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Daily Organiser
Purpose of Position
The Daily Organiser works alongside the Director of College Organisation to share responsibility for the management of staff absences and the smooth running of the College. The Daily Organiser works in conjunction with and reports to the Director of College Organisation.
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The Daily Organiser is required to be familiar with and comply with the College’s Child Safety Policy and the Code of Conduct. The Daily Organiser will provide students with a child-safe environment, which proactively monitor and support student wellbeing and exercise pastoral care in a manner which reflects school values.
Specific Responsibilities
The specific responsibilities of the Director of Faith and Mission are:
• Leadership
• Daily management of the College
• Administration of staff absences
• Web preferences and subject selection
• Other duties as directed.
Specific Tasks Leadership
• Models, inspires and supports staff and students with a clear focus on continually improving student learning and wellbeing outcomes.
• Fosters and promotes reflective practice, professional dialogue and a collaborative approach with the staff they lead.
• Supports teams and individuals to embrace change and innovation.
• Supports College Leadership including implementing College strategic and annual goals.
• Displays a proficient understanding of the Catholic Education Multi-Enterprise Agreement 2022 and proficiently integrates its clauses and regulations to enhance operational practices at John Paul College.
Daily management of the College
• Liaise with the Professional Learning Coordinator regarding professional learning approvals.
• Publish term meeting schedules in consultation with all faculties and departments.
Administration of staff absences
• Publishes, at the beginning of each year, a policy regarding the allocation of extras, replacements, and classes in lieu.
• Manages and publishes daily changes via Bulletin, timetable email and uploads replacements and absences to SIMON and allocates extras, replacements, and classes in lieu.
• Engages and monitors emergency teachers ensuring Employment of Staff procedures are followed. Including interviewing and referee checking all potential applicants.
• Implements approved leave requests from staff.
• Provides information to allow the Receptionist to maintain an accurate record of staff absence on the CEVN site.
• Informs Finance Staff of absences regarding leave, emergency teacher hours and learning support officer hours.
• At the end of each term calculate, publish and record individual staff absent count, extra + under allotted + in lieu tallies (for transparency and staff equity).
• Organises and meets with the organising staff of all major activities, excursions or incursions to seek feedback and review the activity. Seeking constant improvement in organisation and effectiveness of each program.
Web preferences and subject selection
• Liaises with the Deputy Principal Learning and Teaching to organise the process of student subject selection.
• Liaises with staff and students, regarding issues to do with student subject selection and the timetable.
Key Selection Critieria
The successful applicant will need to meet the following key selection criteria:
• A demonstrated understanding and commitment to the ethos of a Catholic school and its mission.
• A high level of discretion when handling confidential and sensitive information.
• Possess a collaborative and flexible approach.
• An openness to change and to learning in all situations.
• A proven record as an exemplary teacher.
• Demonstrated ability to communicate clearly, personably and effectively.
• The ability to form teams and sustain teamwork throughout the term of the appointment.
• The capacity to reflect on one’s leadership performance and style.
• A demonstrated understanding and commitment to child safety
• Demonstrated leadership capacity.
Conditions and Remuneration
• Level of responsibility: POL 2
• Time allowance: 0.2272 FTE (10 / 44 periods per cycle).
• The position is employed in accordance with the terms and conditions of the Victorian Catholic Multi Enterprise Agreement 2022 and any subsequent amendments and industrial agreements.
• This role is subject to ongoing review and may change to suit the requirements of John Paul College.
Sports Coordinator
Purpose of Position
The Sport Coordinator is a key leadership role in relation to the coordination of major sporting fixtures and events within the College and with other schools and associations. The Sport Coordinator reports to the Deputy Principal Wellbeing.
The Sport Coordinator is required to be familiar with and comply with the College’s Child Safety Policy and the Code of Conduct. The Sport Coordinator will provide students with a child-safe environment, which proactively monitor and support student wellbeing and exercise pastoral care in a manner which reflects school values.
Specific Responsibilities
The specific responsibilities of the Director of Faith and Mission are:
• Leadership
• Organise and promote student involvement in sport
• Manage the resources related to sport participation
• Manage the regulatory requirements of sport participation
• Other duties as directed.
Specific Tasks
Leadership
• Models, inspires and supports staff and students with a clear focus on continually improving student learning and wellbeing outcomes.
• Fosters and promotes reflective practice, professional dialogue and a collaborative approach with the staff they lead.
• Supports teams and individuals to embrace change and innovation.
• Supports College Leadership including implementing College strategic and annual goals.
Organise and promote student involvement in sport
• Coordinates co-curricular sporting involvement.
• Promotes, encourages, and facilitates the participation of students in sporting activities within the College and with external organisations.
• Liaises with the Director of College Organisation and House Leaders for the organisation of the all-school house carnivals in swimming, athletics and cross-country.
• Liaises with SIS regarding John Paul College participation in SIS carnivals and events.
• Disseminates information regarding sporting activities and club, state and national competitions and supports student involvement.
• Liaises with Deputy Principal Wellbeing and Director of College Organisation regarding the timing and arrangement of sporting fixtures.
• Attends meetings of the Pastoral Committee as scheduled by Deputy Principal Wellbeing.
