Ogden Preparatory Academy
Library Media Centers Procedure Handbook
Jan. 29,
2019 Library Staff: Katherine Witt Andrea Dosier-Cheney Jerri Johnson
Table of Contents School Vision Library Mission Statement School Mission Statement DRSLs (Desired Results for Student Learning) Policies Collection Development Policy Weeding Policy OPA Elementary Circulation Policy OPA Junior High Circulation Policy Classroom Management Policy Appendix Acceptable Use Agreement Relevant Links
School Vision Library Mission Statement
School Mission Statement The mission of Ogden Preparatory Academy, through a bilingual education, is to create an environment where our students will gain: ❧ ❧ ❧ ❧
A passion for lifelong learning, Respect for themselves and others, Confidence in their own abilities, and Competence to thrive as productive and responsible citizens in the global community.
DRSLs (Desired Results for Student Learning) ❧ Students will demonstrate bilingual ability in English and Spanish. ❧ Students will demonstrate respect for themselves and others. ❧ Students will demonstrate the seven habits of highly effective people.
Desired Results for Student Learning (DRSLs)
Policies Collection Development Policy It is the policy of the Ogden Preparatory Academy School Library to provide its users with quality materials that are selected with the overall purpose of ensuring that its staff and students are effective users of ideas and information and enthusiastic readers of recreational materials. The collection should support the curriculum in all disciplines as well as provide a common body of knowledge. A. Selection of Materials Policy 1) Educational significance: Supports curriculum 2) Reputation and standing of author or producer: Recommendations and reviews 3) Accuracy and scope of text: Timely and clear 4) Organization and presentation of contents: Easy to use with appropriate indices, bibliography, and glossary 5) Readability and comprehensibility: Language should be age and reading level appropriate 6) Potential user appeal: Supports reading programs and development 7) Artistic quality and or literary style: Encourages appreciation for quality materials 8) Format/binding: Library quality whenever possible 9) Value commensurate with cost and or need: Best quality possible 10) Variety of materials inclusive of all views B. Donation Policy 1) Must adhere to the same standards as purchases. 2) Librarian decides whether to include the gift in the collection, give it to a classroom teacher, or donate to a locally appropriate institution. 3) All donations are permanent and irreversible. C. Material To Be Discarded 1) Misleading or obsolete—out of date or factually inaccurate 2) Poor physical condition, worn out or beyond repair 3) Superseded by newer or much better information 4) Trivial or of no literary, scientific or curriculum merit 5) Irrelevant to the needs of the school D. Controversial Material 1) Any person desiring to challenge an item must present the challenge in writing and it must be signed. 2) A committee consisting of the librarian, the principal, and one parent will be assigned to consider the criticism and make a decision about the material. 3) Item in question will remain on the shelf until a final decision has been made. Intellectual Freedom Statement: Education is best served by encouraging all learners to read broadly and well.
Weeding Policy Inventory and Weeding Schedule and Process Resources: CREW Method http://www.tsl.state.tx.us/ld/pubs/crew/ Our collection development policy states the following: E. Material To Be Discarded 1) Misleading or obsolete—out of date or factually inaccurate 2) Poor physical condition, worn out or beyond repair 3) Superseded by newer or much better information 4) Trivial or of no literary, scientific or curriculum merit 5) Irrelevant to the needs of the school Also use the MUSTIE acronym: M=Misleading or factually inaccurate U=Ugly (worn or beyond repair or rebinding) S=Superseded (by a newer edition or a much better book on the subject) T=Trivial (of no discernible literary or scientific merit; usually of ephemeral interest at some time in the past) I=Irrelevant to the needs and interests of your community E=The material or information may be obtained expeditiously elsewhere through interlibrary loan, reciprocal borrowing, or in electronic format Inventory and Weeding Process: 1. Print a shelf list of the section you are inventorying and weeding. Check the shelf list against the shelf. Mark the missing books as lost that are not on the shelf and are not checked out. Items that have been lost for more than one year should be deleted from the system. 2. Go back over the section and pull any materials that meet the requirements for disposal as well as titles needing repair. Repair titles that need repairing and reshelf them or for later repair check them out to repairs or put on the repairs book cart. Remember to check in titles or remove from book cart when they’ve been fixed.
3. Titles pulled for consideration for weeding need to be checked out to Weeding. A Disposal Slip must be filled out by the librarian. Staff members may assist in filling out information but the final disposal decision must be made by the librarian. Items that are retained in the collection should be checked in and reshelved. For discarded items please put a label over the school address and cross out the barcode. Remove the item from the library catalog. Discards may be dealt with in various ways: if falling apart—recycling bin, change to library use only, given to teachers for classroom libraries, used for art projects/decorations, donated to the local public library, donated to daycares/preschools, or donated to thrift stores.
Inventory and Weeding Schedule Jr. High Library: Note: in year 2/3 you may exclude the sections that have already been done in NF. Note: The Elementary Library does a yearly end of year inventory. Timeline
Year 1
Year 2
Year 3
Year 4
Year 5
2016-2017
2017-2018
2018-2019
2019-2020
2020-2021
August
000-199
FIC/PB/E A-C
000-199
FIC/PB/E A-C
000-199
September
200-299
200-299
300-399
FIC/PB/E D-E FIC/PB/E F-H
200-299
October
FIC/PB/E D-E FIC/PB/E F-H
November
400-499
FIC/PB/E I-K
400-499
FIC/PB/E I-K
400-499
December
500-549
FIC/PB/E L-N
500-549
FIC/PB/E L-N
500-549
January
550-599
FIC/PB/E O-R
550-599
FIC/PB/E O-R
550-599
February
600-699
FIC/PB/E S-T
600-699
FIC/PB/E S-T
600-699
March
700-799
FIC/PB/E U-Z
700-799
FIC/PB/E U-Z
700-799
300-399
300-399
April
800-899
CD’s Videos 000-599 Graphic Novels
800-899
CD’s Videos 000-599 Graphic Novels
800-899
May
900-999 Including biographies
Periodicals Prof. Development Reference Videos 600-999
900-999 Including biographies
Periodicals Prof. Development Reference Videos 600-999
900-999 Including biographies
Disposal Slip
Title:________________________ Author:______________________ Call Number:__________________
# of circulations:_______________
____: Checked against core collection lists (awards, notable books, Wilson’s catalog, A to Z etc.) ____: if applicable added to replacement cart in Titlewise Circle Reason(s) for discard: M U S T I E How it will be disposed of (teacher, library usage, donation, etc.): ______________________________________
OPA Elementary Circulation Policy Materials: The maximum number of items that can be checked out at one time is four items. Students may place a hold on a material they want that is checked out by another person. Students will be notified by the librarian when their item in ready to be checked out. ❖ Books: Books can be checked out for one week. They may be renewed for an additional two weeks as long as no one is waiting for the book. ❖ Periodicals: Periodicals can be checked out for one week. They may be renewed for an additional week as long as no one is waiting for the book. ❖ Audiovisual: Audiovisual materials may only be checked out to students accompanied by a teacher, staff, or parent. They may be checked out for one week. They may be renewed for an additional week as long as no one is waiting for the material. ❖ Reference: Reference materials may not be checked out of the library by students. Teachers and staff may check out reference materials for classroom use at the librarian’s discretion. ❖ Library Use: Library use materials may not be checked out of the library by students. Teachers and staff may check out library use materials for classroom use at the librarian’s discretion. ❖ Professional Development: Professional Development materials are available for teachers, staff, and parents to check out for two weeks. They may be renewed for an additional two weeks if no one is waiting for the material. ❖ Junior High Materials: Students at OPA Elementary who wish to check out or loan items from the Jr. High Library must make a request through the school librarians. They may check out individual titles at the school librarian’s discretion. For titles that are not deemed appropriate for their age level, maturity, or reading level or if they wish to have full access to Jr. High library materials they must get a permission slip signed by their parents.
Overdues, Damages, and Lost Materials: Students are responsible for the materials checked out on their card. They should inform the librarian if any damage is done or if the material is lost. Remember, checking a book out from the library is a privilege. Privileges may be restricted due to repeated overdue, lost, or damaged books. Please be respectful of our books and return them in good condition so that others may enjoy them as well. ❖ Overdues: Overdue notices will be sent to students at least quarterly to notify students and parents of late books. Overdue notices should be given to parents. To avoid overdues, students are encouraged to renew materials if they are still using them. Once a book has been overdue for a quarter (3 months), it will be changed from overdue to lost and the students will be fined for the cost of the book. The fines will be on their library account as well as the student management
system. Any fines need to be paid to the front office. Please inform the librarian when you have paid your library fine to the office, so they can remove that from your library account. ❖ Damages: If an item is damaged the student needs to bring it to the librarian’s attention. Please do NOT attempt to repair the book. The student may be charged a portion of the book cost if the item remains in circulation. If it is damaged beyond repair and the item can no longer be circulated, the student will be charged the price of the item. ❖ Lost Materials: If an item is lost and cannot be found, the student will be charged the price of the item. The fee will be inputted into both the library catalog and the student management system. Please let the librarian know when you’ve paid the fee in the front office, so they can remove it from the student’s library account. If the item is found before the end of the school year and the librarian is informed the lost fee will be waived. All payments are handled by the front office. Please do not give money directly to the library. Any fines from the previous year will be moved forward to the next school year if not paid. ❖ Fine Procedure: Payment for lost or damaged books will be paid for in the office. Secretaries will enter the student’s name and amount in the library fine spreadsheet. Librarians will check the spreadsheet weekly, enter the book title and clear the fine in the computer. Damaged books will be cleared from the computer and given to the student. Any fines paid for lost books that are found will be refunded either through a lunch credit or a check. Librarians will make sure to notify Rebecca Kiernan through an email and she will process refunds. Librarians will update the students record and library fine spreadsheet to reflect any payments.
OPA Junior High Circulation Policy Materials: The maximum number of items that can be checked out at one time is six items. Students may place a hold on a material they want that is checked out by another person. Hold notices will be sent out to the student’s homeroom class. They have one week to pick up their hold before their hold gets cancelled and gets put back on the shelf or given to the next person on the hold list. ❖ Books: Books can be checked out for a total of two weeks. They may be renewed for an additional two weeks as long as no one is waiting for the book. ❖ Periodicals: Periodicals can be checked out for a total of two weeks. They may be renewed for an additional two weeks as long as no one is waiting for the book. ❖ Audiovisual: Audiovisual materials can be checked out for a total of two weeks. They may be renewed for an additional two weeks as long as no one is waiting for the material. ❖ Reference: Reference materials may not be checked out of the library by students. Teachers and staff may check out reference materials for classroom use at the librarian’s discretion. ❖ Library Use: Library use materials may not be checked out of the library by students. Teachers and staff may check out library use materials for classroom use at the librarian’s discretion. ❖ Professional Development: Professional Development materials are available for teachers, staff, and parents to check out for two weeks. They may be renewed for an additional two weeks if no one is waiting for the material.
Overdues, Damages, and Lost Materials: Students are responsible for the materials checked out on their card. They should inform the librarian if any damage is done or if the material is lost. Remember, checking a book out from the library is a privilege. Privileges may be restricted due to repeated overdue, lost, or damaged books. Please be respectful of our books and return them in good condition so that others may enjoy them as well. ❖ Overdues: Overdue notices will be sent to students at least quarterly to notify students of late books. To avoid overdues, students are encouraged to renew materials if they are still using them. Once a book has been overdue for a quarter (3 months), it will be changed from overdue to lost and the students will be fined for the cost of the book. The fines will be on their library account as well as the student management system. Any fines need to be paid to the front office. Please inform the librarian when you have paid your library fine to the office, so they can remove that from your library account.
❖ Damages: If an item is damaged the student needs to bring it to the librarian’s attention. Please do NOT attempt to repair the book. The student may be charged a portion of the book cost if the item remains in circulation. If it is damaged beyond repair and the item can no longer be circulated, the student will be charged the price of the item. ❖ Lost Materials: If an item is lost and cannot be found, the student will be charged the price of the item. The fee will be inputted into both the library catalog and the student management system. Please let the librarian know when you’ve paid the fee in the front office, so they can remove it from the student’s library account. If the item is found before the end of the school year and the librarian is informed the lost fee will be waived. All payments are handled by the front office. Please do not give money directly to the library. Any fines from the previous year will be moved forward to the next school year if not paid. ❖ Fine Procedure: Payment for lost or damaged books will be paid for in the office. The librarian will check the student management system weekly for paid fines. Damaged books will be cleared from the computer and given to the student. Any fines paid for lost books that are found will be refunded either through a lunch credit or a check. Librarians will make sure to notify Rebecca Kiernan through an email and she will process refunds. Librarians will update the students record to reflect any payments.
Classroom Management Policy Roadmap to Responsibility
Give ‘Em Five
Give ‘Em Five Give ‘Em Five is an interpersonal framework used in school discipline scenarios. ● ● ● ● ●
Support: supportive comments given to and for the student Expectation: expectations shared by everyone at school based on commonly understood Foundations Breakdown: breakdown of those expectations identified and shared with the student. Benefit: Benefit to student, both short-term and long-term, if they adhere to expectations Closure: closure in conversation, acknowledging next steps
School wide:
❧ Be Respectful ❧ Be Responsible ❧ Be Safe
Elementary School
Library Procedures 1.
Books check out for one week. Students may check out the following number of books: Kinder – 1 1st grade – 1 2nd grade – 2 3rd grade – 2 4th grade – 3 5th grade—4 6th grade—4
Students may check out more books with a parent’s permission. 2.
Please return books on time in the book return.
3.
Students will bring name badge to library to check out materials.
4.
Students may check out new books daily if account is current.
5. Damaged books need to be brought to the attention of the librarian. You may be held responsible for damage to book. 6. Students may use the library before and after school and during lunch with permission and when librarian or volunteer is here. 7.
Use a shelf marker or return your unwanted books on the blue cart.
8.
No jumping off library steps.
Secondary School
Appendix Acceptable Use Agreement
STUDENT and PARENT ACCEPTABLE USE AGREEMENT Electronic Information Resources Introduction: Electronic information resources are available to qualifying students at the Ogden Preparatory Academy Schools. These resources include access to the school Local Area Network, and Internet services. Our goal in providing electronic services to students is to promote educational excellence by facilitating resource sharing, innovation, and communication.
Scope: Access to computers allows communication with people all over the world, as a result comes the availability of materials that may be considered to be inappropriate, unacceptable or possibly illegal or of no educational value in the context of the school setting. The Ogden Preparatory Academy has initiated reasonable safeguards to restrict access to inappropriate materials.
Terms and Conditions of this Acceptable Use Agreement: Each student applying for an account will participate in a discussion with his or her sponsoring teacher regarding proper behavior and use of the network. The student signature at the end of this Acceptable Use Agreement is legally binding. The combined signatures also indicate the student and parent/guardian have carefully read and understood the terms and conditions of appropriate use and thereby agree to abide.
1.
Acceptable Use: A cceptable use means that a student uses the Internet and other electronic information resources in an appropriate manner, abiding by the rules and regulations as described in this agreement. Also, as a student, if you have approval to formally "publish" on the Internet, you must abide by the approved publishing guidelines and procedures.
2.
Privileges: The use of electronic information resources is a privilege, not a right. Inappropriate use of these resources may result in disciplinary action (including the possibility of suspension or expulsion), and/or referral to legal authorities. The principal, teacher/supervisor or systems administrator may limit, suspend or revoke the use of the LAN, WAN and/or Internet access.
3.
Network Etiquette: Each student is expected to abide by the generally accepted rules of user etiquette. These rules include, but are not limited to the following:
a.
b. c.
Be polite. Never send or encourage others to send abusive messages. Use appropriate language. You may be alone on a computer, but what you write, send or receive can be viewed globally! Remember that you are a representative of your school. Use electronic mails appropriately, no sales, advertisements or solicitations, etc. E-mail is not guaranteed to be private. Everyone on the system has potential access to mail. Messages relating to or in support of illegal activities or inappropriate activities, as pertaining to this Acceptable Use Policy, must be reported to the principal, teacher/supervisor or systems administrator.
4.
Unacceptable Network Use: Transmission or receipt of any inappropriate material or material in violation of law or school policy is prohibited. This includes, but is not limited to: copyrighted material; threatening or obscene material; material protected by trade secrets; commercial activities by for-profit institutions; use of product advertisement or political lobbying, including lobbying for student body office; the design or detailed information pertaining to explosive devices, criminal activities or terrorist acts; sexism or sexual harassment; pornography; gambling; illegal solicitation; racism; and inappropriate language. Illegal or inappropriate activities, including games, use of the network in any way that would disrupt network use by others, or activities of any kind that do not conform to the rules, regulations and policies of the Ogden Preparatory Academy, are forbidden.
5.
Vandalism: V andalism is defined as any malicious attempt to harm or destroy property of the user, another user or of any other agencies or networks that are connected to the Network or the Internet system. Vandalism also includes, but is not limited to: abusive overloading of data on the server, or the uploading, downloading or creation of computer viruses. Any engagement in network vandalism constitutes unacceptable use and will subject the student to appropriate disciplinary action.
6. Security: S ecurity on any computer system is a high priority because of multiple users. Do not use another individual's account or log onto the system as the systems administrator. If you identify a security problem, notify the principal, teacher/supervisor or systems administrator. 7. Updating: I f any information on your student accounts changes, e.g., phone number, location or address, it is your responsibility to notify the principal, teacher/supervisor or systems administrator.
GUIDELINES FOR STUDENT ACCOUNTS ON UTAH’S PUBLIC EDUCATION NETWORK
1. The primary purpose of the Utah Education Network (UEN) is for the use of the public school professional staff and secondary student access. The use of an individual student account is considered to be a privilege and is permitted to the extent that available resources allow.
2. Secondary students may be granted an account for up to one academic year at a time provided they: a. Read and agree to follow all guidelines outlined in the Acceptable Use Policy. This agreement is formalized through their signature on the application form; b. Have at least one teacher sign the application form as a sponsor; c. Obtain the signature of a parent on the application form.
3. Elementary students are not allowed individual accounts. Teachers of these grades may apply for a class account, but are obligated to directly teach these students in proper network use and supervise them regarding the Acceptable Use Policy. *The teacher holding this account is ultimately responsible for use of this account and is required to maintain confidentiality with the password (not giving it to students) and is advised to change the password frequently.
4. Students may not maintain accounts upon graduation unless they otherwise qualify under one of the other acceptable use provisions.
5. Generally, students are not permitted to enter professional UEN or Usenet discussion groups. Under certain conditions, posting privileges to specific newsgroups may be granted.
6. All public school student accounts will be issued by the local administrators and will receive final approval by the State Office of Education.
7. The above-mentioned use is subject to revision in policy. In all cases, use by professional public education staff shall take precedence. The State Office of Education reserves its right as final authority on use of the network.
STUDENT and PARENT ACCEPTABLE USE AGREEMENT Signatures Page STUDENT SIGNATURE Rules of conduct are described in this "Student Acceptable Use Agreement for� Ogden Preparatory Academy and apply when the electronic information system is in use. I understand any violations of the above provisions will result in the loss of my user account and may result in further disciplinary and/or legal action, including but not limited to suspension or expulsion, or referral to legal authorities. Misuse or violation of this agreement comes in many forms, but can be viewed as any messages, information or graphics sent or received that include/suggest pornography, unethical or illegal solicitation, racism, sexism, inappropriate language, and/or other listings previously described in this user agreement. I agree to report any misuse of the electronic information resources to my principal, teacher/supervisor or systems administrator. I have read this Acceptable Use Agreement and understand that Internet sites are filtered and that Internet use on my school computer is being monitored. I hereby agree to comply with the above described conditions of acceptable use.
Student Name (please print):____________________________________________________ Student Signature: _______________________________________________ Date: __________ PARENT OR GUARDIAN: As the parent or guardian of the above named student, I have read this Acceptable Use Agreement and understand that Internet sites are filtered by the Ogden Preparatory Academy and that school computer Internet use is monitored. I understand my child may be disciplined for inappropriate or unacceptable use of electronic information resources. I further understand that student use of the electronic information resource system is designed for educational purposes. I understand that it is impossible Ogden Preparatory Academy to filter or restrict access to all inappropriate materials. I will not hold the Ogden Preparatory Academy responsible for inappropriate or unacceptable materials my child may acquire on the network system. I hereby give my permission and approve the issuance of an electronic account for my child.
Parent or Guardian Name (please print): ______________________________________________ Signature: ______________________________________________ Date: __________
Relevant Links Page ALA’s Standards for the 21st century learner Utah State Core Curriculum Utah State Library Media Standards Utah State Office of Education Common Core Standards
Website Address http://www.ala.org/aasl/sites/ala.org.aasl/files/content/guidelinesa ndstandards/learningstandards/AASL_Learning_Standards_2007.pdf http://www.uen.org/core/
Freedom to Read Statement
http://www.ala.org/offices/oif/statementspols/ftrstatement/freedo mreadstatement
ISTE Student Standards
https://www.iste.org/standards/standards/for-students-2016
Future Ready Libraries
http://futureready.org/about-the-effort/librarians/
P21 Framework
https://remakelearning.org/blog/2016/04/29/demystifying-learning-f rameworks-the-p21-framework/
http://www.schools.utah.gov/CURR/library/Resources/Standards.asp x http://www.schools.utah.gov/main/ http://www.corestandards.org/