University Student Affairs Student Handbook
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18 2022-23
Federal and State Agency Reporting Student Accounts Official Transcript Diploma Accounts Payable and Payroll Patient Records in Clinical Education (the record may also denote the preferred first name if the electronic health record system allows for it)
Each Program will be responsible for collecting student names for use in the following areas: • White Coats • Commencement and White Coat Programs • Scholarship and Awards Programs Note: Students may use their preferred name for the above items. They should use their preferred name when placing orders for White Coats or when applying for scholarships. Registration and Records will notify the Programs of their students’ preferred names.
J. Student Accounts Services Policies & Procedures Student Accounts Services is responsible for the financial administration of all student billing and payments related to tuition and fees, campus store, University-owned housing, 3rd party billing, processing of refunds with approved disbursement amounts by Financial Aid and management of 1098-T tax reporting. Any student who wishes to discuss their student account or needs further explanation of the policies and procedures presented in this section are encouraged to contact Student Accounts Services. More information can be found on the Student Accounts tab on the portal. Students must:
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Review their bill to make sure that all charges and credits are correct
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Set up Authorized Users to grant account access to parents or other payers
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Pay the amount due by the due date
Tuition & Fees Student Accounts Services presents timely and accurate quarter billing of tuition and fees to students, as well as notification of other charges. We will send an email when a statement is available after each quarter’s initial billing, then monthly, by email, if a balance exists on their student account. Students are responsible for their account balance and ensuring that their student account is in good standing. Please check your student account at least once a month and seek assistance if you have any questions. Due Date – Students can find the upcoming published quarter tuition due date on the Student Accounts Services tab on the portal, under the Calendar section. Tuition and fees for each quarter are due by the first day of class, with a 10-calendar day grace period. A late fee may be assessed for payments received more than 10 calendar days after the start of each quarter. If you have difficulty meeting the payment deadline, contact StudentAccounts@Ketchum.edu. In the final professional year, all accounts must be paid in full prior to commencement. The student will not receive their diploma by the University unless all accounts are paid in full. As a graduating student, any payment on the account made within 10 business days of commencement must be in the form of cash, cashier’s check, and/or money order. Personal checks and credit cards will not be accepted.
2. Mandatory Equipment and Materials Fee Depending on the program, the Mandatory Equipment and Materials Fee is prorated. This prorated fee is calculated by adding the total fee for the entire length of the program and dividing this by the proration period. The fee for SCCO is prorated over ten quarters (first three years). The fee for SPAS is prorated over nine quarters. The fee for COP is not prorated. 3. Other Charges
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