SPS - Opening Plan & Risk Assessment - Updated November 2020
ALL CHILDREN (320 on roll) to attend from September 2020 THIS PLAN NEED CLEAR COMMUNICATION WITH PARENTS / CARERS / PUPILS & STAFF Communication systems via text / Class Dojo / Facebook Page & Web-site - constantly updated for ‘live’ risk assessment NATIONAL Lockdown - 5/11/2020 - Dec 2020 Schools guidance Link to Schools Guidance ACTIONS in RED Risk Rating: end of each section
Low Risk
Medium Risk
High Risk
N o. 1.
Area of Risk / Operational Factor
Ways to Minimise Risk
Parent / Carer - Drop-Off & Collection/Communication
Who? Time Scale?
Comments
Staggered Entrance to School for ALL bubbles: Start times for each bubble to be put in place Parents & carers with multiple children to drop-off ONCE e.g. Yr 6 & Yr 3 child might need 8:45am - 3:15pm
All BELOW ARE EXTERNAL DOORS All EYFS Bubble (2 x classes) - 8:45am Yrs 1 & 2 Bubble (3 x classes) - 9am Yrs 3 & 4 Bubble (3 x classes) - 9am Yrs 5 & 6 Bubble (3 x classes) - 8:45am One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc. ALL parents / carers (& older siblings older than primary school age 11+) to wear face coverings at drop-off & collection (unless exempt)
Parents to social distance outside (NOT to enter classroom - unless invited by staff / SLT) Classes will need to accept children at 8:45am with the ‘one drop-off’ strategy
Staggered Exit from School for ALL bubbles: Finish times to be put in place
All BELOW ARE EXTERNAL DOORS All EYFS Bubble (2 x classes) - 3pm Yrs 1 & 2 Bubble (3 x classes) - 3:15pm Yrs 3 & 4 Bubble (3 x classes) - 3:15pm Yrs 5 & 6 Bubble (3 x classes) - 3pm One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc.
Parents to social distance outside (NOT to enter classroom) - a blue semi-circle indicates this outside of each classroom door
Communication with Parents To ensure parents are aware of the plan for reopening at all stages and aware of any changes and risks Updated Behaviour Policy to be communicated effectively with ALL parents & staff & on web-site
Share information with parents in a variety of ways. Verbally speak to vulnerable families about the guidelines. This could also includes videos Detailed letter with information from this plan & Video for families who cannot access the letter
Communicate with parents / carers to reassure them that the school is a safe place to attend Re-send information prior to start of term (Dojo / Facebook / Website)
All Parents / carers
Guidance with annex
Offices & Work Areas - ( See below as well for more information re visitors etc.)
Clear signage & messaging for parents Office to continue to use phone / IT etc. to Team communicate with school & ONLY have a face to face as a complete last resort LP & JK can work within their ‘bubble’ with doors & screens closed? KG & RS need to rotate working around their spaces? LP to work from home when possible to free up an additional space within the small office (only attends SPS on Fridays)
Low to Medium Risk - based on the above & ALL follow instructions / advice
HR & Staffing
General HR Guidance: Clinically extremely vulnerable people (staff) - HT to discuss with individuals for best work placement (if required) Vulnerable people & pregnant staff Maintain social distancing as much as possible for all
Work from home / do not come into school Work from home / do not come into school Can attend work, but need social distancing, may need a role away from others. Work from home if possible. HT to complete relevant personal risk assessments Staff to be constantly aware via
Tape & signage to help identify no go areas / flow around school Only ONE person / family in the office front entrance at once Electronic hand sanitizer available at the entrance to all on entry
Individuals to discuss with IB or managers their personal situations Face Coverings - individuals can wear a mask / vizor if they wish. No requirement for masks within communal areas (definitely not in class). Social distance is vital Staffroom / SCAPA room to be
staff
communications (staff meetings / verbally / email etc.) to think about social distancing. All staff (unless exempt) to wear face coverings whilst using staff communal areas or in transit around school. Not recommended when teaching children or on duty outside
used for staff relaxation - must consider numbers / social distancing / possible face masks etc.
Shortage of Staff: Teacher shortage (illness etc) If overall staffing shortage
Suitable TA’s can lead classes (under guidance from other teachers). Supply teachers can be employed to cover multiple classes HT has access to supply teacher agencies in an extreme shortage. Possible closure of selected bubbles (last resort)
Staff Allocation: SAME staff to work with SAME groups where possible. However staff can work between bubbles & classes if this is essential to operation of the school e.g. PPA
SLT to organise staffing as appropriate. This means if a SLT CONFIRMED Covid-19 case occurs then the WHOLE bubble will have to self-isolate for 14 days
Staff
Low / Medium Risk - Based on ALL following appropriate guidance & advice
3.
Pupils within ‘Team Bubbles’ linked to the effective operation of the school General Guidance: Team Bubbles to match the operations of SPS: EYFS Bubble (Ladybirds & Grasshoppers) - 42 children
NOT to mix with other bubbles. Timetabled break / lunchtimes away from each other & supervised by
All
Staff to stay with the same group of children where possible. However, staff can move between classes & bubbles (social distancing still very important) As always staff to liaise with IB / PS / FG & Team Leaders to inform of any absence This is ONLY if possible & probably linked to staff sickness etc. HT to contact PHE for advice if a positive test is confirmed
The system needs to be clearly communicated to all (staff & parents / carers for
KS1 Bubble (Oak / Ash & Elm) - 90 children Yrs 3 & 4 Bubble (Hawks / Eagles & Owls) - 94 children approx Yrs 5 & 6 Bubble (Jaguars / Tigers / Leopards) - 92 children approx Uniform / Clothing Communication
bubble staff / dedicated LTS.. Separate staff (where possible) If a POSITIVE Covid-19 test occurs then ALL the bubble will be closed & HT will contact PHE for advice School jumpers / tops / usual trousers / skirts / shorts & trainers ‘Bubbles’ require access to a radio for safety & can radio for support etc. if required
confidence in our safety No social distancing within bubble necessary Staff MUST consider flow around school to avoid crossing bubbles (particularly transitions) SLT to be able to support quickly as required (must have a radio)
Supply Teachers / Sports Coaches & Peripatetic Teachers / Volunteers: All the group above can come into SPS to support learning Music peripatetic teachers Volunteers All of the above will be minimised during an Covid outbreak or linked to National DfE Guidance e.g. National Lockdown - 5/11/2020 - Dec 2020
Ensure that all understand the importance of social distancing. Try and maintain staff to one bubble To only work with groups from the same bubble (strict hygiene when other bubbles utilise the room or equipment). Wash hands between lessons This needs to be kept to a minimum and staff need to think about the use of volunteers (again within the same bubble when used)
Office to organise
SPS has regular supply teachers who know the school well and have worked at SPS during the pandemic & within the wider reopening in June (they know our systems / controls) Music teachers are Mr Trim & Mrs Slogrove - needs a copy of this plan and communication Dorset Reading Partners are an SDP strategy & needed for learning catch-up
SCAPA (Before & After School Childcare Club) SCAPA will be organised within the 4 x bubbles above (EYFS / KS1 / Yrs 3 & 4 / Yrs 5 & 6)
Breakfast Club organised within the Hall (to start with - 1st half Autumn Term) so that the 4 x bubble can be
Emily C / SCAPA Team
Roxy Sharpe (Office Team) to support with admin
Attempt to staff with TA from same school bubbles whenever possible Staffing
separated (marked by an existing large red cross on the hall floor). The hall has immediate access to two different playgrounds and use of a kitchen hatch for serving etc. (1 hour max - 7:45am - 8:45am). Children from the 4 x bubbles to enter the hall via different entrances to minimise crossing After-school Club to be organised in two rooms (as this is much longer in length (2.5 hours max - 3pm - 5:30pm). EYFS & KS1 to be within the SCAPA Room (& EYFS toilets) & Yrs 3 & 4 / Yrs 5 & 6 to use the hall & disabled toilet) Children to be seated when not directed to do so (e.g. going outside to the playground etc.) Staffing (where possible) to be linked to bubbles & where school staff do, during the usual school day, link with certain bubbles, this will continue within SCAPA i f possible
Parents to be able to purchase different rates / time slots for both Breakfast & Afterschool Clubs Parents / carers to still utilise the ‘one way systems’ around school Usual ‘snack time’ to take place Limit numbers to 45 children only Timings to be reviewed constantly to support working parents / carers
Medium Risk - Based on the amount of children in school and chances of cross-infection
4.
Room Allocation & Resources Required
Room Logistics: Desks & equipment within room Each group only uses 1 room a day (wherever possible) Equipment can be shared within the bubble, but MUST be cleaned if shared across the bubble Doors propped open & windows open where possible Appropriate signage
EYFS & KS1 to be seated for usual operations. KS2 to all be seated in horseshoe formation NOT facing each other See room allocations, but bubbles can utilise other bubble rooms if required Careful thought be staff of equipment needed for learning. Particularly possible cross bubble equipment e.g. PE , Music & Science To reduce door hand use & for ventilation TA to support with appropriate guidance & signage to help with directions / routines (hand washing) & other messages
Staff
Communal Spaces: Hall / Music Room / Reflection & Fast Track Rooms / Library / KS1 Library etc. Careful thought around equipment utilised within each room
All Try and avoid large groups of children using these all at once. After use one of the adults will use disinfectant and clean area used (if children have touched item) before a further bubble enters Staff to plan ahead what equipment will be used in the communal spaces e.g. the large apparatus in the hall to
Make ALL children a pack of stationery & place in trays. Keep all individually labelled. KS1 to host phonics groups (but within the same bubble) KS2 to have maths groups which use the same teacher (potential cross bubble. Teacher MUST clean down between small group sessions) Equipment left for 48 hours (72 hours for plastics) will be deemed safe to use by a different bubble Electronic Hand sanitizer to be installed in every room (or near to every room) - Caretaker / Clean Team to be in charge of refilling these Cleaning stations near to communal rooms (away from children for H & S) Again, transitions to & from communal spaces needs to be considered by all staff & when directing children (keeping bubbles apart) Electronic Hand Sanitizers are now installed in every
only be used by ONE bubble and at least 72 hours will lapse before the next bubble can use
classroom (or near to their room). They are also within communal areas / rooms
Toileting: This needs careful considering & linking with staggered playtimes / lunchtimes EYFS Bubble - Own toilet units KS1 Bubble - Own toilet units Yrs 3 & 4 Bubble - 1 x cubicle in the boys toilet & 2 x cubicle in the girls Yrs 5 & 6 Bubble - as Yrs 3 & 4
Pupils to understand the appropriate All social distancing whilst in communal parts of the school e.g. toilets (no more than 3 / 4 at a time?) Staff discretion NB to perform extra cleaning at the start of his work pattern pm Ensure rigorous hand washing after toileting Label the KS2 cubicles with either Yrs 3 & 4 or Yrs 5 & 6 bubble use Staff need to utilise the same toilet whenever possible which is the closest to their bubble
KS1 & KS2 Girls toilets to be painted a neutral colour
Staff Facilities: Staffroom to only be used by limited number
Staff will be fully aware of social distancing rules Rigorous hand washing applies Staff are asked to use face covering when not in front of children i.e. moving in transit around the school and when using staff communal areas such as the Staffroom / offices / SCAPA areas
There are a variety of rooms staff could use to have a break, including staff room / SCAPA / Reflection Room / Library / Fast Track Room / Music Room etc.
Staff
Medium Risk - Based on the the amount of children and possible sharing of facilities
5.
Break & Lunch-times (Including School Flow)
General Guidance: Staggered break & lunch-times to avoid each other’s bubble SEE dedicated staggered timetable for ALL bubbles linked to start & end of the day / playtimes & lunchtimes (separate doc for staff) Groups DO NOT mix with each other (except if required in an emergency) Lunchtimes
EYFS Bubble - 2 classes using EYFS All Playground & field KS1 Bubble - 3 classes using KS1 & other back playgrounds / field Yrs 3 & 4 Bubble - 3 classes using large front playground, right hand back playground / field Yrs 5 & 6 Bubble - 3 classes using large front playground, right hand back playground / field Wet Play within own group (staff to organise a rota break between each other) SLT & LTS link to certain bubbles to provide breaks for staff
Think about how to exit doors & flow around classrooms / school. TEAMS to organise playtimes between themselves Socially distancing via being only in hub group (away from other groups) EYFS & KS1 - use their own play frames Yrs 3 & 4 / Yrs 5 & 6 - utilising the play trail & outside gym on a rota basis (one weekly on & one week off - leaving 72 hours between use)
Food & Eating Yr R ONLY within the Hall for hot lunches? After half-term (update risk assessment at this point) All bubbles to eat within classrooms
IB & SR to update ALL LTS with routines, risk assessments & protocols If Hot food, then delivered to Yrs 1 to 6 in their rooms by adults (LTS’) SPS packed lunches until at least the end of Autumn. To be reviewed after this
All
Office to confirm Hot Food expectations from Chartwells
Outside Play Equipment: KS1 Playtrail / KS2 Playtrail / KS2 Multi-gym
See above
Low / Medium Risk - based on ALL following advice above
6.
Learning / Education Provision
Education Guidance: Plan outdoor lesson where possible Equipment should not be shared between groups Off-site trip need to be essential & thoroughly planned beforehand NO overnight visits Marking Visual Timetables
Teacher to liaise to discuss areas of Staff the school they might use during the day to avoid other groups IF equipment does need to be shared / cleaned thoroughly afterwards Careful planning of any organised trip / visit Autumn Term 2020 - Yr 5 trip to Leeson House (Nov 2020) - to be cancelled due to the National Lockdown (& staff shortages) - 5/11/2020 Teachers / TA’s can mark books within their bubble On board in each class
Designate each year group an outside space for learning. Avoid mixing bubbles KS1 Phonic Check / Yr 4 Multiplication Check / KS1 & KS2 SATS to go ahead next academic year (additional Yr2 Phonic Check - 2nd half Autumn Term) To support all pupils in re engaging in school day.
Resources: Children to bring in limited items from home
Clear communication with parents around what children can bring to school e.g. bag / water bottle / lunch box / coat / gloves / hats / reading books etc. (bags ONLY if essential) Resource NOT to be shared between groups (NO stationery from home)
Some SEN children might need additional items Some medicines might need to be stored at school e.g. inhalers All children to have in their tray as appropriate to age:
SLT
Books / worksheets / specific items required Reading Books & cross-contamination PE Equipment Music Equipment & lessons
Direct staff to resources we are going to use (& NOT use) reducing cross -infection. Communicate to pupils too Photocopier access to be set up on card use. Accelerated Reader & online ‘MyOn’ reading scheme to negate so many physical reading books. However, DfE Guidance (Sept 2020) is that books are allowed to move between school & home Each ‘Bubble’ to have a PE bag with basic equipment to use (playtimes / etc.) RL to share PE timetables / overview to gather & segregate PE equipment for the term to ensure no cross bubble contamination e.g. Tag Rugby / hockey Must consider possible extra-curricular club use No ensemble choirs at present. Singing aimed to take place outdoors if possible. If inside keep volume low & distance children. Brass & woodwind to only be taught is small spread out groups & NOT to share the instruments.
FG RW & teachers RL
Pencil, ruler, rubber and sharpener, glue stick and scissors for personal use. Include colouring pencils (small set of colours) Reading books can go between home & school Need to minimise entry to PE cupboards / store and wipe handles after use Staff to not use the indoor gym frames without thorough cleaning and informing other bubbles (again timetabled to ensure 72 hours between bubble use) Need to liaise with external music teachers to ensure Covid-19 safe practices
Bubble/s NOT on Site - Home (Remote) Learning / Communication: Bubbles NOT on site ( due to positive Covid-19 Test & then self-isolation of 14 days as per guidance &
MUST consider staff well-being linked to monitoring home learning (particularly if they are unwell). If staff
Teachers / TA’s
LGB to perform review of ‘Coronavirus Pandemic’ response & how SPS has
update from PHE) will be delivered with roughly the same content / format as those on site (as much as possible)
are unwell SLT (Team Leaders) to supervise home learning Continue with explanatory PowerPoint / PDF’s as families are use to these & we know they are generally effective Messaging - Start of the day message on Class Story & answering personal messages after school If time prior to self-isolation print off worksheets / activities for 14 days to distribute to all as an alternative Teachers to produce videos of key concepts to support remote learning in Maths & English in particular Possible ‘Zoom / Teams’ lessons (MUST ensure this is safe, linked to safeguarding protocol)
Possible Timetable for the Day / Curriculum: - Revert to usual full timetable - Understand & fill gaps which pupils will have missed - Ensure new SDP encapsulates ‘catch-up’ & ‘disadvantaged’ pupils as an emphasis
Curriculum leaders (SLT) to review ‘gaps’ within the curriculum from the national school closure & add / incorporate within the plan for the Autumn Term 2020 onwards. Utilise the Cornerstones Software to support this Ensure new SDP 2020 - 2021 has emphasis on ‘catch-up’ & ‘disadvantaged’ & includes ‘Online safety’ education as so many pupils have spent so much time online (&
performed. This will include interviews with staff / parents / pupils / SAST & SLT Possible contact of vulnerable families via PSA & Class Teachers via phone / messaging etc. SPS has sent out communication to parents / carers (Oct 2020) to explain home learning (remote learning) linked to different scenarios of absent due to Covid-19 (see relevant letter)
All
Remote Learning timetable to concentrate on Reading / Phonics / Maths & English (also include foundation subjects + mental health activities + Online safety focus) Need to carefully consider logistics linked to swimming & ensure this is Covid-19 safe and logistically possible with staffing available
might do in the future)
Low / Medium Risk - Based on the details above
7.
Cleaning & Ensuring Hygiene / 1st Aid / Risk Assessments
PPE: No need for PPE (except 1st Aid / intimate care / cleaning) - No need for compulsory face masks or face covering EXCEPT for those staff that work closely with the children (i.e. 1 to 1 AND with intimate care needs). Face mask should also be used by staff that are supervising children that are ill / showing symptoms in school whilst waiting for collection by parents Automatic Hand Sanitiser in ALL rooms & communal areas (away from younger children). Hand washing will be the norm (must continually check soap levels & functionality of the sinks etc.
SAST (& SPS) are purchasing PPE equipment and appropriate hand sanitizer / cleaning equipment to support this NB & Clean Team to ensure this happens and set up Clean stations for shared areas see action plan below
Mick Clark (SAST - head of H & S) / Office / Caretaker / Clean Team
Caretaker / Clean Team - must place hand sanitizer in appropriate spaces / communal areas (must consider H & S with younger children of this potentially dangerous liquid)
Risk Assessments: School protocol for ensuring rooms are safe / clean What happens if we have a suspected Covid 19 case? Protocol If anyone does develop symptoms
Meet with Clean Team to go through September plan & protocols Ensure ALL know the protocol for suspected Covid-19 case They will be isolated in the following room: Main School Hall and leave via the main entrance. Staff will be notified if the area is out of use.
Both children & adults can be tested for Covid-19 at the local test centres (or given a test by school, when SPS receives these). If a POSITIVE test then ALL the bubble group to self-isolate 14 days off-site (including ALL in their homes) after PHE advice If a confirmed case, HT to inform PHE for advice & possible closure. HT & senior leaders to follow PHE advice (contact details are below)
Child sent home if the adult / parents called to collect immediately if the pupil. They will need to use a separate toilet (closed door if age appropriate / PPE for staff if required) School have acquired temperature gun thermometers and will continue to randomly check pupils & adults DfE to deliver a small amount of Covid-19 home test kits for pupils who cannot access test centres
If someone has a temperature / cough / loss of taste or smell they will need to self-isolate for 14 days (tested as above) - DfE & PHE chart linked to the protocol for isolation within school If negative test result - allowed back to school if no Covid-19 type symptoms (or chance of cross contamination of other diseases) If positive test then 10 days self-isolation after test s ee PHE guidance)
Outside Contractors: Ensure Office / Caretaker has informed / updated contractor / others of our protocols
This could be maintenance personnel / hot lunches etc. Office staff / Caretaker to challenge & ensure no Covid-19 symptoms before entering premises ALL essential outside contractors to wear face coverings when inside the school premises (5/11/2020)
Office / NB
Cleaning Arrangements: EXTRA cleaning will be essential to make our school safe for all. Must consider areas that we use & equipment etc. that will need cleaning
Additional duties / extra hour for the clean team to support the school. Clean Team member to perform a brief
This is particularly relevant if they have any symptoms of Covid-19 etc.
Could claim this additional expense via the government scheme? Further claims? Link
Adequate cleaning resources available Cleaning staff to wear appropriate PPE
clean of all toilet areas, door handles & common use areas, after lunchtime (started beginning of Oct 2020) LP & NB (via SAST support) to ensure we have appropriate stocks of cleaning materials etc. (Mick C - Head of H & S to support) This will include gloves / masks as a minimum
with Chris V (Head of SAST Finance) DfE to deliver a small amount of PPE
Hand Washing & Hygiene FREQUENT hand washing will take place for all children including on entry, before & after break times, after toileting etc. Touching wall & communal areas
Children need to get into a routine All with hand washing and it to become second nature Clean Team to add extra requirements to daily duty to thoroughly clean the communal areas. Need to remind children not to touch unnecessary surfaces As above re the automatic hand sanitizers in all classrooms (or near classrooms) and communal areas
NB & JK to ensure adequate supplies of hand wash Mick Clarke (H & S Head of SAST) to organise online training for Clean Team linked to Covid-19
Hand Dryers / Water Fountains Multiple hand dryers & water fountains on site
NB Turn off hand dryers & water fountains & add appropriate labels
Cost of hand towels is large at present!
Fire Drills SPS to practise an early fire drill with our new way of working in September 2020
Pupils to line up in the usual manner on the large playground (although further apart within their bubbles i.e. bubble children can be the usual
Need to practice near the start of term with whole school back on premises
distance / bubbles to be a good distance (need to practice several times to ensure all understand new protocol)
Contact Joanne Wilson (Head of Programmes) 01305 225 894 joanne.wilson@dorsetcouncil.gov.uk Out of Office Hours & Weekends 01305 221000 publichealth-hp@dorsetcouncil.gov.uk If you are unable to contact either of these quickly, please ring Mark Blackman on 07885508000 Public Health England (ask for South West Region) - 0300 303 8162 (email: swhpt@phe.gov.uk)
Medium Risk - Based the possible infection risk (& infection rates from number of children)
Vulnerable Children / Key Families / SEN
General Guidance: Monitoring by meetings / other professionals (social care & Family Partnership Zone etc. / phone / messages etc.
PSA to continue working with SENCO & Led by AB HT to monitor this group & SB IB (HT & DSL) to complete LA Monitoring document (electronic) weekly to link between school & social care
List has already been generated & constantly reviewed PSA & SENCO continue to work within the same office space for consistency & communication
SEN & Meeting Needs: SPS (SB & IB) may need to carry out a risk assessment if a child may not be able to follow instructions; can measures be put in place to keep all safe? In rare circumstances this child / ren should stay at home
Named children which SB & SLT are aware Continue counselling for very vulnerable / trauma children via Hele Inman (Friends of Yeatman Hospital Project - i f funding allows)
SB to work with other professionals if required (Ed Psych, Behaviour Support Service etc.) Staff to access online & other CPD linked to pupil’s mental health & SEN needs returning
SB to lead
ELSA Team to work with SB & all staff to target mental health needs etc.
to school & beyond to support their needs now & in the future
Low Risk - Already monitoring successfully & reacting accordingly
Staff Liaison & Meetings etc.
Staff Meetings: SLT Meetings Teaching Staff Meetings TA Meetings PPA
Tues pm (3:30pm - 4:30pm) Wed pm (3:30pm - 4:30pm) Thurs am (10am - 10:30am) As per normal with staff cover from within existing bubble All meetings within an open space so adults can social distance e.g. hall / Music Room etc. If HT / DHT feel this is unsafe this will take place remotely on Zoom / Teams
If staff unavailable for meeting could possibly Zoom / read minutes from meeting
Office / Clean Team Meetings: To be decided as appropriate by these teams, linked to the usual timings
Office Team to meet in Music Room to social distance (if poss) LP to continue to spend some time working from home (during Autumn Term 2020) due to her excellent productivity at home & to ensure more space within the small office areas
Medium Risk
Office and visitors
Office Staff - maintaining 1m+ social distancing Main office is considered too small for 3 staff. Risk too close contact when answering hatch/phone.
Office Review anticipated work requirements team/IB Review work patterns of staff max 3 staff physically in the office environment at any one time. Work environments 1 main office, 1 JK room, 1 LP room. Doors/glass screens to remain closed when possible between areas Frequent handwashing and gel Other staff to ONLY enter the offices if essential and communicate with the office staff via email / telephone or via the front entrance which is behind a shield / window barrier
LP to continue to work at home (in work one day a week) RS to use LP room KS to use the front desk. Reorganise lap top distribution if required to enable home working. Daily short zoom ‘huddles’ to ensure 1 team approach continues. Agreed time of meetings Hatch/gate phone one person
Shared facilities Risk contamination on surfaces of shared items, e.g. hatch, gate phone, surfaces, safe, photocopier etc
Staff to use their own computers/phones etc, minimise contact with photocopiers etc. 1 MOS to manage the hatch/gate phone, when leaving/handing over then clean down. Desks/environment to be cleaned down fully at regular intervals
Office team/ Clean team
Clean pack for each desk Only 1 visitor / family within main entrance
Other staff visiting the office
Staff to communicate with the office via phone/email or via hatch.
IB
Communicate to wider school, the office are here to help but
Physical space considered too small for other staff to ‘pop’ into the office. Staff signing in/out of the office
Office staff to relocate trays/signing in for staff to other locations to minimise need to enter office If you need to meet then do so where 2m social distancing can be applied. Other staff photocopying will be placed in pigeon holes.
you just need to ask us in a socially distant way. Advise staff where signing in has been relocated. Create trays outside the office to receive work in. Signage regarding using the hatch and not entering offices to be placed on doors.
Staff ordering of resources Requisition forms currently paper based process. Increased timescales for goods, delivery and quarantine prior to opening to be allowed for.
Requisitions to be made via shared google forms, reduce contact with staff Orders to be placed in good time so best value can be obtained.
Visitors to school Gates buzzer contamination by visitors Gates buzier answering, by different members of staff Reception area size v ability to maintain 2 m social distancing. Signing in use of shared pens/lanyards. Hand gel in entrance. Risk visitors have symptoms
Office Cleaned frequently throughout day team Consider if gates are left open (security risk) Less contact on pad / button Parent contact at hatch to be limited to ONE person in the entrance area. NB to mark blue social distanced lines outside main front door for orderly queue of parents / carers See above regarding shared facilities in office, to be minimised where possible 1 person in reception at a time, hatch
LP
Share redesigned google requisition form. Communicate with staff.
Gate buzzer cleaning to be organised as part of the school day cleaning routine. Communication to parents, should consider to make contact via phone/email etc. Signage required for hatch, 1m+ tape and to wait outside Visitor badges to be printed Check stationery levels KG
to only be open a small amount to be able to hear and MOS to stand over side. Post box to be used for handing things in. Staff to sign in visitors and use sticky 1 time use visitors badges. Any pens handout not to be returned Design quick checklist for all visitors regarding any symptoms etc Can meeting be held on phone/video instead Face coverings - masks to be worn by visitors if required as they need to meet / access confined spaces etc. office team / SLT to direct visitors as appropriate and signage to indicate this. This applies to the Office Team and visitors / delivery personnel / trades people etc.
Delivery of goods Contact with visitors/delivery drivers Unpacking goods
Minimise number of deliveries, i.e. all consortium 1 x week. Goods not signed for and deliveries not taken into school. Deliveries to be left in safe place for 72 hours prior to unpacking
Consider where the goods could be stored safely until opened and distributed
Hand washing before and after goods unpacked. Delivered to outside classrooms before/after children present.
Use of school grounds Outside users of the sensory garden increased risk of additional children on premises.
Office/IB Minimise use of school grounds for the Autumn Term Advise of requirements to use school grounds
Communicate with Pear Tree as appropriate. Pear Tree to use the outside Sensory Garden gate and then utilise their own toilets in required (not within SPS premises)
Use of School Hall - hiring of facilities Various organisations do hire SPS Hall (e.g. Ballet & Community Choir). This does involve members of the public & people from other schools entering SPS
Toilet - ONLY to use the disabled toilet Office outside of the office (when it is not our children) & this will need to be cleaned after use If chair / mats / equipment is used, this will need to be thoroughly cleaned after use Ballet - Leader need to meet the children at the door & not let adults enter the building (need to wait in cars/ outside). Hand sanitizer to all entering During the National Lockdown SPS to limit use of our indoor facilities to school use only - 5/11/2020
Outside clubs to be delayed until half-term is possible Pear Tree to continue to utilise our Sensory Garden which is an outside Covid safe space. They will be timetabled and not cross bubbles within our own pupils
Attendance Recording of attendance accurately, in line with
Accurately recording by teachers on
Communicate to parents
JK
guidance. Monitoring any illness/symptoms/return to school appropriately
sims. Complete CV attendance form to System to monitor COVID absence/return to school Office team to complete the DfE returns daily and as required
Photocopiers Touching photocopiers as shared facilities across school.
Installation of papercut on machine with cards so printing is only released when card swiped. Machine cleaned after use. Wash hands after collection.
action regarding reporting absence Usual attendance requirements from start of Autumn Term 2020 - monitored by HT / PSA / SENCO / (Office - JK) IT Support
Training for staff with papercut if required
Medium Risk - Based on ALL (staff, community & visitors) follow guidance above