B. Records

mail, text messaging, instant messaging, telephone, facsimile, social media websites or other internet communications, for several days or for many years. 30. Student - Any person admitted to MBKU, and until they become permanently dis-enrolled, have completed program requirements for graduation, or are dismissed. 31. Under the influence - A person who has ingested an intoxicant which has impaired the person’s normal mental functioning or ability to guard against casualty. Examples of individuals under the influence include, but are not limited to slurred speech, lack of coordination and the smell of alcohol or marijuana on the student that is coupled with unusual behavior of the student in general. 32. University or MBKU - Marshall B. Ketchum University. 33. University Conduct Officer (UCO) - A University employee authorized by the President to collect reports, investigate, decide, and deliver sanctions related to alleged student misconduct. This person oversees the University Conduct Process, and University Conduct Committee Fair Hearing. 34. Weapon - Includes but is not limited to: a firearm, Taser, stun gun, explosives, any bladed knife (regardless of length or size) and any other dangerous or deadly weapon or instrument, or common object used in a threatening/dangerous manner.

B. Records

Proper record-keeping and disposal are important functions in maintaining and managing an accurate history of student conduct. This section outlines the various types of records and related policies. 1. Types of Complaints & Institutional Record of Student Complaints

NOTE: ALL complaints against students or employees of Prohibited Discrimination, Unlawful

Harassment and Sexual Misconduct are referred to the Title IX Coordinator, as outlined in

Section I of this Chapter.

For other complaints, in compliance with federal regulations and accreditation requirements, an

Institutional Record of Student Complaints is maintained in University Student Affairs by the

VPSA. There are three general categories of complaint, each has a different reporting structure, and two of which may be included in the Institutional Record of Student Complaints (IRSC) as indicated. a. Complaint about students (Not included in IRSC) - If a member of the MBKU community, or public reports a complaint against a student, the procedures outlined in the Code shall be followed and the incident is not included in the Institutional Record of Student Complaints. Reports of potential violations of the Code are generally initially heard by the Program Conduct Officer (PCO) and handled in accordance with the policies and procedures outlined in this Code. b. Complaint about employees (Included in IRSC if the complainant is a student) - If a member of the MBKU community, or public reports a complaint against a University employee, the report is forwarded to the MBKU Office of Human Resources for resolution, and if the complainant is a student, it will be included in the Institutional Record of Student Complaints. c. Complaint about University policies or procedures (Included in IRSC) - If a student files a complaint against a University policy or procedure, it shall be addressed by the Vice President for Student Affairs (VPSA) and included in the Institutional Record of Student Complaints.

Any student submitting a qualifying complaint shall have their complaint entered into the

Institutional Record of Student Complaints and preserved for review by accrediting site teams.

Though these complaints cannot be submitted anonymously, to maintain privacy, any request to view the log by accrediting bodies, or others, shall require that all names contained within logged complaints be redacted prior to inspection of the log. No actual documents accrued relating to a complaint shall be shared with an accrediting body without the express permission of the

Complainant.

To be entered into the Institutional Record of Student Complaints, the student should complete the following: