Counselors Guide by Knights of Columbus

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Counselor Handbook 1. Squires Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 2. Program Administration and Sponsorship . . . . . . . . . . . . . . . . . . . 5 3. Organizational Structure and Responsibilities . . . . . . . . . . . . . . . . 7 4. Meeting Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 5. Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 6. Supreme Council Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 7. Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 8. Squires Circle Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 9. Circle Finances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 10. Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Reference Guide 1. Squires Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 2. Squires Counselors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 3. Counselor Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 4. Leadership Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 5. Circle Meeting Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 6. Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 7. Supreme Council Awards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 8. Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 9. Circle Finances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 10. Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Welcome. As a counselor, you have the opportunity to fulfill a great need. Yes, you will do important good works. But, youâ&#x20AC;&#x2122;re also bound to have a good time in the process. Thatâ&#x20AC;&#x2122;s part of what Squires is all about. We thank you for wanting to make a lasting impression on the lives of young men. You are nothing less than a role model, counselor, leader, and friend. LEAD THE WAY.

S Q U I R E S

O V E R V I E W

HISTORY The Squires is the official youth organization of the Knights of Columbus. The Squires grew out of the vision of Father Michael J. McGivney, founder of the Knights of Columbus. The Squires organization was developed in 1925 by Brother Barnabas McDonald, a Christian Brother whose entire life was devoted to the welfare of young men. Brother Barnabas once urged the Knights of Columbus, “...Give [a boy] the greatest possible help in making himself the sort of Christian citizen he wishes to become, and we so urgently need.” Over 400,000 young men have been Columbian Squires in more than 4,900 circles in the United States, Canada, Mexico, the Philippine Islands, Cuba, Panama, Guatemala, the Bahamas, the Virgin Islands, Guam, Puerto Rico, and on U.S. military bases overseas—a fitting testament to the insight and compassion displayed by both the Knights and Brother Barnabas for the welfare of young men everywhere.

Organization The Squires benefits boys ages 10–18. Boys assume leadership roles and plan activities. A minimum of ten young men is needed to start a Squires circle. Activities are divided into four areas: Circle activities. Sporting and social events designed so that boys can have fun with their peers. Service activities. Promote volunteerism, programs, and events that help the community and those less fortunate. Spiritual activities. Designed to help boys grow in their faith and develop Christian character. Membership activities. Programs and activities that promote the Squires and maintain and grow the membership base.

Emblem The Squires emblem symbolizes the ideals that identify a Squire. Centered in a circle and on a Maltese cross with the letters “P”, “I”, “S”, and “C” (which symbolize the unity of physical, intellectual, spiritual, and civic life in a Squire) are the larger letters “C” representing Christ, “S” for the Squires, and “K” for the Knights by whom the Squires program is sponsored.

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P R O G R A M A D M I N I S T R A T I O N A N D S P O N S O R S H I P

Supreme Le vel Board of Directors The Board of Directors sets policy for the operation of the program at the local, state, and international levels. Supreme Council Office The Supreme Council office issues charters to newly instituted circles, maintains records on active circles, and records changes in circle status. This office also generates computerized Orderwide membership records for Squires and counselors, levies and collects per capita taxes, and supplies local and state circle materials for distribution and/or purchase. Department of Fraternal Services The Department of Fraternal Services develops the Squires promotional and programming materials and publishes the monthly Squires Newsletter. This office also creates multimedia campaigns and materials for new circle development and for counselor and membership recruitment.

State Le vel State Squires Committee Each state has a state squires committee that is headed by the state squires chairmen and may consist of one or more area, diocesan, or regional chairmen. The committee is responsible for promoting new circles and providing encouragement and assistance to existing circles. It also promotes the training of counselors and advisory board members and promotes the development of a state circle of Squires. State Circle A state circle is responsible for maintaining and expanding the interest in the Squires within the various states and provinces. A state circle may be instituted or reinstituted by the Squires chairman, with the consent of the state deputy, if its jurisdiction has a minimum of four active circles and an aggregate membership of at least 100 Squires. In jurisdictions having state circles, the state circle officers are responsible for pro-

moting and organizing statewide activities including spiritual, athletic, and charitable events, as well as publication of a state circle newsletter. The state circle also helps to organize an annual state circle convention.

Loc al Le vel Advisory Board Squires circles are supported on a local level via a council/assembly advisory board. The advisory board consists of the grand knight, deputy grand knight, and the chaplain from the local sponsoring council; or, in the case of Fourth Degree assembly sponsorship, the faithful navigator, the faithful captain and the faithful friar. Responsibilities: • Works to improve council/assembly/circle communications and increase the circle’s interaction with the council or assembly by arranging various joint activities. • Selects the chief counselor for the Squires circle. • Helps recruit additional counselors, who must also be Knights, for the circle. • Determines if Squires circle sponsorship requires any modifications in existing council or assembly procedures or insurance coverage. (For example: Will circle purchases qualify for sales tax exemptions? Will present liability insurance cover all anticipated circle activities?) Squires Circle Sponsorship A Squires circle may be sponsored by either a local council or a Fourth Degree assembly. Local councils are the primary sponsoring unit of Squires circles. The council must provide Knights to act as counselors for the circle and a location for Squires business meetings. Fourth Degree assemblies are the best sponsors in areas with low population density, because they can draw counselors and Squires from different councils and parishes. An assembly might also be the best sponsor for a school-based circle in an urban area with a Catholic high school, drawing students from throughout the city or region. The assembly would act in a similar fashion to the local council, by furnishing the Squires circle with a meeting place, and by providing counselors.

O R G A N I Z A T I O N A L S T R U C T U R E A N D R E S P O N S I B I L I T I E S

Each Squires circle has both adult and youth leaders. Knights assume the roles of chief counselor, counselor, and father prior. Squires assume the roles of chief squire, other elected and appointed officers, committee chairmen and members. The organizational structure is depicted in the following chart.

Advisory Board of Sponsoring Knights of Columbus Council or Assembly Chief Counselor Committee Counselors Columbian Squires Circle Chief Squire Officers

Father Prior

Deputy Chief Squire

Notary

Bursar Committees Spiritual

Appointments (when necessary) Marshal

Sentry

Arm Captain

Pole Captain

Service

Circle

Membership

Chief counselor The chief counselor has four main responsibilities within a Squires circle: • To maintain strong circle relations with the sponsoring council/assembly. • To assist the advisory board in the selection and appointment of counselors. • To coordinate the efforts of the counselor staff. • To lead the other counselors in advising and supervising circle officers, committee chairmen, and circle members. Chief Counselor Checklist Maintain Council/Circle Relations: ✔ Give a monthly report at the council/assembly business meeting. ✔ Encourage council members and officers to attend Squires functions. ✔ Exhibit enthusiasm about the program. ✔ Ensure program is promoted by council/assembly. ✔ Encourage and conduct joint activities between the Squires and Knights. Appoint and Coordinate Efforts of Counselor Staff: Recruit and select the best Knights for the job. ✔ Consider all Knights as potential counselors. ✔ Maintain a minimum of five counselors. ✔ Provide inspiration, training, and support to other counselors. ✔ Arrange monthly staff meetings to discuss circle’s operations, incorporating praise and criticism, and suggestions for improvement.* ✔ Stimulate interest and involvement in the program by: – Commending counselors for their efforts. – Delegating authority to match their responsibilities. – Setting an example of dedication and efficiency in supervising the Squires’ leadership development. ✔ Ensure that counselor team members clearly understand that the growth and maturation of each Squire’s leadership skills and abilities are the primary focus of their efforts, with programming and membership goals next in importance. ✔ Provide frequent, regular evaluation of the counselors’ involvement with the Squires program, which is essential. ✔

* The Meeting Agenda is included on pages 40-41 of the Reference Guide.

Help Counselors Lead and Advise Circle Officers: ✔ Ensure all officers have attended training sessions. ✔ Make sure officers understand primary responsibility for the growth and maturation of circle members’ leadership skills and attitudes. ✔ Ensure that all circle business meetings and monthly officer meetings: – Begin promptly, and that business is handled efficiently. – Follow parliamentary procedure. ✔ Ensure that officers: – Understand that conducting business meetings is their responsibility. – Discuss Squires’ needs, interests, and skills, and plan activities accordingly. – Plan a well-rounded program well in advance. Provide Leadership Training: ✔ Train Counselors

– Ensure that counselors let the Squires perform their duties and develop their opinions without undue interference. – Encourage counselors to strive to learn new management techniques that they can pass on to the Squires. – Ensure that counselors focus the Squire’s attention on Christ as the model for their lives. ✔ Train Officers – Encourage and train officers to set short- and long-term goals. – Encourage officers to use their own initiative in solving circle problems. – Commend officers for mastering new skills and exhibiting the attitudes of leadership. – Perform a monthly review of circle records to ensure that officers are learning the recordkeeping skills required to perform their duties. ✔ Train Squires – Note observable progress has been made by the Squires in the development of leadership skills, such as conducting meetings, public speaking, delegation, recordkeeping, communications, etc. – Ensure that officer positions, programs, activities, contests, and awards are not treated as ends in and of themselves, but rather as tools to be used in cultivating further growth of each Squire’s leadership attitudes and skills.

Counselors Each Squires circle should have a minimum of five Knight counselors, including the chief counselor and father prior. Counselors are selected by the chief counselor and the advisory board. Counselor responsibilities include the following components: • Supervise, guide, and contribute to the success of the Squires circle. • Train Squire committee members. • Work with other counselors. • Provide leadership development. Counselor Checklist ✔ Supervise, guide, and contribute to the success of the Squires circle. – Understand role within the circle. – Understand committee operations and know the steps necessary to prepare a program or activity. – Set an example of dedication by attending committee meetings and activities. ✔ Train

– – – – – – – – –

committee members and circle officers.* Train Squires in the conduct of committee meetings and the planning of activities to improve the circle’s performance. Train and supervise each officer and chairman in business functions appropriate to their role. Make certain each committee member understands responsibility for preparation and conduct of activities. Instill supervisory attitudes among chairmen; encourage them to delegate authority and responsibility to committee members. Recognize achievement and offer suggestions and constructive criticism. Encourage expression of ideas and involvement. Require committee members to plan and schedule the details involved in organizing each activity. Assist chairmen in ensuring that each committee member understands his assignment, how to handle it, and is following through. Conduct monthly officers’ meetings.

* See Reference Guide for selection process, qualification requirements, and counselor replenishment suggestions.

✔

Work with other counselors: – Take an active part in the counselor’s meeting by seeking ways to improve the circle’s performance. – Analyze performance objectively and seek constructive criticism. – Work well together.

✔ Develop leaders:*

– Help committee chairman establish short- and long-range goals. – Encourage members to tackle any problem and activity they can reasonably handle. – Evaluate progress being made by the Squires in the development of skills and attitudes of leadership. – Promote participation in activities and contests to stimulate growth of each Squire’s leadership skills and attitudes. – Encourage Squires to focus on Christ as the model for their lives. * See Reference Guide for leadership attitudes, skills, and developing leadership and initiative.

Father Prior The spiritual guidance of a circle is placed under the direction of a priest, called the father prior, who is appointed according to rules established by the ordinary of the diocese in which the circle is located. He may be appointed by the chancery office, by the council chaplain, by the grand knight, or by the parish pastor. This appointment has no definite time limit, and the father prior is the only counselor who is also a circle officer and able to vote. Occasionally, a priest may not be able to serve as father prior on a full-time basis because of pastoral duties. In such cases, a circle should seek a counselor to oversee spiritual activity planning and execution in his absence. A lay counselor could handle much of the busy work, thus freeing the father prior to attend to those meetings and activities of a spiritual nature that require a priest’s services. Father Prior Checklist ✔ Serve as chaplain of the circle and, if possible, oversee all of its religious activities. ✔ Serve as the circle’s spiritual activities committee counselor. ✔ Act as the circle’s spiritual adviser. – A circle’s spiritual program distinguishes the Squires from any other leadership development programs, making it a distinctly Catholic organization. Through the spiritual activities offered, members grow stronger in their faith and become better Catholics. By being better Catholics, Squires develop a distinctly Catholic form of leadership—one of service to others in the loving, self-sacrificing example of Christ. This Catholic leadership style grows best when, under the father prior’s guidance, the committee works to develop a variety of spiritual activities in which Squires may participate. ✔ Counsel and advise the Squires in personal and religious matters. ✔ Coordinate spiritual activities with the priests of other parishes as the need arises and the spiritual committee requests assistance. – The father prior, because of his contacts with other priests and his knowledge of various spiritual programs and activities, should strive to expose his committee members to programming options available to them, so they will be better able to plan activities which will be most appealing to circle members.

Squires – Roles & Responsibilities Positions — As Squires circles are run both by and for young men, Squires hold most of the leadership positions within a circle: Elected • Chief Squire • Deputy Chief Squire • Notary • Bursar

CIRCLE OFFICERS AND CHAIRMEN FOR THE TERM JULY 1, 2005 TO JUNE 30, 2006 Circle #

Co/Asm #

DUE BY: AUGUST 1

PLEASE PRINT – INDICATE MEMBERSHIP NUMBERS MEETING LOCATION ADDRESS

DATE OF ELECTION ADDITIONAL ADDRESS

STREET CITY

MEMBERSHIP NO.

CHIEF SQUIRE

POSTAL CODE

LAST NAME

FIRST NAME

INITIAL

E-MAIL ADDRESS

TELEPHONE NUMBER ADDRESS MEMBERSHIP NO.

FATHER PRIOR TELEPHONE NUMBERS:

LAST NAME

RESIDENCE

FIRST NAME

INITIAL

E-MAIL ADDRESS

BUSINESS

ADDRESS

Appointed • Marshal • Sentry • Arm/Pole Captains • Committee Chairmen/Members (Spiritual, Service, Circle, and Membership Committees)

MEMBERSHIP NO.

DEPUTY CHIEF SQUIRE

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

LAST NAME

FIRST NAME

INITIAL

E-MAIL ADDRESS

MEMBERSHIP NO.

NOTARY

E-MAIL ADDRESS

MEMBERSHIP NO.

BURSAR

E-MAIL ADDRESS

MEMBERSHIP NO.

SPIRITUAL CHAIRMAN

E-MAIL ADDRESS

MEMBERSHIP NO.

SERVICE CHAIRMAN

E-MAIL ADDRESS

MEMBERSHIP NO.

CIRCLE CHAIRMAN

E-MAIL ADDRESS

MEMBERSHIP NO.

MEMBERSHIP CHAIRMAN

E-MAIL ADDRESS

Our Circle...

Responsibilities for each role are contained within the “Duties at a Glance” section on the next page.

Has its own ceremonial team is 1

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council

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church

❏ yes ❏ ❏ school

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MILITARY-based

meets DAY

TIME

FORM 468 – 4/05

Officers, Chairmen and Counselors Report (Form #468)

Squires Election Process Election of officers should take place annually at the first meeting in June. The chief squire should report the newly elected officers, appointed officers and committee chairmen, and counselors on the Officers, Chairmen, and Counselors Report (Form #468). This form is due by August 1.

Duties at a gl ance Chief Squire (Elected) • Sets circle goals • Presides over all meetings • Appoints committees • Ex-officio member, all committees • Countersigns all checks • Appoints marshal, sentry, arm and pole captains • Responsible for petty cash • Responsible for members’ conduct Deputy Chief Squire (Elected) • In the chief squire's absence, assumes all responsibilities and duties of the chief squire • Assists chief squire • May be appointed chairman of special committees • May act as arbitrator Notary (EIected) • Submits Officers, Chairmen and Counselors Report and membership documents to Supreme Council office • Keeps record of meetings • Keeps attendance records • Communicates with state circle • Responsible for correspondence Bursar (Elected) • Collects dues, initiation fees • Countersigns all checks • Pays bills approved by circle • Responsible for petty cash • Deposits income • Gives monthly financial report

• Issues receipts • Distributes membership cards • Maintains member ledgers • Keeps checking and savings accounts for circle Marshal (Appointed as needed) • Maintains circle property • Prepares meeting chambers • Acts as sergeant-at-arms • Checks credentials • Escorts visitors • Maintains order Sentry (Appointed as needed) • Guards chamber entrance during meetings, investitures Arm/Pole Captains (Appointed as needed) • Assist marshal in his duties • Lead candidates during investiture ceremonies Committee Chairmen (Spiritual, Service, Circle, and Membership activities committees) (Appointed) • Select committee members • Organize committee • Delegate responsibility • Schedule activities for circle (minimum of four per year for each committee) • Make job assignments and set task deadlines for committee members • Offer assistance and guidance to committee members

Chief Counselor (Appointed) • Supervises/advises officers • Teaches leadership skills • Supervises other counselors • Trains other counselors • Countersigns all checks • Reviews officers’ records • Maintains liaison with the sponsoring council/assembly • Recruits additional counselors Father Prior (Appointed) • Provides spiritual guidance and advice • Serves as spiritual committee counselor Committee Counselors (Appointed) • Supervise/advise activity chairmen and committees • Counsel Squires, as necessary • Assist chairmen in organizing committee's programs • Teach leadership skills • Build chain of command • Offer constructive criticism • Acknowledge achievements

M E E T I N G

P R O C E D U R E

Squires business meetings should follow the established â&#x20AC;&#x153;Business Meeting Agendaâ&#x20AC;? and use parliamentary law. Please refer to the Reference Guide for the business meeting agenda and parliamentary law procedures.

P R O T O C O L

It is well to remember that protocol is basically courtesy. Special rules have been established pertaining to proper conduct in handling certain situations. Where there is no specific rule governing a situation, you will not go wrong by employing common courtesy. Please refer to the “Protocol” section within the Reference Guide to learn special rules pertaining to: • Guests • Speakers • Head Table Seating Arrangements • Meetings • Visiting Officers

S U P R E M E

C O U N C I L

A W A R D S

Each fraternal year, circles throughout the Order qualify for one or more of the awards given out by the Supreme Council for outstanding achievements in programming and membership recruitment. The Brother Barnabas Award is presented annually to those circles conducting the 25 best program activities during the year. The Corps d’Elite Award is presented to each circle for overall excellence in meeting the requirements for membership recruiting, programming, finances, and reporting. The Brother Barnabas and Corps d’Elite Awards should be eagerly sought by each and every circle. Winners of Supreme Council awards are named in the Squires Newsletter in late summer and early fall of each fraternal year.

Brother Barnabas Award

Corps d’Elite Award

*Award Submission information is contained on pages 47-50 of the Reference Guide.

O R D E R I N G

S U P P L I E S

Forms, materials, and promotional items may be ordered from the Supreme Council Supply Department and charged to the circle’s account. A complete listing of materials and promotional items are contained within the Supply Catalog (#1264) and the Knights of Columbus Promotional and Gift Catalog (#1427).

Supply Catalog (#1264)

Promotional and Gift Catalog (#1427)

*Please refer to the “Ordering Supplies” section of the Reference Guide for specific ordering information.

S Q U I R E S

C I R C L E

E V A L U A T I O N

The following provides a checklist for the chief counselor to use to ensure that a circle and its members, officers, committees, counselors, and programs are successful. Members ✔ Is circle morale high? ✔ Do members consult with the counselors and the father prior? ✔ Are members enthusiastic about increasing membership? ✔ Do members demonstrate growth in leadership attitudes and skills? ✔ Are members receiving enough leadership training? ✔ Does the circle have a minimum of ten members? ✔ Are the officers, committee chairmen, and members fulfilling their responsibilities to one another? Officers Do the circle officers need more training? ✔ Do the officers perform their required duties? ✔ Are the officers’ records in order? ✔ Do the officers meet regularly to discuss the circle’s progress and problems? ✔ Do the officers know and care about the circle’s status? ✔

Committees ✔ Are each of the four permanent committees meeting and functioning adequately? ✔ Do committee chairmen allow committee topics and activities to be discussed in a full and open manner by all committee members? ✔ Do the committee chairmen delegate responsibility to others? ✔ Do committee members follow up on their task assignments? ✔ Are committee activities reasonably planned and carried out?

Counselors ✔ Does a counselor work with each committee? ✔ Do the counselors allow the Squires to take the lead in planning activities? ✔ Do circle members and counselors have a good rapport? ✔ Are deserving Squires receiving recognition from counselors? ✔ Are the counselors actively recruiting other men as counselors? Programs ✔ Are the programs having an impact on the parish? ✔ Do the programs have an impact on the community? ✔ Do the activities challenge the Squires to improve their leadership attitudes and skills? ✔ Are programs planned which involve the Knights? ✔ Does the circle plan fund-raising activities to increase self-sufficiency? ✔ Are the programs planned well enough in advance?

C I R C L E

F I N A N C E S

A circle is responsible for managing its own finances. It must maintain a checking account, prepare an annual budget, meet obligations to the Supreme Council office, participate in the Supreme Council Annual Survey of Fraternal Activity, and conduct a Circle Audit.*

*Refer to the â&#x20AC;&#x153;Circle Financesâ&#x20AC;? section of the Reference Guide for specific financial instructions.

S U M M A R Y

The information contained in this handbook should be of help to you in your role as counselor. This handbook is not intended to include everything about the Squires program. Please refer to other Squires publications for additional helpful information. The information in this book should, however, help you fulfill your role as a counselor to a Squires circle. There is one key factor, in particular, that could not be included in this handbook: You. Youâ&#x20AC;&#x201D;a person with personality and experience, with commitment and driveâ&#x20AC;&#x201D; are the critical factor that will help develop and sustain your circle. You are the one who represents the Knights of Columbus to the Squires. You are the one who has responsibility, within the circle setting, for the spiritual, social, and civic growth of your Squires. You are the person to whom Squires may come with their hurts, problems, and triumphs. If you feel humbled by the responsibility of the job, then you are probably the right man to do it. You have the responsibility for preparing young Catholic men with the values and skills that they can draw upon when they make important decisions that most likely will have a major impact on their lives and on the lives of others. Be sure to seek advice and offer suggestions to other members of your counselor team concerning issues involving individual Squires or the circle as a whole. By working together with other counselors and Squires, your experience as counselor will be most educational and rewarding.

S Q U I R E S

M E M B E R S H I P

Qualific ations Qualifications are determined by the Laws and Rules of the Squires. They are: “Any practical Catholic boy who has passed his 12th birthday, but not his 18th, shall be eligible for membership in the Order.” Due to a pilot program approved by the Board of Directors, 10- and 11-year-old young men may also become Squires. A candidate is not judged on his family history, education, national background, the color of his skin, his nationality, his cultural level, or his financial status. Applicants should be determined to be “practical Catholics.” Guidelines have been established to assist in judging the practical Catholicity of an applicant or member. These guidelines will help the chief squire perform his duties as an informed and responsible Catholic gentleman when conducting sessions of his circle’s admission committee. The main components of this requirement may be described as follows: • A practical Catholic in union with the Holy See is one who, in general, regulates his life according to the teachings of Christ and the Church, and endeavors to observe the commandments of God and of the Church. • A practical Catholic strives to have a greater knowledge of the teachings of Christ and his Church, and to accept, respect, and defend the Church’s authority (vested in the Supreme Pontiff, and the hierarchy and clergy united with him) to teach, govern, and sanctify the faithful. • A practical Catholic gives material and moral support to the Church and her works on all levels: promoting the programs of the parish and diocese; coming to the aid of the missions, the needy, and the underprivileged; espousing and advancing the just causes of minority groups; endeavoring to eliminate unjust discrimination, and prejudice; and supporting the Church in her defense of marriage and family life, and in her crusades against divorce, abortion, pornography and the other evils of our day. A Squire should be an exemplary Catholic gentleman and a dutiful patriotic citizen.

Determining Qualifications Before a candidate is presented for membership, his sponsor should be sure that the candidate possesses and manifests the necessary qualifications for membership. He is then appraised by the admissions committee and a subsequent ballot by the membership determines acceptance or rejection. This is in keeping with the lodge system under which the Squires and the Order of the Knights of Columbus operates. If questions arise at any time during the admissions process, as to the candidateâ&#x20AC;&#x2122;s practical Catholicity, the proposer or the admissions committee should consult the candidateâ&#x20AC;&#x2122;s pastor or the circleâ&#x20AC;&#x2122;s father prior.

Applic ations Specific procedures have been adopted in regard to the admission of new members into the Order. Charter members of a circle should be sponsored by a Knight of Columbus. All others shall be sponsored by a Columbian Squire in good standing. An official Squires Membership Document (Form #280) must be completed by each boy seeking membership. The application must be signed by the applicant, his sponsor, and a parent or guardian, indicating the applicant is a practicing Catholic in Communion with the Holy See. Within five days after an application for membership is presented to him, the chief squire shall refer the application to the admissions committee and the chairman of said committee shall immediately notify the applicant to appear before it for examination as to his qualifications for membership. The admission committee has the power of rejection only if three committee members file a written report with the chief squire certifying that the applicant is not a practical Catholic. If this is done, said applicant shall be deemed rejected, the fact shall be noted in the application by the chief squire, and the chief squire shall promptly advise the proposer. Whether or not an applicant is a practical Catholic is for the Church to decide. Therefore, it is expected that before a written report is filed, the committee will have discussed the situation with the father prior of the circle or the applicantâ&#x20AC;&#x2122;s pastor and will be bound by the decision of either.

Squires Membership Document (Form #280)

Having determined that the applicant is a practical Catholic, the admissions committee shall submit to the chief squire its report and recommendations within ten days following the date the application was delivered by the chief squire to the chairman of the admissions committee. At the first meeting of the circle following receipt by the chief squire of the report and recommendations of the admissions committee, or upon expiration of ten days following delivery of the application to the chairman of the admissions committee (if there is no report from the admissions committee with respect to the application), the chief squire shall proceed with reading the application. Unless the application is rejected as provided in Article V, Section 3 of the Laws and Rules of the Columbian Squires, the circle shall proceed forthwith (at the same meeting) to ballot for the admission of such applicant after said reading. The notary and bursar shall distribute the ballots, and, with the marshal, shall collect and count the votes. If the number of negative ballots cast does not exceed one-third of the number of members present, the applicant shall be declared elected for membership. Initiation and Termination New Member The initiation of new members is to be reported to the Supreme Council office within 24 hours of the investiture ceremony using the Squires Membership Document (Form #280). Submission should not be delayed. Reentry This transaction can be used if the applicant pays to the bursar of his former circle all arrearages, whereupon the notary shall notify the Supreme Council office on Squires Membership Document (Form #280). Reentry can only take place in the circle from which the member was suspended or took a withdrawal. A reentry will not reflect a break in membership. No circle action is required.

Transfer A member in possession of a current membership card may transfer to any circle of his choice by making application on the Squires Membership Document (Form #280). The receiving circle accepts the application for transfer under the elective procedures. Please note that a transfer is initiated only by the receiving circle. Members cannot be transferred out of a circle. It is suggested that the bursar of the receiving circle estimate any arrearages the applicant may owe his former circle and collect this amount (if any), in addition to the required advance dues. Upon receipt of the transfer application, the Supreme Council office will immediately transfer the applicant to the new circle. Withdrawal A personal, signed communication from the member requesting withdrawal (resignation) is required to be sent to the circle and forwarded to the Supreme Council office. A member can resign whether he is current in dues or in arrears. The only stipulation is that he must be eligible for reentry as of the date he files his letter of withdrawal with the circle. Withdrawal is not an option for a felon, nonpractical Catholic, or someone who has been suspended or expelled under the Order’s laws. Those members who apply for and are granted a withdrawal do not maintain continuous membership. The membership record will reflect a break in service. Suspension A Squire may be suspended by the circle, or suspended or expelled by the chief counselor for just cause, according to Article VIII, Sections 2 and 3 of the Laws and Rules. Article VIII, Sections 5, 6 and 7 of the Bylaws states that a member who is in arrears at least three months or absent without excuse from three consecutive meetings or activities may be suspended or otherwise sanctioned. Death As soon as possible after the death of a circle member, Form #280 is to be completed and submitted to the Supreme Council office for processing. It is imperative that the complete date—month, day, and year—of death be included on the Form #280. Death notices received at the Supreme Council office within six months of the date of death will enable the supreme knight to write to the family, expressing condolences on the death of the member. Notices received in excess of six months following the actual date of death are not considered timely; the supreme knight’s condolence letter is not sent in these instances.

S Q U I R E S

C O U N S E L O R S

Qualific ations The best counselors usually view their selection as an honor and a privilege. A counselor should be knowledgeable about the Catholic faith, and be of unquestioned moral and ethical behavior and a leader among men. Best Prospects Since counselors are responsible for developing the leadership abilities of the officers and committee chairmen and of other circle members, it may be wise to look for men who not only are particularly good with youth, but who also have some background in organization or management. A man accustomed to hiring employees for his company could lend his recruiting expertise to the membership activities committee. Or a man with coaching experience could very well be perfect for the circle activities committee, which will be planning sporting and social events. A review of the council’s/assembly’s entire membership roster will often reveal a dozen or more Knights as potential counselors. Though some of these Knights may not be currently active, a circle counselor position may be the perfect means for involving a nonparticipating Knight in activities again. Each Knight who appears to have the qualifications to be a Squires counselor should be invited to attend a circle meeting or function to become familiar with the program. Younger Knights who have graduated from the Squires program, teachers and fathers of Squires, or prospective Knights are also good prospects. Application Process Every Knight candidate applying for a position as a counselor in a Squires circle must complete a Youth Leader Application (Form #4348). Such forms will be provided to each sponsoring council and assembly, and are available on the Knights of Columbus Web site at www.kofc.org. They must be completed with the names of at least two nonrelated persons listed as references. No Youth Leader Application Form is required from a priest who has been appointed as father prior or to any other counselor position in a Squires circle. The Supreme Council office does not conduct background checks on priests. However, the Supreme Council office will notify the priest’s diocese of the priest’s appointment.

Every candidate for the position of “Youth Leader” must sign an authorization for a background check, which will include motor vehicle violations as well as criminal arrests and/or convictions. The grand knight of the sponsoring council or the faithful navigator of the sponsoring assembly bears the responsibility for obtaining the completed application and authorization, and for checking the two named references and ensuring the suitability of the applicant. The grand knight or faithful navigator and the state deputy must approve and sign each application. A background check of applicants in the United States, Canada, and Mexico will be conducted by the Office of the Supreme Advocate. Background checks of applicants in the Philippines shall be conducted by the deputy of the respective Philippine jurisdictions. A criminal arrest for child or sexual abuse charges will be given great weight in the evaluation process. Except where the charges resulted in a finding of “Not Guilty” after a trial, any record of arrest on such charges shall be grounds for automatic disqualification. Replenishing Staff The circle’s continued success depends not only upon having competent adult supervision at any given moment, but also upon development of new counseling talents. A corporation that did not train young executives for positions of greater responsibility would be short-lived; likewise, a circle’s continued success is assured by preparing men to serve as counselors. It is inevitable that counselors will leave the program because of increased family responsibilities, changes in employment, sickness, or for other personal reasons. This fact places a two-fold burden on those who supervise a circle. First, it is essential that new counselors be enlisted regularly. Secondly, the present counselors must realize the importance of training new counselors. New counselors should be given responsibilities and assigned to work for several months with an experienced counselor. In addition, the new man should be informed of situations or problems with which he will be confronted. Some circles allow Squires who become Knights to remain with the circle as counselors, which is a sound idea because it involves the new Knight in the service program

and provides a constant flow of counseling talent. It is also beneficial because the former Squire has knowledge of the program. “Youth Leader” Practices A counselor, whenever possible, should have another adult person present when he is with a Squire or other youth participant. A youth participant should never be alone with a counselor. If available, two counselors, or a counselor and a second adult, should be involved in all youth activities.* All youth activities must be open to parents or guardians. The following is a list of “Youth Leader” practices: • On overnight activities, youth participants may never share a tent, cabin, room, or other sleeping area alone with a counselor. A youth participant should room only with other youth participants or with his parent. • The privacy of youth participants while sleeping, changing, showering, and in restroom areas, must be respected at all times. • “Youth Leaders” should refrain from abusive behavior of any kind, whether verbal, physical, or sexual. • Youth participants are prohibited from having members of the opposite sex, other than family members, in their room, tent, cabin, or other sleeping area at any time. • On overnight activities, curfews should be observed with a bed check of male (female) rooms conducted by two youth program leaders, a counselor and a parent, or two parents, both male, or both female, as appropriate. • Parental release forms must be obtained for each youth program activity held away from the program’s regular meeting place. The release forms should indicate which two adults would be riding with the youth participants and who would be driving. Only approved counselors shall be permitted to drive. * For purposes of the above paragraphs, “activities” refers to all youth programs other than Squires ceremonials and meetings.

C O U N S E L O R

T R A I N I N G

Being an Effective Counselor The direct and immediate supervision, training, and guidance of a Squires circle is the responsibility of the counselor staff. The word “education,” which is derived from the Latin verb meaning “to draw out,” is a near perfect definition of counseling. A counselor deals with young men who possess the potential to speak persuasively, think creatively, organize effectively, and influence others. Whether these young men fulfill that potential depends on how well their skills and attitudes are drawn out. The counselor’s task is to develop those skills and attitudes, and to ensure that a Squire becomes a keen instrument for building a society based on Catholic principles. The most effective counselor views his role as that of a true leader—one who, after teaching the necessary skills and delegating responsibility, confidently steps back and places his faith in the delegated individuals to perform their tasks. He will step back in as an adviser only if needed, and then guide in such a way as to foster independence, rather than creating dependence. The counselor is a teacher, as well as an adviser; his teaching method can be divided into four approaches: Be an apostle. Counseling is a practical expression of a man’s Catholic faith. It is no less an apostolate than teaching catechism, assisting the missions, or visiting the sick. This is the counselor’s way of bringing Christ to the everyday world. Counseling is neither a leisure-time hobby nor a vague humanitarian service, and it does not begin with a desire to entertain or keep young men out of trouble, to give them a chance to play video games, or to remain young by being among young people. The effective counselor sees each Squire as a young man who, in a very few years, will be in a position to bring high moral standards and Catholic leadership to the government, school, office, factory, and home. The desire to develop the image of Christ in the Squire motivates the counselor; no other ideal can inspire the dedication and selflessness necessary for true success.

Set the example. Example is a far more powerful tool than precept. A counselorâ&#x20AC;&#x2122;s knowledge and ability will be sterile unless he demands of himself the same effort he asks of his Squires. A counselor must himself be a Catholic gentleman and an inspiring leader. Know the program. Knowledge must precede action. A craftsman who attempts to operate a delicate device without first studying it is bound to fail. Neither can the counselor guide the circle without knowing the program from top to bottom. Review the literature on the program frequently. Know your goal and how to reach it. Keep the standards high. Nothing valuable has ever been purchased cheaply. A mediocre, half-hearted circle can produce only mediocre, half-hearted members. Ask the Squires to do a manâ&#x20AC;&#x2122;s job. Expect and accept mistakes, but do not tolerate indifference.

Training Circle Officers Because of the greater complexity and responsibility of their positions, officers and committee chairmen will need greater guidance than the typical circle member. To build a strong executive staff, counselors must: Train each officer and chairman. Conduct a special training session just for these individuals. Show the chief and deputy chief squire how to conduct a business meeting; the notary, how to keep minutes; the bursar, how to maintain financial records. Tell them exactly what is expected of them, not only as individual officers, but also as members of the executive staff. With each committee chairman, review the steps involved in planning an activity, delegating duties, and following through with action. Supervise. Instruction alone is insufficient. The counselor must regularly check the chief squire’s conduct of business meetings; the notary’s minutes for neatness and accuracy; and the marshal’s care of circle paraphernalia. Counselors should know each officer and chairman individually so they can motivate each to do his best when mistakes are pointed out and methods for improvement are suggested. Stay in the background. Counselors should concentrate upon preparing the officers in advance to conduct the meetings properly. Let the Squires find their own way during meetings. Conduct monthly officers’ meetings. Prepare a list of topics officers should discuss, such as circle morale, leadership skills and attitude development, and performance of specific committees. When they fail to do so, point out the problems and ask for suggestions. Act as a moderator, being careful not to make decisions for the officers. Be certain they not only discuss, but also arrive at, concrete solutions to problems. Build a chain of command. When a counselor wants to know what a committee has planned for the month, he should contact the chief squire, who in turn should get a report from the committee chairman. In this way, the officers will realize the importance of their office and will accept their responsibilities for the conduct of the circle.

L E A D E R S H I P

T R A I N I N G

10 Ke y Attitudes of Leadership 1. Interest and Enthusiasm. Let the Squires know you really want to attain success. Be attentive to their ideas, interests, and problems. 2. Sincerity. The Squires look to you as a mature, Catholic gentleman, not just as a pal. Be honest and frank. Respect the Squires, and they will respect you. Condescending or patronizing attitudes should be avoided. 3. Seriousness. When there is work to be done, set the pace by digging right in. It is a poor chief squire who begins a business meeting 15 minutes late, but an even poorer counselor who allows it. The circle can accomplish great things if it is run in a businesslike manner. 4. Consistency. Maintain a sense of controlled urgency. Proceed in a step-by-step way, giving enthusiasm to each project. 5. Expect Excellence. Always keep your goals just one step ahead of your achievements. If you had a good program last month, decide to have an excellent one this month. 6. Spiritual Motivation. Since the operation of a Squires circle is Catholic activity in its most practical form, the primary goal of a counselor is to develop in the individual Squire a source of future leadership for the Church. With that in mind, the counselor should himself be an example of Catholic leadership. His interest in the Squires should stem from an interest in serving the Church, as well as in helping to develop leaders. 7. Understanding. Since Squires range in age from 10 to 18, they are all passing through the period of adolescenceâ&#x20AC;&#x201D;a time of turmoil in many young menâ&#x20AC;&#x2122;s lives often characterized by great extremes in behavior. A counselor must be able to win and maintain the confidence of a Squire, which requires genuine sympathy and an understanding and appreciation of the inner confusion an adolescent is feeling.

8. Patience. This is one of the most important qualities in a counselor. He must know how to wait for the proper opportunity to offer help, and the kind of help to offer. Counselors must be patient with a young man’s mistakes in judgment, and know how to criticize constructively, while protecting the fledgling ego. 9. Wisdom. A counselor doesn’t have to be a top executive or a successful politician to demonstrate leadership ability. A good leader quietly meets the spiritual and material needs of his followers, providing them with basic tools they need to perform their required tasks. Thus, a Squire’s chance of failure will be lessened, while his sense of achievement upon success will remain intact. A counselor must understand he is working in a program for young men which has been designed to develop their abilities and planned to result in their recognition, not his own. He restrains his normal ambition by asking himself, “Is it an accomplishment for an adult to do a better job than a young man?” 10. Sense of Humor. Being able to laugh at oneself, and knowing how to laugh with others, is an admirable quality that a counselor must possess. As important as the role of counselor is, a counselor should remember that God has everything under control, and a counselor’s job is not so serious that he should not enjoy it. Developing Leadership and Initiative Counselors, under the supervision of the chief counselor, are responsible for training and supervision. In July, it should be their goal that Squires will, by the following June, think and act as a unit, accepting responsibility for the entire circle operation. Counselors should strive to transmit the previously mentioned attitudes of leadership by: Reaching out. It is easy to work only with the most capable and vocal Squires; other young men, however, need more attention. Whether you are working with a committee, the officers, or individual Squires, remember that it is the more timid members who need the most training. Make sure that every Squire develops the skills of leadership. Encouraging initiative. Whenever ideas are expressed or suggestions made, ask each Squire for his opinion. Let the Squires know that your opinions are not infallible. As much as possible, withhold your own opinions, and allow the Squires to discuss theirs.

Criticizing constructively. There is much to be learned from evaluating past performance. Spend ten minutes at committee meetings discussing how mistakes made the previous month could have been avoided. Never approach the Squires with an “I told you so” attitude. Recognizing and praising. No matter how seemingly ridiculous an idea, make it a point to commend the Squire even if only for his interest. Make each Squire feel that his viewpoint is useful and important—it is! Allowing for error. A mistake is harmful only when nothing is learned from it. It is far better to allow the Squires to make mistakes and learn from them than to continually come to their rescue. Passing on Attitudes of Leadership Effective training will develop in each Squire the basic qualities of leadership—purpose, attitude, and skill—creating in him a desire not only to lead, but a sense of obligation to lead. A mature leader understands that he has been called, that he has a unique vocation in life that only he can fulfill. This developed sense of responsibility should help to reinforce his self-confidence and enlarge his sense of responsibility until he automatically acts as a leader. And it will perfect in him the practical techniques needed to lead others. In the development of these qualities, a counselor plays a critical role. It is his responsibility to draw out and to transform, from potential to real, the leadership talents of the individual Squire. In this regard, there are four techniques which can be employed in leadership training: Example. To develop leadership in a Squire, the counselor must himself be a leader, possessing in the same degree the traits that he seeks to bring out in the Squire. A counselor who conscientiously prepares for meetings, and who applies Catholic teaching to his everyday life, will be teaching a consistent lesson. Squires must be able to see a counselor as an adult worthy of emulation. Guidance. The counselor must explain what to do, demonstrate how to do it, and then let the Squire perform the required task. Guidance may also be a practical tip on how to do a job; at other times, it may come in the form of a question, which encourages a Squire to consider how he can best handle a situation. In other instances, the guidance will be a rebuke intended to dispel complacency, indifference, or apathy.

Practice. We learn to lead by leading, just as we learn to drive by driving, or to cook by cooking. The counselor’s task is to get Squires to do things by themselves, for themselves. He must give Squires continual and repeated opportunities to practice leadership, gradually passing on the responsibility for operating the organization to them. A counselor who steps in to save Squires from making mistakes makes them dependent upon him. Develop leadership, not followership. Challenge. A counselor must constantly encourage the members to give more of themselves. Counselors should be alert to opportunities for the Squires to become more involved in civic and religious affairs. A Squire should be encouraged to be interested in all projects with a bearing on him, his family, his community, or his parish. The end result of your efforts should be observable growth in the development of your Squires in such areas as faith, trust, confidence, perseverance, commitment, responsibility, courage, industriousness, integrity, humility, and similar attitudes characteristic of great Catholic leaders. Develop Leadership Skills A Squire must learn to combine certain attitudes with specific skills to increase leadership effectiveness. Skills which have proved to be particularly helpful include: • Planning and goal-setting • Teaching/training • Organization • Administration • Delegation • Presiding at meetings • Storytelling, public speaking, and debating experience • Recordkeeping, information gathering, and data analysis • Use of parliamentary procedure • Letter writing

• Negotiating and purchasing • Public relations and marketing • Fund-raising • Decision-making This brief list of some skills illustrates the broad foundation upon which the Squires’ leadership ability should be based. The more skills one is able to develop, the more effective a leader a person could become. Christ was supremely effective at using his leadership skills when delegating challenging, uplifting goals. He simply said, “Go forth and teach all nations...” He had faith that his followers would take care of the details which they are continuing to do today, over 2,000 years later.

C I R C L E

M E E T I N G

P R O C E D U R E S

Business Meeting Agenda 1 gavel rap (Chief Squire)

(Chief Squire) (Marshal) 2 gavel raps (Chief Squire) (Squires) (Chief Squire)

(Squires) (Chief Squire)

1. CALL TO ORDER “Squires, the circle will now be formed. All persons not qualified shall retire from the chamber. The sentry shall close the portals, and only those duly qualified shall be admitted.” “Marshal, you will confer with the bursar and advise if all present are qualified to remain.” “Chief Squire, all persons present are Columbian Squires duly qualified to form the circle.” 2. OPENING CEREMONY: MOTTO, PLEDGE, AND PRAYER “Columbian Squires, tell me the motto of our Order.” “Esto Dignus. Be Worthy.” “What was the pledge you made when we admitted you into this honored Order of the Columbian Squires?” “We promised to pattern our lives on that of the Youth Christ.” “Let us pray to our Heavenly Father and His Blessed Mother for the grace faithfully to keep our pledge.”

4 gavel raps (Father Prior) “O Heavenly Father, help us to imitate our model, the Youth Christ, and like Him to advance in wisdom and age and grace before God and man.” (Father Prior) “O Mary, Queen of Virgins, preserve us from all stain of sin.” (Squires) “Amen.” (All) “Recite ‘Our Father’ and ‘Hail Mary.’” 2 gavel raps 3. SALUTE AND PLEDGE TO FLAG (Chief Squire) “All join in the Pledge of Allegiance.” (U.S. only — other countries, national anthem or other suitable activity.) (All) Recite Pledge. 2 gavel raps 4. ROLL CALL OF OFFICERS AND MEMBERS (Chief Squire) “The notary squire will call the roll of officers.” 1 gavel rap (Chief Squire)

“Officers, stand until your name is called.”

1 gavel rap (Chief Squire)

5. READING OF MINUTES, PREVIOUS MEETING “Notary, read us the minutes of our previous meeting.”

(Chief Squire) (Chief Squire) 1 gavel rap

“Are there any additions or corrections?” “If not — the minutes will stand approved as read.” OR “Minutes will stand adopted as corrected.” 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.

READING OF APPROVED APPLICATIONS AND BALLOTING THEREON INVESTITURE CHIEF SQUIRE’S REPORT FATHER PRIOR’S REPORT BURSAR’S REPORT: PRESENTATION OF BANK DEPOSIT SLIPS NOTARY’S REPORT — READING OF BILLS AND COMMUNICATIONS CHIEF COUNSELOR’S REPORT CHIEF SQUIRE’S SEMIANNUAL AUDIT REPORT COMMITTEE REPORTS AND SICK REPORT UNFINISHED BUSINESS NEW BUSINESS STATE SQUIRES COMMITTEEMAN’S REPORT ENTERTAINMENT FATHER PRIOR’S SUMMATION

2 gavel raps 20. CLOSING CEREMONY, PRAYER AND MOTTO (Chief Squire) “Columbian Squires, the hour is at hand which parts us. Before we go, let us unite in prayer to our Blessed Mother, and beg the blessing of the Youth Christ.” 4 gavel raps (Father Prior) (Squires) (Father Prior)

(Squires) 2 gavel raps (Chief Squire) (Squires) (Chief Squire) 1 gavel rap

“O Mary, conceived without sin.” “Pray for us who have recourse to thee.” “O Divine Youth, Thou hast said I am the Way and the Truth and the Life. Show us the way, make known to us the truth, and lead us that we may be worthy of everlasting life with Thee in Heaven.” “Amen.” “Squires, repeat our motto.” “Esto Dignus. Be Worthy.” “Keep the pledge until we meet again. I now declare this meeting adjourned.”

(GAVEL SIGNALS: rap once — come to attention; rap twice — rise; rap three times — be seated; rap four times — kneel)

Parlia mentary L aw A COMPACT GUIDE FOR PROPER CONDUCT OF A MEETING

MOTION

Adjourn................................... Adopt Report ..........................

MAY INTERRUPT SPEAKER

SECOND REQUIRED

DISPLAYABLE

AMENDABLE

VOTE REQUIRED

MAY BE RECONSIDERED

1 12

No No

Yes Yes

No Yes

Majority Majority

No Yes

10 12 No 7 12 4 No No 8 11 3 6 12

No No Yes No No Yes Yes Yes No No Yes No No

Yes Yes No Yes Yes No No No Yes Yes No Yes Yes

Yes No No Yes Yes No No No Yes Yes No No Yes

Yes Yes No Yes Yes No No No Yes No No No Yes

Majority Two-thirds None Two-thirds Majority None None None Majority Majority None Two-thirds Majority

Yes Yes No Yes Yes No No No Yes Yes No Yes Yes

2 12

No Yes

Yes Yes

Yes No

Majority Majority

No No

Yes

Majority

Yes

Two-thirds

Yes

... No 5 No

... No No No

... Yes Yes No

... No No No

... Two-thirds Majority Majority

... No No Yes

RANK*

(TREATED AS MAIN MOTION)

Amend Motion......................... Close Nominations................... Information, Request for .......... Limit or Extend Debate............. Main Motion............................ Order of Business, Call for........ Parliamentary Inquiry............... Point of Order .......................... Postpone Definitely.................. Postpone Indefinitely ............... Privilege, Question of............... Question, Previous .................. Ratify Action Taken ................. (TREATED AS MAIN MOTION)

Recess..................................... Reconsider .............................. (TREATED AS MAIN MOTION) Refer or Commit Motion............ (TO COMMITTEE) Rescind .................................. (TREATED AS MAIN MOTION) Substitute Motion.................... Suspend Rules ........................ Table Motion............................ Withdraw Motion .....................

*Note: Numbers indicate precedence of motions. “No” indicates no rank. These motions, which can be quickly disposed of, are usually incidental to a pending motion and generally involve matters of convenience or requests for information.

counselor Staff Meeting agenda

Counselor Performance 1. Leadership Skills 2. Leadership Attitudes 3. Training Needs 4. Rapport with Squires Squires Performance 1. Leadership Skills 2. Leadership Attitudes 3. Training Needs Circle Operations 1. Progress toward Goals 2. Officer Performance 3. Program Implementation 4. Membership Growth 5. Financial Status

P R O T O C O L

Guests A guest in your circle should be treated in the same manner as a guest in your home. You should never do to a guest in your circle what you would not do to a guest in your home. Invitations Guests should be sent proper invitations in writing well in advance, at least six weeks before the event. All invitations should be sent in the name of and signed by the chief squire, although you may request that replies be directed to a chairman or committee member. Your sponsoring council’s grand knight or sponsoring assembly’s faithful navigator should be invited to all circle functions. It should be understood that his schedule may not permit him to attend all affairs, in which case he would so notify you in ample time. Invitations should be extended to the grand knight or faithful navigator for each function—not as a blanket invitation to attend all events. If tickets are being used for a function, they should be forwarded, suitably marked, along with the invitation. A state officer, district deputy, grand knight, or faithful navigator should not be expected to attend merely because he has been given a blanket invitation or receives the circle publication that announces the event. When an invitation is extended to anyone, it should contain all details such as dress, extent of participation, etc. It is embarrassing for a guest to appear and find he is the only one at the head table not in a tuxedo or the only one wearing one. Accommodations All guests should be greeted by the chief squire. Courtesy would indicate that the chief squire be assisted by someone who would take care of the guests’ hats and coats, someone to introduce them to others in attendance and someone to stay with them. Guests, including the grand knight, should not be left talking to themselves. They may not know many in your circle; therefore, they should not be alone for any period of time. Various persons should be alerted to converse with and keep company with the guests during their visit. (Not necessarily the same person or persons for the

entire visit. The time can be split up among the members, each visiting with the guests for a short while.) Speakers Whoever sets up the program should decide in advance those he wants to speak and let them know they are expected to speak. Never ask an invited guest to speak unless he has been forewarned. So many times a committee chairman or a master of ceremonies will approach a guest just before or even during a program and ask if he wants to talk. This gives the impression that they would prefer he did not, but if he wanted to speak they would permit it. A state council or circle officer, state squires committeeman, district deputy, grand knight or faithful navigator should always be given an opportunity to speak whenever they appear at a function or meeting. When several officials are present, it might be necessary to call only on the senior ranking officer to speak. In any case, all should be recognized and accorded the proper respect. Head Table Seating is usually arranged by rank from the middle out to either end. Guests are introduced from the right toward the middle, then from the left toward the middle, excluding speaking members at the head table. The wives or husbands of all those seated at the head table should also be included in the dais. At a speaking program, guests are introduced from the lowest rank up to the speaker of the occasion. Persons introduced from the audience for recognition (a practice that should be discouraged) should be ranked from top down, as opposed to speakers who appear from the lowest up. The following priority list should apply for speaking programs and seating arrangements: clergy, Knights of Columbus and Squires (in ranking order), civic dignitaries, and other fraternities (Lions, Elks, etc.). When more than one priest is present and a speaker does not wish to mention each by name, he should say “Rev. Monsignori” and/or “Rev. Fathers.” Never use “Reverend Clergy” unless clergymen of different faiths are represented.

Meetings A state council or state circle officer, state squires committeeman, district deputy, council officers, priest or special guest should be accorded due recognition of the office or position he holds. He should always be seated in a place of honor commensurate with his position. If a dignitary, priest, or special guest should arrive while the meeting is in progress, the chief squire should instruct the marshal to escort him to the rostrum. When the guest appears in the circle chamber, the gavel should be rapped two times, for all to stand. A state squires committeeman, district deputy, grand knight or faithful navigator should always advise the chief squire when he will be attending a meeting or function. He should never appear unexpected, even at a regular meeting. At a meeting, program, or banquet, the invocation—by a priest if one is present—is always the first order of business, followed by the Pledge of Allegiance (in the United States), or by the playing of the national anthem. During the Pledge of Allegiance or national anthem, all in attendance, including the head table or guests, should face the flag. Reception of Visiting Officers Upon announcement of a visiting grand knight, faithful navigator, district deputy, or state or supreme officer at the door, the chief squire shall give two raps of the gavel. The circle shall rise, and the visiting officer shall then be admitted and invited to a seat at the head table. Protocol Booklet The Supreme Council’s Protocol Booklet (#1612) includes additional rules of etiquette for the circles. The booklet is available at no charge from the Supply Department.

S U P R E M E

C O U N C I L

A W A R D S

Corp s d’Elite Awards The Corps d’Elite Award Application (Form #278), to be used in applying for the award, is available at www.kofc.org and is included in the Circle Report Forms Booklet (#401) sent in the “Programming Kit” at the start of the fraternal year to every chief counselor of record. Circles not in receipt of this or other forms should contact the Supreme Council Department of Fraternal Services. The completed application must reach the Supreme Council office by June 30. Requirements for qualifying for this award are: • Circle must pay the July 1st per capita tax by October 10, and the January 1st tax by April 10. • An Officers, Chairmen, and Counselors Report (#468) must be completed and submitted to the Supreme Council Department of Fraternal Services by August 1. Report #468 is in the Circle Report Forms Booklet (#401) and at www.kofc.org.

CORPS d’ELITE AWARD APPLICATION 2005-2006 ESTO

C S K

DUE AT THE SUPREME COUNCIL OFFICE NO LATER THAN JUNE 30, 2006

Circle # ____________________________________ Sponsoring Council/Assembly # ________________________

Location ___________________________________ (City)

____________________________________________ (State or Province)

1. Complete and return the “Officers, Chairmen and Counselors Report” (Form #468-NC) to the Supreme Council office by August 1, 2005. (New circles instituted after July 1, 2005 need not meet this requirement.) 2. Annually conduct and report at least four (4) major involvement activities in each of the following areas of the Squires program: spiritual, service, circle and membership. 3. Pay July 1 per capita tax on or before October 10. Pay January 1 per capita tax on or before April 10. 4. Complete and return the “Annual Survey of Fraternal Activity” (Form #1728C) to the Supreme Council office by January 31, 2006. (New circles instituted after July 1, 2005 need not meet this requirement.) 5. Achieve net gain of at least two (2) members by June 30. Attainment of the circle membership quota will be determined through receipt of membership documents processed and recorded at the Supreme Council office between July 1, 2005 and June 30, 2006. The circle notary must complete the additional information needed in this application. Each application must be signed by the notary, chief squire and chief counselor. When the application is completed, return immediately to: Columbian Squires, Knights of Columbus Department of Fraternal Services, 1 Columbus Plaza, New Haven, CT 06510-3326. This application must be received in the Supreme Council office by June 30, 2006.

SPIRITUAL ACTIVITIES 1. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 2. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 3. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 4. __________________________________________________________________________________________________ __________________________________________________________________________________________________

SERVICE ACTIVITIES 1. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 2. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 3. __________________________________________________________________________________________________ __________________________________________________________________________________________________ 4. __________________________________________________________________________________________________ __________________________________________________________________________________________________

278 4/05

Corps d’Elite Award

Corps d’Elite Award Application (Form #278)

• The circle must annually conduct and report at least four major involvement programs in each of the following areas: Spiritual, Service, Circle, and Membership activities. Business meetings or individual participation in non-Squires activities do not qualify as major activities. • The Annual Survey of Fraternal Activity Report (Form #1728C) must be completed and submitted to the Supreme Council Department of Fraternal Services by January 31. Form #1728C is in the Circle Report Forms Booklet (#401) and on the Order’s Web site. • The circle must show a net gain of two Squires for the fraternal year, July 1 through June 30. Additions will be credited for new members and reapplications processed and recorded at the Supreme Council office between July 1 and June 30. Deductions to be charged against the quota include all suspensions and withdrawals processed and recorded at the Supreme Council office between July 1 and June 30. Neither transfers in or out of

ANNUAL SURVEY OF FRATERNAL ACTIVITY INSTRUCTIONS For Twelve Month Period Ending December 31, 2005 Due By: Please type or print legibly. JANUARY 31 , , 100 Complete numerical data from right to left – ex. In sections II and III use EXACT DOLLAR AMOUNTS. UNITS IN THE PHILIPPINES SHOULD REPORT ALL FINANCIAL DATA IN PESOS. Include financial contributions and hours of community service from all related programs. Do not write-in additional activities or contributions – use only spaces provided. MAKE A PHOTOCOPY OF SURVEY REPORT FOR YOUR CIRCLE FILE.

*IMPORTANT * * * * * * *

CIRCLE REPORT Forms Booklet

SECTION I. NUMBERS OF MEETINGS HELD DURING YEAR: 1. Regular – meetings for conducting or discussing business. Include officers and Service program committee meetings. 2. Social – dinners, sports, dances, etc. Business may or may not have been discussed. 3. Special – lectures, films, seminars, cultural, ethnic, educational, religious events, etc. Business may or may not have been discussed. SECTION II. ACTIVITY EXPENSE: 1. a. Printing and Postage – printing and postage for newsletters, flyers, communications for circle activities. b. Food and Refreshments – food, refreshments, etc. for circle activities. c. Prizes – gifts, awards, incentives, raffles, etc. related to circle sponsored events. d. Projects – transportation, facility rental, photography, etc. for circle related projects. e. Entertainment – bands, magicians, comedians, etc. for circle events. f. Miscellaneous – all other expenses not outlined above relating to circle activities.

SECTION III. CHARITABLE AND BENEVOLENT DISBURSEMENTS:

Church Activities 1. a. Church Facilities – construction, repairs, remodeling, memorial gifts, etc. b. Catholic Schools – donations, grants, construction, repairs, etc. c. Religious Education – CCD, lay apostolate, Keep Christ in Christmas, marriage encounter, etc. d. Seminarians/RSVP – direct contributions to seminarians, postulants and religious. e. Seminaries – donations, construction, equipment, etc. f. Vocations Projects – programs, speakers, films, program materials, etc. g. Miscellaneous – all other Church related disbursements not outlined above.

Community Activities 2. a. Elderly – homes for the aged, Retired Senior Volunteer Program, etc. b. Physically Disabled – Muscular Dystrophy, Cerebral Palsy, etc. c. Special Olympics – local, state and national contributions, etc. d. Citizens with Mental Retardation – candy distributions, etc. e. Human Needs – caring for the sick, food, clothing, shelters, soup kitchens, homeless, etc. f. Pro-Life Programs – printing, donations, hall usage, Birthright, baby showers, etc. g. Victims of Disasters – natural disasters, fire, violence, accidents, etc. h. Hospitals/Institutions – equipment, construction, memorial gifts, etc, i. Health and Service Organizations – Red Cross, Hospice, cancer/heart funds, etc. j. Communitywide Projects – civic involvement, public safety, environment, decency, etc. k. Habitat for Humanity l. Miscellaneous – all other community related disbursements not outlined above.

2005– 2006

Youth Activities 3. a. Columbian Squires – overall sponsorship, contributions, etc. b. Scouting – sponsorship, contributions, etc. c. Youth Groups – CYO, Big Brothers/Big Sisters, 4-H, etc. d. Youth Welfare/Services – substance/child abuse, foster parents, etc. e. Athletics – equipment, league/team sponsorship, transportation, etc. f. Scholarships/Education – career nights, essay contests, tuition, fund raising, etc. g. Miscellaneous – all other youth related disbursements not outlined above.

SECTION IV. FRATERNAL COMMITMENT:

Number of visits to: 1. a. Sick – caring for the sick/nursing homes/hospitals. b. Bereaved – visits of condolence. 2. Number of blood donors – members serving as blood donors. 3. Habitat for Humanity projects – number of projects involved in during the year.

Estimated hours of community volunteer service: 4. a. Church Activities – volunteer service in all Church related activities. b. Community Activities – volunteer service in all community related activities. c. Youth Activities – volunteer service in all youth related activities. d. Habitat for Humanity – services to these projects. e. Miscellaneous Activities – volunteer service in any areas not outlined above.

1728C 4/05

Estimated hours of fraternal service: 5. Sick/disabled members and their families – household chores, transportation, tutoring, counselling, etc.

Annual Survey of Fraternal Activity (Form #1728C)

Circle Report Forms Booklet (#401)

the circle, nor deaths, will be counted toward or against the quota. (Monthly computer reports reflecting membership gains and losses will be supplied to each chief counselor and grand knight or faithful navigator.) Achievement of the membership quota will be determined at the Supreme Council office through receipt and recording of membership documents (Form #280) as of June 30. (Note: New circles must meet the required membership quota. New circle quota is based upon the number of members recorded on the “Notice of Institution,” with a minimum of 10 members required.)

Brother B arnab as Awards The Brother Barnabas Award is presented annually to the 25 circles Orderwide reporting the best program activities conducted during the fraternal year and reported to the Supreme Council office by June 30. Circles may submit more than one program, but each activity must be submitted on a separate application form. A Brother Barnabas Application (Form #279) can be found in the Circle Report Forms Booklet (#401) and at www.kofc.org. Entries are judged on: The nature of the activity. Does it enhance the objectives of the Squires to develop leadership through a Catholic, fraternal organization? Participation of membership. How many members participated? What percentage of the entire membership? • Results: What benefits were derived from sponsorship of the project? How did the results affect the Church, community, circle, family, or peers? • Originality: Was the program something new? Did it meet a new need? Did the circle initiate the activity, or participate in an activity sponsored by another organization? • Committee planning: How effectively was the program organized? How much detail was involved in staging the event?

Delegation of responsibility. How many members served as workers, planners? What type of organization was used for project implementation? Publicity. How effectively was the program publicized before and after the event (e.g., radio, broadcast and cable television, local and diocesan newspapers, parish bulletins and circle Web site)?

BROTHER BARNABAS AWARD APPLICATION

DUE BY: JUNE 30 The Brother Barnabas Award recognizes the 25 best activities conducted by local circles throughout the United States, Canada, Mexico, the Philippines, Puerto Rico, the Bahamas, the Virgin Islands and Guam. Circles may submit more than one application for award consideration per year. This form may be reproduced or additional forms may be obtained online at www.kofc.org or from the Supreme Council Supply Department. Only one entry per form! To qualify for competition, completed entries must be received at the Supreme Council office by June 30. Complete and mail to: Columbian Squires, Knights of Columbus Department of Fraternal Services, 1 Columbus Plaza, New Haven, CT 06510-3326. CIRCLE NUMBER:

__________________________________

COUNCIL NUMBER:____________________

CIRCLE NAME: __________________________LOCATION: (Town or City)

(State or Province)

The information which follows describes a single activity conducted by our circle and serves as our entry in the Supreme Council’s “Brother Barnabas Award Contest.” Project Title: ________________________________________________________________________________________ Date Project Conducted: Purpose of Activity:

____________________________________________________________________________

________________________________________________________________________________

Number of circle members participating in project: ____________________________________________________ Total number of people participating in project: ________________________________________________________ ................................. % Percentage of circle members participating in project: . __________________________________________________ ........................... Number of man hours expended in project: .____________________________________________________________ ................................... Funds raised: $ ________________________ Funds donated to: ____________________________________________ Amount: $

______________________________________________ Amount: $

Chairman’s Name:_____________________________________ Telephone Number: __________________________ Describe project in detail — use additional paper, if necessary. (Photographs, news clippings, scrapbook, etc. may be included with this reporting form. Do not send videotapes or CD’s, which will not be reviewed.) ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ See page 21 of the Columbian Squires Circle Operations Manual and Executive Leadership Guide (#498) for Brother Barnabas Award judging criteria. Note: If a circle program has been recognized as a Brother Barnabas award winning activity in the past, it should not be submitted again, since a similar program conducted by the same circle is eligible for a Brother Barnabas Award only once. Attest: ______________________________________ _______ Signed: ________________________________________ (Chief Squire)

279 4/05

Brother Barnabas Award

MAIL ORIGINAL TO: Department of Fraternal Services Knights of Columbus 1 Columbus Plaza New Haven, CT 06510-3326

Date

(Chief Counselor)

COPIES TO: State Squires Chairman, Circle File

Brother Barnabas Award Application (Form #279)

O R D E R I N G

S U P P L I E S

The Supreme Council office annually distributes to circles copies of the Supply Catalog (#1264) and the Knights of Columbus Promotional and Gift Catalog (#1427), which contain listings of the items available from the Supply Department. Make these catalogs available to your officers and committee chairmen; they contain a complete listing of the Supreme Councilâ&#x20AC;&#x2122;s Service Program materials and promotional items.

Supply Catalog (#1264)

Promotional and Gift Catalog (#1427)

Supply Requisition (Form #1)

All officers and committee chairmen should be informed that every supply order should bear the name, address, circle number and location, and title of the individual sending it. All orders to be charged to the circleâ&#x20AC;&#x2122;s account at the Supreme Council office must bear the signature of the chief counselor, chief squire, or bursar, and must be on a Supply Requisition (Form #1). It should be mailed to: Knights of Columbus Supply Department, P.O. Box 1670, New Haven, CT 06507-0901. The bursar should always have available a sufficient quantity of Supply Requisitions. Officers should be familiar with this form and the proper procedures to be used when completing it. Any orders not received on a completed requisition will be returned. It should also be stressed that much time is required while ordered material is in transit from the Supreme Council office to the circle. A safe margin of time is allowed if an order is in the Supreme Council office at least four weeks before the date the material is actually needed. If this is not possible and material is urgently needed, a telephone call to the Supreme Council Supply Department (203-752-4214, -4451, -4244, or -4721) permits shipment the same day the order is received. Emergency requests will be limited to five items only. Orders may also be sent via fax to 1-800266-6340 (U.S. and Canada). To avoid duplicate orders, if the order is faxed, please do not also mail in the faxed orders. It is the responsibility of the chief squire to instruct his officers and chairmen on the proper procedures to be used when ordering supplies from the Supreme Council office. Your bursar can also lend some assistance in this matter, as it is he who is ultimately responsible for the ordering of any programming materials. Committee chairmen should order materials for projects or functions through the bursar. They should not order materials for other chairmen. Such well intentioned, but unauthorized actions work at cross-purposes and inevitably result in the duplication of letters, orders, efforts, and shipments. For example, if a membership recruitment program is planned, the membership committee chairman, or some definite appointee of his, may order the necessary folders, booklets, forms, etc. through the bursar. Please remember that the Supreme Council office cannot possibly know or guess exactly how the material will be used, how many copies are needed, or how it will be distributed. Orders should always contain explicit instructions as to the amount or number of

items needed. For example, if a certain recruiting pamphlet is wanted, orders should stipulate how many copies are needed. Vague references to “a supply’’ or “some’’ or “a few’’ often result in a small shipment being made—which in turn requires a further letter or order to make up the difference in the amount needed for the circle’s purpose. A simple statement such as “Please send me 25 copies of the folder [title & no.]’’ will bring you what you want and as many as you need. Pamphlets, folders, booklets, and releases should always be ordered by their full and correct titles and appropriate numbers. It takes little extra time for you to ascertain the correct title and number, and much time can be saved in getting the material to you when this information is supplied for all orders. Items will be shipped in the least expensive way, unless requested otherwise, and charged to the circle. Shipping costs for all items, except membership recruitment supplies, will be billed to the circle. Every Supply Requisition (Form #1) should be signed by the chief counselor, chief squire or bursar before they are submitted to the Supreme Council Supply Department. All shipments into Canada are subject to GST. This applies to both cost of goods and shipping cost. This will be charged through normal billing procedures. Membership cards must be ordered by the bursar, using a Supply Requisition (Form #1). Squires ceremonial robes and circle banners are not available from the Supply Department, and instead should be ordered on Form #1 by sending it to: Columbian Squires, Knights of Columbus, Department of Fraternal Services, 1 Columbus Plaza, New Haven, CT 06510-3326. When the Supreme Council office suggests the use of books, pamphlets, and other items that are published, manufactured, or sold by various companies, the address of the source is invariably furnished. Officers and chairmen should be careful to follow the instructions given for obtaining such material. Requests sent to the Supreme Council office for these items can only result in a return letter suggesting that the orders be placed with the correct source. Much valuable time is wasted in this manner—particularly if the circle needs the material for special occasions or by certain deadline dates.

C I R C L E

F I N A N C E S

The circle must maintain a checking account, and perhaps a savings account, in an approved bank, with checks drawn on the circle name, and a signature card on file with the signatures of the chief counselor, chief squire and bursar. Though the Squires may be considered minors and not legal signators, if bank policy allows, all three signatures should appear on all checks. Most banks in the United States will require an Employer Identification Number (EIN) to set up the account. The circle should use the EIN of its sponsoring council or assembly. It should not apply for its own EIN. Supreme Council per capita taxes of 50 cents per member are assessed on the first day of July and January, and payable to the Supreme Council office within 100 days, that is, by the 10th of October and April, respectively. Members who are 18 years old on the January roster are exempt from the January per capita tax. Check with your state squires committeeman to see if your state circle also charges an annual per capita tax. Local circles should set their own initiation fees, which must be at least one dollar, and annual dues, payable quarterly or monthly, for circle expenses. All charges, supply orders, and bills are submitted to the bursar, who makes payment following a majority vote of approval by the circle. The bursar submits a monthly financial report to the circle and must show evidence of deposit of all monies collected by the circle.

Annual Budget It is strongly recommended that an annual budget be prepared at the start of each fraternal year following guidelines established by the circle. Circle Statement A circle Financial Statement is sent each month from the Supreme Council office to the chief counselor of every circle, as well as to the circle’s sponsoring council’s grand knight or sponsoring assembly’s faithful navigator. The chief squire and bursar should arrange with the chief counselor to make the statement available to them and should examine this statement every month for the comparable information on the circle’s account with the Supreme Council office. The statement will display at a glance whether the circle is meeting its financial obligations to the

Supreme Council or exposing itself to the risk of suspension for nonpayment of them. Supply charges listed on the statement are payable upon receipt. The state squires chairman receives a monthly summary of each circleâ&#x20AC;&#x2122;s financial, membership, and forms reporting status. A circleâ&#x20AC;&#x2122;s account must be paid up to date for the circle to participate in state circle activities, including the state circle convention, and to be considered for Supreme Council awards.

Circle Statement and Payment Coupon

Annual Survey The Supreme Council office conducts an annual tally of the number of dollars and man-hours each circle, council, and assembly has contributed to fraternal and charitable causes during the previous calendar year. Thus, each circle is required to submit its Annual Survey of Fraternal Activity (Form #1728C) to the Supreme Council office by January 31, for the previous calendar year. Each circle member should complete a Survey of Fraternal Activity Individual Member Worksheet (Form #1728A), so that the figures from these reports can be tallied for listing on the circle report. In the most recent year for which figures were available, Orderwide totals reported amounted to more than $130 million raised and donated to charity and over 61 million man-hours of service. Each circle should be sure that its contributions are included in these figures annually.

ANNUAL SURVEY OF FRATERNAL ACTIVITY 2005 SURVEY OF FRATERNAL ACTIVITY

INSTRUCTIONS

INDIVIDUAL MEMBER WORKSHEET

* * * * * * *

INSTRUCTIONS TO FINANCIAL SECRETARIES / FAITHFUL COMPTROLLERS / BURSARS Located on the lower portion of this page are individual Member Worksheets to assist you in determining the number of hours of volunteer service expended by members during 2005. This worksheet is printed on clip-art ready, reproducible paper. Simply photocopy as many forms as you need, cut along the dotted line and distribute forms at the November 2005 meeting. Forward a worksheet to every member on your current roster or include a copy in your next bulletin. Each member can individually identify the number of volunteer hours he expended in community service projects. You only need to collect and tabulate the council/ assembly/ circle results for completion of the 2005 Annual Survey of Fraternal Activity Report due at the Supreme Council office by January 31, 2006.

.......................................................................................................................................

SECTION II. ACTIVITY EXPENSE:

2005 ANNUAL SURVEY OF FRATERNAL ACTIVITY INDIVIDUAL MEMBER WORKSHEET

1. a. Printing and Postage – printing and postage for newsletters, flyers, communications for circle activities. b. Food and Refreshments – food, refreshments, etc. for circle activities. c. Prizes – gifts, awards, incentives, raffles, etc. related to circle sponsored events. d. Projects – transportation, facility rental, photography, etc. for circle related projects. e. Entertainment – bands, magicians, comedians, etc. for circle events. f. Miscellaneous – all other expenses not outlined above relating to circle activities.

Last year, the Knights of Columbus donated more than $130 million to charitable and benevolent causes and more than 61.1 million hours of volunteer community service to aid the less fortunate. To help prepare our Fraternal Survey for the Supreme Council office, please complete the information requested below and return it at our next meeting. This information will assist us in determining the total number of hours of community service volunteered by our members during 2005. 1. Number of visits you made during 2005 to: Sick — caring for the sick / n ursing homes / hospitals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

For Twelve Month Period Ending December 31, 2005 Due By: Please type or print legibly. JANUARY 31 , , 100 Complete numerical data from right to left – ex. In sections II and III use EXACT DOLLAR AMOUNTS. UNITS IN THE PHILIPPINES SHOULD REPORT ALL FINANCIAL DATA IN PESOS. Include financial contributions and hours of community service from all related programs. Do not write-in additional activities or contributions – use only spaces provided. MAKE A PHOTOCOPY OF SURVEY REPORT FOR YOUR CIRCLE FILE.

*IMPORTANT

SECTION III. CHARITABLE AND BENEVOLENT DISBURSEMENTS: ______________

Church Activities

Bereaved — visits of condolence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

2. Number of times you served as a blood donor during 2005. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

1. a. Church Facilities – construction, repairs, remodeling, memorial gifts, etc. b. Catholic Schools – donations, grants, construction, repairs, etc. c. Religious Education – CCD, lay apostolate, Keep Christ in Christmas, marriage encounter, etc. d. Seminarians/RSVP – direct contributions to seminarians, postulants and religious. e. Seminaries – donations, construction, equipment, etc. f. Vocations Projects – programs, speakers, films, program materials, etc. g. Miscellaneous – all other Church related disbursements not outlined above.

3. Estimated hours of community volunteer service during 2005: Church Activities — service in all Church related activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Community Activities — service in all community related activities . . . . . . . . . . . . . . . . . . . . . . .

______________ ______________

Youth Activities — service in all youth related activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

Habitat for Humanity — service in all related projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

Miscellaneous Activities — service in areas not outlined above . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

4. Number of hours of fraternal service during 2005: Sick/disabled members and their families — household chores, transportation, tutoring, counselling, etc. ____________ .......................................................................................................................................

2005 ANNUAL SURVEY OF FRATERNAL ACTIVITY INDIVIDUAL MEMBER WORKSHEET Last year, the Knights of Columbus donated more than $130 million to charitable and benevolent causes and more than 61.1 million hours of volunteer community service to aid the less fortunate. To help prepare our Fraternal Survey for the Supreme Council office, please complete the information requested below and return it at our next meeting. This information will assist us in determining the total number of hours of community service volunteered by our members during 2005.

1. Number of visits you made during 2005 to: Sick — caring for the sick / n ursing homes / hospitals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bereaved — visits of condolence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2. Number of times you served as a blood donor during 2005. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________ ______________ ______________

SECTION IV. FRATERNAL COMMITMENT:

Number of visits to:

3. Estimated hours of community volunteer service during 2005: Church Activities — service in all Church related activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1. a. Sick – caring for the sick/nursing homes/hospitals. b. Bereaved – visits of condolence. 2. Number of blood donors – members serving as blood donors. 3. Habitat for Humanity projects – number of projects involved in during the year.

______________

Community Activities — service in all community related activities . . . . . . . . . . . . . . . . . . . . . . .

______________

Youth Activities — service in all youth related activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

Habitat for Humanity — service in all related projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

Miscellaneous Activities — service in areas not outlined above . . . . . . . . . . . . . . . . . . . . . . . . . . . .

______________

4. Number of hours of fraternal service during 2005: Sick/disabled members and their families — household chores, transportation, tutoring, counselling, etc. ____________ 1728A 4/05

Survey of Fraternal Activity Individual Member Worksheet (Form #1728A)

1728C 4/05

Estimated hours of fraternal service: 5. Sick/disabled members and their families – household chores, transportation, tutoring, counselling, etc.

Annual Survey of Fraternal Activity (Form #1728C)

Conducting a Circle Audit The chief squire, chief counselor, and bursar, along with the circle’s sponsoring council’s grand knight and deputy grand knight, or in the case of a sponsoring assembly, the faithful navigator and the faithful comptroller, should conduct an audit of the circle’s books twice annually, for the six-month periods July 1 to December 31, and January 1 to June 30. Audit reports are due to the Supreme Council office by March 1 and October 1, respectively. All three sections of the Audit Report (#247) must be completed, and the audit must be signed by the chief counselor, chief squire, and the sponsoring council’s grand knight and deputy grand knight, or the sponsoring assembly’s faithful navigator and faithful comptroller. If an entry is not applicable, the word “none” should be inserted on the line. Since Squires may not be familiar with many of the financial terms used in the report, care should be taken to explain the meaning of each to increase the Squires’ understanding of the form’s importance.

COLUMBIAN SQUIRES CIRCLE SEMIANNUAL STATUS AND AUDIT REPORT FOR PERIOD JULY 1 – DECEMBER 31, 2005 Due By: MARCH 1

CIRCLE No. _______________ CITY _______________________________________ STATE/PROVINCE ____________

_____________________________________________________________________________________________ SECTION 1 CIRCLE STATUS _____________________________________________________________________________________________ The circle:

䡺 is active 䡺 is inactive, but is being reorganized 䡺 is inactive, please remove from active status

During this six month period, the circle held meetings/activities: 䡺 regularly

䡺 infrequently

䡺 not at all

Date of most recent circle meeting/activity: ________________________________________ Number of Squires attending: __________________________________ Number of counselors attending: ___________________________________ The circle has a regular meeting location: 䡺 yes

䡺 no

The circle’s current chief counselor is: Name ______________________________________________________________________________ Address ____________________________________________________________________________ Town/City _________________________________________________ State/Province ___________ Postal Code ___________________ The circle has ________________ active counselors. List your circle’s strengths and weaknesses: _______________________________________________________________________________ _______________________________________________________________________________________________________________________ List any suggestions for improving the Columbian Squires program materials, activities, policies, forms, procedures, etc.: __________ _______________________________________________________________________________________________________________________ 䡺 Yes

䡺 No A copy of “Squires Newsletter/Major Activity Report” (Form # 363, pages 21-22 of the Circle Report Forms Booklet) is enclosed.

____________________________________________________________________________________________

SECTION 2 MEMBERSHIP STATUS ____________________________________________________________________________________________ ADDITIONS

DEDUCTIONS

Total Members July 1, 2005

__________________

Suspensions

__________________

New Members

__________________

Deaths

__________________

Transfers into circle

__________________

Permanent Removals

__________________

Reinstatements

__________________

Transfers to other circles

__________________

Total for Period

__________________

Minus Total Deductions

__________________

Number Members December 31, 2005

Total Deductions

__________________

247-NC 4/05

Circle Semiannual Status and Audit Report (Form #247)

Member Ledger (Form #475)

Circle Status Relates the level of activity of the circle and provides space for reporting a change in chief counselor, the circle’s strengths and weaknesses, and suggestions for program improvement. Membership Status A major objective of the semi-annual circle audit is to reconcile local circle membership records with those maintained by the Supreme Council Department of Membership Records. The sources of information needed to complete Schedule A of the Audit Report are: (1) records the bursar maintains on Member Ledger Sheets (Form #475) ; (2) Circle Rosters provided in July and January by the Supreme Council office; and (3) monthly Circle Statements sent from the Supreme Council office. All discrepancies between local circle and Supreme Council records are to be reconciled, with any necessary membership transactions being submitted to the Department of Membership Records on a Squires Membership Document (Form #280), or local circle records being corrected, as necessary, to ensure agreement. Only those members for whom the applicable membership transactions have been reported are to be counted in the audit. If an addition or a deduction is being acted upon, but as yet has not been submitted, with sufficient time for processing, it is not to be indicated on the audit report. Each time a transaction is submitted to the Supreme Council office, it is the bursar’s responsibility to verify that it has been received and processed. This is accomplished by reviewing the monthly Circle Statements for the audit period—August through January statements for the January audit, February through July statements for the July audit. Again, only those members for which transactions have been verified as received and processed at the Supreme Council office are to be included in the audit as additions or deductions. The figures for “Total Deductions” in the Deductions section are to be placed on the line “Minus Total Deductions” in the Additions section and must be subtracted from the figure for “Total for Period” to obtain the correct figures for “Number Members” at the end of the period.

Schedule A Cash Transactions “Cash on Hand” at the beginning of the period will be the figure from the previous Audit Report showing “Cash on Hand” at the end of that period. Figures for “Cash Received – Dues, Initiations” and “Cash Received from Other Sources” will be the total for the accounting period from the bursar’s Monthly Financial Reports (Form #476) listing of cash receipts. “Total Cash Received” will be the total of the three previous items. “Cash on Hand” at the end of period will be “Total Cash Received” less “Total Disbursements” listed on the Monthly Financial Report.

Monthly Financial Report (Form #476)

Audit Procedures The procedure detailed below is recommended for use by auditors in determining that dues payments were receipted, entered on the appropriate Member Ledgers, turned over to and receipted by the bursar, and deposited in the circle’s bank account. Conversely, it is effective in verifying that credits were posted to Member Ledgers after payment was received. In order to make these determinations, a representative number of accounts should be “spot checked.” Proceed as follows: • Verify several receipts on each Monthly Financial Report to determine if credit was given on the appropriate Member Ledger for the amount shown. • Verify several Member Ledgers to determine, in reverse order, if credit given there was received and recorded on the Monthly Financial Report. • Verify the totals on each Monthly Financial Report to determine that monies were turned over to the bursar and his receipt was issued. • Verify each receipt stub in the bursar’s Receipt Book (Form #473) to determine that the amounts shown were credited on bank statements as deposits. Receipt Book (Form #473)

• To determine if the bursar’s check register is in balance with the balance shown on the end-of-period bank statement, the following procedure is suggested: – Determine that an authorized voucher exists for each check issued and that the check was issued to the correct payee in the correct amount. – Review the endorsements on the checks to determine that they are endorsed by the payee. – Compare the cancelled checks to the Cash Disbursements section of the Monthly Financial Report and indicate and initial audit results on the check register.

Schedule B Assets and Liabilities This section will provide insight as to the financial condition of the circle. From audit period to audit period it will indicate the circle’s financial progress—or lack of it—and, where necessary, will enable the state and district deputies, the state squires committeeman, the circle’s advisory board and the Supreme Council office to obtain a true picture of the circle’s financial status. Assets “Undeposited Funds” are monies in the possession of the bursar. Assets labeled “Bank – General Acct.” and “Bank – Special Acct.” will be the reconciliation of the bursar’s checkbook(s) showing the net cash balance(s). Outstanding checks should be deducted from the bank statement. The bursar will furnish the amounts for “Savings and Investment Accounts” from the Cash Disbursements section of the Monthly Financial Report, which should show transfers of cash to savings accounts or purchase of investments. If the circle owns any investments, the bursar should make a count of the investments and determine that all earnings on investments are properly credited to the circle accounts. “Due from Members” data is obtained from the bursar’s Member Ledger records. One indicator of the financial condition of a circle is the number of members in arrears and the amounts owed. Be certain to include these figures on the report. “Total Current Asset” is the total of the five previous lines.

Liabilities Figures for the Liabilities section relative to the circle’s obligations to supreme, state, and miscellaneous, will be supplied by the bursar from his records and from unpaid bills in his possession. Advance payment of dues by members should be included in “Advance Payments by Members.” It is a liability because it represents dues payments not yet chargeable to the members. The figure for “Total Current Liabilities” is also entered in the Assets column in the space designated “Less: Total Current Liabilities” and is subtracted from “Total Current Assets” to obtain “Net Current Assets.” If liabilities exceed assets, the “Total Current Assets’’ should be subtracted from “Less Total Current Liabilities” and the resulting figure shown in parentheses.

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Admissions Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26–27 Advisory Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6, 8, 10, 61 Arm Captain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14 Audits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22, 57–62 Awards Brother Barnabas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18, 49–50 Corps d’Elite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18, 47 Booklets Promotional and Gift Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19, 51 Protocol Handbook (#1612) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Supply Catalog (#1264) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19, 51 Brother Barnabas McDonald, F.S.C. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Bursar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14, 27–28, 41, 54, 57–61 Ceremonials/Investiture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27, 41 Chaplain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Checklists For the Chief Counselor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–9 For Counselors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–11 For the Father Prior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Chief Counselor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–8, 15, 20, 41, 49, 54, 57, 58 Chief Squire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14, 26–27, 40–41, 44, 46, 54, 57 Circle Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13–14, 20, 29 Circle Operations Agendas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16, 40–41, 43 Financial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19, 22, 54–57 Membership Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24–28 Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51–53 Committees Chairmen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13–14 Counselors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Standing Circle Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 7, 13–14, 29, 48 Membership Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 7, 13–14, 29, 48 Service Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 7, 13–14, 48 Spiritual Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 7, 12–14, 48 Counselors Selection of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6, 8, 10, 21, 23, 29–30 Duties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–12, 15, 20–21, 30–39, 43 Deputy Chief Squire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13, 14 Deputy Grand Knight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6, 57 District Deputy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44–46, 61 Faithful Captain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Faithful Navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6, 30, 44–46 Father Prior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 12, 15, 20, 26, 29, 40–41, 49, 54, 57 Faithful Friar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Faithful Comptroller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Employer Identification Number (EIN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Forms Annual Survey of Fraternal Activity (#1728C) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22, 48, 56

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Individual Member Worksheet (#1728A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Brother Barnabas Award Application (#279) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49–50 Circle Report Forms Booklet (#401) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47–49 Circle Statement and Payment Coupon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54–55, 58–61 Corps d’Elite Award Application (#278) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Membership Card (#474) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Membership Documents (#280) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26–28, 49, 58 Member Ledger Sheets (#475). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58, 60–61 Monthly Financial Report (#476) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59–61 Officers, Chairmen and Counselors Report (#468) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13, 47 Receipts (#473). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Semiannual Circle Status and Audit Report (#247) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22, 57–62 Supply Requisition (#1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51-53 “Youth Leader” Application (#4348). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Grand Knight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6, 12, 30, 44–46, 49, 54, 57 Knights of Columbus Fourth Degree Assemblies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Councils. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Laws and Rules of the Columbian Squires . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24, 27–29 Leadership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34–39 Marshal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14, 27, 40 McGivney, Rev. Michael J . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Notary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14, 27, 41 Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Parliamentary Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Per Capita Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 47, 54 Pole Captain. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14 Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17, 44–46 Sentry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 13–14 Squires Emblem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Founding/History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Motto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40–41 Pledge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Website. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29, 47, 49 Squires Newsletter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 18 State Circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 12, 54-55 State Squires Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 41, 45, 54, 61 State Squires Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Supreme Advocate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Supreme Knight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Supreme Council Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 18, 22, 27–29, 47–49 Department of Fraternal Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 47–48, 53 Department of Membership Records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Supply Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19, 51–53 “Youth Leaders”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29–31

ESTO S C

I P

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472-05