CNH KIWIN’S KEY CLUB
DDCON CON 2019 2019
mMANUAL anual
LOCATION: WOODLAND HILLS MARRIOTT DATE: APRIL 5 - 7, 2019 THEME: SERVICE SAVES THE DAY!
THE 43RD ANNUAL DISTRICT CONVENTION
table of contents Introductions ………………………………………………………………………...………. 4 What to Expect……………………………………………………………………....………. 6 Tentative Schedule…………………………………………………………………....……. 9 Club Duties……………………………………………………………………………...……10 KIWIN’S Paperwork……………………………………………………………………..…..11 Chaperone Information……………………………………………………………...……12 Hotel & Transportation……………………………………………………………………..13 Meals & DCON Contests………………………………………………………………......14 Cost of Convention…………………………………………………………………………15 Registration…...……………………………………………………………………………...16 Hotel Registration………………………………………………………………………..….17 Workshop Winners……………………………………………………………………..……18 Packing List…………………………………………………………………………………..19 Chaperone Duties………………………………………………………………………..…23 Frequently Asked Questions………………………………………………………………24 Contact Info…………………..…………………………………………………………......26
introduction Hello CNH KIWIN’S! Welcome to the District Convention Manual; it’s DCON season! I’m ready to see you and your club at Woodland Hills on April 4-7. This year, our DCON theme is called “CNH KIWIN’S Volume 43: Service Saves the Day! This weekend will leave you excited for the new edition - I can promise you that! Convention Chair Jenna Nguyen, Convention Subcommittees, the CNH KIWIN’S Breaking BEARriers, and the Adult Board have put in an endless amount of time and effort to ensure that everyone will have an unforgettable weekend. We want you to immerse yourself into the KIWIN’S Ohana. Get out of your comfort zone and try new things! Whether it be your first DCON, or your last, I encourage you to attend workshops, meet new people, and cheer your heart out! This three-day weekend will honor you and the service you’ve provided your community. We want to recognize you for all the accomplishments you’ve reached this term. Without your contribution, we would not have been able to raise money or service hours. The District Board will be expecting you at DCON, so make sure to register and prepare for a life-changing experience! In service and spirit, Nina Nguyen CNH KIWIN’S District Governor 2018-2019
introduction HEY GRIZZLIES!! I hope you’re all ready for DCON because the end of the term is fast approaching with only two months left!!! *surprised pikRegistration achu meme* I am so incredibly proud of our Ohana and the accomplishments we have completed over this year. GatherOpening Session ing together for the final time this term, you will be able to see old and new friends, learn new things, cheer your hearts out, Caucus see amazing people get awards, and so much more. Thank you to the Convention Committee and everyone that has Icebreakers aided me along the way on this VERY bumpy journey planning DCON. I hope you’re all prepared to find the missing gemstones of service at our 43rd Annual District Convention!! With the information in this manual, you will know what to expect on each day, see the tentative schedule, figure out what you can wear, learn how to successfully register for DCON and the hotel, and so much more! As you all prepare for DCON, please make sure that your clubs are working hard and diligently on completing forms and sending in your checks! This year, District Convention will be held in the beautiful Woodland Hills, CA (Turquoise territory!). For the divisions that do not live nearby, I hope you all have a safe and enjoyable trip down to this part of Southern California! I’m looking forward to seeing every single one of your SUPER costumes! In the spirit of service, Jenna Nguyen District Convention Chair 2018-2019
what to expect awards
talent show
what to expect spirit battles
workshops
what to expect Retirement & installation of district board
memories and more
tentati ve schedule FRIDAY, APRIL 6TH 3PM - 7PM
Registration
6PM - 9PM
Opening Session
9:30PM - 11PM 11PM - 11:50PM
Caucus Icebreakers
SATURDAY, APRIL 7TH 8:30AM - 9:15PM
Meet & Greet
9:30AM - 11PM
Workshops 1 & 2
11:15AM - 1PM
Lunch Session
1:30PM - 3PM
House of Delegates
1:30PM - 3PM
Workshops 3 & 4
3:10PM - 3:40PM
Icebreakers
3:50PM - 5:20PM
Workshops 5 & 6
6:05PM - 8:10PM
Dinner Session
8:45PM - 11:50PM
Talent Show & Governor’s Ball
SUNDAY, APRIL 8TH 8:30AM-11:30AM
Closing Session
club duties SCHOOL PAPERWORK FRONT Depending on your school, you may need to fill out paperwork and get approvals from your administration, faculty advisors, parents, and ASB. CHECK WITH YOUR SCHOOL IMMEDIATELY FOR ANY NECESSARY PAPERWORK AS SOON AS POSSIBLE! Forms can take several months to process so Make sure to allow yourself an ample amount of time! Note: If you are leaving school early to Travel, make sure to get the proper Administration and parent approval.�
KIWIN’S Paperwork NOTE: All District Convention attendees must be dues-paid members.
BACK
1 Code of Conduct form for EACH ATTENDEE 2 Medical Release forms for EACH ATTENDEE (One medical form is for their advisor and one medical form for the convention) 1 Sergeant-At-Arms form for EACH CLUB (Submit with DCON Registration payment along with the DCON Confirmation to the CNH Kiwanis District Office) 1 Delegates form for EACH CLUB (Submit with DCON Registration payment along with the DCON Confirmation to the CNH Kiwanis District Office) *All forms can be found on kiwins.org CNH KIWANIS DISTRICT OFFICE ADDRESS: 8360 Red Oak St., Rancho Cucamonga, CA 91730
chaperone info CLUBS MUST HAVE 1 MALE CHAPERONE FOR EVERY 10 MALE ATTENDEES AND 1 FEMALE CHAPERONE FOR EVERY 10 FEMALE ATTENDEES. A chaperone can be a Kiwanian, parent, faculty member, or legal guardian, as long as they are over 21 years of age and obtain approval from the Sponsoring Kiwanis club and by the school district to supervise members. ALL PARENT, KIWANIAN, AND GUARDIAN CHAPERONES ARE REQUIRED TO USE OUR BACKGROUND CHECK EVERY TWO YEARS. Chaperones who are faculty advisors DO NOT HAVE TO FILL OUT A BACKGROUND CHECK. Chaperones must be registered and paid for too. It is recommended that clubs pay the expenses. **TIP: SHARE CHAPERONES WITH OTHER CLUBS IN ORDER TO SAVE MONEY ON THE COST OF CHAPERONES***
Hotel Attendees and Chaperones MUST stay at the hotel regardless of how far they live from the location. Additionally, advisors and students MAY NOT share rooms if they are not family.
Transportation KIWIN’S members may NOT drive themselves or other members to the convention. Only background checked chaperones are approved to do so. It is important to work with your Lieutenant Governor to arrange the appropriate transportation for your club early so that there are no problems. Buses also must be from the school or a school-approved vendor.
Meals Friday night’s dinner and Saturday morning’s breakfast are NOT covered in the registration price. Lieutenant Governors will be in charge of organizing food for Friday night. You can also work with your advisor to have sack lunches or tell your members to bring their own food. At the Woodland Hills Convention location, there is also a Starbucks that members may go to for Saturday morning’s breakfast. Make sure to have a meal plan so that your members don’t go hungry.�
dcon contests -Talent show -Oratorical contest -Impromptu essay -KIKs spirit award -Spirit sticks *More information about most of these contests can be found in the 2018-2019 Awards manual. Contact Awards Chair: Jaime Wu at kiwins.dawardschair@gmail.com, if you have more questions*
cost of convention Hotel Cost: $161 per night X 2 nights = $322 $322 / 4 people = $80.50 $322 / 3 people = $107.34 $322 / 2 people = $161
Registration Cost: On-Time Registration (February 22, 2019) : $195 Late Registration (March 8, 2019) : $ 235
TOTAL COST: One member in a four person room (ON-TIME Registration): $275.50 One member in a four person room (LATE Registration): $315.50
how t o register THIS PAGE IS FOR OFFICERS ONLY. WHEN REGISTERING YOUR CLUB, IT IS BEST TO WORK WITH YOUR ADVISOR. Collect the following information for your attendees (students AND chaperones): Name, email, t-shirt size, and any dietary needs (vegetarian, vegan, allergies) Any current office held by an attendee (if applicable) ** REMINDER THAT ALL CHAPERONES MUST BE REGISTERED FOR DCON AND PAY FOR REGISTRATION & HOTEL ** Download this excel sheet http://bit.ly/2019kwdconregistration and save the file as your school’s name (ex: 2019 KIWIN’S DCON_La Quinta High School) This MUST be done through MICROSOFT EXCEL. No exceptions. Fill out the excel spreadsheet to list all the convention attendees as well as the required information from each attendee. THIS INCLUDES CHAPERONES! Provide your club contact and indicate the quantities for early or late registrations for all attendees (including chaperones). Upload your registration list (excel spreadsheet) and then click “Submit Form.” Print at least TWO copies of the confirmation email (to be safe). Submit ONE check made payable to “Cal-Nev-Ha KIWIN’S” with a copy of the confirmation page(s), Delegate form, Sergeant-at-Arms Form. Send your check to the CNH Kiwanis DIstrict Office:
8360 Red Oak Street, Suite 201 Rancho Cucamonga, CA 91730 CHECKS MUST BE RECEIVED BY: EARLY REGISTRATION: FEBRUARY 22, 2019 ($195) LATE REGISTRATION: MARCH 8, 2019 ($235) **Checks will not be accepted after March 8th**
hotel registration 1.) Download the DCON Housing List Excel Sheet at http://bit.ly/kiwinshousinglist. Make sure to use a computer that uses Microsoft Excel. Neither Numbers nor Google Sheets can be used. 2.) Fill out the DCON Housing List. Each row is one hotel room. Under columns A and B, write the name of the person in charge of that room. From Columns C through H, write the names of the other members in that room. REMEMBER TO INCLUDE CHAPERONES. Save the file under your school’s name as it says in the directions. 3.) Email the DCON Housing List to lacosta-shearer@warnercentermarriott.com by MARCH 24. 4.) The cost of each hotel room is $322 for the two nights at the hotel. (Ex: If you have four hotel rooms, multiply $322 x 4 = $1288 and that would be your amount for the check. You can either pay by credit card or by check. (We highly suggest paying by check). a.)To pay by CREDIT CARD, download the Credit Card Authorization form on the KIWIN’S website. (kiwins.org > Events > DCON > scroll to the bottom of the page) Carefully read and follow the directions. Fill out the form and fax to the hotel at (818) 887-4800. b.)To pay by CHECK, write out a check to the Warner Center Marriott from your club bank account. Print a copy of your DCON Housing List. Send both the DCON Housing List and the check to the WARNER CENTER MARRIOTT HOTEL (21850 Oxnard St, Woodland Hills, CA 91367). The hotel must receive the check by MARCH 24. Contact District Convention Chair, Jenna Nguyen, via Facebook or email For any questions or concerns at kiwins.conchair@gmail.com
workshop winners Congratulations to the following workshop leaders! Alexandra Aladham, Crystal Division Ali Tubaishat, Diamond Division Aaron Garcia, Diamond Division Hannah Dioquino, Diamond Division Patricia Balderas, Diamond Division Jenalyn Rabanal, Diamond Division Muriel Alejandrino, Diamond Division Mark Genesis De Jesus, Diamond Division Alex Vasquez, Diamond Division Sally Pan, Goldstone Division Angel Lee, Goldstone Division Isabella Kim, Goldstone Division Kevin Neathery, Jet Division Lina Nguy, Jet Division Cecilia Nguyen, Jet Division Quang Truong, Jet Division Sarah Nguyen, Jet Division Benjamin Le, Jet Division Sandra White, Jet Division Elise Coatney, Jet Division Colby Om, Jet Division Jonah Vu, Jet Division Katrina Huynh, Jet Division Cecelia Wong, Turquoise Division Jennifer Hu, Turquoise Division
packing list FRIDAY NIGHT: DCON Theme Spirit Attire These are a few ideas for Friday night’s costume! BE CREATIVE AND NO WEAPONS!
SATURDAY MORNING: Business Formal You will be attending workshops all day, so make sure to dress professional, but comfortable!
packing list SATURDAY NIGHT: formal wear This is the formal dinner where scholarships and distinguished awards will be announced! *DRESSES MUST BE NO SHORTER THAN 4 INCHES ABOVE THE KNEE*
Packing list SATURDAY NIGHT: casual Registration Opening Session Caucus Icebreakers
SUNDAY MORNING: casual and DCON shirt
other packing items
toothpaste
deodorant
toothbrush
floss
cough drops
shampoo facewash bodywash conditioner
hairbrush
phone charger
straightener curler
money
hair products
food/snacks
chaperone duties What do chaperones do at DCON? ALL CHAPERONES MUST ATTEND DURING CAUCUS. (Friday Night)
A
MANDATORY
MEETING
We ask chaperones to attend all workshop sessions so that there is adequate supervision at all activities. We are seeking adults to judge scrapbook, oratorical, and essay contests. (Check in at the awards table on Friday night) We invite chaperones to attend the ice cream social on Saturday afternoon. (More details will be in the DCON program)
frequently asked questions Q: How do you cancel a registered member? A: A club may cancel a registered member by emailing bruce@cnhkiwanis.org by February 22nd. There will be a $10 processing fee per cancelled registration. Q: What is the address of the CNH Kiwanis District Office? The hotel? A: District Office - 8360 Red Oak Street, Suite 201, Rancho Cucamonga, CA 91730 Hotel - 21850 Oxnard St, Woodland Hills, CA 91367 Q: Can a club swap members before DCON? A: Clubs may only swap members within the same club by emailing bruce@cnhkiwanis.org with the name of the person dropping out and the name of the new person being added on (along with their new information) before February 22nd. Any last minute swaps may only be due to emergencies, and may only be made with the SAME GENDER AND CLUB. Q: What are the accepted forms of payment for the DCON Registration and the hotel? A: CHECKS are the only accepted form of payment for DCON REGISTRATION. For the hotel rooming payment, CHECK OR CREDIT may be used to pay.
If you have any more questions, contact DCON Chair Jenna Nguyen (805) 302-8342 or at kiwins.conchair@gmail.com
credits Manual Information/Graphics Jenna Nguyen Pauline Dang
Photography Jenna Nguyen Sarah Nguyen Madee Moua Malia Tran Joel Alejandrino Zachary Chen Edison KIWIN’S La Quinta KIWIN’S
THANKS FOR READING!
GOT ANY ANY GOT
QUESTIO NS? QUESTIONS? CONTACT US: JENNA NGUYEN DISTRICT CONVENTION CHAIR KIWINS.CONCHAIR@GMAIL.COM NINA NGUYEN DISTRICT GOVERNOR KIWINS.DGOV@GMAIL.COM
THE 43RD ANNUAL DISTRICT CONVENTION