HELLO FROM THE CHILD CARE BIZ HELP TEAM,
Are you ready to unlock the full potential of your childcare business? Our expert team has spent years crafting a comprehensive solution that empowers both entrepreneurs looking to start a center and existing centers seeking to level-up.
As you navigate the TURNKEY Child Care Biz-in-a-Box Backstage, discover the essential strategies, tools, and best practices that have propelled numerous child care businesses to new heights of profitability, efficiency and quality. Whether you’re a seasoned professional or just starting out in the industry, we promise to equip you with the knowledge and inspiration needed to elevate your child care business to the next level.
Use this guide to discover all that is available to you and your team!
See you Backstage!
OWNER’S PLAYBOOK
The Owners Playbook is designed to provide both new and existing owners with information and tools to oversee a successful and thriving childcare business. This section will take you through every step of the process, including purchase, company setup, financial templates and benchmarks, and even brand development. With our expert guidance, you’ll have everything you need to launch your new childcare business and set yourself up for success.
YOUR NEW START-UP
Due Diligence Tracking Sheet
Phone Script To Purchase an Existing School
Existing School Purchase Launch Plan
New Center Considerations
Things Not to Overlook When Starting or Expanding in ChildCare
New Child Care Start Up
Sample Program with Square Footage
BUSINESS PLAN
Business Plan
Feasibility Study
FINANCIAL
Financing your New Start-Up
Financials & Benchmarks with Break-Even Analysis
Growth Plan with 3 Year Projections
How to Master Profits
Tuition Template
Sample Budget Worksheet
Calculating Occupancy
SBA Checklist
THE COMPANY
Company Operating Agreement
Limited Liability Company Operating Agreement
Organization Chart Options Key Performance Indicators
Quarterly State of the Company Huddle
Fiscal Policies and Procedures
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THE BRAND
Brand Development & Philosophy
Exterior Signage Plan
USP & Core Values
Internal Signage Plan
Room Names & Room Signage Plan
Sample Brand Guide
EXIT STRATEGY - THE LEGACY
Child Care Start-Up eBook
Principles of Enduring Success
Project Management & Start-Up Template
OWNER DUTIES AND RESPONSIBILITIES
Administrative Calendar of Responsibilities
Owner Duties and Responsibilities
Center Duties and Responsibilities
Child Care Administration Best Practices
Vision and Execution Plan
Owner and Director Alignment
Operational Clarity
Key Performance Indicators
Quarterly State of the Company Huddle
Fiscal Policies and Procedures
P.R.O.F.I.T.S. Child Care Success Formula Book
P.R.O.F.I.T.S. Child Care Success Formula Teacher Training Workbook
START-UP PLAYBOOK
The Start-up Playbook is packed with valuable information and tools to help you navigate the foundational questions that must be addressed before you buy or build your new childcare center. This section will take you through every step of the process, including purchase, company setup, financial templates and benchmarks, and even brand development. With our expert guidance, you’ll have everything you need to launch your new childcare business and set yourself up for success.
PURCHASING AN EXISTING CHILDCARE CENTER
Why Purchase An Existing Childcare Center Versus Starting Your Own?
Existing School Purchase Launch Plan
Due Diligence Tracking Sheet
Phone Script To Purchase An Existing School
STARTING A NEW CHILDCARE CENTER
Considerations Before Starting Your New Child Care Center
Risks in Childcare Enterprises
Design and Equipment Master List
Things Not To Overlook When Starting Or Expanding In Child Care
BUSINESS AND FINANCES
Company Operating Agreement
Limited Liability Company Operating Agreement
Building a Foundation of Profits
Business Plan Template
Location Feasibility
Property Leases and What You Need to Know
Tuition Template and Tuition Change Letter
THE TEAM
A Team Structured For Success
Organizational Chart Options
Roles and Responsibilities
Key Partners
START UP RESOURCES
Daycare Start Up Academy
Why Invest in the Childcare Industry
Project Management Dashboards
P.R.O.F.I.T.S. Child Care Success Formula Book
P.R.O.F.I.T.S. Child Care Success Formula Teach
Training Workbook
Childcare Startup Ebook
Child Care Business Training Workbook
State Licensing Considerations
BRAND IDENTITY
Branding Startup Guide
Brand integration
Exterior Signage Plan
Internal Signage Plan
Room Names and Room Signage Plan
Naming Your Childcare Center
EXIT STRATEGY
Exit Strategy
The Value of a Childcare Business
LEADERSHIP
This section is designed specifically for administrators, directors, and assistant directors, providing valuable insights into administrative processes and best practices to keep your organization on track. From overall center administration to staffing and culture, metrics, and a wide range of leadership and engagement tools, our comprehensive resources will help your team lead with confidence and achieve your center's goals.
ADMINISTRATION GUIDE
Center Director Guide
Child Care Administration Guide
Child Care Center Duties
FACILITY & ASSETS
Asset & Inventory Management
Definition of Clean
Facility Management
Improvement Plan
Vendor Management
KEEPING A PULSE ON THE BUSINESS
Enrollment Lead Funnel
School Management Report
Parent Satisfaction Survey
Classroom Scorecard
Company Overall Scorecard
Ready to Impress Checklist
Culture & Work Environment Survey
Employee Satisfaction & Retention Metrics
Employee Survey Results Memo
Staff Satisfaction Survey
Vision Document Template
Vision Execution Plan
Strategic Planning
LEADERSHIP FORMS, CHECKLISTS, GUIDES
Budget & Financials
Business Metrics Article
School Management Report
Center Duties
Center Duties with Time Allocation
Employee File Checklist
The Energy Bus
What's your Staff Passion Rating
Enrollment Communication Plan
Family Enrollment Packet
ENGAGEMENT
Family Engagement & First Impressions
Parent/Teacher Conferences
151 Quick Recognition Ideas
Deliver a Morning Routine
Food Appreciation
One-on-One Meeting
Staff Meeting Agenda
Teacher Appreciation Week
Team Building Ideas
STAFFING & CULTURE
Culture Assessment Workbook
Employee Recognition & Appreciation
Millennial Generation in the Workplace
Child Care Benefits Statement
Director 90-Day Expectations
Employee Non-Compete/Non-Disclosure Agreement
Executive Director Compensation Plan
Incentives, Perks, & Referrals
Notice of Termination
Benefits & Perks Flyer
CUSTOMER MANAGEMENT
Tuition & Pricing
Subsidy vs Private Pay
Childcare Management System
New Family Onboarding Guide - Internal Checklist
New Family Onboarding Guide - Family Copy
New Family Onboarding Program
New Family Onboarding Matrix
Sample Registration Packet
Summer Camp Enrollment
OPERATIONS
This section is designed for everyone on your team, providing valuable job expectations, procedures, and processes to ensure everyone is on the same page. We also provide a wealth of resources related to nutrition, health, and safety, so you can maintain a safe and healthy environment for the children in your care. With our expert guidance, your team will have everything they need to provide the highest level of care and service to your families.
LABOR
Assistant Director
Hiring & Culture Coordinator
Office Manager
Program Director
Assistant Teacher
Bus Driver
Kitchen/Cook Prep Offsite
Nutritional Coordinator
Program Specialist
Teacher
Regional Manager/Executive Director
Performance Management
Position Descriptions
Staffing Plan
PROCESSES
Administrator Calendar
Event Plan
Parent & Staff Calendar
School Calendar Management
Child Photo Guidelines
Email Address & Photo Release Form
Expenditure Tracking
HANDBOOKS
Parent Handbook
Staff Handbook
Sample Transportation Policy
School Bus Pre-Trip Checklist
Transportation Program
HEALTH & SAFETY
Disaster Readiness Manual
Simple Emergency Preparedness & Response Plan
Annual Review After Event
Contact Lists & Emergency Numbers
Child Emergency Information Form
Damage Assessment Tool
Drill Shelter in Place
Emergency Supplies Checklist
Staff Training Agenda
Emergency Care Plan Guidelines
Medications for a Specific Disease
Daily Playground Checklist
Emergency Evacuation Agreement
Emergency Medication Authorization Form
Fire Drill Log
Fire Drill Records
Injury Report Form
Safety Logs Indoor/Outdoor
PROGRAMS
Program Types
Enrichment Program Ideas
Summer Camp Enrollment Form
Summer Camp Ideas & Themes
Summer Camp Sample Schedule
Summer Camp To-Do List
FOOD & NUTRITION
Meal Pattern & Menu Review Checklist
CLASSROOM
PHILOSOPHY & CURRICULUM
Curriculum & Development Plan
Curriculum Options
Integrating Steam in the Classroom
Early Childhood Models
Comparing Child Outcomes
This section is designed to help everyone on your team, including classroom staff, take their performance to the next level. We provide valuable resources, such as schedules, curriculum ideas, checklists, and most importantly, expert guidance on how to create a raving fan classroom. With our support, your staff can deliver exceptional learning experiences that will delight your families and help your center stand out from the competition.
CLASSROOM FORMS, CHECKLISTS, GUIDES
Best Practices in the Classroom
Classroom Checklist
Daily Classroom Closing Checklist
Daily Playground Checklist
Diapering Procedure
Examples of Various Child Care Topics
Face to Name Transition List
Handwashing Procedure
Infant Daily Sheet
What Happened this Week in our Classroom
RAVING FAN CLASSROOM
A Raving Fan Classroom
How to Handle Parents That Think Their Child is a Genius Tearless Transitions
STAFFING & SCHEDULES
Roster with Scheduling
Sample Teacher Schedule
HUMAN RESOURCES
This section is a valuable resource for hiring managers, providing essential information to help you attract and retain the most qualified staff for your center. From tips on how to create an appealing job description to guidance on how to conduct successful interviews and make the right hiring decisions, we’ve got you covered. With our expert guidance, you’ll be able to attract and retain top talent that will help your center thrive.
FINDING CANDIDATES
A-Frame Example
Different Phases of Job Seeking
Director Interview Questions
Interview & Hiring Process
Sample Recruitment Ads
Top 10 Recruitment Strategies
BE AN ATTRACTIVE EMPLOYER
Benefits & Perks
How to be an Attractive Employer
Leadership Bonus
Incentive Plans
Use your Story to Recruit
Welcome Letter for New Hires
HR FORMS, CHECKLISTS, GUIDES
Employee Non-Compete
1001 Enrollment & Recruitment Strategies
FMLA Policy
Guide to Onboarding
Hiring Communication Plan
Offer Letter
Recruitment Schedule & Notes
Unplugged Guide
TRAINING & DEVELOPMENT
This section is a comprehensive resource for managers and team leaders, providing valuable insights into how to manage staff performance and promote retention through development and continuous improvement. Our training resources begin with a wellthought-out onboarding path for new hires and extend all the way to career path development for long-term employees. With our guidance, you'll be able to create a culture of high performance that fosters growth and development for your team.
PERFORMANCE MANAAGEMENT
Employee Write-Up Form
Performance Appraisal Supervisor
Performance Management Process/Template
Performance Appraisal - Self
Teacher Descriptions
ONBOARDING NEW HIRES
90-Day Letter of Expectation
Director Onboarding & Admin Guide
Director Onboarding Guide PDF
Classroom Opening & Closing Procedures
Classroom Training Checklists
Goal Setting Worksheet
Onboarding Checklist Teacher
Onboarding Reflective Coaching
CAREER PATH
Staff Training Plan & Schedule
Career & Growth Plan
Director Toolkit
Mentor Program
Profits Teacher Workbook
SALES & MARKETING
This section is focused on helping you generate new enrollments and attracting top talent using a variety of proven tactics. We provide valuable insights into lead generation, delivering exceptional tours, closing the enrollment, the impact of your online image, and leveraging your team as a constant source of referrals. With our expert guidance, you’ll be able to attract and retain more families, grow your center’s reputation, attract your dream team, and drive long-term success for your business.
YOUR BRAND VOICE
What is a Brand Voice
Marketing Strategies for your Brand Story
GROWING ENROLLMENT
Tour Checklist Map
Tour Process
Marketing Plan Template
Pre-Opening Events
Grand Opening Postcards Template 5 Power Marketing Tips
Ask for the Enrollment
Child Care Tour Checklist
Cross Marketing Campaign Ideas Phone Script
Sample Tour Packet
Secret Shopper Script
Enrollment Flyer Template
Blog Writing, Benefits, Rules & Strategy
Quick Wins for SEO
SEO Pocket Guide
SEO Strategy for Child Care Centers
365 Days of Social Media
Social Media & Child Care
Social Media & Attraction Marketing Techniques
Child Care Websites
RAVING FANS
I was Referred by Importance of Obtaining Customer Reviews
Qualities of a Raving Fan Teacher
Raving Fan Process
Sales & Marketing Shift for your Organization
SALES/MARKETING FORMS, CHECKLISTS, GUIDES
Child Care Marketing Checklist
Creative Marketing Workbook
