1 NOISIVID Region 7 Volume 1 Issue 4
The official July Newsletter of Region 7 Division 1 of the TexasOklahoma Key Club District Created By Division 1 LTG Jonathan Perez
1
TABLE TABLE OF OF CONTENTS CONTENTS
2
LETTER FROM YOUR LTG BLACK LIVES MATTER ACCOMPLISHMENTS/GOALS UPDATES GOVERNORS PROJECT DISTRICT PROJECT DIVISIONAL PROJECT RTC RECRUITMENT REPORTING CLUB CHECKLIST YOF DUES K-FAMILY OFFICER DUTIES VOLUNTEERING OPPORTUNITIES SOCIAL DISTANCING MAJOR EMPHASIS SERVICE PARTNERS CONTACT INFORMATION SOCIAL MEDIA/ LINKS THANK YOU!
3 4 5 6-7 8 9 10-11 12 13 14 15 16 17 18-19 20-21 22 23 24 25 26 27 28
LETTER LETTER FROM FROM YOUR YOUR LTG LTG
HEY HEY THERE! THERE! How is it going? Summer is almost over :( I know its been a long time up to this point. Many of you have taken countless AP test, struggled with problems at home and have been stressed with everything that has been
happening in the world. Let me assure you that this year is going to be a BLAST! As school comes up there is going to be a lot of information coming your way. Be on the lookout for any updates and any information you receive. Make sure you read ALL information and if you have any questions about it email or message me ASAP. As school is coming up I am going to be adding a few more platforms for our officers and members. I have already begin adding a few of those platforms so make sure you are participating to be updated with the latest updates. I hope that each of you are doing well and if you have any questions please don't hesitate to message me. Good luck with School :)
Yours in friendship and service, Jonathan Perez Lieutenat Governor of Division 1
3
AM MS SEEV VIILL K KC CA ALLBB RREETTTTA
4
Each and everyone of you are apart of the T-O district, and will be treated equally. T-O and Division 1 will not tolerate racism or any other form inequality. I urge you to speak up and sign a petition or even donate to the "Black lives matter" cause. Feel free to share the links with people so they can educate themselves and help solve the problem. We all should know that diversity makes for a rich tapestry, and we must understand that all the threads of the tapestry are equal in value no matter their color. - Maya Angelou
1. Visit at least 1 club. 2. Begin looking for clubs to (re)charter. 3. Show officers how to report before August. 4. Encourage officers and members to join remind 101 and group me. 5. Begin recruitment plans. 6. Hold RTC.
GoalsÂ
1. Visit at least 1 club. 2. Begin process for (re)charter. 3. Hold division wide service day/social. 4. Help clubs get ready for school . (recruitment, training, etc.) 5. Continue to help with elections and contact information. 6. Have monthly checkup calls with presidents or advisors. 7. Set up buddy system
A SLLA AO OG G//S STTN NEEM MH HS SIILLPPM MO OC CC CA S
AccomplishmentsÂ
5
UPDATES ELECTIONS ELECTIONS Elections are now long overdue. If your club has not completed elections, your club is behind. Please contact me so I can help conduct elections as well as catch your club up. This is super important so please don't push it back. If your club has completed elections make sure each officer and advisor has completed the form below. Click here for contact info. form
REPORTING REPORTING It's finally August!! For many of y'all school will begin shortly and many more responsibilities are coming your way. Don't forget that August will be the first month of reporting. I expect every club in division 1 to submit their reports monthly. I am here for you to ask any questions, and to guide you through this entire process.
6
UPDATES DCM'S/PCM'S/SOCIALS DCM'S/PCM'S/SOCIALS We had our third PCM and DCM. If you were not present for those meeting please check out the division 1 website for presentations and minutes. In August we will have a DCM, PCM, and social. All dates and times are listed down below. Right these dates down in your calendar because they are super importnant. Our social activity this month is Vision Boards!! DCM: August 14th at 6:00 pm PCM: August 14th at 7:00 pm Social: August 22nd at 6:30 pm
DUES DUES As school comes closer so dose the start of dues. Make sure that your treasure along with the rest of your board is prepared to collect dues. If you want to be in the top 25 clubs it is almost essential to pay your dues during early bird. I encourage you and will continue to remind you to turn in your dues.
7
TCEJORP RONREVOG
8
BAGS OF HOPE Bags of Hope is a project geared towards helping the Foster Care System. There are two separate components to this project:Advocacy/Awareness and service. I chose this project because kids are very near and dear to my heart. I truly believe that we are the future and the kids placed in foster care systems have just the equal right as us in terms of being cared for and uplifted.A question I often pose to others is, if we don’t care for our “brothers and sisters” in the foster care system, then who will? My goal with this project is to not only help foster care homes with the bags, BUT to also advocate for those young kids who are undergoing this stress and change in life and increase awareness of the foster care system in this world. - District Governor Kareena Patel
WAYS TO PARTICIPATE 1. Donate the Bags of Hope to local Department of human services or foster care homes 2. Donate various gifts like books, toys, blankets, and clothing during the holiday seasons 3. Mentor or tutor a child in foster care either in person or online 4. Create a fundraiser for a foster care organization 5. Advocate adoption of children/support for foster care facilities to your community members
Help Create a better future for the next generation. Help the disadvantaged youth population. Support and aid children in the foster systems and help homeless kids. On any given day, nearly 428,000 U.S. children are in foster care. They range from infants to 21 years old. Over 20,000 youth leave the foster care system each year because they have not yet been safely reunited with their families or adopted, and are too old to remain in state custody.
WAYS TO PARTICIPATE 1. Provide tutoring/mentor 2. Connect with the care facilities 3. Care packages for going to a new home 4. Donate supplies and food to orphanages 5. Design a coloring book 6. Plan and host fundraisers/ service projects that help local children in foster care` 7. Hold birthday parties for children in the foster system 8. Friends in Need 9. Capes for Kids
TCEJORP TCIRTSID
CHILDREN OF THE FUTURE
9
DIVISIONAL PROJECT Sharing the Blessing Did you know that approximately 15% of the homeless population in Tarrant County are Children. Have you ever wondered how those kids get their food or clothing and other basic necessities? Well we can change that. With “Sharing the Blessing'' we make a promise that we will do anything we possibly can to supply these kids and their families with the necessities they need. We will be the people they need to survive and hopefully get back on their feet. But don't forget the kids that we all go to school with, that go home to no food. There are more and more people in our community that are becoming homeless or are struggling to pay bills and receive other necessities. This is why I have chosen “sharing the blessing ” to be our divisional project. I want to gather basic necessities such as clothing, food, water and hand them to those in need. On the next page are many ways we can volunteer and change this pattern of poverty. I hope y'all enjoy this project and I know yall will help so many people. I can't wait to see what y’all accomplish and if yall ever need any help or have questions please message or email me.
10
DIVISIONAL PROJECT Ways to serve Make blessing bag - Blessing bags are the perfect way to give back to the homeless community or students who have no food at home. They can be filled with approved items and your club can choose a day to go hand them out. school food pantry - Having a school food pantry is perfect for students who go home to no food. Parents and students can take a survey and whoever needs food or other necessities could come by and grad some. donate items - If you have gently used or new clothing, donating them is a great way to get rid of them and let someone else who needs them use them . Seasonal items - Seasonal items like hoodies, hot hands, etc. are great things to donate and pass out during the winter. Remember we live in Texas and the weather is crazy, so please hand out appropriate items according to the season.
11
Visit the Division 1 website for more information and more ways to serve.
C CTTRR 12
Thank you for everyone who attend this years RTC! Although we had a rocky start, y'all still stayed and helped us through the struggles. We had around 100 attendees, which is amazing!! If you did not attend, the presentation along with the DCM minutes are going to be uploaded to the division 1 website. Our district has a few more ideas regarding officer training so stayed tuned. If you have any more questions please free feel to email, message, or call me.
1. Make a plan. - Have a officer meeting and make a plan on what ways you are going to grab future members attention. 2. Share the plan. - Once officers have decided on what plan to use share the plan with key club members so they can help. 3. Constancy - Continue plan throughout the year and contact your LTG if needed.
TTN NEEM MTTIIU URRC CEERR
Steps
SOME IDEAS MAKE A VIDEO PROMOTE WEBSITE HAND OUT FLYERS ASK A FRIEND HAVE SOCIALS AND INVITE PEOPLE HANG POSTERS SET A BOOTH AT EVENTS LIKE FAIRS, OPEN SCHOOL NIGHT, ETC. MAKE A COMMITTEE FOCUSED ON RECRUITMENT HAVE SNACKS ADVERTISE AT SCHOOL SPORT EVENTS MENTION YOUR CLUB AT OTHER ORGANAZTION MEETING HAVE A NEW MEMBER GUIDE HAVE INCENTIVES FOR RECURIMENT
13 11
REPORTING Down below are tips and steps that will help all secretaries during their monthly reporting process. Make sure to read through them ALL. They are very helpful and could possibly get you in the top 25 club!! August Report due September 5th When it ask for "name" make sure to put your school's name, (no acronyms) Fill out "Dates dues paid" ONLY ONCE "Date" is only 1 number. If it is July 31st you will put "31" for the date. Guest include CKI member, teacher, someone from community, Kiwanis members, LTG (if attending for official club visit) minutes and sign-in sheets are required attach a sign in sheet for RTC A social is a gathering of 4 or more key club members with NO service Interclub is a service with a k-family partner with 4 or more people (PCM's and DCM's don't count) K-meeting is key clubbers attending a meeting of another k family, Number or present = number of KEY CLUB MEMBERS PRESENT Project - Total Man Hours - (How long the project lasted) x (# of members present)EX: 2 hrs long x 10 members present = 20 man hours. Proof - Only required for >100 man hours (extra points!) Guest proof - Only required if there was a guest Total Number of Members - Be as accurate as possible! Saying you don’t know is equal to 0. Money Donated - You don’t need the dollar sign.Donation Proof - Required for >$500Donation Drives - Be as detailed as possible about what you donated, how much you donated, and where you donated. Donation Drive Proof - Required for all donation drives The point system is found on tokeyclub.com under secretary resources. Make sure to continue to report and so so early!! If you want to be in the top 25 clubs it is crucial since there will only be 3 quarters!
14
CLUB CHECKLIST Down below is a checklist to make sure your club is on track and ready for the school year to begin. Has your club completed elections? If not contact me ASAP so I can help conduct them. August - Start completing weekly duties - make a plan for dues and fundraisers - plan your first general meeting - Contact me for club visit - update website - decide how your club will respond to covid-19
15
What is YOF?
FFO OY Y
The Youth Opportunities Fund (YOF) is an endowed fund for Key Club International held within the Kiwanis International Foundation. This fund uses earned interest to help Key Clubs and Key Club members serve the world by providing grants for service opportunities. The fund also provides academic scholarships for higher education. The Youth Opportunities Fund is established through a portion of your Key Club International dues and through the purchase of G. Harold Martin Fellowships. YOF grants can help you take action. Look around and identify the things that need to get done in your school, community or world.
Whats next?
1. Decide as a board or club if you want to apply for the YOF. 2. If your club decides to, begin looking for projects you could do with the use of that money. 3. Once you decide on a project, start to plan it out. Plan events, mettings, etc. 4. Go to the Key Club website to look for details and a application. 5. Research past YOF application questions and other resources that will help you will you apply. 6. Apply and wait for announcements and updates!
16
DUES
S SEEU UD D
If you are a treasurer you should begin coming up with some fundraising plans along with a plan to collect dues. Once you have made a plan share it with the rest of your board and let them approve or edit it. Once you and your board has approved your plan begin executing it. Make sure to update and include your advisor in this process because they are going to have a big role. Dues is a very important process, make sure to stay up to date with them and ask for help if you need to. This is a perfect time to research tips, tricks, and other resources for collecting dues. While this year dues are going to be a little different, I will continue to update you with the information I get. If you ever have a question about dues you can ask me or our district treasurer. District treasurer: treasurer@tokeyclub.com Your LTG: 05jonathanp@gmail.com
Benefits of turing in your dues 1. 2. 3. 4. 5. 6.
You can go to LEDCON Might get you in top 25 clubs You can apply for the YOF grant All members get counted Your club doesn't get suspended You can go to ICON
17
18
19
S SEEIITTU UD D RREEC CIIFFFFO O
President - Decide how your club will respond to COVID-19 - Make Committees - Develop K-family and interclub relations - find service projects - Decide what competitions your club will compete in at LEDCON - update the advisor
20
Treasurer - come up with fundraiser ideas - keep detailed records of dues/payments - Membership Update Center Webmaster - Update and expand the website of over the course of the year - social media Editor - Submit Newsletters each month - social media
VISIT THE TX-OK AND DIVISION
Secretary - Monthly Reports - Update Roster - Take attendance - keep track of hours -COCI Historian - Social Media - be in charge of scrapbook - take pictures of service projects
UD D RREEC CIIFFFFO O S SEEIITTU
Vice President - Take over some responsibilities the president has - Help with other responsibilities
Advisor - support the club - Help Solve problems - make sure projects,events, etc. are within school guidelines
1 WEBSITE FOR MORE RESORCES
21
VOLUNTEERING VOLUNTEERING OPPORTUNITIES OPPORTUNITIES
22
1. Be my eyes 2. Meals on Wheels 3. Adopt a nursing home 4. Do something 5. Translations without borders 6. Zooniverse 7. Crisis Text Line 8. Volunteer Match 9. Be The Star You Are 10. Make face masks and donate them to healthcare workers, nursing home staff, etc. 11. Make and give away hygiene care packages. 12. Take a walk and pick up trash around your community / neighborhood.
SOCIAL SOCIAL DISTANCING DISTANCING Although we need to get out and volunteer I urge you to do so safely. Whenever you go out please follow social distancing guidelines. Make sure to wear a mask and other protective gear. Please take these precautions seriously and continue to educate yourself on the latest updates about covid-19. You can learn more about protecting yourselves and others from covid-19 here.
Wash your Avoid touching hands your face and other
Avoid sick people
23
More than 10 million kids enter a children's hospital like Cook
SIIS SA AH HPPM MEE RRO OJJA AM M S 24
Children's Medical Center across North America every year. Contact your local CMN hospital and invite a representative to a club meeting to see how your club can help during these scary times.
UNICEF works in over 190 countries and territories to save children’s lives, to defend their rights, and to help them fulfill their potential, from early childhood through adolescence. They do so by community-based services in primary health care, basic education, and safe water and sanitation. Visit the Unicef website to see how you can take action.
Since the 1940s, Key Clubs have worked with March of Dimes to make a positive impact in the lives of babies everywhere. Help support moms throughout their pregnancy, even when everything doesn’t go according to plan. You can help by hosting service projects, raising funds, and educating communities about the crisis of preterm birth.
works with the support of young people to END the global water crisis by building fresh water wells in developing communities that need safe, clean drinking water. By providing a community with safe drinking water, disease rates can drop by up to 88% virtually overnight! Child mortality rates can drop up to 90%- overnight! Clean water also plays an incredibly critical role in effectively treating and managing HIV/AIDS in rural communities. See how you and your club can help lower disease rates on the thirst project website.
SRENTRAP ECIVRES
Thirst Project is a nonprofit organization that
25
CONTACT CONTACT INFORMATION INFORMATION
Governor Kareena Patel governor@tokeyclub.com
Convention Liaision Kaitlyn Roehr cl@tokeyclub.com
26
Secretary Vivian Thai secretary@tokeyclub.com
Tech Producer Alina Dam techproducer@tokeyclub.com
District Administrator Kenyon Black Administrator@tokeyclub.com
Treasurer Raj Patel treasurer@tokeyclub.com
Editor Katelyn Tran editor@tokeyclub.com
Division 1 LTG Joanthan Perez ltg1@tokeyclub.com
Regional Advisor Melissa Greene region7@tokeyclub.com
Assistant Administrator Kelly Poland AAEvents@tokeyclub.com
SOCIAL MEDIA/LINKS MEDIA/LINKS SOCIAL Editors text: @toeditors to 81010
websites Division 1 T-O District Key Club International
Facebook T-O District Key Club International
Remind 101 text @t-od1 to 81010
Instagram Division 1 T-O District Key Club International
Secretaries text: @tosecs to 81010 Treasurer's text @totreas to 81010
27
THANK THANK YOU YOU
FOR FOR READING READING !!!! 28