100 Gay Men for a Cause Annual Report 2019. by Ken Haycock

20 ANNUAL REPORT

100 Gay Men for a Cause YVR 837 West Hastings Street, Suite 1702 Vancouver, BC V6C 3N7 admin@100GayMenForACause.com

CONTENTS Beginnings

About Us Our vision, mission, values Founding members Steering Committee

07 07 08 09

Membership Frequently asked questions Join us!

10 12 15

Charities Eligibility Events and donations

16 17 18

Events Photos/Memories

20 20

Financials / Operations

Strategic Plan 2019-2020

Unique Value

BEGINNINGS Vancouver is a wonderful vibrant city — diverse, inclusive, caring. Sadly, however, it also has many needs that aren’t being met by private or public funding. Fortunately, there are many amazing organizations that stretch every dollar and every volunteer hour to support our community. But they need more support. That’s why we came together to form 100 Gay Men for a Cause – YVR.

In 2018 a post appeared in my Facebook feed that led to the 100 Who Care Alliance, with more than 650 chapters and an incredible array of resources, and 100 Men Who Give a Damn – Ireland, founded and headed by a Canadian, which offered to help. Each provided enormous encouragement and support to what would become (and still is) the only gay chapter in the world. 04

The Vancouver Foundation worked closely with us to establish a unique partnership whereby funds are donated to the Foundation, which handles all verifications, administrative and overhead charges, and charitable tax receipts, and directs monies to our chosen charities. But first, we needed an endowment. Ten men stepped up and donated sufficient funds to establish the 100 Gay Men for a Cause Fund. A Steering Committee was established and we planned our first meeting only one year ago in April, 2019. Our beginning was modest, with 25 men in my living room. Through quarterly events, our members become more aware of the many needs and those charitable organizations working to address them. We know that everyone gives back in their own way â&#x20AC;&#x201C; some of us have time, others offer skills and talents. Our members also give back financially. Each event lasts only an hour, plus time to network and socialize before and after, as one wishes. Join us, have a drink, meet interesting and like-minded men, and feel good about supporting those in need.

Donations are administered by the Vancouver Foundation. The minimum donation is $100 a quarter, which can be met through regular quarterly giving or regular monthly giving of only $35, by credit card. The Foundation graciously profiled our work. You can read more below. The needs are great. The commitment is strong. The rewards are many. Do review our first year and be encouraged to join us!

Ken Haycock Founder and Catalyst

Read the story in theÂ Vancouver Foundation magazine...

ABOUT US our vision A happy, healthy and engaged community of gay men in the Lower Mainland.

our mission A network of philanthropic gay men that comes together as a community to select a charity that enables us to leverage our donations for greater impact.

our values Inclusion and engagement. Welcoming, positive, networked. Knowledge. Bringing our charities to the fore. Commitment. To our members and to our philanthropy. Transparency. Open and clear. Flexibility. Simple, easy, straightforward. Impact. Making a difference. Community. Building a network. 04

Founding Members Our Founding Members are the men who donated a minimum of $1,000 each to establish the endowment with the Vancouver Foundation Sacha Fabry Bruce Forster Chris Girodat Ken Gracie David Hoe Stanley Moore Pierre Soucy Pat Stephenson Philip Waddell Ken Haycock founder and catalyst

Steering Committee 2019 100 Gay Men For A Cause works with and through volunteers. Our Steering Committee establishes direction for the organization and selects nominated and verified charities to propose for each meeting. Sacha Fabry. Chief Operations Officer. Chris Girodat. Chief Communications Officer. Ken Gracie. Chief Experience Officer. Ken Haycock. Founder and Catalyst. Stan Moore. Chief Charities Officer.

MEMBERSHIP 100+

our goal

for December, 2020

power members enhanced donations

2019 04

2019 06

2019 09

2019 11

2020 02

GROWTH CHART FOR YEAR 2019 12

Membership Goal: our target for membership. Joined: the number who signed up for 100 Gay Men for a Cause. Active: the number who were current with their donations ($100 for that quarter). April, 2019. Goal: 15. Joined: 28. Active: 28. June, 2019. Goal: 25. Joined: 38. Active: 30. September, 2019. Goal: 35. Joined: 47. Active: 40. November, 2019. Goal: 50. Joined: 63. Active: 40. February, 2020. Goal: 60. Joined: 79. Active: 55.

Power Members/Sponsors donates a minimum of $100/month for quarterly giving. Ken Haycock David Salter Steve Kieboom / LocalBoom

FAQs: Frequently asked questions Q. How do I become a member? A. Easy. Just complete Join Us page. Q. How long do the meetings last? A. Meetings will take no more than one hour. We open at 5:30 for drinks and socializing and start the meeting promptly at 6.00 pm. The formal meeting lasts a maximum of one hour, followed by further opportunities to socialize and talk with representatives of the presenting charities. Q. What if I cannot attend a meeting? A. We hope that everyone might be able to attend but that is not always possible. You still contribute your $100 through the Vancouver Foundation and abide by the decision of the majority attending and voting. Q. Can I pay by cheque? A. You can pay by cheque or credit card. All donations are handled by the Vancouver Foundation, which offers tax receipts. Do not bring cheques to the meeting. Consider automatic payment by credit card, monthly or quarterly. We have a minimum of $35 per month.

Q. I live in another part of the country. Can I still join? How do I take part from a distance? A. You can live anywhere and still be a member. You need only make your tax-deductible donation. Of course, attending meetings might be a challengeâ&#x20AC;Ś but you will still feel great about making a difference.

Q. Can I just send the donation to the charity myself? A. Of course, but we discourage it for two reasons. First, it does not count toward your membership. Second, the total of donations has a major direct impact, beyond what any one individual might contribute. We also track donations through the Vancouver Foundation to maintain our membership roster as only members in good standing can nominate, attend and vote. Q. Is membership limited to 100 gay men? A. No, that would not be fair to the charities, would it? If we can make a big impact with 100 men, why not invite a friend and make an even bigger impact? Allies are also welcome. Remember, we're doing this for the charities and our community, not just for us. Q. Can I bring a friend to a quarterly meeting? A. Yes. We are always seeking men who give a damn. For us, giving a damn means making a commitment. That means you can bring a prospective member to a quarterly meeting, but if they donâ&#x20AC;&#x2122;t join, they donâ&#x20AC;&#x2122;t vote. Q. What do you do with my personal information? A. We collect your name, email address and phone number only to keep in touch with you. 100 Gay Men For A Cause - YVR will not sell, give or otherwise share your personal information with any third party without your express consent, unless required to do so by law. We may occasionally recognize our members via social and other media but only with their consent. However, as we have a photographer at each meeting, any member who wishes to remain anonymous, must let us know at the time of joining. We will never rent out, sell or give away your personal information. Ever.

Q. How do I nominate a charity? A. There are two ways: 1. When you join or renew, you may nominate up to three charities. 2. The charity nomination form is also available to members in good standing at each meeting. Q. How are the three presenting charities chosen? A. Each nominated charity is verified by the Vancouver Foundation to ensure at least one year in existence and appropriate charitable status. Three organizations are selected on a theme (arts, culture, education, health, social, etc.) well in advance of a quarterly meeting. The three organizations are invited to give a short five-minute presentation at the meeting. If a charity declines, or is unable to present, another charity is chosen from the database. The identity of the three presenting charities is not revealed until the meeting is underway. Q. Can a charity nominate itself? A. No, charities are nominated by members. Our members are not just interested in nominating and donating: they want to learn about local causes. They may want to volunteer, sponsor or serve on a board or committee. They may even become a regular donor or benefactor. Our members and supporters find out about each nominated charity through our social media discussions and posts as well as meetings. Q. How much of my donation goes to the administration costs? A. Absolutely zero! All donations are handled by the Vancouver Foundation. 100 Gay Men for a Cause is organized and operated entirely by volunteers. No fee is charged for meetings to cover costs of room rentals, bartender and supplies; our partners support operations. No member is reimbursed for time. Any and all direct expenses are approved by the Steering Committee. An annual financial overview is provided to members. J 14

Join Us! By submitting your information, members agree to a few terms and conditions... 1. You agree to donate $100 to the charity selected by the majority of members present and voting, once per quarter. (Donations are to the Vancouver Foundation, which issues the tax receipt and forwards the donation.) 2. You agree to have your information (name, email, phone only) stored. (It will not be shared with any external parties - promise). 3. If you cannot make it to a quarterly meeting, you agree to donate regardless through the Vancouver Foundation. 4. A photographer attends events and photos are posted to social media. Should you prefer to remain anonymous, you will let the organizers know. 5. You have already donated either $100 for the first event and/or set up a monthly donation (minimum $35) with the Vancouver Foundation. Please do it now. This is important work! Members nominate charities serving the needs of gay men in the Lower Mainland.

Introduction and Welcome

CHARITIES Nominated and Verified 2019

• A Loving Spoonful • Community-Based Research Centre for Gay Men's Health (CBRC) • Conversion Therapy Survivor Stories (BCCDC Foundation) • Dr. Peter Foundation • Frank Theatre Company • Health Initiative for Men (HIM) • Loud Foundation (Gay and Lesbian Business Association of BC) • McLaren Housing of BC • Out in School (Out on Screen) • Out on Screen • PFLAG Canada / BC • Pride in Art Society • Qmunity • Queer Film Festival (Out on Screen) • Rainbow Refugee Society • Saige Community Food Bank • SOGI 123 (Project of Arc Foundation) • Vancouver AIDS Society • Vancouver Men’s Chorus • Vancouver Sisters of Perpetual Indulgence 04 • Zee Zee Theatre

Eligibility Criteria Only members of 100 Gay Men For a Cause - YVR are eligible to nominate a charity. There is no proxy voting. Charities cannot nominate themselves. In order to be considered the charity must be: • A registered charitable organization • Established for at least 1 year (no start-ups). Operations must focus on issues of particular concern to gay men and be located in the Lower Mainland of British Columbia. • Organizations with a national or international focus may be nominated, provided the request is for a project to be delivered in the Lower Mainland. • All funds must be spent in the Vancouver region. • Members of 100 Gay Men For a Cause - YVR may nominate up to three charitable organizations for consideration upon joining and at any meeting. • Three charities, previously verified by the Vancouver Foundation as a registered charity, will be selected by the Steering Committee at least one month prior to an event. • Once notified of their selection, nominated charities are required to keep their participation confidential prior to the meeting. • The organization selected at the meeting will be ineligible to receive subsequent funds from 100 Gay Men For a Cause - YVR for one year. • The two charities not selected may be nominated again for possible selection. • All three selected charities may provide brochures at the event and are encouraged to network with members after the selection. • A request will be made of the recipient charity to present an update on their use of the donation at the next meeting of 100 Gay Men For a Cause YVR. • 100 Gay Men For a Cause - YVR reserves the right to amend these eligibility criteria when appropriate, without consultation with the nominated charities.

Events and Donations April, 2019. Terminal City Club Residences. Attendance: 27. Rainbow Refugee Society. $2,000. Out in Schools, a program of Out on Screen. $500. Vancouver AIDS Society. $500.

Gallery

June, 2019. Water Street Café SteamClock Room. Attendance: 40. Community-based Research Centre. $2,000. Positive Living Society of British Columbia. $500. Vancouver Men’s Choir. $500.

Gallery

Events and Donations September, 2019. Water Street Café SteamClock Room. Attendance: 39. Frank Theatre Company. $2,000. Pride in Art Society. $2,000.

Gallery November, 2019. Steamworks Uber Lounge. Attendance: 51. Charities: McLaren Housing Society. $3,000. A Loving Spoonful. $500. Vancouver AIDS Society. $500.

Gallery

Total Granted in Year One 2019: $14,000.

FINANCIALS/ OPERATIONS We may have no operational budget, but we do have some needs. Thank you to our members and partners who made direct financial gifts for operations in 2019. Operational funds are used solely for direct expenses. Operational funds are approved by the Steering Committee. We have a community account with the TD Bank Group. Signatories are Ken Haycock and Chris Girodat. Individual Gifts ($1495) Ken Haycock David Hoe Mark Rayter Pierre Soucy Jim Wright 50/50 Draw ($645)

Sales ($330) Ball Caps, T-Shirts 04

Financial ($250) Borins & Company Law

Statement of Revenue and Expenses Revenue to December 31, 2019: $2,720.00 For sources see previous page. Expenses to December 31, 2019: $3,620.99 Primary expenses: Infrastructure -- Logo, Banners, Voting Boxes/Chips, Website (domain, annual fees) Promotion -- Meeting Dates Business Cards, Facebook, Queer Film Festival 04 Sales Items -- Ball Caps, T-Shirts

and in 2020

STRATEGIC PLAN 2019-2020 Goal: To realize the mission of 100 Gay Men for a Cause YVR Our Mission: a network of 100+ philanthropic gay men that comes together as a community to select a charity that enables us to leverage our donations for greater impact. Seven Strategic Directions. Forty-seven S.M.A.R.T. (specific, measurable, active, relevant, timed) objectives, with responsibilities assigned. Strategic Direction 1: To ensure appropriate leadership and responsibility. 1.1 Develop a team for leadership and support of our giving circle. In progress. 1.2 Define roles and responsibilities with corresponding titles for ease of communication. 1.3 Founder and Catalyst. 1.4 Chief Charities Officer. 1.5 Chief Experience Officer. 1.6 Chief Communications Officer. 1.7 Chief Operations Officer [vacant]. 1.8 Develop a plan for succession for the leadership team. In progress. 04

Strategic Direction 2: To identify, select and support local charities addressing the unique needs of gay men in the Lower Mainland. 2.1 Identify charities, document them (website, mission) with name and contact information of the Executive Director and Board Chair. Completed. 2.2 Note distinct programs as separate “charities” under one umbrella, e.g., Out on Screen includes the Queer Film Festival and Out in Schools. Completed. 2.3 List nominated and verified charities on the website. Completed. 2.4 Use an online randomizer for selecting charities to present. (Since changed to selections by theme, based on charities’ feedback.) 2.5 Invite previous quarter’s recipient to thank members. Completed. 2.6 Assign host to previous quarter’s recipient to introduce to members. 2.7 Invite previous quarter’s recipient (and client) to thank members at the beginning of the meeting. Completed. 2.8 Add a Donate button on Facebook and LinkedIn.

Strategic Direction 3: To create a memorable member experience. 3.1 Support members to feel that they matter, they make a difference, are connected to a larger purpose and that they are welcomed and honoured. In progress. 3.2 Coordinate events from check-in to farewell. Completed. 3.3 Develop a checklist for planning events. Completed. 3.4 Prepare a common agenda for meetings (script). Completed. 3.5 Generate a list of members and guests registered for each meeting. Completed. 3.6 Generate a list of members in good standing for each meeting. Completed. 3.7 Make name tags for members. Completed. 3.8 Provide blank name tags for guests. Completed. 3.9 Name â&#x20AC;&#x153;connectorsâ&#x20AC;? for each meeting to engage guests. Strategic Direction 4: To develop the member base to reach 100+ members. 4.1 Achieve a membership roster of 35 by June, 50 by December, 75 by June, 2020 and 100 by December, 2020. In progress. 4.2 Establish a system of text messages to new members. Completed. 4.3 Welcome new members through automated email messaging. Completed. 4.4 Provide 20 second elevator speech for members. 4.5 Announce the project to the media. 4.6 Prepare business cards for members: Be My Guest! You Are Invited! Completed. 4.7 Enable guests to join at meetings. Completed. 4.8 Develop a CRM, customer relationship management system, for record-keeping.

Strategic Direction 5: To enhance revenue streams for operations through member giving, sponsorships and partnerships. 5.1 Develop a sponsorship package: what we can do for you; levels of giving and return; sponsor table at events with handouts; table cards with sponsor logos; one sponsor only from each category (realtor, florist, e.g.); two minutes to speak at meeting; sponsor highlighted each week on social media; sponsor logos in emails. Sponsors can donate to Vancouver Foundation, give to 100 Gay Men for a Cause or pay vendor directly. In progress. 5.2 Identify potential sponsors for [1] event venue and support (space, hors d’oeuvres, wine); [2] charitable giving (“power members”; top-up donations to nearest thousand; giving through Vancouver Foundation), [3] operational financial support (printing, signage, T-shirts for Pride (logo on back), website, promotional material, water bottles; business cards, start-up costs). In progress. 5.3 Identify potential sponsors for venue: law firms, banks; hotels, restaurants; insurance companies. In progress. 5.4 Identify opportunities for events: e.g., 10 gift certificates at $100 each for members who bring new members; floral arrangement for display and raffle. 5.5 Identify other revenue streams for operations: pass the hat for operating expenses; 50-50 draw. In progress. 5.6 Encourage information about 100 Gay Men for a Cause in the sponsor’s lobby or reception area.

Strategic Direction 6: to inform and engage members through social media 6.1 Develop and manage our social media presence, with regular postings about events, our profile, membership and members (e.g., “meet-a-member”, membership promotion). In progress. 6.2 Ensure regular posting to our accounts on Facebook, Instagram, LinkedIn, Twitter and links from/to the website. In progress. 6.3 Develop a directory of media outlets. 6.4 Issue press releases after each meeting. Strategic Direction 7: To maintain and enhance critical infrastructure. 7.1 Develop a system for handling funds. The Steering Committee approves direct operational expense with general report to the membership. Completed. 7.2 Open a “community” or non-profit bank account. Completed. 7.3 Maintain and refresh the website. Completed. 7.4 Use Mailchimp to generate automatic messages to new members and about events (announce, remind, remind). Completed. 7.5 Review Eventbrite to enable member and guest registration. Completed.

UNIQUE VALUE We are part of the 100 Who Care Alliance but we have many unique characteristics...

of more than 650 members we are the only chapter serving the unique needs of gay men our partnership with theÂ Vancouver Foundation is unique: it enables regular monthly or quarterly giving by credit card, an active member roster, tax receipts, verification of a charity's status, and no administrative charges -- this is the envy of the Alliance recommended charities are clustered each quarter by theme (arts/culture, community support, health, social, youth) for more fair comparison and voting members vote with two poker chips, one charity twice or two charities once each members select one charity each quarter but no one walks away empty-handed ($500 minimum in 2019; $750 in 2020) 12