BEHAVIORAL SCIENCES 183 TRAINING PROGRAM COMPENDIUM SUBMITTED BY: SECTION WIG 1st SEMESTER, ACADEMIC YEAR 2016-2017 SUBMITTED TO: PROF. PATRICK PATRIWIRAWAN, MA
Introduction To the Reader: ‘Proactive’ and ‘cooperative’ would be the two words I will use to describe this training conference. Putting together event showed me just how determined the class was in making you're the event would run smoothly. The very “force” that was propelling us forward was the motivation and will to make the best out of what we had. Entitled “May the 4S Be With You”, the training program was crafted with the objective of providing timely and value-adding sessions to our audience most of whom were OrCom students. The program was divided into four session blocks- speaking (tips on public speaking), slides (a crash course on digital design), seconds (time management) and stress management. The team wanted to provide a training seminar that was less on “fluff” (inspirational speeches) and wanted to focus on their transition into the university life with consideration to both the functional and practical aspects of being a student. Many times people are impressed to know that you are a UP student, but for those of us who are in the university we have experienced multiple ‘ANONG GAGAWIN KO?’ moments. Spanish writer Miguel Cervantes said that “Preparation is half the victory”. We hope that through our sessions our audience left feeling more prepared for what lies ahead of them in the next three or four years. This compendium contains everything required by the Professor ,from the pre-training needs assessment to the post-training evaluations by both the team and the attendees of the training program. Thank you for taking the time to read through this compendium. Sincerely,
Kazumi Shiroma Training Head WIG, SEM 1 AY 2016-2017
CONFERENCE TEAM
CONFERENCE ATTENDEES
Introduction
2
PLANNING
5
Training Needs Assessment
5
Creating the Brand
5
COMMITTEES
6
Committee Members
6
EVENT PREPARATIONS
7
Explanation of Conference Flow
7
Session Information & Slide Decks
8
SESSION 1. SPEAKING
8
SESSION 2. SLIDES
9
SESSION 3. SECONDS (TIME MANAGEMENT)
10
SESSION 4. STRESS MANAGEMENT
11
POST-EVENT EVALUATIONS
12
Process Observers
12
Attendees
18
Internal
20
Appendix
22
PLANNING Training Needs Assessment The chart on the right shows a summary of the concerns mentioned by the respondents while the last column attempts to identify a topic that would cater to their concerns. The possible sessions are based on their responses. These possible sessions were further filtered depending on two factors: the class resources and the feasibility of the session idea. The class considered whether we had the people with the skills and backgrounds capable of giving value adding sessions that the respondents can learn from and also if it was feasible to teach that topic given a limited amount of resources. From the responses made and through an assessment made by the class, a session design was crafted.
4%4% 4% 15%
38%
35%
Time Management Public speaking Leadership
Stress Management Slide design Budgeting
The final topics were a balanced mix of practical and functional skills they need to be UP Manila Students. While it was important to help apply better time and stress management skills in their lives, we as a class found it equally important to provide tips that could make them better communicators in both visual and spoken formats.
Creating the Brand Based on the four final topics, the marketing committee began giving suggestions on the possible theme for the event. The Sponsorship Committee specifically requested that the event name would be understandable even to externals so as to make it easier for them to communicate the event to potential partners. The Marketing Committee continually provided suggestions to the committee heads until the all had agreed on a theme with a catchy name that was also related to what we were offering in the event: May the 4S Be With You. A clever pun on the famous Star Wars line adapted to fit the 4 sessions we were giving: speaking, slides, seconds (time management) and stress (management). This name was adopted and publication materials were created by the marketing team. Eventually the event was marketed to the target audiences through a Facebook page and publication materials shared online and offline (room to room).
COMMITTEES COMMITTEES
GENERAL RESPONSIBILITIES
Programs (Synergy points: TM & Log)
In charge of arranging the agenda, managing program flow throughout the conference and creating an evaluation tool based on the program objectives and flow.
Logistics
In charge of venue and material needs during the training activity. Will be in charge of registration during the conference
Trainee Management
In charge of coordinating with the training activity’s participants. Should be strategic in gaining audience. In charge of distributing evaluations and coordinating with Professors of participants.
Sponsorship (Synergy points: Finance, Documentation)
In charge of creating a sponsorship package and fostering partnerships with organizations or companies that could provide for the activity needs in cash or in kind.
Finance (Synergy points: ALL committees.)
In charge of handling finances and checking cash throughout the preparation period. Expected to come up with financial statement after the event.
Marketing (Synergy points: Marketing and Documentation)
In charge of creating a cohesive brand to package the upcoming training activity. Online and offline marketing activities are included in this team’s responsibilities.
Facilitators (Synergy points: Programs and Trainee Management)
This is the team composed of individuals with skills or backgrounds related to the needs that were mentioned in the Needs Assessment. Includes four main facilitators based on the 4 S’s (slide design, speaking, seconds/time management and stress management). Also composed of a subteam that assists in the facilitation of the activities per session.
Documentation (Synergy points: Sponsorships and Marketing)
Main role is to provide photo and video documentation throughout the event. Can also be tapped for photo assistance by the marketing and sponsorships committees.
Committee Members
Below are the names of the committee members. Those marked with an asterisk (*) are the heads of those committees. TRAINEE MANAGEMENT ■ Eliaquim de Guzman* ■ Ynnah Carreon ■ Thea Pelayo
MARKETING ■ Eden Paragas* ■ Kyle Banawa ■ Sean Mauricio ■ Kimberly Garcia
PROGRAMS ■ Micah Kasilag* ■ Alyanna Manuel ■ Jazz Prado
LOGISTICS ■ Vangeline Nunez* ■ Arianne Alinsunurin ■ Alysa Drez ■ Katrina Dyangco ■ Cy Moncawe ■ Alysa Patiag
PROCESS OBSERVERS ■ Kathryn Bullecer ■ Josue Mapagdalita
SPONSORSHIPS ■ Danielle Dela Cruz* ■ Erika Diaz ■ Pamela Salonga FINANCE ■ Anika Abad* ■ Joy Quinones DOCUMENTATION ■ Aaron Nolasco* ■ Andrea Pascual
FACILITATORS ■ Kazumi Shiroma* ■ Gianna Anasco ■ Tria Bondoc ■ Kamille Espiel ■ Lea Frias ■ Abigail Lagrama ■ Clark Trovela ■ Earvin Ventura
EVENT PREPARATIONS Teams worked and coordinated throughout the event preparations. If we were to be quite frank, the preparations progressed smoothly without any one of the committees being a cause for a bottleneck in operations. Marketing was efficient and creative.Trainee Management and Logistics secured attendees and venue quite early. Programs had acted fast when it came to both schedule adjustments and timekeeping. Finance was coordinating regularly for projected expenses and were the only ones allowed to make purchases related to the event. Facilitators were tasked to provide session outlines that were run through with both the Professor and Conference Head. Finance had collected PHP 50 from each individual that were to be returned after due to the conference being able to cut costs with material and food sponsors. The sponsorships team had sent letters early but were only to generate sponsorships during the last week of preparation. Despite being late, the committee was able to raise almost PHP10, 000 in cash and kind. This was thanks to three very generous sponsors. These sponsors were: • Amalgamated Specialties Corporation (AMSPEC) Who provided their high-quality writing materials for both the organizers and the attendees. They had also provided materials for use during the activities and prizes for the those who participated in the wordsearch and also the essay writing. They had provided PHP 6, 578.12 worth of sponsorship goods. • Asian Terminals Incorporated who provided PHP 3, 000 for the conference. • Eir and Pogs - a bakeshop that provided cookies for 60 people. This delicious treat was the snacks that we provided which also helped us cut costs. Before the actual dates, the four facilitators met with the Conference Head for session runthroughs. Internally, the team was strong. however during the conference day’s preparation, the conference team encountered a minor problem with a certain office due to misunderstanding of the event with regard to sponsorships. Instead of letting it stall the event preparations, the team split up to fill up forms while coordinating with offices that could provide assistance. The crisis was averted within 45 mins.
Explanation of Conference Flow Based on the training needs assessment, we saw that the topics the respondents said they needed help were practical (stress and time management) and also skillbased. We decided not to focus on one aspect as a UP student needs to be able to effectively handle time and stress while being able to deliver well academically. While we could not help them in their math woes, we realized we could provide them assistance in four topics: time management and stress management through practical tips they could apply and then through skill development in both public speaking and slide design. We wanted to accommodate the request of the sponsor without sacrificing session time. (the event was extended by 30 minutes instead of the original 1-3PM schedule. With the help of programs, we were able to keep a strict schedule and start and end on time following the schedule on the right.
Session Information & Slide Decks The conference began promptly. The flow of the program was explained by the Programs Committee Head, Mai Kasilag. Shortly after, the first block of the sessions (speaking and slides) had begun. All slides are shown after a brief paragraph introducing the session topic.
SESSION 1. SPEAKING What is expected to be a “forte” with OrCom studies is also an anxiety as many of the respondents did mention that they would appreciate more help with public speaking. The session facilitator, Earvin Ventura, is known to be quite adept with public speaking both in Filipino and in English. He opted to have a mnemonic device (PUBLIC) to help his session attendees remember his public speaking tips.
SESSION 2. SLIDES In their later years, their presentations and pitches are graded by both their oral presentation and their slide deck. In our degree program, we’re often taught how to talk well but not enough attention is given to how to create visual aids that effectively communicate what you talk about. We thought that this would be value adding to them and we had a person highly skilled to give a session on this, Gianna Anasco. Of the four sessions, the attendees seemed to be quite engaged by the tips presented that debunked usual ideas of a good presentation. The audience kept on asking questions and seemed to have been quite satisfied with this session.
SESSION 3. SECONDS (TIME MANAGEMENT) When asked about their adjustment to life in UP, time and stress are two factors that are often mentioned. “So much to do with so little time” or “Knowing what to do but not getting to it” are just some of the reasons that made time management a priority session. Tria Bondoc, member of four organizations including a dance varsity, was the person seen as the best fit. Able to manage stellar academic records while being active in four organizations, she was seen as the best person to deliver this session. While we do not in anyway claim to be experts, we thought that it would be best to present four practical tips and help them see what they’re doing wrong to make them better able to handle their time. The session served as a gentle reminder to our audience that being busy does not always mean being effective.
SESSION 4. STRESS MANAGEMENT College life is stressful and for those who are still adjusting to their new life in UP, almost all have mentioned that they needed help with this topic. Our speaker, Clark Trovela, is a member of multiple organizations while juggling academic and Vice Chair responsibilities. We’re lucky that he has a background in behavioral sciences and he was able to explain to the audience stressors that could be triggering their stress and provided tips on how to handle stress.
 
POST-EVENT EVALUATIONS Process Observers The class had two process observers, Josue Mapagdalita and Kathryn Claire Bullecer. They were asked to evaluate the program from the preparations until post-event activities. Their observations and comments have been added here sans edits to maintain the honesty of their feedback.
PROCESS EVALUATION REPORT Compiled by: Josue Mapagdalita and Kathryn Bullecer I.
Pre-Training Evaluation
This summarizes the data values provided by the process observers for the pre-training evaluation. The aspects considered by the process observers are venue preparation, food preparation, and registration with their respective measures. Actions observed which are not illustrated by the measures are also included in this evaluation report. Figure 1 presents the average scores given by the process observers for the pre-training evaluation. Figure 1. Pre-training Evaluation Scores ASPECT Venue preparation
Food preparation
Registration
VARIABLE
MEAN SCORE
Organizers prepared necessary equipment
1
Organizers tested equipment
1
Organizers prepared enough seats
4.5
Enough light snacks were prepared
2
Light snacks were placed in the designated area
1
A registration booth was prepared
1
Registration sheets were put in the registration booth
1
A system was prepared by the organizers to keep participants in order
1
Ushers guided the participants to their seats
3
Notable observations: ! Because the ushers did not guide the late participants to their seats, 3-4 students were left sitting on the floor. It was later when the participants could sit down because some of the first participants left early. ! Overall, the necessary preparation was done by the organizers to contribute to the success of the training program.
II.
Training Evaluation
This chapter reveals the mean scores of the four speakers during the training program along with the comments of the process observers for each speaker in the four aspects they took into account which are the instructor, the activity, and the participants. Figure 2 introduces the average scores given by the process observers for the first speaker, Mr. Earvin Ventura, and his session on public speaking entitled SPEAK. Figure 2. SPEAK Session Evaluation Scores ASPECT On instructor
On activity
VARIABLE Instructor engaged participants
3.5
Instructor’s voice was audible
1
Instructor’s visual aids were presentable
3
Instructor’s outfit invites respect
1.5
Instructor chose words which were suitable to the audience
2.5
Instructor was open to questions
1
Talk was well-paced and within the allotted time
1
Instructor was well-prepared and knowledgeable about his/her topic
1.5
Instructor delivered the topic well
1.5
Activity prepared is relevant to the topic
1.5
Activity engaged the participants
5
Activity did not take too much time
1
The materials (if any) were distributed to the participants efficiently On the participants
MEAN SCORE
Participants looked interested in the topic Participants had fun during the activity
N/A 2 3.5
Notable observations: ! The speaker focused on speaking more instead of communicating with the audience ! Some texts in his PowerPoint presentation were not visible ! The speaker used big words, not the conversational English which made him look intimidating ! Though it is hard in creating an activity for public speaking, I believe the speaker could have been more creative in choosing an activity to conduct
After the SPEAK session, Ms.Gianna Añasco discussed the creation of effective visual aids in delivering speeches and reports through her session called SLIDES. Figure 3 shows the average scores given by the process observers for the second speaker. Figure 3. SLIDES Session Evaluation Scores ASPECT On instructor
VARIABLE Instructor engaged participants
1.5
Instructor’s voice was audible
1
Instructor’s visual aids were presentable
1
Instructor’s outfit invites respect
1
Instructor chose words which were suitable to the audience Instructor was open to questions Talk was well-paced and within the allotted time Instructor was well-prepared and knowledgeable about his/her topic Instructor delivered the topic well Activity prepared is relevant to the topic On activity *no activity was Activity engaged the participants prepared Activity did not take too much time
On the participants
MEAN SCORE
1.5 1 1.5 1 1.5 N/A N/A N/A
The materials (if any) were distributed to the participants efficiently
N/A
Participants looked interested in the topic
1.5
Participants had fun during the activity
2.5
Notable observations: ! The participants were listening and laughing when she would make jokes but there were moments of dead silence ! The participants usually nodded in agreement with her ! The speaker was not mumbling or eating her words ! She did not make her talk too technical ! She answered all the questions asked adequately and the audience looked satisfied with what she provided ! It is quite impossible to make an activity on slide creation without technology so we gave this the exempted this in the activity evaluation
Time management was explained by Ms. Tria Bondoc in her session SECONDS. Figure 4 summarizes the average scores given by the process observers for the aforementioned session. Figure 4. SECONDS Session Evaluation Scores ASPECT On instructor
VARIABLE
MEAN SCORE
Instructor engaged participants
1
Instructor’s voice was audible
1.5
Instructor’s visual aids were presentable
2
Instructor’s outfit invites respect
1
Instructor chose words which were suitable to the audience Instructor was open to questions
1
Talk was well-paced and within the allotted time
1
Instructor was well-prepared and knowledgeable about his/her topic Instructor delivered the topic well
On activity
On the participants
1.5
Activity prepared is relevant to the topic
1.5 1 1.5
Activity engaged the participants
1
Activity did not take too much time
1
The materials (if any) were distributed to the participants efficiently
1.5
Participants looked interested in the topic
1.5
Participants had fun during the activity
Notable observations: ! She communicated with the audience by asking them questions ! While some slides in her presentation were text-heavy, it was not cluttered ! She used UPM student-friendly words ! Her use of analogies and examples made it easier to understand her topic ! Her activity looked the most fun and enjoyable ! She was able to capture the attention of the audience despite being the third speaker
1
The final speaker for the training program was Mr. Clark Trovela. He was tasked to teach the audience on stress management in his session named STRESS. Figure 5 presents the summary of the mean scores given by the process observers. Figure 5. STRESS Session Evaluation Scores ASPECT On instructor
VARIABLE Instructor engaged participants
1
Instructor’s voice was audible
2
Instructor’s visual aids were presentable
3
Instructor’s outfit invites respect
1
Instructor chose words which were suitable to the audience
1
Instructor was open to questions
On activity
On the participants
MEAN SCORE
1.5
Talk was well-paced and within the allotted time
1
Instructor was well-prepared and knowledgeable about his/her topic
2
Instructor delivered the topic well
2
Activity prepared is relevant to the topic
1
Activity engaged the participants
1.5
Activity did not take too much time
1
The materials (if any) were distributed to the participants efficiently
1
Participants looked interested in the topic
2
Participants had fun during the activity
2
Notable observations: ! He engaged the audience by initiating a dialogue with them ! His text-heavy slides were unreadable from the back ! He introduced puns which the audience could relate to and it was well received by the audience ! While he focused on the technical part of stress management, he used a practical approach for the audience to appreciate the terms he brought into the discussion ! The activity was unique enough that it sparked the interest of the audience ON FINANCIAL MANAGEMENT The process observers know that the money was maximized while the losses were minimized as the monetary contribution of the class (P50 per student) will be returned to the organizers.
III.
Post-Training Evaluation
This sums up the average ratings given by the process observers for the post-training evaluation. The aspects considered by the process observers are venue marketing, participants, program management, sponsorship, and organizers’ participation with their respective measures. Actions observed which are not illustrated by the measures are also included in this evaluation report. Figure 6 presents the average scores given by the process observers for the pre-training evaluation. Figure 6. Post-training Evaluation Scores ASPECT On marketing
On participants
On program management
VARIABLE The marketing strategies were timely, cohesive and well-designed The marketing content has effectively set expectations of both participants and co-organizers
On organizers’ participation
2 1.5
Participants appear to have shown positive outlook or attitudes by the end of the training program
2
Many of the participants stayed throughout the training program
3
The participants appear to be satisfied with the outcome of the training program
1
The training program ended on time
1
The egress/exit of the participants was well monitored. The venue was clean by the end of the program
On sponsorship
MEAN SCORE
The invited sponsors and their acts highly contributed to the overall The sponsors appear to be very satisfied on the outcome of the program Members of each committee have made effort to contribute to the event’s success
2.5 2 1.5 1 2.5
The committees coordinated well with the other committees
1
The organizers have been flexible enough to handle unforeseen circumstances and to satisfy the needs of the participants
1
Notable observations: ! ! ! ! ! ! !
Regarding the marketing materials used for the program, these were creative and consistent with the theme though the marketing team should have started the room-to-room publicity earlier. The participants seemed very interested with the topics discussed during the training program as they were talking about it during the event and upon exiting the venue. Unfortunately, some were apathetic. The organizers prepared a trash bag and the chairs were returned to their places. The participants were engaged in the word search game of the sponsor and they also offered prizes, however most of the participants were too engrossed in the game that they opted to play it instead of listening to the speaker. The sponsors look pleased (laughing even) with the many participants who played their game. Though some organizers were late to arrive and were idle, each helped to make the event a success by going beyond their assigned tasks (i.e. finance, sponsorship, and marketing committee members helped in ushering the students, distributing food, helping the faci team, and entertaining the sponsor.) The organizers did not panic when they encountered technical difficulties, such as the disconnection of the projector.
Attendees All of the attendees were asked to fill up an evaluation form before leaving the program venue. This is the summarized evaluation of the program.
POST TRAINING EVALUATION FORM Course(Title:(May(the(4S(be(with(You! Date(and(Time:!1:00!3:00(pm,(23(November(2016( Venue:(RH(303,(CAS( ( Mark(the(appropriate(box:(( 1!Excellent( 2!Highly(SaMsfactory(
3!SaMsfactory((
4!UnsaMsfactory( (
5!Poor( 1
2
Knowledge of the topic
30
10
Delivery
32
8
Response to questions
30
9
Relevance
38
2
Applicability
39
1
Organization
33
7
Knowledge of the topic
33
7
Delivery
31
8
Response to questions
26
2
3
4
FACILITATOR
Session 1: (SPEAKING AND SLIDES)
1
CONTENT
FACILITATOR
Session 2: (SECONDS)
1
CONTENT Relevance
38
2
Applicability
37
3
Organization
33
6
1
5
FACILITATOR
Session 3: (STRESS)
Knowledge of the topic
31
9
Delivery
30
7
2
Response to questions
30
7
3
Relevance
36
4
Applicability
37
1
2
Organization
32
7
1
CONTENT
COMMENTS AND SUGGESTIONS 1. Best forum I attended so far. 2. I loved it! Very very relevant ☺ 3. Very informative and the sponsors were on point 4. All in all, I really appreciate this session. Hands down. One of the best ones I’ve been to for NSTP. It started on time, was straight to the point, but still fun. Big kudos to all the organizers, facilitators, hosts, and Kuya Aaron! (Lol thanks for taking our pics HAHAHA!) 5. Overall = successful! Good job and congrats. Love love love. 6. Keep up the good work! ☺ 7. It was excellent! 8. TY for the sponsors! 9. Keep doing what you guys are doing 10 Helped me a lot, thank you! 11. LOVE THIS NSTP SESSION 12. Super nice session 13. The speaker could have been better lighted 14. Nice one 15. Good job 16. More topics ☺ 17. Relevant topics, great sponsor 18. There was bit of non-cohesiveness. For example, they would talk about not using stock photos but the next presentation does just that. Other than that, it was alright
SCHEDULE
1
2
3
On time
24
10
6
Length of each session
27
10
3
1
2
3
FOOD AND VENUE Room ventilation
32
7
1
Room acoustics
30
5
4
Room lighting
29
7
4
Food
28
8
4
4 5
4 5
Internal The evaluation tool was created by the Conference Head. As the grades for everyone was already given immediately after the event, the Conference Head opted not to ask for individual and group evaluations but instead asked the committees to fill up a google spreadsheet with four columns labeled with Start, Stop, Continue and General Assessment. The first three columns summarize recommendations that the committees would recommend future conference teams to start, stop or continue doing.
EVALUATIONS
START
STOP
CONTINUE
FINANCE
Carry out an IGP. Make a financial statement at the end of the activity so we can have something to present to process observers. Start contacting sir Doan (daw haha).
Do not rely on mere collection of money from the class.
Coordinating with fellow committee heads regarding materials to gauge the budget.
SPONSORSHIPS
Really start contacting sponsors at least one month before the event, especially the food sponsors. I contacted a lot but none was able to confirm (but I was able to talk to them, especially Cafe de Valentina!)
Don't just rely on contact emails found on websites, etc. Make use of their social media pages and ask for their actual email for sponsorships/proposals. Also, make things clear and process things with the UP admin early on
Make use of your connections. Ynnah = former Amspec intern; Sir Doan = former professor; Eir = committee member Aaron = tagabuhat
DOCUMENTATION
Make sure to ask for what kind of coverage will be done. should there be any particular photos to be taken, it must be told as soon as possible. For bigger events, a list of equipments is necessary to prevent the sudden loss of things.
Stop last minute assignments of coverage areas. but since the event was in a small venue, this was not a big issue. stop moving around the venue irresponsibly. always find purpose in where you will position yourself instead of looking for the best angle for a shot on the spot.
Continue to always be aware of whatever is happening in an event. always keep in mind the objectives of post event publicity and remember to make everything look as good as possible.
EVALUATIONS
START
STOP
PROGRAMS
Arrive earlier so we can have last minute alignment meeting so the head can remind them of a few pointers or changes should there be any
Not being able to usher and provide support to the audience (availability of someone to ask for help or to ask a question, programs should be on-site and can be easily approached for any conerns)
Having the initiative to do extra work or do a work they deem necessary even they weren't asked to do so
MARKETING
It would be helpful for the Marketing Team to consider what it needs from its members. If the team is also assigned for producing creative materials (i.e. graphic design), the member composition of the group should have been considered to also include someone who is capable of the task. Regarding having publicity materials printed and distributed or posted on-ground, the team should consider the duration of their materials' exposure. Push the production process way ahead of time so that the use of posters, and especially the tarpaulin (if there will be one), are maximized, and in other words, para masulit niyo ginastos niyo.
Stop relying on social media alone. The common mistake of marketing strategies these days is that they are forgetting the importance of on-ground marketing. It is still the most direct way of reaching your target public, although it might be tedious (i.e. room-to-room marketing). Not everyone sees your posts online compared to, let's say, putting up your tarpaulin in the Oblation Garden where students from CAS pass by everyday.
Continue to use Sean as the main creative director of the orcommunity. ... Continue on being active with the promotions and thinking of the event not as just a requirement in an elective class, but as a big event we have to put efforts to. Comparing with the other class' marketing, ours seemed more well thought of and engaging, from the theme, materials (dp and cover photos for the whole class and the page, teasers, poster, videos, pictures), content, and media.
1) Linking activities to the action session topic to have better coherence. Not all sessions were able to capitalize on activities that would deepen the understanding of the topic.
1) Not standing on the stage. 2) Having last minute presentation changes. Affects the mastery and delivery of the overall presentation.
1) Being on time. (THANK YOU PROGRAMS) 2) Having the outline-dry run-final check-training proper. Cycle.
FACILITATORS
TRAINEE MANAGEMENT
NONE
LOGISTICS
Arrive much earlier to handle logistic issues and coordinate with sponsorships committee regarding the needs of the sponsors. Make sure that every member can attend at least one session instead of spending all the time manning the registration booth.
NONE
Not adding extra chairs for walk-ins and others. Not including a "Time Out" column in the registration sheet.
CONTINUE
Secure your audience. Coordinate properly and continuously with the person in charge of audience attendance. Securing the event venue as soon as possible and properly coordinating with other teams regarding their needs
Appendix The Appendix will contain the financial report along with letters and other documents submitted throughout the event preparation. The hardcopy will be submitted with a copy of the registration form.
PREPARED BY Anika Abad Finance Head
October 28, 2016 Alice B. Adeva, M.A. Chair, Department of Arts and Communication College of Arts and Sciences University of the Philippines Manila Ermita, Manila, NCR Dear Prof. Adeva: We are students currently taking BEH SCI 183. This class is an introduction to behavioural science theories and methods as applied to human resource management and organization development. One of our course requirements is to design and administer a training program for First Year and Second Year UP Manila students. The training workshop is entitled “May The 4S Be With You”, with 4S referring to the four skills to be discussed in the segments of the program. These include (S)peaking – public speaking, (S)lide design, (S)econds – time management and (S)tress management. In light of this, we are to hold the sessions on November 16, 2016 in RH 303 from 1:00 to 3:00 PM. The class is writing to seek for your approval in regard to the reservation of the room on the said date from 12:00 to 3:00 PM. We would like to use the additional hour for preparation. Be assured that we will take care of any facility we are going to use for the event. We claim responsibility for any situation that may happen throughout the time of reservation. Thank you for your time and consideration. Sincerely, Vangeline Nunez Logistics Committee Head Noted: Prof. Patrick Patriwirawan Jr., MIR Instructor
SPONSORSHIP PACKAGES PACKAGE A – GOLD SPONSOR (3,000 PHP in cash or in kind) ➢ This package includes full page inclusion of the organization logo or publicity material in the manual which all participants of the conference will receive; a copy of the manual will be given to all sponsors. ➢ Key placement of organization logo in the PUBMAT (3 x 5 ft) which will be displayed at the entrance of the event ➢ Inclusion of the organization logo on all audiovisual presentations ➢ Key placement in all online advertisements and printed posters ➢ Placement of organization banners or posters during the entire event, as well as distribution of handouts during the event and mentions during room-to-room advertisements
PACKAGE B – SILVER SPONSOR (2,000 PHP in cash or in kind) ➢ This package includes half page inclusion of the organization logo or publicity material in the manual which all participants of the conference will receive; a copy of the manual will be given to all sponsors. ➢ Placement of organization logo in the PUBMAT (3 x 5 ft) which will be displayed at the entrance of the event ➢ Placement in all online advertisements and printed posters ➢ Placement of organization banners or posters during the entire event, as well as distribution of handouts during the event and mentions during room-to-room advertisements
PACKAGE C – BRONZE SPONSOR (1,000 PHP in cash or in kind) ➢ This package includes mention of the organization in the manual which all participants of the conference will receive; a copy of the manual will be given to all sponsors. ➢ Placement in all online advertisements and printed posters ➢ Distribution of handouts during the event and mentions during room-to-room advertisements
UNIVERSITY OF THE PHILIPPINES MANILA COLLEGE OF ARTS AND SCIENCES PADRE FAURA ST. ERMITA, MANILA, PHILIPPINES
November 10, 2016 JONATHAN CADIZ Marketing Officer Amalgamated Specialties Corporation Km. 21 West Service Road, South Super Highway, Muntinlupa City, Philippines Dear Mr. Cadiz: We have heard great things about Amalgamated Specialties Corporation when one of our own had the opportunity to have her internship at your company. In Amalgamated Specialties Corporation, we are positive that your beliefs in bringing good service style and quality goods to your customers serve as an inspiration to aspiring business entrepreneurs and professionals. As Amalgamated Specialties Corporation sets a perfect role model to our community, we invite you to support May The 4S Be With You. May The 4S Be With You is a training program created for the freshmen and sophomore students of University of the Philippines Manila (UP Manila) to help them adjust to college life. As the youngest and newest members of the university, these students undoubtedly suffer from culture shock, resulting in stress and anxiety. May The 4S Be With You is designed to train students in the Four Skills (or the Four S’s), namely Public Speaking (“Speaking”), Slide Design (“Slide”), Time Management (“Seconds”), and Stress Management (“Stress”). The training program will be held on November 23, 2016 within UP Manila grounds. Truly, this is a perfect opportunity to make an impact on these adolescents’ lives. May The 4S Be With You will not be able to take place without help from your company. With this, we are requesting for your sponsorship in order to deal with the program’s expenditures. Your help will cover for the expenses on snacks and refreshments to be provided to the attendees, and also on the venue and its appropriate décor. If you are interested in helping out with this event, please do not hesitate to contact us through any of the contact information provided. Join us in helping our freshmen and sophomores make glorious improvements with your company as a trusted partner. Your help may come in kindly selecting a sponsorship package below or granting us products earnestly made by your company. It will surely be more than enough.
We hope to see Amalgamated Specialties Corporation working alongside us on November 23.
Respectfully yours,
Danielle Dela Cruz Marketing Head maythe4sbewithyou.sponsorship@gmail.com 09174801076
Noted:
Kazumi Shiroma Program Head
Encl: Sponsorship Packages
BEHAVIORAL SCIENCES 183 TRAINING PROGRAM COMPENDIUM PHOTO CREDIT Aaron Nolasco Andrea Pascual DESIGN (Training and PubMat Design) Sean Mauricio