Association Communications and News Updates

ASSOCIATION COMMUNICATIONS

AND NEWS UPDATES – EXCERPT FROM THE 2023 ANNUAL DISCLOSURE

The Board of Directors continues to explore ways of improving our ability to communicate with our members and keep our members informed of important matters affecting the community. The Association’s official communication is The Keys Breeze, our monthly newsletter. It contains important information about the Association, its governance, and day to day operations. We will continue to have The Breeze mailed to all members.

Beginning this past January 1st, 2022, there has been a change in the Davis Stirling Civil Code, that now requires Associations to request members' preferred delivery method (email, mail, or both) for notices and disclosures. In addition, Associations must annually give notice that members are not required to provide their email address to the Association (Civil Code §4041). This notice must be given no later than 30 days prior to mailing the annual budget report (we also call this the “Annual Disclosure”). If a preferred method is not selected by a member, then notices and documents must be sent by First-class mail, postage prepaid, registered, or certified mail, express mail, or overnight delivery by an express service carrier (Civil Code §4040).

This is currently the practice of the Tahoe Keys Property Owners Association (TKPOA) in following this Civil Code §4041 requirement, in providing the Annual Disclosure Mailing and “Official Notices” via Postage Prepaid Mail and in the Keys Breeze.

The new provision in this 2022 Davis Stirling Civil Code is that for documents requiring

general delivery, Associations can now post the documents on their website provided this is disclosed to the members in the Association's Annual Policy Statement (aka the TKPOA Annual Disclosure). (Civil Code §4045). Beginning January 1, 2023, the Association will begin to utilize its website

to post and distribute these notices as allowed per Davis Stirling code.

We distribute many other communications to the membership, such as those included with this notice, including our budget, summary of reserves and our policies, as required by law. It costs the Association several thousands of dollars to mail this information; however, the law allows us to distribute certain communications electronically to those who are willing to receive the Association’s disclosures electronically. For those who fill out, sign, and return the consent information attached, the Association will send an email notice that new information has been uploaded to the website (www.tkpoa.com) and can be viewed and downloaded utilizing the member’s log on information.

If you would like to receive Association communications electronically, please fill out and return the attached “Consent to Receive Disclosures via Electronic Delivery.” Once you have agreed to electronic delivery you will no longer receive mailed hard-copies of certain disclosures, however, you may request a paper copy of any document sent to you electronically at any time.

Thank you for your participation in exploring new ways of improving our ability to communicate with our members, for more information please visit the TKPOA Website at www.tkpoa.com or contact the TKPOA Office Monday through Friday 8:30am-4:30pm and Saturday-Sunday 10:00AM-2:00PM at (530)542-6444.

Thank you for your continuing support.

Sincerely, Tahoe Keys Property Owners Association Board of Directors

WHO CLEARS FIRE HYDRANTS?

By Dave Peterson, TKPOA Board President

The huge snow pack that accumulated in late December/ early January has buried pretty much everything in the Keys, including all of the fire hydrants. This has probably raised a question in your mind of who is responsible for keeping hydrants clear? The answer is you, but this needs an explanation. The TKPOA owns the water system in most of the Keys, including the hydrants, so you would think it would be the Keys’ responsibility to clear the snow. But due to the infrequency of snow storms, it is impractical for the Keys to have staff and equipment on hand to clear snow at all the hydrants. We have gone multiple years in a row with little snow, and had we had snow removal staff and equipment on hand, it would have been idle. TKPOA could annually contract out hydrant snow removal like many homeowners and the Coves do for their driveways, but it hasn’t been in the budget. Perhaps it should be added in the future. But as you know, our dues are already steep, and we have lots of priorities eating up money.

The City of South Lake Tahoe plows the streets because they own the streets, but it isn’t their job to clear the hydrants. In fact, berms from City plows aggravate the problem at hydrants; we all love the berms! The South Lake Tahoe Fire Department only has budget to clear certain key fire hydrants scattered around the city. STPUD is like TKPOA, they don’t budget for fire hydrant clearing in their service area. So when a fire happens, the fire department has to first clear one or more hydrants before they can put the fire out. This consumes valuable time, and winter fires can be very bad as a result. But this is the reality, city-wide.

So for now at least, the responsibility for hydrant clearing falls on you and your neighbors. I’d encourage you to find the hydrant closest to your house, and that you alone or with neighbors “adopt” that hydrant. Then work throughout the winter to keep it clear, so that if a fire erupts at your house or in your neighborhood, the fire department can quickly get access to water. The photo below is the hydrant by my house on Christie that my friend and neighbor Rudy Pakes and I have adopted. We’re not 100% in keeping it clear, but we’re trying to keep up with it.

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