SETTING UP FOR THE EXAM

Device 1 For Displaying The Entrance Exam

This device should be in front of the candidate ready to access the exam. The device must be continually plugged into a power source.

A name card must be placed close to the device as shown above. This is purely to enable the invigilator to know who is on the Teams call and to be able to identify candidates should they encounter any problems.

Device 2 For Invigilating The Entrance Exam

This device should be set up with the free Microsoft Teams app which can be downloaded here - Microsoft Teams

The candidate must follow their individual Team Meeting link, which will be sent via email a couple of days before the exam, to join the exam group. The device must be continually plugged into a power source.

It needs to be placed according to the photo below, to show both the computer screen being used to complete the exam as well as the candidate’s hands and face when writing the answers.

The camera must be on for the duration of the exam and microphones unmuted. Please make sure the meeting chat is open to the side by clicking the icon shown below:

DEVICE FOR PHOTOGRAPHING/SCANNING AND SUBMITTING ANSWERS

Please install a free scanning app (such as Adobe Scan or Microsoft Office Lens) on one of the devices with which you can scan your child’s answer sheets and save them as a single document (PDF format recommended), which you must then send to registrar@kgs.org.uk following the exam.

Before the day of the exam, on this device, we recommend practising creating a single file with two or more photos using the scanning app that you have chosen.

Exam Room

The room in which your child will sit the exam must be well lit. As remote invigilation involves them being monitored by the cameras on their laptop/PC and mobile device, they will need to be clearly visible throughout the exam.

They will need a chair and a table or desk which has been cleared of all personal items, other than any materials they are permitted to access during the exam, and the device they will be using (laptop/PC) to display the exam paper. They should not take the exam with their device balanced on their knee or sitting on a sofa or bed.

Please ensure a power socket is in reach so they can plug in the devices they are using (e.g., mobile device, laptop) to ensure that they do not run out of battery.

Decide where they will put device 2 in order that it can continue to film them whilst they are taking their exam. The device should be positioned to the side of them, far enough away so that it can record what they are doing during the exam. They need to ensure that they can plug it in and that they can prop it up effectively so that it will not fall over. As stated above, they must be clearly visible, including their hands, and the screen displaying the exam paper. Please note that we will be recording the exam session. Please make sure that you have tested the above set-up ahead of the exam.

The Day Before The Exam Exam Link

The day before the exam you will receive an email with links to your child’s exam paper. There will be two links: one for the English paper and one for the Maths paper.

On The Day Of The Exam

Be Prepared

Ensure that you have everything ready for the exam as follows: The room is set up as per the instructions above.

You have told anyone with whom you share your house (if you are sitting at home) that you are not to be disturbed and, where possible, to avoid internet use, in particular streaming services, video conferencing calls and large downloads.

You have all the materials which you are permitted to use in the exam ready.

You have device 1 ready and plugged in.

You have your mobile device (device 2) set up at the right camera angle and plugged in. You have a device ready with a scanning app installed to photograph answers at the end of the exam.

You have lined/plain paper for the handwritten answers in the English exam.

You have printed the Maths answer sheet on A4 paper.

Starting The Exam

Ensure that your child is ready and set up with plenty of time to spare. Candidates should join the Teams Meeting at least 10 minutes prior to the start of their first exam. They will be greeted by a member of the KGS Admissions Team who may ask them to adjust their camera to make sure they can see everything. You are very welcome to be in the room with your child to help do this.

Once the invigilator has all their candidates ready, they will ask them to click on the first exam paper link. It is really important that they do not click this link until instructed to do so by their invigilator.

Please note that we will be recording these exam sessions.

During The Exam

The invigilator is there purely to ensure fairness for all those entering the examination and to assist your child if there are any problems. As with exams within school, once the exam has started, they will only speak to your child to let them know when they have five minutes left. If your child has a question, they can ask the invigilator using the chat function, mentioned above, in Teams.

If you lose connection, please don’t panic. There is a 15-minute window for your child to go back into the exam and continue the assessment. If the connection is lost for longer than this, we will be able to reschedule the exam to take place either later that day or in one of our other available exam slots. The main thing is not to panic.

Timing And Papers

The exam will only begin once candidates click the ‘Click to start’ button: the invigilator will instruct your child when to do this. The Maths paper will be first, followed by English. There will be a short break in-between papers.

11+ Timings:

Mathematics 50 minutes

English 50 minutes

Submitting The Answer Sheets

IMPORTANT: Candidates must not enter any answers online, they should all be recorded either on the lined paper for English or the printed answer sheet for Mathematics.

Once finished the candidates should type a short message in the Teams chat to let the invigilator know they have completed the paper.

At the end of the exam, candidates must remain on the Teams call until the invigilator has confirmed receipt of the answer sheets.

Candidates must make sure their name is written on any page that is being submitted and have also written ‘End of exam’ at the end of their answer sheet. This will enable us to confirm that we have received all pages. Parents are welcome to help photograph/scan the handwritten answer and email them directly to the invigilator (the email will be provided ahead of the exam). The invigilator will confirm once the email has been received and will excuse the candidate from the exam.

All answer sheets are kept for one week in case of any issues.

IMPORTANT: Please keep the answer sheets for your records. We may request that they are posted back to us should there be a problem with the scanned versions.