to enrich the services of the library. It uniforms other personnel of the University to avail of the services.

I. GENERAL INFORMATION A. VISION, MISSION, GOALS AND OBJECTIVES Vision Statement The UMAK LLC envisions to provide a world-class library learning environment for quality library management and delivery of library programs and services, research and library community extension services with the different sectors of the University for efficiency and effectiveness. Mission Statement The UMAK LLC aims to continue providing and maintaining the information currency concerning instruction, research and library community service of the University on knowledge development. Goals of Library Learning Commons (LLC)

The LLC hopes to achieve the following goals with the UMAK LLC Partners: 1. Become effective consumers of information by providing access to quality library resources in all formats; 2. Equip with technical skills in the search for information sources with appropriate advanced technologies; 3. Develop studentâ&#x20AC;&#x2122;s critical thinking and information literacy skills in support of their outcome and personal attainment; 4. Repurpose and refurbish the library space as a Learning Commons. 5. Provide a proactive and participatory user reference and information services, by providing information services that are highly customized and targeted to their greater needs; and 6. To support the professional development of its staff.

Objectives of UMAK LLC

The UMAK LLC exists primarily to support the UMak objectives. Generally, it aims to render a committed and updated library services to the UMak community and to be its partner in the accomplishment of instructional and curricular programs. Specifically, the LLC aims to: 1. Instruct the students, faculty, and members of the community in the effective and efficient use of the UMak LLC and its resources; 2. Support the collegeâ&#x20AC;&#x2122;s educational programs by providing appropriate educational resources in different forms and services to the UMak Partners, 3. deliver quality services by collecting books and other resources comprising periodicals, vertical files, audio-visual (A/V) resources, an electronic resource through subscription and free open access journals which are relevant to the curricular programs and organizing them for quick access; 4. Improve access to the collection through its computerized bibliographical services or Integrated Library System (ILS) 5. Keep pace with the trends brought by information technology through its Internet facilities; 6. Provide physical facilities and equipment that will make possible effective use of electronic resources and A/V resources in coordination with the staff assigned at the A/V resources and Record Section; 7. Provide a functional physical spaces that encourages exploration and collaboration between students, teachers and a broader community; and 8. Provide the best physical and digital access to create a learning hub; 9. Coordinate with other libraries in the community.

B. ACCESS AND FACILITIES The UMAK LLC serves as primarily the following members of the academic community: 1. 2. 3. 4. 5.

UMAK Executive Directors, Directors, Dean, Head, Coordinators and Administrators Faculty Members Students (Graduate and undergraduate) Alumni Non-Teaching Personnel

Other persons may use the facilities of the UMak LLC after properly identifying themselves. Outsiders from Public and Private Universities are welcome after submitting referral letters from their respective libraries. With Payment A minimum amount of Fifty pesos (Php 50.00) shall be charged from the Private Universitiesâ&#x20AC;&#x2122; students and other professional researchers. Without Payment No payment shall be required for the students from Public Universities.

C. LOCATION The UMAK Main Library is located at the 2nd floor of the Admin Building with a seating capacity of 200 persons. The Law Library is housed at the 5th floor of the Health and Physical Science Building (HPSB) with a seating capacity of 45 persons. The COAHS Library is housed at the 9th floor of the Health and Physical Science Building (HPSB) with a seating capacity of 25 persons. The Graduate School Library is housed at the Main Library connected to the E â&#x20AC;&#x201C;Library.

D. JOB DESCRIPTIONS OF THE LIBRARY PERSONNEL D.1 Library Director The Library Director must be a graduate of Bachelor of Library Science and Information Science with regular faculty status and must have a Master Degree in Library Information Science and has a wide experience in managing library. The Library Director is responsible for the operation of the Library within the University and for related media services within the building, under the administration of the Vice President of Academic Affairs. The Library Director shall: 1. Instructs and assist students and teachers in effective and creative use of the library by: collaborating with faculty members to integrate information problem solving process skills into the content area curriculum; orienting new students and teachers to library facilities and services; developing and implementing activities in cooperation with classroom teachers; utilizing a variety of effective teaching techniques; assisting students in locating materials appropriate to their individual needs and encouraging the use of library resources for enrichment. x

2. Exhibits leadership and cooperate with administration, faculty, and students to formulate philosophy, goals, objectives, policies of library services to meet the needs of the library users. 3. Attends faculty meetings and departmental meetings as needed. 4. Maintains current awareness of district, region, and national standards for library services and programs by attending seminars. 5. Develop and implement plans and procedures to achieve long range goals and objectives, determine objectives and set priorities for each school year, and apply effective procedures to evaluate accomplishment of goals and objectives. 6. Provides time and space coordination for use of the Library services and facilities and maintain a pleasant, attractive, and clean library. 7. Prepares Library annual statistics and reports as needed. 8. 9.

Assists in the planning of new library facilities and/or revision of existing facilities. Organizes, trains, and supervises the over-all operations and services of the three libraries comprising, the Main Library, COAHS Library, Graduate School Library and the Law Library.

10. Maintains a system for efficient accession and organization and for easy access to materials and equipment. 11. Facilitates efficient maintenance of AV equipment 12. Use sound business procedures in administering budget allocations. 13. Maintains accurate inventory records. 14. Coordinates selection/evaluation of library resources and equipment 15. Serves as a resource person to teachers 16. Organizes and/or teach in-service for faculty related to use of equipment and materials by: informing teachers of new items; instructing teachers regarding simple maintenance and care of equipment; orienting new teacher to library facilities and services; suggesting methods for effective and innovative utilization of resources and for guidance in reading, viewing, listening. 17. Maintains positive public relations by: working closely with curriculum planning to integrate media services into the instructional program; participating in professional and educational associations; participating in school and faculty extra-curricular activities; creating an atmosphere of openness and welcome within the markets and promotes the library services 18. Other functions as assigned by higher authorities. D.2. Unit Librarians Traditional 1. Assists library readers and researchers in locating the circulation books and other reading materials needed. 2. Charges and discharges books to library users per colleges assigned by the Library Director 3. Assists the Library Director in preparing library accomplishment reports submitted to OVPAA, SPMO, etc. or anything with regards to library development. 4. Returns and shelf-reads borrowed books according to the library classification system. 5. Assists in the selection and acquisition of library holdings to support the curricular programs. 6. Processes new books by accessioning, stamping, classifying, cataloguing, labeling and covering newly acquired books.

Submits library statistical report to the Chief Librarian.

8. Encodes list of books and any related documents in preparations for ALCUCOA accreditations for the Area of COLLECTIONS handling programs assigned by the Chief Librarian. 9.

Exhausted indexing (will be done due to the lack of books)

10. Book Content Reading based on the Course Descriptions per program; 11. Submits monthly and annual reports 12. Shelves books, process books, assigns call numbers. 13. Assists students to access information. 14. Attends seminar and other task assigned by the Chief Librarian 15. Face to face orientation (benchmarking, teachers and students orientations) 15. Performs other related duties as assigned by the Chief Librarian. 16. Layout -Library Guides (By Rotation) 17. Check the work of the specified job of the assigned student assistant thoroughly Digital 16. Encodes bibliographic descriptions of book and non-book materials in the library system. 17. downloads free electronic resources via open sources based on the curriculum of the assigned programs; 18. Manages and updates Facebook account and LLC Facebook Page; Twitter account updates, Instagram and other Social Media Site (by rotation); 19. Utilizes available free online institutional repository such as DSpace, Goobi, Museolog and etc. 20. Digital orientation and instructions updates using YOUTUBE. 21. Electronic Bulletin Board Monthly Updates per theme assigned by the Chief Librarian (by Rotation). 22. Abstracting and indexing the library resources using Library System. 23. Transforms physical book to e-book by scanning pages as per request by the faculty. 24. Archiving Digital Vertical Filesâ&#x20AC;&#x201D;(scanning the part of the newspaper for clippings 25. LLC Film Making for Library marketing. 26. Encoding of thesis titles and manages the graduate section in Library System.

D.3. Library Assistant 1.

Provides assistance to students and teachers in the following areas:           

Technical Operations

       

give the number tags to the library users for easy access to the learning resources of the library scheduling available spaces, equipment and library time use of online catalog word processing assists students in finding resources locating curriculum support materials via open sources creating library bibliographies hardware troubleshooting, scheduling service with shelves the books in orderly manner arrange the tables and chairs in all areas in the library turn off the AC system and the computers

internet searches Assists librarian and assumes responsibility as directed by the librarian in the following areas: shelving materials generating overdue notices checking materials in and out maintaining statistical data maintaining equipment holdings database Inventory procedures

Assists librarian and assumes responsibility as directed by the librarian for audiovisual materials, including:

 circulation of equipment and non-print material assuming full responsibility for the library in the absence of librarian  Assumes responsibility with supervision of librarian for processing and/or setting up:  periodicals  books  non-print material  audiovisual equipment

D.4. Executive Director of the Knowledge Management Center (KMC)

Executive Director of the Knowledge Management Center and the UMAK Library The Executive Director of KMC provides support for the whole school program. Specifically in relation to the library program, the KMC Executive Director shall:  Be familiar with University goals and objectives for the library program.  Recommends for approval of the plans and program for the Library Learning Commons.  Encourage and allows Library Director to be involved in curriculum planning and in-service with faculty.  Provide sound advice with the Library Director to establish the Library Policy and Procedures for the most

effective use of the Library Learning Commons in relation to the total institutional program.  Recommends and approves the budget allocations related to library resources and equipment, furniture, and

supplies.  Approve and support the purchase requisitions for library purchase orders.

D.5. Vice President for Academic Affairs (VPAA) Vice President for Academic Affairs and the UMAK Library The VPAA provides leadership for the whole school program. Specifically in relation to the library program, the VPAA shall:  Be familiar with University Goals and Objectives for the library program.  Provide encouragement and support the Library Director Plans and Program for the Library Learning

Commons.  Involve the Library Director in curriculum planning and in-service with faculty.

   Work with the Library Director to establish the Library Policy and Procedures for the most effective use of

the Library Learning Commons in relation to the total institutional program.  Inform and openly communicate with the Library Director concerning all budget allocations related to library

resources and equipment, furniture, and supplies.  Approve and support the purchase requisitions for library purchase orders.

. D.6. Faculty and the Library Learning Commons Each faculty member is instrumental in integrating the use of the Library Learning Commons into the instructional process and implementing sound educational use of learning resources in instruction. To accomplish this, faculty members shall:  Become familiar with the Library Learning Commons resources and their uses.  Accompany and work with classes in the Library Learning Commons Discussion Area and be responsible for

maintaining conduct standards that do not infringe on the rights of others.  Provide for effective use of a variety of learning resources from the Library Learning Commons in the teaching

process.  Notify the Library Director of new materials appropriate for purchase consideration.  Assist the University Librarians in the evaluation of learning resources and equipment for purchase.  Consult and inform the Library Director as units of study and long range student projects are planned.  Provide opportunities for classroom displays and exhibits in the Library Learning Commons.  Encourage the utilization of a Meditation Space Facility, Synergy, Space Facility and Mind Mover Zone

Facility for class related work and for enrichment.  Communicate in an objective and helpful manner with the Library Director if Library Learning Commons

services and resources are not adequate for teacher and/or student needs.

II. LIBRARY OPERATION A. Library routine 1. The Main, Law, COAHS, Graduate School Libraries are open at 7:00 a.m. to 9:00 p.m. (Monday to Friday) 8:00 a.m. to 9:00 p.m. (Saturdays) 7:00 a.m. to 10:00 p.m. –one week before exam and during examination weeks 2. Preparations made before the opening of the library: a. Inspection on the cleanliness and orderliness of the library b. Preparation of the daily library statistics (paper and e-data) form on the Information Desk c. Marking of daily newspapers with mark of ownership and placing them in the reading area. 3. Activities done during the library hours: a. Librarian       

Classifying , cataloging library resources (ILS) Indexing and abstracting books and periodicals (ILS) Conducting library instruction and orientation Supervising library works of the library aides Updating files for ISO, ALCUCOA Documentations Checking typed card catalog, newly arrived periodicals and other library equipment Transforming physical book to e-book (as per request by the faculty (certain number of pages only)  Monitoring and Encoding of thesis and dissertation titles  Updating and marketing library resources using variety of social media available via internet b. Library clerk        

Takes charge in book circulation Records library users for statistical purposes Records newly arrived periodicals Cut out clippings for transforming e-clippings Encoding of bibliographic description (ILS) Scan books under the supervision of the librarian Repair and cover books Label call numbers on the spine of the books



Labels call numbers on the spine of the books



Arranges tables and chairs

4. Activities during closing hour (8:30 p.m. –9:00 p.m.) a. Arranging of books, periodicals and library equipment in orderly manner b. Cleaning of the UMAK Library Learning Commons.

B. Recording and Filing The following library works are recorded and filed in the library: 1. Files a. Electronic Files b. ALCUCOA/CHED Files b.1. administration b.2. budget b.3. user and services b.4. physical facilities b.5. technology b.6. collections c. Library Forms 2. Records a. Daily statistics of library users (traditional and digital) b. Newly arrived books and periodicals d. Names and book-borrowers and periodical –users

C. Reports The following reports are submitted to the Office of the Planning and Development Center, Knowledge Management Center, Office of the Vice-President for Academic Affairs for recommending approval: 1. Monthly Report The Library Director prepares the monthly library statistics and activity report for submission to the Knowledge Management Center and Office of the Vice President for Academic Affairs in compliance with the requirements of CHED/ALCUCOA. It contains the data of students who visited the different areas of the library, determining of the purpose of the visits, monthly library activities and library routine operations and services accomplishments and improvements. 2. Quarterly Outcome Evaluation Report The Library Director prepares and submits the Quarterly Outcomes Report to the Office of the VicePresident for Academic Affairs. It contains quarterly projects, activity and programs, timetable, budget, outputs delivered, desired outcomes/key results, actual outcome attained, root cause analysis and corrective measures. 3. Yearly Action Plan Report The Library Director prepares the yearly action plan report for submission to the Knowledge Management Center and Office of the Vice President for Academic Affairs in compliance with the requirements of CHED/ALCUCOA. It contain tasks to be performed, persons involved, resources needed, budget allocation whether it is included in the Annual Investment Plan or non-investment plan, target date or date of implementation and status of the project. 4. Annual Report The Library Director prepares and submits the Annual Report to the office of the Knowledge Management Center, Office of the Vice President for Academic Affairs in compliance with the requirements of CHED/ALCUCOA. It is a summary of achievements, progress, and plans for further development in the upcoming year.

III. ORGANIZATION OF LIBRARY MATERIALS The Main, COAHS and Graduate Study Libraries Organization of books in Main and theses and dissertation in Graduate Study Library is unique in its own way for it classified and shelved according to Colleges and cataloged and utilizing the Anglo-American Cataloging Rules (ACCR2), Resource Direct Access (RDA) and the Library of Congress Classification System. Books are shelves by typed of collection comprising: 1) Professionals, Filipiniana, References, and General Education. The journals and magazines, newspapers are housed at the Periodicals Space Facility. The Law Library Organization of books in the Law Library is based on the acceptable standard set by the Legal Education Board (LEB) accreditor. It arranged and classified according to Curriculum per year level and by subject. However, books are cataloged and arranged according the Library of Congress Classification System. The School of Law is currently on its 2nd year of accreditations in LEB. Thus, after fulfilling and passing the LEBâ&#x20AC;&#x2122;s standard, the School of Law Library will follow library standard by classifying and organizing books to call numbers. Since the library resources are classified and shelved according to the Colleges, the symbols/locator that placed above the call number is included in ILS for easier access. following will be the guide of the library users. Shelf 1 Shelf 2 Shelf 3 (CCSE3) Shelf 4 Shelf 5 Shelf 6 Shelf 7 (CTHM7) Shelf 8 Shelf 9 Shelf 10 Shelf 11

The

College of Computer Science (CCS1) College of Education (COE2) College of Construction Sciences and Engineering College of Business and Financial Science (CBFS4) College of Arts and Letters (CAL5) College of Governance and Public Policy (CGPP6) College of Tourism and Hospitality Management Center of Human Kinesthetic (CHK8) College of Maritime Leadership Innovation (CMLI9) College of Science (COS10) College of Technology Management (CTM11)

Shelf 12 Shelf 13 Shelf 14 Shelf 15 Shelf 16 Shelf 17 Shelves Shelves

General Education â&#x20AC;&#x201C;Local General Educationâ&#x20AC;&#x201C;Foreign Filipiniana Reference Fiction Higher School ng UMAK Law COAHS

IV. ACCESS TO INFORMATION UMAK Library Learning Commons users are allowed to have direct access to the collection through our open stacks or open shelf system. The call numbers assigned for each book are based upon a system of classification. Below is the outline of the Library of Congress Classification: A B C D E F G H J K L M N P Q R S T U V Z

General Works Philosophy, Religion History, Auxiliary Sciences History and Topography (Except America) America (General) and United States United States (Local) & America except the US Geography, Anthropology Social Science Political Science Law Education Music Fine Arts Language and Literature Science (General) Medicine Agriculture, Plant and Animal Industry Technology (General) Military Science Naval Science (General) Bibliography and Library Science

Every book is assigned a unique number referred to as a call number. Books whose subject matters are alike are grouped together in the shelves and classified according to Colleges. The circulation, reference series would be helpless without cataloging.

Anatomy of a Library Congress Classification Book Title Author Call Number: COE2 LB 1060 L524 2019

: Education and learning: an outcomes based approach : Laluna, Jennifer COE2 LB 1060 L524 2019 COE2 LB1060 L524

2019

the first line is where the books classified according to colleges The second line describe the subject of the book (1060-learning) The third line represents the author last name (Lalunaâ&#x20AC;&#x201D;L524) The last line is the publication book date

Shelf Read call numbers line by line. COE2 Find the College of Education shelves LB Rea the first line in alphabetical order: A, B, BF, C, D...L, LA, LB, LC, M, and ML 1060 Read the second line as a whole number 1, 2, 3, 45, 100, 101, 1000, 1060, 2000, 2430 L524 The third line is a combination of a letter and numbers. Read the letter alphabetically. Read the number as decimal, 2019 The last line is the year of the book was published. Read in chronological order: 2015, 2016, 2017, 2018, 2019

Access to resources in the Library Learning Commons Books (open shelves) 1. Proceed to the Enlightenment Zone Service and surrender a student’s identification card and fill out the Library Readers Form. 2.

Proceed to the OPAC and look under author, title, subject or keyword.

3. Get the number tag from the Enlightenment Zone. The number tag is a passageway to get through the shelves. Get the book and leave the number tag on the shelves. The number tag will help the student assistant to return the book in its proper place. 4.

Ask the Librarian in-charge for assistance.

5. Presents the books you want to read on the Enlightenment Zone Service. Fill out the information card of the book. 6.

Return the book after reading to the Enlightenment Zone Service.

Thesis and Dissertation (closed shelves system)

1. Proceed to the Enlightenment Zone Service Table and surrender student’s identification card and fill out the Readers Form 2. Proceed to the OPAC and look under author, title, subject or key word (Digital) 3. Ask for the Bibliography of titles of thesis and dissertation. (Traditional) 4. Ask the Librarian’s Assistance to find the thesis of your choice. 5. Get the number tag and give it to the librarian in charge. The number tag will help the student’s assistant to put back the back on its proper place. 6. Fill out the book information card at the back of the thesis 7. Return the thesis after reading at the Enlightenment Zone Service after reading.

V. LIBRARY COLLECTION General Reference Collection General reference books have been defined as “short cut to learning” since they are condensed into a single book information otherwise scattered in thousands of volumes. Because they contained varied objects likely to be consulted for facts and information, books in this collection seldom circulate, that is, they are not to be taken out of the library for home use. Filipina Collection Books in this collection are on Philippines history and culture, literature, poetry; a publication written by Filipino authors, published either in the Philippines or abroad; or books by foreign authors but treating solely on the Philippines. Professional Collection Books in this collection are evaluated and consulted by the deans, teachers and students. It is a collection based on the curriculum of the colleges. General Education Local and Foreign Books in this collection are generally chosen by the deans, faculty and students as well. Periodicals Magazines, peer reviewed journals, newspapers, and similar publications are called periodicals. They are so called because they appear or are issued at definite “periods” of time – every week, every month every two months, etc. A periodical therefore, is a publication, which is issued periodically or at stated intervals. The periodical collection of the library consists of journal and other periodicals that have bearing on the various subjects offered in the different programs. Vertical File Collection This consists of pamphlets, leaflets, annual reports, catalogues, newspapers, newsletters and clippings from newspapers filed alphabetically by subjects. This collection provides up-to-date supplementary information on all subject fields.

Reserve Books These are materials that are more frequently used, such as textbooks, faculty references hence their use are oftentimes limited either inside the library or on overnight basis only to allow for wider utilization of the material. Multimedia Resources These consist of materials like VHS tapes, cassette tapes, CD’s VCD’s, DVD’s, CD-ROM’s, transparencies, and the like. Databases These are the collection of University databases such as LexisNexis, My legal Whiz, Escra, Westlaw Thomson Reuters and other open sources databases via internet Grey Literature These are the collection of local theses and dissertation made by the dean, faculty and students of UMAK. E-Books and E-theses These are the collection of local theses that transform into an E-theses which can be access via direct access thru local area network of the University.

VI. LIBRARY SPACE FACILITY Reading Space Facility The reading space facility is a space design not just for those students who want to access resources to the shelves but also to stay and to meet up with their friends. Discussion Space Facility The Discussion space facility is a space for the small group of students who want to collaborate and discuss anything but academic matters. Faculty Nook The faculty nook is dedicated to the faculty who want to do researching in the library

Reserve Books These are materials that are more frequently used, such as textbooks, faculty references hence their use are oftentimes limited either inside the library or on overnight basis only to allow for wider utilization of the material. Multimedia Resources These consist of materials like VHS tapes, cassette tapes, CD’s VCD’s, DVD’s, CD-ROM’s, transparencies, and the like. Databases These are the collection of University databases such as LexisNexis, My legal Whiz, Escra, Westlaw Thomson Reuters and other open sources databases via internet Grey Literature These are the collection of local theses and dissertation made by the dean, faculty and students of UMAK. E-Books and E-theses These are the collection of local theses that transform into an E-theses which can be accessed via direct access thru local area network of the University.

VI. LIBRARY SPACE FACILITY Reading Space Facility The reading space facility is a space design not just for the students who want to access resources to the shelves but also to stay and to meet up with their friends. Discussion Space Facility The Discussion space facility is a space for the small group of students who want to collaborate and discuss anything but academic matters. Faculty Nook The faculty nook is dedicated to the faculty who want to do researching in the library

Meditation Space Facility The meditation space facility is a dedicated space for an individual who wants to focus, contemplate and study alone without the distraction from the other library users. Mind Mover Zone Facility (Integration section) The mind mover zone is a silence zone space design dedicated to the board takers students who want to stay longer in the library to focus on reviewing. Synergy Space Facility The Collaborative Space Facility is a space design dedicated to the integration of services of information technologists, librarians, and faculty handling technology to serve a wide range of student needs. Collaborative Space Facility range from "learning commons" that provide equipment and reference services to students and faculty. Periodicals Space Facility Space is dedicated to the faculty and students who want to read print journals available in the library to keep abreast with their field of specialization. Thesis and Dissertation Space Facility Special space to gain research insights is provided by UMAK Library Learning Commons. UMAK LLCâ&#x20AC;&#x2122;s collection of theses, feasibility studies, and business designs are housed in the Thesis Space Facility where students and researchers can freely browse through to find information and gain insights relevant to their fields of study. Internet Space Facility Internet Space Facility is a space dedicated to the students and faculty who want to go online using computer terminals, computers, and other devices; and to access services such as various web pages in a Word Wide Web. E-Library Space Facility Space is dedicated to the faculty and students exploring University databases and installed available computer software. Honesty Space CafĂŠ Facility The inclusion of the relaxing leisure and reading opportunities in a homey ambiance is provided by UMAK LLC. The coffee and healthy food is allowed within this space.

VII. LIBRARY SERVICES To accomplish the specific objectives earlier mentioned, UMAK Library Learning Commons offers the following services: Bibliographic Instruction UMAK Library Learning Commons (LLC) Orientation (Traditional and digital) The librarians conduct formal and informal orientation for all first year and transferees every start of the school year to acquaint and assist new users regarding the UMAK LLC facilities and services. In depth instruction in the use of information resources and search strategies (use of the card catalog and the Online Public Access Catalog or OPAC) are also provided. Moreover, for digital the orientation and instruction were upload via YouTube. The Graduate Study Library maintains a bibliographic listings for grey literature (traditional and digital). This tools serve as an aid in finding resources, especially if there is reduction in or restriction on the availability of electrical power in a particular area.

Informal Reference Service One on one service assistants given to the library users in their information queries. Technical Services Prior to its circulation, the technical staff analyzes the contents of the book and assign the call number utilizing Integrated Library System (ILS). Enlightenment Zone Service Involves helping users locate, retrieve and otherwise, gain access to information; provide easy access to information; gives assistance to users in securing information and in using library resources. The focal service of Reference is personal assistance. Readers Service Services to library users including reader education, meeting user's requests for specific information assistance especially in thesis and dissertation. Audio-Visual/Multimedia Services Audio â&#x20AC;&#x201C;visual materials supplement the printed collection. However, for the viewing and listening facilities for the whole class, faculty member may have to coordinate with the Librarian in-charge. Loan Services Transactions related to loan, renewal, returns, recalls, reservations, fines, and penalties are covered by loan service and applicable for faculty members only. However, due to the limited resources, the librarians reserve the right to exclude some books from borrowing.

PhotoMe Service The Library Learning Commons allows taking of picture of a limited pages of books using various gadgets available. Since the LLC do not allow book borrowing, the PhotoMe Service will serve as the replacement for book loan. Scanning Service In the absence of the Photocopying Machine in the library, the LLC extend innovative way of service to its clientele by allowing students/faculty to scan a limited number of books pages, and the requested scanned pages of books will be forwarded and downloaded via Google Drive of the University. OPAC Service University OPAC is available at the strategic place of the LLC for easy access of resources. Property Counter Service The baggage area to deposit personal belongings of the students is available. Selective Dissemination of Information An available service that attempt to supply an bonafide member of the University with the information requested based on their field of specialization.

E-Transformation Services Transactions related to the digitization of print materials as requested by the faculty and students are accommodated for easy sharing and access of resources Current Awareness Service Library Learning Commons provides the latest library news, resources, events, activities, policies, future plans and achievements. Library Learning Commons has ventured on other means and ways to promote current awareness services whether itâ&#x20AC;&#x2122;s via internet and on-site billboards, e-bulletin board, tarpaulin On Social Media Library Learning Commons has official social media accounts such as Facebook, Instagram, Twitter, and YouTube which serves as a photo stream for the studentsâ&#x20AC;&#x2122; life in the Library, Facebook Page, for the posting of resources and YouTube, for videos that highlight our services and facilities. Twitter, for the latest library news and announcements, as well as our featured electronic resources. The Library Learning Commons has ways to adapt to the changing times, reaching out to where the generation inclined to. Internet Service To keep pace with the rapidly changing technology and the growing amount of information, internet facility is made accessible to all bonafide UMAK students and faculty.

VIII. UMAK LIBRARY LEARNING COMMONS RULES AND REGULATION The Rules and Regulation A library to be run successfully and efficiently requires certain principles. These must be followed by its members so that the desired results may be achieved without any hindrance. The rules lay down the privileges and duties of the members of an organization so that they may know their limits precisely and there may not be any confusion. The UMAK Library Learning Commons Manual is a simple method of making known the policies and practices in UMAK LLC which is actually a record of what is to be done and how it is to be done. UMAK University librarian is responsible for determining and implementing the rules and regulations necessary to protect the rights of individuals to use library materials and services; to protect the rights of employees to conduct library business without interference; to ensure the use of the library resources and services by the greatest number of individuals; and to preserve those resources and facilities. The purposes of the rules and regulations are to protect these rights. The librarian has the right to exclude from the use of any individual who willfully violates the standard rules prescribed. A. Library Schedule Main Library 7:00 a.m. - 9:00 p.m. (Monday to Saturday) Graduate School Library 7:00 a.m. - 9:00 p.m. (Monday to Saturday) Law Library 8:00 a.m. - 9:00 p.m. (Monday to Saturday) COAHS 8:00 a.m. - 9:00 p.m. (Monday to Saturday) One week before the exam the UMAK Libraries will open at 7:00 a.m. to 11:00 p.m. from Monday to Saturday expected

B. Membership /Identification Bonafide UMAK Students a. Current student’s identification card is required for all transactions in the Library Learning Commons. b. Proper uniform is required before the entrance Administrators, Faculty and Employees Valid I.D. card and evidence of post in the institution Outside Researchers Referral letter and valid school I.D. must be presented. 

Payment of Php 50.00 per visit per person will be charged for the students from private school and professionals for the use of library materials and facilities. 

No charge for the students from public schools for the use of library resources.

UMAK Researchers  

An amount of Php 10.00 will be charged for the referral letter of the students. An amount of Php 20.00 will be charged for the faculty who requested the referral letter.

C. Admission to the Library/Library Access ENTRY 

Admission to the libraries is restricted to members of the University of Makati



A power has been given to the librarian to refuse admission to any person if he/she is found to be considered undesirable.

 Every reader must affix his signature on the “Daily Library Statistics Log Book Record” located

at the “Property Counter” so that in any dispute, his/her presence in the library at particular hour may be proved. Moreover, when a person enters the premises of the library, he /she must agree to abide by the rules of the Library Learning Commons Deposit of Personal belongings at the Property Counter: While entering the UMak Library Learning Commons premises all personal belongings, such as bags, bottled water shall be deposited by each reader at the Property Counter. In the absence of Library Students Assistant, the personal belongings should be placed under the table. Facilities provided for depositing personal belongings at the Property Counter can be enjoyed only for the period that the reader is actually present inside the LLC. Things deposited must in all cases be got back when the depositor leaves the LLC. The LLC and its library personnel shall not be responsible for any personal belongings not claimed before the closing time. An amount of thirty pesos (Php 30.00) will be charged from the reader who claims back his belongings from the Property Counter on the next day of the deposit. Although all possible care will be taken for the safe custody of the library clientele belongings deposited, the LLC library staff will not be responsible for damage or loss of the same. As such it is advisable for the students, faculty and visitors not to deposit bags containing cash or other valuable belongings at the Property Counter.

EXIT Upon leaving the LLC, all the library resources used within the library should be returned to the Enlightenment Zone Service.

LAW Library Materials taken out are inspected. Students are required to show the date due slip of the book(s) at the Enlightenment Zone Service before checking out.

Failure to comply with above rules and regulations subject the use to appropriate disciplinary measure.

D. Books for Circulation LLC adopts the open shelf system. After reading books the book cards of library materials used within the library should be signed and presented to the Enlightenment Zone Service. The librarian/library assistant will be the one to return the books using the number tag as their guide. For Law Library Loanable books can be borrowed for 3 days, weeks or months depending upon the loan policy described by Library Learning Commons provided that not any one of them is on a “request” or “hold order” status. E. Special Policies LLC reserves the right to recall any loaned book even before its due date, or for any materials being used then, for reason of its urgent need either by a faculty, a class section or any official of the college or the UL itself.  During semester break, no law students will be allowed to borrow books for home use  Community Service as FINE is imposed for failure to return the books promptly.

G. Loan Policy for Law Library

COLLECTIONS

FACULTY MEMBERS

STUDENTS

Professional Books

For overnight use only

Room use only; for photocopy

6 months

Room use only; overnight use only; for photocopy (single copy)

(Related title of books use by the faculty) Reserve Books

COLLECTIONS

FACULTY MEMBERS

STUDENTS

Reference/Vertical Collections

Room use only, for photocopy

Room use only; for photocopy

Theses/Dissertation

Room use only

Professional Books

3 books for 2 weeks; renewable

General Education – Local and Foreign Collections

3 days

Overnight use

Periodicals Collections

For Photocopy ; back issues for overnight use

Filipiniana

For room use only

For LAW Library 1. Present validated Student’s I.D. 2. Present the Book to the Enlightenment Zone Service for stamping of return 3. Print name again in the Book Card. The print/non-print can be renewed only once. I. FINES FOR LATER RETURN 1 day of late return - One week suspension of right to borrow books and access of database resources, 2 days of late return - Two week suspension of right to borrow books and access of database resources 3 days of late return - three weeks of suspension of right to borrow books and access of database resources one week of late return— Community service

For Main Library and COAHS Transforming of Books to E-Books Transforming of Books to E-books will be only allowed for two to three chapters of the books only. Students are not allowed to borrow books, however, to those students who wish to transform books to e-books will be charged of Php 10.00 per chapter. Request to Transform Books to E-books Students - An amount of centavos 0.50 per pages will be charged for the transformation of books to ebook. Faculty - An amount of Php 1.00 per page will be charged for the transformation of books to e-books How to do it:  Fill out the Scanning Request Form D-403  Complete the details of Scanning Request Form  E-books will be sent to your email account  Librarian will be sent the private message or text of the availability of e –books

J. LOST AND DAMAGED BOOKS For lost book, the book must be replaced with the same edition of the same title. If the replacement is not possible for any other reason, the borrower shall pay 100% of the current price of the book.

For damage book (loose pages), borrower will be held responsible for binding. If soiled, vandalized and if there is evidence the book got wet, replacement with same author, title and edition.

Unsettled accountabilities (fines of unreturned books will be reported to the Accounting Department head quarterly for withholding faculty's salary. considered a major offense. 3. Users are strictly not allowed to play games of any form in the library.

For Main Library and COAHS Transforming of Books to E-Books Transforming of Books to E-books will be only allowed for two to three chapters of the books only. Students are not allowed to borrow books, however, to those students who wish to transform books to e-books will be charged of Php 10.00 per chapter. Request to Transform Books to E-books Students - An amount of centavos 0.50 per pages will be charged for the transformation of books to ebook. Faculty - An amount of Php 1.00 per page will be charged for the conversion of books to e-books How to do it:  Fill out the Scanning Request Form D-403  Complete the details of Scanning Request Form  E-books will be sent to your email account  Librarian will be sent the private message or text of the availability of e –books

J. LOST AND DAMAGED BOOKS (LAW LIBRARY) For lost book, the book must be replaced with the same edition of the same title. If the replacement is not possible for any other reason, the borrower shall pay 100% of the current price of the book.

For damage book (loose pages), borrower will be held responsible for binding. If soiled, vandalized and if there is evidence the book got wet, replacement with same author, title and edition.

Unsettled accountabilities (fines of unreturned books will be reported to the Accounting Department head quarterly for withholding faculty's salary. considered a major offense.

K. POLICY FOR THE USE OF SYNERGY SPACE FACILITY

To facilitate orderly utilization of the Library Learning Commons Synergy Space Facility, all users are required to observe the following procedures on availing the Synergy Space Facility: The Synergy Space Facility is open from 7:00 a.m. - 9:00 pm, Monday to Saturday One week before the Examination Period and During Examination Period the Synergy Space Facility will be open from 7:00 .am. - 10:30 p.m., Monday to Saturday

For HSU Students 

The Synergy Space Facility must be reserved two (2) days before its use.



The student must bring an ID to be given to the Librarian In-Charge and confirm that all the participants of the group/s are from the UMAK. Otherwise, the reservation will be cancelled.

Admission to the Library Synergy Space Facility Entry  Access

to the LLC Synergy Space Facility is restricted to LLC’s Partners (i.e., UMAK students, UMAK Administrators, Executive Directors, Directors, Department Heads, Coordinators, Faculty and Staff)

 Authority has

been given to the Librarian to refuse admission to any group if found to be considered undesirable. the participants of the group/s is a must on the “Daily Library Statistics Log Book Record” located at the “Information Desk.”

 Signature of

Strictly prohibited inside the SSF are: 1) lighted candles and other things that can cause fire and damage to the facility; 2) Smoking and alcoholic beverages. Ask the assistance of the Librarian In-charge should you need anything such as the opening of the air condition unit. Placement of materials or decorations on walls or doors or outside the facility is not permitted. Exit 

Users of the SSF agree to clean before leaving the facility.



Failure to arrange the space to its original, set-up condition will terminate the right to use the facility to their next reservation. 

Users of the SSF shall have full responsibility to the facilities, furniture and equipment. 

The LLC staff shall not be held liable to property as a result of the negligence or omission of the group using the SSF. 

The Synergy Space Facility shall be reviewed on a regular basis in order to accommodate adjustments and amendments to adapt and reflect the recent trends of the utilization of Synergy Space Facility as collaborative workstation.

L. POLICY FOR THE USE OF SILENCE ZONE FACILITY (INTEGRATION ROOM)

To facilitate orderly utilization of the Library Learning Commons (LLC) Synergy Space Facility, all users are required to observe the following procedures on availing the Synergy Space Facility: The Silence Zone Facility is open from 7:00 a.m. to 10:00 pm, Monday to Saturday  The Silence

Zone Facility Space Facility must be reserved three (3) days before its use.

 Full

silence is observed in the Silence Zone Facility to give way to the student who wants to contemplate while doing research or review.

 The Silence

Zone is dedicated for the board related program’s group of students.

 Silence

Zone Facility can also be use by the researcher who wish to finish the thesis at a given time.

 The student

must bring an ID to be given to the Librarian In-Charge and confirm that all the participants of the group/s are from the UMAK. Otherwise, the reservation will be cancelled.

 Signature of

the participants of the group/s for board related course review or an individual is a must on the “Daily Library Statistics Log Book Record” located at the “Information Desk.”

 Users

are required to treat the library environment with respect and Library Personnel with respect and courtesy.

M. POLICY FOR THE USE OF E-LIBRARY

All technology equipment shall be used under the supervision of the site administrator. Any user who violates any condition of this policy is subject to disciplinary action or administrative sanctions. In addition to any other disciplinary action taken, the ITC Department and the Library Learning Commons reserve the rights to terminate access to system resources for any user who violates these guidelines.

The following policy for acceptable use of computers, networks, and system resources, including the Internet and e-resources, shall apply to all administrators, faculty, staff, and students:  Only registered members of the Library are authorized to use the computers, internet facility or to access electronic resources to the E-Library.  Students are expected to observe network etiquette by being polite.  Students are prohibited from pretending to be someone else; transmitting obscene messages or pictures; revealing personal address or telephone numbers-either their own or another person’s; or using the network in a way that would disrupt others.  Every user in whose name a system account is issued will be responsible at all times for its proper use. 

User shall not let other person use their name, login, password, or files for any reason.

 Users shall not erase, rename, or make unusable anyone else’s computer files, programs or disks.  Users shall not use computers for any non-academic purpose, including, instant messaging, online shopping, or personal use of steaming media such as online radio stations or video stations.

 Users shall not install, download, copy, or distribute copy-righted materials such as software,

audio or video, files, graphics, and text without the written permission of the administrator.  Users shall not use the Computers for illegal purposes, in support of illegal activities, or for any other activity prohibited.  Users shall not write, produce, generate, copy, propagate, or attempt to introduce any computer code designed to self-replicate, damage, or any computer’s memory, file system, or software. Such software is often called a bug, virus, worm, Trojan horse, or other name.  Users shall not use computers to purposefully distribute, create, or copy messages or materials

that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation or illegal.  Users

shall not use computers to purposefully access materials that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal. In the event that accidental access to prohibited materials occurs, users are expected to immediately discontinue such access and report the incident either to Library staff or to the administrator.

 Users

shall not intentionally damage the system, damage information belonging to others, misuse system resources, or allow others to misuse system resources.

 Users shall not alter or vandalize computers, networks, printers, or other associated equipment

and system resources. Alteration or vandalism includes, but is not limited for removal of parts, intentional destruction of equipment, altering system settings or software, installing unauthorized or unlicensed software or program, attempting to degrade or disrupt system performance, or attempting to make system resources unusable.

 Users

shall not use computers for the forgery or attempted forgery of email messages. Attempts to read, delete, copy, or modify the email of other system users, deliberate interference with the ability of other users to send/receive email, or to use of another person’s email account is prohibited.

 Users

should not use library network for sending and receiving a large number of personal messages, including using group email distribution lists to send non-administrative or noninstructional messages to other users. N.

POLICY FOR THE GRADUATE SCHOOL LIBRARY

· Class research activities must be coordinated with the Graduate School Librarian. Reservation must be made at least two (2) days before the class research. · The faculty-in-charge should be with his/her class during class research. His/her students must be well oriented regarding Library Learning Commons policies. · The Graduate School Library adopts close shelves system. Assistance of the Graduate School librarian is necessary to access thesis and dissertation needed for research. Access to Silence Zone Facility · Fill out the Request Form for the use of Silence Zone Facility. · Priority will be given to the college deans or office heads who wish to use the Silence Zone Facility for the meeting. The librarian-in charge should vacate the place to give way to the office meetings. · will be made at the Enlightenment Zone Area.

O. POLICY FOR BORROWING OF BOOKSâ&#x20AC;&#x201D;FACULTY

Faculty members look up to libraries as indicators of support for their teaching and research activities. To come up to their expectation, UMAK Library Learning Commons provides new acquisition list to the different departments concerned.

Their role in their studentsâ&#x20AC;&#x2122; academic growth such as giving assignments, research projects could enhance the extensive use of the books, databases and electronic resources available at the UMAK Library Learning Commons. Faculty members considered as an expert in their own field of specialization. Their participation is needed in selection and acquisition of books by recommending the titles of print and non-print materials that will support in the classroom. However, their recommendation are still subject for approval by the Library Committee to reassure them that their perspective was represented in the adoption process. To maximize the use of collection, the UMAK Library Learning Commons have to impose limits on the length of time a borrower can keep library materials such as those indicated in the UMAK Library Learning Commons Loan Policy. These limits are established so that the materials will be returned within a reasonable time and made available to other users such as our students. The length of the loan period depends in the size of the collection and the cost of the collection or the demand for these materials

The UMAK Library Learning Commons Organizational Structure

Mar-len Abigail Binay-Campos Acting President

Atty. Jewel D. Bulos University Secretary

Dr. Elyxur C. Ramos Vice President for Academic Affairs

Ms. Aurora C. Serrano Vice President for Finance

Engr. Luke Ivan Moro Executive Director, KMC

Prof. Jennifer J. Laluna OIC- Library Learning Commons

LIBRARY LEARNING COMMONS FUNCTIONAL CHART

Prof. Jennifer J. Laluna University Librarian

John Bonin P. Butacan Reference Librarian

Ryan Carl P. Salas

Janella T. Sahagun

Michael A. M. Lacanilao

Technical Librarian

Reference/Record Librarian

Reference Librarian

Bonifacia Calejasan

Kristine Anne Lumaban

Shaira Mae M. Condo

Kyle D. Medina

Reference Librarian

Technical Librarian

Rochelle Mae T. Guiron Reference Librarian

Shiegfred S. Arambala

Raquel Sarilla

Elbert June Villanueva

Reference Librarian

Liza S. Diga Library Staff

Carmen C. Angeles Library Staff

Domingo A. Azuela Library Assistant