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DELEGATES AIESEC International Congress 2012
M A I L E R issue stay fee pay
where to
before IC
&
VENUE STUDY ments
cancelations
check in and registration
discounts!
TOURS visa news
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l a i c e sp e u s is IAN c
RUSS o read st k o o b
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FOREWORD “A journey of a thousand miles begins with a single step” Lao Tsu
Journey is not only about travelling to new destination, it’s a process of self-discovery, process of finding yourself in new environment and rediscovering your place in this world. Journey is education in its highest form.Cross-cultural awareness nourishes our curiosity and always informs what is different in you and in others. We believe as Congress Committee that experience of IC 2012 will be huge transformation and learning in each single AIESEC way and life and it will be even more powerful through getting to know various part of vast country which is called Russia. To make International Congress happen, CC team works hard and in the middle of June team leaders will come to join preparation.We all understand huge responsibility that lies on us, but it’s not only about organizing committee now.
It also depends on you, on every single move you make to be part of this amazing conference. There are a lot of small steps which make you closer to IC2012, like getting visa, buying tickets, and all these steps require discipline and consideration. IC is about each one of you, your country and at the same time about AIESEC globally as it is. And only together we can make it happen, all 110 countries heading towards one goal, one destination to open next page in AIESEC history for the first time in Russia.
tee t i m m o sC s e r g n o 12 C 0 2 C I f o
AIESEC International Congress 2012 | Moscow, Russia
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ICVENUE International Congress Venue is the Cosmos Hotel, majestic 25-story hotel structure, built in 1979 and intended to cater the XXII Moscow Olympics. The Cosmos hotel complex is located in one of the most beautiful and ecologically healthy districts of Moscow. n one of the city's major streets - prospect Mira, in green district, just 20 minutes drive to the centre. It is next to the All-Russia Exhibition Centre (V.V.C.), close to Ostankino Telecom Tower, Count Sheremetyev's Palace, the "Olimpijsky" Sports Complex and the "Sokolniki" Exhibition Complex. The closest airport to the venue is «Sheremetyevo» airport (SVO), and the most distant is “Domodedovo” airport
The architectural asceticism expressed by the simplicity and harmony of its construction and the combination of glass and steel make the hotel similar to the spaceship striving to the universe. Even the interior of the hotel creates the atmosphere of cosmic freedom, purity and relaxation.
Cosmos hotel is winner of Russian Business Travel & MICE Award 2011 "Best congress hotel in Moscow 3*"
Delegates will live in standard rooms, 3 people in 1 room. Buffet breakfast, lunch and dinner will be served in main hotel restaurant “Kalinka”
More information about the hotel you can find on website http://www.hotelcosmos.ru/eng/
AIESEC International Congress 2012 | Moscow, Russia
3 WINDOWVIEW Right next to the IC venue there is a Monument to the Conquerors of Space, erected to celebrate achievements of the Soviet people in space exploration. The world's first satellite was sent into space from the Soviet Union on 4 October 1957. Soon after, a contest was announced to find the best design for a monument to mark this historic occasion, and five years later the Explorers of the Cosmos monument was unveiled on Moscow's Prospekt Mira, in honour of those who had begun the space era. The upper part of the monument comprises a vast slanting obelisk of steel and titanium that stretches to a height of 99 metres, topped by an eleven metre rocket pointed toward the heavens.
AIESEC International Congress 2012 | Moscow, Russia
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BEFOREIC For delegates who will arrive before official check-in (MCPs before IC pre-meeting on 14th of August, other delegates before IC meeting-16th of August) there are 2 options to stay in Moscow
[bear hostel]
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pre-stay options
One of our partner hostels - Bear Hostels - are ready to provide you with 10% discounts for booking rooms. For more information about this hostel, their conditions and prices just download special booklet about Bear Hostels, at the offcial IC web site. For booking in Bear Hostels you need to use form from the booklet (Hotel form.doc), fill it and then send it back to aiesec@bear-hostels.ru. When making a booking you need to write a password: ocoic-bear to get a discount! Web page - www.bear-hostels.com/en
[cosmos hotel] Delegates who arrive earlier than the 17th of August can stay at IC venue, but it costs more than in Bear Hostels per night. Please, follow updated information about pricing of Cosmos hotel on website
AIESEC International Congress 2012 | Moscow, Russia
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CHECKIN & REGISTRATION [Documents required for a check-in] Medical insurance valid in Russia (Language of Medical Insurance is English) Indemnity forms of entire delegation Migration card*
[FEEs for the entire delegation] Delegate fees Pre-meeting fees Damage fees Fees for study tour & Merchandize if applicable AI Country Fee & TCS Receipt *Migration card: every foreign citizen arriving in Russia has to complete a migration card while passing through customs. It’s given to you on board of the plane or in the train by customs officer. It consists of two sections and the top portion is immediately collected by the passport/visa control officials, while the bottom part is collected when the person leaves the country to return home.
[Easy & sustainable check-in] In order to check-in easily and minimize printing, we request that all chief- delegates send the required documents of all delegation to registration@ic2012.ru by August 10th 2012: Valid Medical insurance in English language. Indemnity forms Indemnity form will be available on website after 28th of June and also will be sent to chief-delegates by e-mail. Countries that have paid their invoices by bank transfer and sent all required documents for the whole delegation by August 10th 2011 will have an express & hassle-free check-in upon arrival. If you are unable to do so, you will have to present a hard copy of all documents of your delegation in order to check-in at the venue.
AIESEC International Congress 2012 | Moscow, Russia
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ICPAYMENTS
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payments options
Dear Delegates! All payments of IC fees will be done according to invoice, which is send to you by the CC team. We have 3 ways of paying the fee Bank transfer in rubles Online payment in rubles Cash payment during IC registration on the venue in rubles
[Bank transfer – highly appreciated option]
[Online credit card processing]
Please, note that you are to pay in rubles. IC fee is 14803 rubles, IC pre-meeting fee is 3384 rubles, damage fee - 1480 rubles.
You can also pay online through our direct credit card processing system. The system works for Visa and MasterCard. To do so you are to fill in your card details (card number, expiration date, CVV2/CVC2 code, card holder name) and your billing information (first name, last name, country, address, phone number). All process should take not more than 2 minutes. If you choose this option please use this link http://ic2012.ru/payment
Bank details for rubles payments Organization: MMOO AIESEC Corresponding Bank: UNICREDIT BANK, MOSCOW Bank account: 40703810500010483796 SWIFT CODE: IMBKRUMM Payment reference: conference fee Please, take into consideration that if you choose this payment option, you will support all costs regarding money transfer.
Please ensure that you include an additional 3% to the amount you send, to cover the bank transfer costs. So in this case IC fee is 15247 rubles, Pre-meeting fee 3485 rubles (for 2 days), Damage fee - 1524 rubles.
[Paying by cash] If you plan to pay during the registration, please bring your fee in cash (rubles) to be pay during the check-in. There is an ATM At the IC venue and currency exchange facility but we can’t guarantee that exchange rate will be the best offer.
At last, again we will appreciate if you choose bank transfers or online credit card by August 1st, 2012. When you have transferred the funds, please send a copy of the receipt to payments@ic2012.ru with a letter topic [AIESEC Country, # of delegates]
AIESEC International Congress 2012 | Moscow, Russia
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CANCELATIONPOLICY updates All entities are allowed to make changes, cancel or replace delegate registrations based on the following timeline and conditions - changes are not recommend in normal scenarios to avoid any issues with getting IL & VISA on time as delegates accepted after 12th June 2012 who do not receive VISA on time is the full responsibility of MC of this country.
Until 12th June 2012 • Cancellations or Replacements are free of charge • Changes are free of charge Between 13th June 2012 and 4th July 2012 • Cancellations & Replacements will incur a penalty of 2538 rubles [60 EUR] • At discretion of CC, to accept changes at a penalty of 2538 rubles [60 EUR] Between 5th July 2012 and 15th July 2012 • Cancellations or Replacements will incur a penalty of 8459 rubles [200 EUR] • At discretion of CC, to accept changes at a penalty of 2538 rubles [60 EUR] Between 16th July 2012 and 6th August 2012 • Cancellations or Replacements will incur a penalty of 14,803 rubles [350 EUR] • At discretion of CC, to accept changes at a penalty of 2538 rubles [60 EUR] After 6th August 2012 • Cancellations or Replacements will incur a penalty of 14,803 rubles [350 EUR] • At discretion of CC, to accept changes at a penalty of 5000 rubles [60 EUR]
AIESEC International is not responsible for any losses of Members Committees or Official Extensions due to nonapproval or delay of approval of replacement delegates. Delegates, who cannot attend due to rejection of VISA or non-reply on their application, may cancel without a charge until 6th of August 2012 but this only applies to delegates who applied for VISA by 15th of July 2012 and following the guidelines of the Congress Committee. Delegates who by 6th of August have not yet obtained their VISA but choose to not cancel their participation are fully liable for the full conference fee.
AIESEC International Congress 2012 | Moscow, Russia
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VISANEWS Dear IC delegates, now is the key moment for you and us. We are preparing invitation letters for your visas and we need your support and fast reaction so you can also expect support and fast reaction from the Delegates Servicing team. Please, pay attention to all visa processes, because you are responsible for obtaining your visa as well.
[Provide correct information, needed for Invitation letter preparation to the CC team] If you haven’t put the right information during the registration for the IC on the web-site, please fill special form (the link is attached to your mail). Make sure, that you have provided a scan copy of your international passport in good quality, written the right name and address of working place or university (If you are a student and work for AIESEC, then you have to write the info about university. If you are NOT a student and work for AIESEC, then please write about legal entity of AIESEC in your country or city). Note, that providing wrong information or changing information incurs financial penalties (for more information check cancellation and fees section in the booklet).
[Call to the Russian Embassy as soon as you get this Delegates booklet] Please, call Russian Embassy in the country (city), where you are going to apply for a visa and ask about all needed doments. The list of documents required by your embassy may include some certificates, which can be prepared during 4-5 weeks, i.e. HIV Test (AIDS) Certificate, Police Character Certificate, Police Deportation Certificate, Drug Clearance, etc. Please, prepare all documents in advance and make this call during the first week. As well, the Russian Embassy may ask you to provide a guarantee letter from the receiving organization which contains confirmation of invitation as well as agreement of the Congress Committee to take all the responsibility for the traveler. If you need this letter, please, fill in the form attached to the letter and you can expect the letter ready in 48 hours. Please, ask for this letter only in case if Russian Embassy asked you to provide it.
[The usual visa documents list includes] Passport (Must be valid at least 6 month after your Russian visa will expire and contain at least one clear page - for the visa) Passport-size photograph (Must be new one and of a good quality) Visa application form (Downloaded the latest visa application form from the Russian embassy web-site) Medical insurance policy valid in Russia As CC team mentioned in the special booklet “VISA to Russia” your Russian visa will have dates 13.08.2012 – 03.09.2012. Please buy your tickets, according to these dates. You should expect your Invitation letter ready before the 5th of July (CC team will send confirmation e-mail with the direct number of your Invitation letter) and after getting it you should apply for visa before the15th of July in order to get Russian visa on time (to apply before 15th of July, you have to start collection of other visa documents earlier then 5th of July)
[When applying for a visa] Type of visa – Common humanitarian visa Purpose of visit - Youth connections Multiplicity of visa (Number of entries) Single Russian organization to be visited (or Host organization): ММОО AIESEC (in English) and ММОО "АЙСЕК" (in Russian) - better if you use both. Location (City/town) of the inviting Russian organization: Russia, Moscow City, which you can visit according Invitation letter - Moscow, Saint-Petersburg, Novosibirsk, Rostov-on-Don, Kazan. Dates of visa: 13th of August - 3rd of September (21 days)
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DISCOUNTFLIGHTS
As an airline partner, Lufthansa German Airlines offers special prices and conditions to participants of International Congress.
To make a reservation of discounted flights, please click on http://www.lufthansa.com/ru/en/Lufthansa-Meetings-and-Eventsyour-travel-solution and enter the access code RUZEWR in the "Access to Event Booking" area. This will open an online booking platform that will automatically calculate the discount offered or provide you with an even better offer if another promotional fare is available. NOTE: Pop-ups in browser must be enabled otherwise the booking platform window will not open. These promotional fares are also available through your IATA / ARC travel agent. Travel agents can obtain ticketing instructions by sending an email to lufthansa.mobility@dlh.de and providing the access code as a reference.
AIESEC International Congress 2012 | Moscow, Russia
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ISSUESPECIAL There are so many ways to trigger the anxiety of upcoming travelling, but one of the good old ones - startting a good book about the coutry you are about to go to. Just in case this thought has already visited you - we have prepared an issuespecial - a couple of recomendations on what worldwide known Russian books to read now or later.
[Doctor Zhivago by Boris Pasternak] “...this book is a great act of faith in art and in the human spirit” This epic tale about the effects of the Russian Revolution and its aftermath on a bourgeois family was not published in the Soviet Union until 1987. One of the results of its publication in the West was Pasternak's complete rejection by Soviet authorities; when he was awarded the Nobel Prize for Literature in 1958 he was compelled to decline it. Doctor Zhivago is the story of the life and loves of a poet/physician during the turmoil of the Russian Revolution. Taking his family from Moscow to what he hopes will be shelter in the Ural Mountains, Zhivago finds himself instead embroiled in the battle between the Whites and the Reds. Set against this backdrop of cruelty and strife is Zhivago's love for the tender and beautiful Lara, the very embodiment of the pain and chaos of those cataclysmic times.
[The Master and Margarita by Mikhail Bulgakov] One of the greatest novels ever to come out of the Soviet Union. A parable on power and its corruption, on good and evil and on human frailty and the strength of love. Equal parts fable, fantasy, political satire and slapstick.
[Crime and Punishment by Fyodor Dostoevsky] A desperate young man plans the perfect crime -- the murder of a despicable pawnbroker, an old women no one loves and no one will mourn. Is it not just, he reasons, for a man of genius to commit such a crime, to transgress moral law -- if it will ultimately benefit humanity? So begins one of the greatest novels ever written: a powerful psychological study, a terrifying murder mystery, a fascinating detective thriller infused with philosophical, religious and social commentary. Raskolnikov, an impoverished student living in a garret in the gloomy slums of St. Petersburg, carries out his grotesque scheme and plunges into a hell of persecution, madness and terror. Crime And Punishment takes the reader on a journey into the darkest recesses of the criminal and depraved mind, and exposes the soul of a man possessed by both good and evil ... a man who cannot escape his own conscience.
AIESEC International Congress 2012 | Moscow, Russia
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STUDYTOURS Dear delegates, once you are in Russia you have a chance to visit magnificent and gorgeous cities of our country. We are preparing interesting and unusual study tours for you. You just select one of them and be ready for exciting adventure in Russia! If you haven’t chosen study tour yet or you want to change your choice, please register here till 25th of July. We need to know exact number of delegates in order to organize study tours on the highest level for you. If you already have chosen study tour - organizing team will contact you soon. Here you can find program and details for each tour. For more information check our booklets http://ic2012.ru/ic/tours *Please note that some study tours offer early bird fee for you, hurry up to register!
[Pre - Study Tour in Moscow ] Date: 14th - 16th* of August (We organize tour 2 times: for delegates who come to premeetings and for those who come directly to IC). Fee: 50 euro. Fee includes excursions only (meals and accommodation are not included) Contact: studytours@ic2012.ru Program (starts at 11 a.m.): City tour (Red Square, St. Basil’s Cathedral, Kazan Cathedral, Peter the Great monument, Arbat) Visiting Kremlin - a fortress in the center of Moscow, once the residence of Tsars and the communist leaders and now the residence of the Russian President. Moscow metro tour - discover why our subway is recognized as the most beautiful in the world! *As at 16th of August Kremlin have a day-off we will offer you another option.
[Post-tour Saint-Petersburg] The heart of Russian culture: city of palaces, channels, drawbridges, White nights. Study Tour is organized by LC Engec-Guap Date: 27th-30th of August Fee: from 170 euro till 250 euro. Prices depend on the excursions you choose, fee includes food, accommodation, transportation from and to Saint Petersburg and excursions themselves. DDL for early bird fee is 25th of July Contact: studytourstpete@gmail.com or check our FB group
AIESEC International Congress 2012 | Moscow, Russia
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STUDYTOURS Program: Day 1: Basic (city tour, boat trip) Day 2: Imperial Day (Peterhof Palace + Fountains) Day Optional – trip to Pskov, Pechory, Izborsk/Cultural day/Soviet day *You can choose tour either for 3 or 4 days. If you have an early flight - let us know, we will tailor the best study tour option for you For more detailed program please check the booklet at the official web page
[Post-tour Kazan] Great city with 1000 years history, capital of Tatarstan Republic, which will host the Universidad 2013. Study Tour is organized by the company of AIESEC Russia alumnus “ExploRussia” Date: 27th-28th of August Fee: 189* euro/ 270**euro. Fee includes accommodation, food, transportation from and to Kazan and excursions themselves. DDL for early bird fee is 10th of July; DDL for late fee is 27th of July. *3rd Class is an open sleeping car without compartments, 40+ people sleeping in the same room **2nd Class consists of a sleeping compartment with 4 beds (2 bunk beds) Contact: info@exlorussia.com or check our group
Program: Day 1: You will start exploring the city from panorama city tour and see Kazan Kremlin, main oldest streets, mosques and churches. Night adventure – you will see night life of Kazan, visit night club and modern buildings. Day 2: Visiting of the national shop Bakhetle with souvenirs, bus excursion to the Raif Male Cloister of a Virgin
AIESEC International Congress 2012 | Moscow, Russia
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STUDYTOURS [Post-tour Rostov-on-Don] “South� capital of Russia which is located on Don River. Relax tour to have a rest and enjoy Russian nature organized by LC Rostovon-Don Date: 27th-29th of August Fee: 228 euro. Fee includes accommodation, meals, transportation from and to Rostov-on-Don and excursions themselves. Contact: ofeliya.sarkisyan@aiesec.net or check our group Program: Day 1-Day 2: Arrival to the venue on island which is washed by Don river, relaxing on the beach, going on boat trip, trying Russian Banya (Sauna), swimming, playing paintball, billiard, shooting. Day 3 (afternoon): You will get acquainted with wonderful Rostov-on-Don during city tour.
[Post-tour Novosibirsk] Extreme tour and unforgettable journey into the wonderful edge of Altay meadows, blue lakes, mountain streams, waterfalls, caves and peaks Study Tour is organized by LC NSTU Date: 27th of August-1st of September Fee: 256 euro. Fee includes accommodation and meals for 5 days, equipment, study tour itself. Delegates need to buy plane tickets Moscow-Novosibirsk-Moscow themselves (hurry up, tickets price for plane will increase during summer!) DDL for fee is 25.07. Contact: Kate, kateazarenko@gmail.com or check our group Program: Day 1: Excursion around the Novosibirsk city, bus trip to Altai Day 2-3: Rafting and camping on Katun River Day 4: Horse excursion to the caves. Day 5: Arrival to Novosibirsk
Please, note that the last date of study tour will end at the same city. In order to buy tickets to your home country/city, keep in mind that it takes one day to get to Moscow by train from Rostov-on-Don and Kazan; 8 hours by train from Saint-Petersburg; 4 hours by plane from Novosibirsk. Feel free to approach the manager of Study Tours of IC 2012, Aliya Khasanshina, studytours@ic2012.ru Looking forward to see you in Russia and introduce to you the beauty and uniqueness of Russian cities!
AIESEC International Congress 2012 | Moscow, Russia
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