Time Stewardship and Time Budgeting Worksheet - KenMcGarity.com by Ken McGarity

Ken McGarity .com

Time Budgeting Worksheet – Instructions

COACHING – CLARITY – STRATEGY - RESULTS

Time Stewardship – The ability to intentionally appropriate any available time to a predetermined and elevated priority to maximize it's efficiency and effectiveness.

Income = Hours in the Day Any budget starts with calculating the income. Concerning time income, we all have the same amount to work with. No richer or poorer here, only those who choose wisely - and those who do not, in the area of time expenditures. Income = Hours

1 Day = 24

7 X 24 = 168

168 x 4 = 672

168 x 52 = 8736

Expenditures = Time Spent on Tasks We use up our total time budget every day. None of us can control the pace of it, only the opportunities and choices for utilizing it. Time marches on, and we either march intentionally with it or it marches right by us, wasted. Categories and Sub Categories In creating our budget we must first look at our expenditures in a terms of Top Priorities, and then a few categories within each priority. Priority 1 = Non Negotiable

Priority 2 = Key Areas of Life

Priority 3 = Want To's

Discretionary

Meals

Spiritual

Social

Projects

Sleep

Physical

Charity

Dreams

Personal Hygiene

Home and Family

Hobbies

Watching TV

Etc.

Financial

Leisure

Naps

Career

Etc.

Personal Development Etc.

You may wish to add more detail and categories to these priorities. You know the focus areas of your life better than anyone and you know where you would like to be going. Also, you can choose to use the Work Life Worksheet to do a Time Budget just for your work activities or use the Blank Worksheet for School or other roles for example. © Copyright 2009 – 2012 – Ken McGarity – Church Growth Strategist and Consultant - Christian Leadership Coach – 404 941 5867 – KenMcGarity.com

Step 1 - Determine where to start. You need to determine if you would like to start the process by dissecting your day, your week or your month. I recommend starting at the weekly level. This will give you a broader overview and allow for more categories to fall into place. A one day view may be too limiting at this stage and an entire month may be overwhelming. Your unique situation and context may prove to lend itself to starting with the daily or monthly, but most people begin well in the weekly category. We will refer to weekly calculations for our example. Step 2 - Determine how much time you Currently spend on the Non Negotiable's. NOT what you would like to spend, but what you currently spend on average. Hours Eating Hours Sleeping Hours of Hygiene Step 3 - Determine how much time you Currently spend on the Key Areas of Life. NOT what you would like to spend, but what you currently spend on average. You may need to take a best guess to start. Hours of Spiritual Focus Hours of Physical Focus / Exercise Hours of Home and Family Focus Hours of Financial Focus / Planning Hours of Career Involvement Hours of Personal Development Focus Step 4 - Determine how much time you Currently spend on the Want To's. NOT what you would like to spend, but what you currently spend on average. You may need to take a best guess at your averages here to start. Hours of Social Time Hours of Charity Involvement Hours of Hobby Time Hours of Leisure Time Step 5 - Determine how much time you Currently spend on the Discretionary Category. NOT what you would like to spend, but what you currently spend on average. Again, your best guess is a good place to start. You can choose your own categories here based on your real life situation. It is the catch all of all the other things you may be doing that do not fit anywhere else .

Step 6 – Take all the numbers you have on paper now and add the total. How close are you to 168? The truth is, 168 hours happened in the week, if your categories totals are not matching up then you have missed the mark with your estimates. If you have come up short, then think about any categories that may be missing. If too high, then you have allocated too much time to some categories. Try to go back and refine your estimates to get a truer reflection of what your current habits are. This is not the time to think in terms of what you would like it to look like, but what it currently does look like in reality. Keep working it until you can get closer to 168. Adding in more category details under each main category may be helpful. You may divide Spiritual Focus into Personal Quiet Time – Prayer – Church Involvement for example to gain more clarity and accuracy. Step 7 – Dream Ask yourself the following: • • • • • •

If time were not an issue what would I like to add to my life? What would bring real value to my life if I were to be consistent at it? What would have to be a part of my life to move me towards my biggest dreams and goals? What are the things that need to be done that only I can do to make me a better _________? (Father, Leader, etc.) What are the things that energize me that I just can't seem to fit into my schedule? What are the things in my schedule that drain me that I can't seem to get rid of?

Step 8 – Create a new Time Budget around your Preferred Future. Use your existing categories and add any new categories that surfaced from your answers to the proceeding questions. Now adjust and refine your time allocations based on a new and more efficient perspective. Determine how much time you would like to spend in each category and add and subtract and adjust as you go to get it to exactly 168 hours. Where is time being wasted or misused? Where can time be shifted or reallocated to help you achieve the important instead of the urgent? What tasks or duties can be delegated away to someone else? How can you structure your time budget to truly maximize the 168 hours that you have this week? You may need to use a half an hour here and there to get it all in. And, remember to include down town and rest or you may shift yourself into overdrive and not be able to maintain the schedule. Conclusion – Refocus – Refine - Repeat It may take some work to trim the fat off of your week and get down to the leanest and meanest best case scenario use of your 168 hours. But getting there will be well worth the effort. After you have completed the worksheet for a week, then try a single day. Build it in such a way as that it supports and supplements your weekly allocations. When you feel comfortable and you have a real working model for each day of your week in place, start thinking in terms of the month and tackle that project as well. (You should be able to make time under your personal development category by now for that project :) )

Ken McGarity .com

Time Budget Worksheet

COACHING – CLARITY – STRATEGY – RESULTS

Total Time Income: (Circle One)

Personal Life Edition

Day = 24 Hours

Time Expenditures Non Negotiable's

Week = 168 Hours Current Spending

Other = _____ Hours Future Spending Plan

Eating Sleeping Personal Hygiene Other: Other:

Key Areas of Life

Spiritual Sub Category Sub Category

Physical Sub Category Sub Category

Home and Family Sub Category Sub Category

Finances Sub Category Sub Category

Career Sub Category Sub Category

Personal Development Sub Category Sub Category

Want To's

Social Leisure Hobby Charity Other: Other:

Other Category Total Income Total Expenditures

Ken McGarity .com

Time Budget Worksheet

COACHING – CLARITY – STRATEGY – RESULTS

Total Time Income: (Circle One)

Work Life Edition

Day = _____ Hours

Time Expenditures

Week = _____ Hours Current Spending

Other = _____ Hours Future Spending Plan

Non Negotiable's

Other: Other:

Key Areas of Job Role Sub Category Sub Category

Sub Category Sub Category

Want To's

Other: Other:

Other Category Total Income Total Expenditures

Ken McGarity .com

Time Budget Worksheet

COACHING – CLARITY – STRATEGY – RESULTS

Total Time Income: (Circle One)

Fill In The Blanks Edition

Day = _____ Hours

Time Expenditures

Week = _____ Hours Current Spending

Other = _____ Hours Future Spending Plan

Non Negotiable's

Other: Other:

Key Areas Sub Category Sub Category

Sub Category Sub Category

Want To's

Other: Other:

Other Category Total Income Total Expenditures

About the Author

With vast experience as a successful entrepreneur and active in ministry leadership for many years, Ken McGarity is most recently involved as a Church Growth Consultant and Strategist as well as Christian Leadership Coach to today’s up and coming Christian leaders. Providing an intentional platform and the strategic insight to facilitate the discovery of God’s best for the lives and ministry of the leaders God has chosen. Investing energy and service to Christ as a Leadership Development, Team Building, Administrative and Support Systems Coach to Churches and Non-profits. Working diligently to help them to create strategies, systems, tools and protocols that will allow them to more effectively reach the lost with the Gospel of Jesus Christ. If you would like to engage and partner with Ken to discover new ways toward growth and increase the health of your ministry please contact him at the following: KenMcGarity.com facebook.com/kenmcgarity twitter.com/kenmcgarity 404-941-5867

Coaching and Consulting

My prayer and Ministry is to partner with Leaders to help clarify, support and implement their God given vision for advancing the Kingdom of Christ. I have Coached and Consulted with a variety of individuals and teams : • • • • • • •

New Church Planters Children’s Pastors Youth Pastors Multisite Campus Pastors and Teams Christian Executives Non Staff Ministry Team Leaders Well Established Pastors and Churches

It has been my privilege to see God use strategic Coaching and Consulting in a high impact way in the lives and ministries of the leaders that I have partnered with. It has really been a blessing to collaborate with leaders, and often times their staff, to navigate through some tough terrain and have an opportunity to help them: • • • • • • • • •

Get unstuck from their current position and overcome growth barriers. Build their confidence in specific areas of Leadership and Team development. Expand their vision for the future of their Ministry and for God. Fulfill their dreams for the Ministry and feel safe coloring outside the lines. Unlock their true potential as a Leader, friend and Ministry partner to others. Increase their strategic skills, energy efficiency and personal organization. Move through tough transitions, and various stages of life and Ministry. Increase accountability and “push back” to their ideas and thinking. Take strategic, practical and consistent action steps toward their goals & more.

I know every leader prays for his ministry or organization to be healthy, vibrant and growing and I would love to be a part of that. I would be glad to connect you with some other Pastor’s and Ministry Leaders I have partnered with if you like, and you can hear from them directly if they have found Coaching and Consulting with me to be beneficial and worth their time and investment. If you have been running the race for a while and are getting tired, frustrated, stuck in a slower gear than you want to be - or maybe things are really good, but you have hit a stubborn wall somewhere, then I would suspect you could use some encouragement and support as you continue to find your way to where you are trying to go for the Kingdom. Let's Connect. Ken