Preparation booklet
Table of Contents Programme 3 Elements of the forum 4 dresscode 6 travel information 7 Legal notes 8 Guidelines for Delegate Preparation
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committee allocation 10 Academic preparation 11 action plan 20 general assembly 21 rules of procedure 22 globovillage 24 to do list 25 contact details 26 sponsors 27
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Programme THURSDAY, JUNE 12. ► Registration ► Teambuilding ► Opening Ceremony
FRIDAY, JUNE 13.
► Meet experts ► Committee work ► Concilation session ► Culture Night
SATURDAY, JUNE 14. ► Committee work ► Globo Village
SUNDAY, JUNE 15.
► Committee work ► Action plan deadline
MONDAY, JUNE 16. ► General Assembly ► Closing Ceremony
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Elements of the forum TEAMBUILDING
The session begins with teambuilding. After getting acquainted with each other, the delegates engage in different tasks and interactive exercises so as to feel comfortable within the group and be able to communicate, solve problems and work together as a team,. Teambuilding is one of the characteristic elements of an EYP session, which differentiates it from other youth debate fora. Dresscode: Casual/comfortable - fit for sportive activities
COMMITTEE WORK
During the Committee Work the delegates are expected to discuss their topic constructively and propose solutions to it, resulting in an action plan. Committee Work is the element where teamwork will be combined with forming an understanding of different backgrounds and cultures within the committee. In order to perform well in Committee Work it is of outmost importance to come to the session well prepared with printed. Dresscode: Smart
GENERAL ASSEMBLY
The purpose of the GA is for all committees to present the result of their work, namely their Action Plans. Through debating and gathering input from all delegates, the committee has a chance to make final improvements to their plans, before submitting it to the assembly for their support. Action Plans are meant to include measures that delegates will after the session implement. We aim for high quality debates and a constructive approach from all participants. For more information on GA, please see the section on GA procedure. Dresscode: Formal
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Elements of the forum GLOBOVILLAGE
Globovillage is an event where each of the delegations present a national cuisine and culture. Each committe will have their own stand where they can present national dishes, as well as share information, sing national songs and wear national costumes - it’s all up to their creativity! Please remember to bring food, drinks, any other items that represent the country assigned to you! More information on Globovillage can be found on a separate page further on.
CULTURE NIGHT
Among the highlights of the event, a Culture Night is planned, where we celebrate through dance, song, rap, beatbox or whichever artistic expression one prefers. Keeping in line with the overall spirit of “learning by doing”, the Culture Night will not only offer its participants an opportunity to enjoy some live music, and mingling with fellow delegates. It will also offer trainings on a diverse range of topics, including improvised theatre, drama-workshops, and theatre games and much more.
OPENING CEREMONY
The Opening Ceremony marks the official opening of the session, and gives the opportunity for several prominent speakers to address the session. Speeches will be delivered by guests, the Session President, the Head Organisers and representives from Umeå City.
The Closing Ceremony follows immediately after the General Assembly and marks the official closure of the session. During the Ceremony, the participants are addressed by representatives of the Governing Body of the EYP, the teachers and the delegates, as well as the Head Organisers and the Session President.
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Photo: Per Lindberg
CLOSING CEREMONY
Dresscode
With such a wide variety of different elements and activities during theforum, we understand at times it may be unclear what you are exactly expected to wear! As participants, you are expected to dress appropriately and choose your outfits with consideration. We want you to feel comfortable in your clothes, therefore we provide you with explanations for the main dresscodes:
SMART
During Committee Work you will be required to follow the smart dresscode. You will not be expected to wear your suit, but worn-out jeans with sneakers or flip-flops don’t quite fit the smart clothing requirements either - preferably you wear something in between. For example, trousers with a shirt or a blouse will suit perfectly for Committee Work.
CASUAL
This dress code applies to Teambuilding, where you will be doing various activities, both indoors and outdoors, depending on the weather conditions. You are free to wear any type of clothing you feel comfortable in, as long as you are able to move around actively.
FORMAL
During the Opening Ceremony, the Euroconcert and the General Assembly you will be expected to dress formally. This means suits with ties for the gentlemen, and suits, dresses or skirts of an appropriate length for the ladies!
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Travel information / Registration ARRIVALS AND DEPARTURES
All arrivals should take place before 12.00 Central European Summer Time on June 12th. All departures should take place starting from 19.00 Central European Summer Time on June 16th.
EARLY ARRIVALS / LATE DEPARTURES
For all participants who are planning to arrive earlier or depart later than the official session arrival and departure dates, it is their own responsibility to provide accommodation for the extra nights. To help you, we have prepared a list of hotels and hostels we recommend. It can be found either in the welcome booklet’s last pages or on this link: http://www.umea14.eup.se/#!travel-info/c1amb If you wish to stay at the accommodation hotel before or after the session, please send an e-mail to Sara Johansson, sara.johansson@scandichotels.com and note that you will be a part of the forum for a possible discount.
REGISTRATION
The registration is a process consisting of a series of steps, which we will attempt to outline to you below. The registration will take place first thing when you arrive at the forum, you will be provided with information, and goodie bags. We will take care of your luggage, and inform you of the happenings of the rest of the day. Upon registration you will receive: - A goodie bag - A name tag (very important, keep it with you at all times) - Room keys, and room allocation
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legal notes TRAVEL AND HEALTH INSURANCE
It is crucial that all participants have valid and 24-hour comprehensive travel and health care insurance. Insurance should cover loss off luggage, accidents, diseases, thirdparty liability and repatriation.etc. We remind all participants who own a European Health Insurance card to bring the card with them to the forum in case of an emergency which requires hospital treatment. Participants who do not have a valid European Health Insurance Card can receive the necessary information via http://ec.europa.eu/social/main.jsp?catId=559. We urge you to check those details with your insurance company well in advance. Please also make sure to have an internationally valid health insurance and full prove of it, in case you need medical assistance during your stay.
ALCOHOL AND DRUG POLICY
In order to maintain order and make sure the forum will run smoothly, during the five days in Umeå all delegates as representatives of the European Youth Parliament are expected to respect a number of rules. You should keep in mind that everyone should perform their best during the forum activities, especially the key elements of the forum, therefore enjoying evening programmes should not come as a reason for incapability to fully engage in activities the next day. Zero Tolerance Policy on Drugs and Alcohol The EYP Sweden operates a zero tolerance policy on drugs and alcohol. The European Youth Parliament Sweden will not tolerate any drug usage or carrying as well as no usage of alcohol. Anyone using alcohol or drugs or holding possession of them will be removed from the forum and sent home at their own expense. Any possession of drugs will be reported to the police.
LEAVING THE OFFICIAL PROGRAMME
Managing a conference with over 100 participants requires the organisers to know where you are at all times. This means that you cannot leave without the permission of an organiser.
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Guidelines for Delegate Preparation Umeå is a great occasion for young people to discuss and propose concrete actions that they themselves can and will take to improve the situations on topics they deem important. To achieve a high quality level of action plans, we invite all participants to prepare as thoroughly as possible for the topic. Every chair has planned a different academic preparation plan tailored to the different specificities of each topic, as you can read further in this flyer. Alongside the steps indicated by your chairperson, here are some general ideas that could be helpful in your preparation: ► Google is your best friend! Look everything up! ► Browse through recent articles in major national and international newspapers. Reading newspapers from other countries will show the differences of opinion/approach. ► Identify the issues of the topic by getting accustomed to facts, abbreviations and language used related to the topic. ► Studying recent reports and recommendations on the subject from the major European institutions (Commission, Council, Parliament) which are available online (www.europa.eu). ► Strengthen your perception of the topic by discussing it with your classmates, friends and family in order to familiarise yourself with different opinions and views. ► Finding out the background to a problem by studying its historical development. ► Noting references of treaties and/or conventions regarding the subject to be able to refer to them when writing the resolution. We aim for a collaborative atmosphere in Umea, where delegates from all committees will have the chance to offer input on other committees’ ideas to ensure solid and high quality proposals (see Conciliation Sessions and GA procedure in this flyer). For this, we strongly encourage you to research and form an opinion not only of your own topic, but also on the other ones. To facilitate this, you can check out interesting research material from each topic on their respective web page here: http://www.umea14.eup.se/#!topics/c21sk. Moreover, a summary of this research will be published on the session’s Facebook page during Topic Days. Don’t forget to bring useful research material with you at the session. We are excited to intense and constructive discussions with you, so we’re counting on you to come prepared and ready for action!
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Committee Allocation CULT
Aahd Kanane Agnes Olofsson Andre Bryant Anna-Lena Szumovski Cecilia Baggesen-Gyllunger Cynthia Martinez Ilias Zervas Mathilda Vamborg Michel Wirth
EMPL I
Anna Didyk Anna Clara Örtendahl Bill Wirtz Giga Phartenadze Ilvija Mežiņa Julien Doris Lorena Ilie Maximilián Sup Thomas Bock
EMPL II
Dominik Němec Fabrizio Zamparelli Gabriel Kitzler Janno Dreger Jenny Sandberg Mmauka Zoidze Nadia Goupil Ripsime Hovsepyan
ENVI
Adriana Pereira Agnes Varga Can Akın Diego Cattolica Jacopo Mazza Konstantin Kladivko
Martina Plesníková Nicolas Kitzler Rebecka Lorenzson
FEMM
Annette-Christina Kann Dikeledi Tlou Divine Niyonzima Florian Schinnerl Isabell Persson Juan Carlos Forero Mauritz Julia Włodarczyk Malou den Dekker Marcus Weinehall Riccardo Passarella
LIBE
Anastasia Antalaki André Nuesslein Antonia Nicole Alecu Elena Longo Erik Lewenhaupt Felix Gilding Love Josefsson Maële Euzen Petter Sundqvist Svetlana Hovhannisyan
REGI
Alastair Pane Barbora Hůrková Bas Braun Bob Ewen Egil Borg Bromee Irmak Ekin Karel Paola Quezada Pietro Cutaia Sanja Sain Sidra Amir
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Academic preparation - cult Culture and Education - CULT ‘Today we are raised with the notion that to be secure is to be financially autonomous. Amassing wealth is viewed as the primary rite of passage to a secure, autonomous existence but this is not my idea for the European Dream.’ Jeremy Rifkin, The European Dream: How Europe’s Vision of the Future Is Quietly Eclipsing the American Dream Following the deepened integration and expansion of the EU, how can the youth of today establish a European identity – one that encompasses our common societal beliefs and values, while reflecting our diverse history? What is this ’European Dream’ that can be passed on to future generations, and instill pride in Europe as a ’Union’? The European Union has evolved immeasurably over the past five decades - an economic giant that today rivals the United States, and the wherewithal to expand into a world superpower. It is now vital that we reflect on our vision for the future. The EU is a prime example of a postmodern union of countries and it is necessary that our “dream” truly approaches the challenges of a 21st century world. A European Identity is one that will reflect our common societal beliefs and values while also remembering our diverse history and cultural backgrounds. What should define Europe’s identity, our dream? What makes us European? And how can Europe’s youth cement these values for future generations to be inspired by?
It is vital that in creating this vision for our future, we do not forget our past - the roots from which the European Union has grown. It is important to consider why the European Union was created and take into account its original goals, in defining the values and the European identity that shall continue with the next generations of Europeans.
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Photo: Per Lindberg
Jeremy Rifkin outlines “the European Dream” as one in which citizens find safety and stability, not through personal wealth, but through “connectivity, sustainable development and respect for human rights”. Do you agree that this is how Europe should proceed and grow into the future?
Academic preparation - cult The maturation of the European Union in the last couple of years, and the new and more complex challenges it faces have led to some doubt and skepticism in Europe as a “Union”. It is therefore of utmost importance that we reflect on why the EU exists, and (re-)discover these basic values on which the future of Europe can thrive. In the coming weeks, the delegates on the Committee of Culture and Education will explore the many aspects that contribute to our European identity and indeed what it means to be European in the 21st Century. In comparing our dream to the much established ”American Dream”, we will explore how the future citizens of our Union may one day reflect on these early days and feel pride and confidence in the legacy that we will leave behind. The delegates will prepare the many faces of this topic, ready to work on all the challenges that it will present in Umeå, and consequently instil a European Dream that we can share and be proud of.
MTM (Media team member) Fotis papadogeorgopoulos Photo: Per Lindberg
Chair - Julia Fahy
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Academic preparation - EMPL I Employment and Social Affairs - EMPL I ‘Europe’s labour market is experiencing a demographic transition. Analysis undertaken by the Commission in cooperation with the OECD shows that the share of skilled workers among retirees will be significantly higher over the next decade compared to the previous one. New entries in the labour force with tertiary education are projected to decrease from 3.5 entrants for each retiree to 1.4. As a consequence, despite progress made in terms of education levels, we are facing a possible ’skills squeeze challenge’ due to population ageing.’ László Andor, European Commissioner for Employment, Social Affairs and Inclusion With a deepening integration of the European labour market resulting in increasing competition between employees, what can the youth do to increase its chances in the market? Once in Umeå, the delegates of EMPL I will be tackling the issue of increasing competition between employees as a result of deepening integration of the European labour market. It is a topic relevant to all, if not directly now, then certainly when the time comes for the delegates themselves to enter the Coliseum that is the European labour market. With a rising number of higher education graduates, coupled with shift towards the completion of the Single European Labour Market. High public debt and ageing societies, resulting in contractions of GDP levels only fuels the competition to claim the “good jobs” that will remain. A more comprehensive and sweeping issue is hard to come by. For their preparations, the committee will be crafting position papers, based on their own pre-existing contemplations of the issue, coupled with relevant and thorough research. Following this, the committee work in small project groups, to break down and analyse key aspects of the issue, and later present this to the rest of the committee. A final element of the committee’s preparation, yet unknown to them, will be in the form of a quiz show’s lighting-round; questions, tasks and adventures linked to the topic, encouraged by the chair to make research and preparation as interactive and stimulating as possible.
Chair - Hugo Dürr
MTM - Mathilde Pascal
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Academic preparation - EMPL II Employment and Social Affairs - EMPL II ‘Almost half of Europe’s young adults are living with their parents – a record level of dependency that has sobering social and demographic implications for the continent.’ Shiv Malik, The Guardian The dependent generation: With regards to the lack of affordable, reliable and central student housing in bigger cities in Europe, how can young Europeans encourage contractors, landlords and other stake-holders to uphold building options that match young people’s demands? Almost half of Europe’s young adults are living with their parents – a record level of dependency that has sobering social and demographic implications for the continent. One of the most comprehensive social surveys of 28 European countries reveals that the percentage of people aged 18-30 who were still living with their parents has risen to 48%, or 36.7 million people. Data from Eurofound shows that few countries are immune and that the phenomenon is not exclusive to the debt-laden Mediterranean rim. The figures show large rises in the number of stay-at-home twentysomethings in countries such as Sweden, Denmark, France, Belgium and Austria. In Italy, nearly four-fifths (79%) of young adults were living with their parents. These high numbers indicate a record low in self-dependency among young people in Europe, and is a result of the badly functioning real estate market in Europe and record-high housing prices.
Photo: Per Lindberg
To secure a Europe with educated, self-dependant young people, we need to find solutions at heart of the problem. How can young Europeans encourage contractors, landlords and other stakeholders to uphold building options that match young people’s demands? EMPL II will be discussing what young people can do to change these trends and how they can play a vital role in ensuring a balance in supply and demand in the housing market.
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Academic preparation - EMPL II The committee on Employment and Social and Affairs II will deal with the topic of student housing in bigger cities. The preparation approach will be based on texts, info graphics and connected assignments. To all texts sent out by the chair, there will be attached assignments. These assignments will give the delegates the opportunity to research one part of the topic at a time. Each assignment will be very short. The reason for this method is to make the preparation into an interactive process. The first document sent out will be an overview of the topic and a breakdown of the different aspects. The following documents sent out will be more detailed and will only focus on one aspect of the topic each. Following the first document and the end of the introduction round, delegates will be allocated two to three countries each to research. They will then have to find statistics and facts about the situation in those countries and submit it to the chair. These facts will give a good understanding of the situation in all European countries and will be used as material to base the first part of committee work on.
MTM - Mara Balasa
Photo: Per Lindberg
Chair - Noura Beroubba
MTM - Gloria Fackelmann
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Academic preparation - ENVI Environment, Public Health and Food Safety - ENVI ‘It’s obvious that the key problem facing humanity in the coming century is how to bring a better quality of life – for 8 billion or more people – without wrecking the environment entirely in the attempt.’ Edward O. Wilson The rise of the middle class: with 3 billion people set to enter the growing middle class by 2030 in developing countries, what impact will the underlying increased economic prosperity have on environmental sustainability in Europe and what small nudges and big cultural changes does the youth need to lead on in order to accommodate the rising demands for resources? In the 19th century Europe and the US went through a great shift initiated by the industrial revolution. Industrialisation contributed to a great number of people in the west entering the middle class and achieving better living standards. But industrialisation was also the start of the global warming and the massive increase in carbon emissions. Now history is repeating itself, but this time the setting is Asia, South America and Africa. With a greater industrialisation and new technology in these continents more and more people enter the middle class and achieve a higher living standard. According to the United Nations and the Organisation for Economic Co-operation and Development someone who earns of spends 10 to 100 US Dollars per day counts as middle class. By 2030 3 billion people are set to enter this group. This means that 3 billion more people will start buying cars, fridges and going on holidays to places far away. This great shift will have disastrous consequences for the environment. In order to secure a safe environment for generations to come we need to figure out ways to deal with the rising demands for resources. ENVI will be discussing what the part the youth can play in making this essential change happen. ENVI will introduce themselves on email and then share knowledge about the topic with each other in a group video chat. The delegates and the chair will then share facts and position papers with each other and we will all arrive in Umeå ready to rock!
Chair - sigrun fagerfjäll MTM - David turelo cano Umeå 2014 - EYP Sweden’s 1st Youth Forum: Preparation Booklet
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Academic preparation - FEMM Women’s Rights and Gender Equality - FEMM ‘As we develop emotionally and socially as young people, what could be more damaging than an environment dominated by gender stereotypes, the pressure to act recklessly and the sweeping dominance of ’lads’?’ Hazel Morgan, The Independent ‘Lad Bibles’ and ‘Rape Culture’: considering the persistence of ‘Lad Culture’, its promotion in pop culture and the ongoing sexism debate, how can students and young professionals end the acceptance and promotion of degrading and violent behaviour towards women? People often describe young individuals as the future leaders of tomorrow, the ones who can transform our society. We have the ability to enact change, to defy indifference and to shape a better future for ourselves and those around us. We also have the ability to be reckless, to taint this future and to encourage the development of certain social customs which are unjust and quite frankly, brutal. Lad or rape culture has seen an increase in the degradation of women. Both sexes are often the recipients of a combination of verbal and physical abuse. This phenomenon has infiltrated our society at so many levels, undermining the work feminists throughout history. The issue must be clearly identified and eradicated before more damage is done. Where does this begin? This begins with the people who are so often the victims but also the offenders, the youth of our society, the youth of Europe. To prepare, FEMM delegates will share intresting articles or information pieces regarding the topic. They will be invited to share an experience of a group or individual with ”Lad/ Rape Culture”. This can be an article, something you have witnessed or something you have heard about (what happened, feelings toward and consequent action or lack of). Lastly, they will be asked to produce a 300 word paper on the main problems they identify and their individual opinions on addressing them.
Chair - Ciara Robinson
MTM - Anna Nichols
MTM lorenzo leuenberger
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Academic preparation - LIBE Civil liberties, justice and home affairs - LIBE ‘It takes no compromise to give people their rights...it takes no money to respect the individual. It takes no political deal to give people freedom. It takes no survey to remove repression.’ Harvey Milk With ten EU countries now having accepted same-sex marriage, how can young people work to encourage further acceptance of people identified as LGBTQ in society? The topic addresses a very important aspect of our shared European culture; that of LGBT individuals. The way in which these persons are treated varies greatly from Member State to Member State. It is very important therefore that the delegates know the condition in each country. Thus, delegates will be individually given different countries to research. They will have to do their own research on the topic as a whole, as gaining a general perspective is key to effective EYP discussion. Kieran will encourage the delegates to reach out to local LGBT networks, carry out interviews and present their findings by way of a video, a drawing, anything that catches the eye. He will consult with the media team as he would love the delegates to gather a notebook of pictures and memorabilia for the Committee Room that encompasses LGBT culture in Europe today.
Chair - Kieran McNulty
MTM - Katie Pennick
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Academic preparation - REGI Regional Development - REGI ‘The secessionist case, at heart, is a cultural one: that the minority is different than the majority in some defined way – the definitions being usually exaggerated – and can only assert and protect its difference by leaving the old country.’ Jeffrey Simpson, The Globe and Mail From Scotland to Venice: separatist movements gain momentum like never before. With numerous examples of regions demanding autonomy from their home state in the EU, how do secessionist movements influence the culture of the region and that of the home state? What should young people strive for in the process? What con crete actions can they take? As seen this year in Ukraine and Scotland, political interests, historical peculiarities, and diverse cultural heritage can fuel separatist movements to rise and demand autonomy. Citizens of certain regions may not perceive to be heard and understood by their national government and thus occasionally go so far as to strive for independence. These regions and their inhabitants are often known to share a strong identity rooted in common traditions and a language or dialect different from the country’s majority population. The European Union was designed to embrace distinct cultures and states that share a common European spirit; now the pieces of the European cultural puzzle are increasing with the rise of secessionist movements. The Committee on Regional Development’s (REGI) plan is to find ways how European civil society can contribute to assist the different groups of distinctive cultural background to be heard equally on the European level. We will focus on the interdependency between secessionist movements and culture and discuss themes along the lines of cultural identity, borders, civil actions and participation, nationalism and interculturalism.
Chair Charlotta Lahnalahti
MTM - Alex Coates
MTM - Maya moss
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ACTION PLANS Action plans: improving the committee’s ideas! FORMAT OF PROPOSAL
The objective of the form is to have a concrete set of feasible ideas that delegates can and will, after the event, start implementing. Because of this, the structure of the proposals will be in form of an Action Plan (what used to be called resolution in the average EYP sessions). The Action Plan will consist of three parts: Context, Measures, Implementation.
CONCILIATION SESSIONS
We want to facilitate an exchange between delegates from different committees, giving the chance to every committee to test run their ideas with representatives from other groups before finalising them. Either at the end of the 1st day of CW or the begining of the 2nd one (depending on how chairs report on the advancement of committees), 1 or 2 representatives of each committee will be visiting other committees, 1 or 2 delegates together with the chair will remain in their committee room to present their ideas and take the input from visiting delegates. After one hour conciliation session, committees will have another hour to reconvene and discuss the input they gathered.
GA PREPARATION
Not long after dinner on the last day of Committee Work, all committees will have a virtual copy of the action plans booklet. There will be one hour dedicated for discussions within committees on the plans proposed by other groups, to ensure a high level of debates in GA, as well as guaranteeing that the views of all members of the committee can be voiced by the group’s representatives when taking the floor on behalf of their committee. Delegates will have the possibility to extend the GA preparation to focus on their own action plan.
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GENERAL ASSEMBLY GA FLOW
1. The board will read out the topic. 2. The proposing committee will be invited to deliver a 3 mins presentation focusing on the measures in their action plans. The method used for the presentation is left to the choice of the committee. 3. 2 min Rebuttal by representatives of other committees - the purpose of this speech is to highlight aspects that need improvement in the overall action plan proposed. 4. Open Debate (of around 25 minutes). After all action plans have underwent these 4 steps, there will be one hour and a half dedicated for Amendments: committees will get the chance to reconvene to discuss the points raised during the debate and decide what (if any) improvements they want to bring to their action plan. The GA will end with each committe having a 5 minutes speech where they present the changes brought to their proposal (or the reasons why no change was implemented), as well as offering a summary of the debate. The Assembly will then be invited to pronouces itself in favour, against or absteining to show support to the action plan.
PREVISIONAL PROGRAM OF THE GA
8h00 Arrival at GA venue 8h30 Opening of the GA 9h GA starts 9h - 9h35 Resolution I 9h35 - 10h10 Resolution II 10h10 - 10h45 Resolution III 10h45 - 11h Coffee Break 11h - 11h35 Resolution IV 11h 35 - 12h10 Resolution V 20 mins buffer time 12h30 - 13h30 Lunch 13h30 - 14h05 Resolution VI 14h05 - 14h40 Resolution VII 14h40 - 16h00 Amendment time; 16h00 - 17h00 Show of support (Proposing committees have 5 minutes - 2 mins to present the changes they made, 3 mins to sum up the debate; the participants will then be asked whether they support the action plan or not). 17h - 18h: Coffee break and closing ceremony
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Rules of Procedure RULES OF PROCEDURE FOR GENERAL ASSEMBLY
The deliberations of the General Assembly are regulated by the rules of procedure contained in this code. There will be action plans from each committee to be debated. Approximately forty minutes will be devoted to each passage during the Assembly. The sittings of the Assembly are public, provided the venue permits.
General Rules
When addressing the Assembly, delegates should speak distinctly and clearly. Interventions are made while standing. Only when table microphones are being used may the delegates remain seated when making their intervention.
The Board
The President of the Assembly together with her two Vice-Presidents open and close the debates. They manage the discussions, submit the motions for resolution to a vote and announces the results. They ensure that all committees get a chance to express their points of view during the debates, that all procedural rules are respected and that the GA runs smoothly and constructively.
Calling Speakers Right to the floor
No delegate may speak unless called upon to do so by the President. To indicate a wish to speak, the delegate must raise his or her committee sign. After being recognised to make an intervention, the delegate shall speak from his or her place and address the assembly. An intervention should not exceed ninety (90) seconds, the exception being the proposing committee when responding to several points. The principle is one intervention one point; the purpose of the debates is to focus on the aspects of the action plans that need improvement: we thus invite participants to point to these aspects and suggest constructive ideas for a different approach. Right to reply If a delegate wants to reply directly to an immediate previous point made, he or she can raise the sign marked ‘Direct Response’ together with the committee sign. Each committee has the right to use the right to reply twice per debate.
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Rules of Procedure The right of reply is non-transferable, i.e. in case it was unused in a certain debate, it cannot be transferred to the next. Should a Committee request a reply, the Board of Presidents will recognise them immediately. In case there are several committees wishing to reply directly, it is the discretion of the President to determine which Committee will be given the floor. Note Bene: The Board of Presidents can permit several direct replies following a point made by the proposing Committee. A direct reply lasts the same time as a normal intervention. Allocation of speaking time Setting speaking time is the prerogative of the Board. They can limit the speaking time as well as granting possible extensions to the debating time. Blitz voting Proposing committees have the possibility to call for a blitz voting when a point is made during the debates and the proposing committee wishes to see whether it is supported by the assembly as a whole, or not. AT their request, the board will invite participants to show hands in favor, against or abstaining to the idea discussed. Committees can use this option only twice. Personal privilege If the assembly cannot understand or hear a point made in the debates, they can ask the speaker to repeat or rephrase by showing the personal privilege placard. Point of order Should the board make a mistake in the procedure, the assembly can draw their attention to it by raising the point of order placard. Conduct Delegates are expected to behave, at all times, in a professional manner and respect the parliamentary setting. No smoking, drinking or eating will be allowed in the Assembly at any time. Delegates are expected to dress in formal attire for the full duration of the Assembly. The Delegates are not allowed to use profanity or disrepsectful language at any time. The use of laptop computers, cell phones and other electronic communication devices is not allowed in the Chamber. The President shall call to order any delegate who disrupts the smooth conduct of proceedings or whose conduct violates the present code or is not deemed appropriate to the parliamentary environment.
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Globovillage On Saturday evening all the participants will gather to celebrate Globovillage. Globovillage is a feast where we explore different cultures and cousine. Each committee will have its own table and is expected to present the country they had been allocated. Globovillage is a mingle event where you go around to all the different tables to find out more about the country. Bring lots of food and drinks typical for your country, since there will not be a separate dinner that evening. Keep in mind that the amount of food that you present is technically supposed to feed one committee. You are also highly encouraged to wear national costumes and to bring flags, pictures, postcards etc. – anything that is representative of your assigned country. You will have 1,5 hours to prepare your table at Globovillage. You will have the chance to follow an organiser to a nearby store at 18.30. The store closes at 19.00, so make sure that you and your committee are prepared and only need to buy a few things. Since we can not promise that the store will have everything you are looking for, we urge you and your committee to buy everything on beforehand, especially the essentials. 18.30-20.00 Preparations for Globovillage 20.00-22.30 Globovillage and competition
These are your assigned countries: Sweden - Officials Thailand - FEMM Brazil - ENVI Lebanese - EMPL I Australia - LIBE China - EMPL II Indian - REGI American - CULT For the preparations we will not have acess to a fully supplied kitchen, but we will provide you with some tools. If someting that you need for your preparation or presentation is not listed below, you need to bring it yourself. - Microwave - Bowls - Plates - Cutting board and knife - Cups - Tissues - Cutlery - Kettle
Let’s discover the world together! Umeå 2014 - EYP Sweden’s 1st Youth Forum: Preparation Booklet
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To do list
► Get excited! ► Get in touch with your committee, following the plans your chair has started! ► Do at least 15 hours of academic preparation for your topic. ► Bring all of your material for academic preparation with you (note that printers will not be available during the forum) ► Together with your committee, prepare your food, drinks, costumes and other representative items for the Globovillage. ► Pack comfortable clothes appropriate for the weather: Umeå in June could be either 20° and sunny or 9° and rainy. Also pack smart and formal clothes. ► Add the emergency phone number to your phone’s contact list: Astrid +46708 67 04 21, Josefine +46730 25 61 93. ► Get even more excited! :D
Umeå 2014 - EYP Sweden’s 1st Youth Forum: Preparation Booklet
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Contact Details Want to get in touch with us? General questions? Try mailing the official UYF email at umea2014yf@eyp.se Questions regarding accommodation or travel details? Send a note to emil.juslin@eup.se Questions regarding eating habits/food or dietary preferences? Get in touch with kristen.rosario@eup.se Are you an international delegate, wondering about whether you should get in touch with your National Committee, or with any inquiries regarding international representation, participation or calls? astrid.vikstrom@eup.se is your girl! Head Organisers Astrid Vikström - astrid.vikstrom@eup.se +46708 67 04 21 Josefine Wallenå - josefine.wallena@eup.se +4673 025 61 93 Organising Committee Emil Juslin - emil.juslin@eup.se +4670 232 32 85 Hanna Jensen-Torp - hanna.jensentorp@eup.se +4672 386 39 18 Extended Fundraising Team Christina Abdulahad - christina.abdulahad@eup.se +4673 360 70 13 The Board Maria Manolescu - mariamanolescu@pejfrance.org Ben Brown - benjamin.jbrown@yahoo.com Julian Staben - julian.Staben@eyp.de Here you can find the welcome booklet that was sent to you all earlier: http://issuu.com/josefinewallena/docs/welcome_booklet_delegates
Umeå 2014 - EYP Sweden’s 1st Youth Forum: Preparation Booklet
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Sponsors
Umeå 2014 - EYP Sweden’s 1st Youth Forum: Preparation Booklet
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