2017 Annual Report THE BIG EVENT April 8, 2017
2,370 KU students, faculty and staff members volunteered at 305 locations across the Lawrence community during the eighth annual The Big Event at KU. At homes, schools, community agencies, public parks, churches, and downtown businesses, representatives from the KU community said “thank you” to their neighbors in Lawrence. Raking leaves, painting fences, cleaning garages, and completing other small tasks is our way of showing our appreciation and giving back to the town that has supported University of Kansas students for over 150 years.
MISSION The Big Event functions to unite all facets of the Universtiy community: students, faculty, and staff, in a single day of service for all members of the Lawrence community. Through this service, The Big Event strives to also be a contributor in students’ educational experience through the promotion of service learning not only for all student volunteers but also the 12 student leaders that plan and execute the event.
2017 ASSESSMENT 225,191 With more than 2,000 volunteers providing 4 hours of service to more than 300 locations, The Big Event makes a signficant economic impact within the Lawrence community while operating on a budget of $00,000 which is entirely fundraised.
86%
Percentage of Lawrence jobsite owners who responded to The Big Event homeowner survey that they had an above average experience with The Big Event. The survey was emailed to all jobsite owners following the event and had a 57% response rate.
305
Different projects completed at a variety of jobsites including: homes, parks, churches, community spaces, and schools.
2,370+
KU students, faculty, and staff spending an afternoon volunteering in the Lawrence community as a way to give back for all their support throughout the year. Volunteers completed a variety of jobs including mulching, fence building, minor painting, gardening, cleaning, and general housework.
92%
Percentage of respondents to the KU volunteer survey agreed that their participation in The Big Event made a difference in the lives of others.
“
What a wonderful service you young people provide the Lawrence Community. I really have benefited from all the help your people provided, completing tasks I can no longer accomplish. The group that helped me was a really friendly group that I enjoyed getting to know. Thank you! - Margaret, repeat job site owner
”
2017 ACCOMPLISHMENTS Homeowner Survey: How satisfied are you with your overall experience? Poor Average 5% 8%
Not Applicable 1%
Above Average 16% Excellent 70%
Volunteer Survey How did your experience with The Big Event impact you? (Check all that apply) Other This event had no impact on me Challenged my beliefs/ perspectives Learned something new Relieved stress Met new people/ made new friends Enhanced my college experience
2017 saw expanded community outreach efforts through homeowner demographic forms. By providing more information about homeowners to the KU students sent to serve them, a greater sense of community was formed. - Campus Outreach leaders introduced the new “Litterbugs” program. KU Litterbugs helped to promote the organization while working to clean up the KU campus and other heavily trafficked areas of the Lawrence community. - 55% of job site registrants responded that The Big Event made them feel more connected to the KU community. - Older Lawrencians continued to be the primary group served with 60% of respondents indicating they are between the ages of 65 years old or older. - The Development team added 3 food trucks to the event closing for the first time by inviting local trucks to meet volunteers as they returned.
- Jobsites were spread across Lawrence serving 27 different neighborhoods indicating positive results of continued neighborhood outreach efforts. - According to volunteer survey responses, 61% of volunteers live in campus housing. The Big Event provides a great opportunity for students to strengthen campus connections in both relationships and campus pride. Selected swiper data identified that KU freshman made up 41% of The Big Event volunteers followed by 23% sophmores, 20% juniors, and 13% seniors. While feshman make up the majority of student volunteers, upperclassmen still remain involved during their time at KU. - Of the multiple ways in which volunteers learned about TBE, 42% of survey respondents indicated they heard about it through word of mouth. 74% of respondents heard about TBE through digitial and print media outlets. 15% of volunteers had a class requirement to participate.
SCOPE OF IMPACT
Gateway
Pinckney 5
Deerfield 8
Monterey 2
North Lawrence 11
Briarwood
Hillcrest 10
Quail Run 4
Old West Lawrence 5
Downtown 2
Sunset Hills 3
East Lawrence 9
Oread 3
West Lawrence 15
Perry Park 5 Western Hills 1
West Hills 3 Brook Creek 3
University Heights 2 Westwood 0 University Babcock 0 Place 5
Barker 13
Centennial 6 Schwegler 9 Breezedale 0
Sunflower 2 Indian Hills 6
Prairie Meadows 7
“
This organization gives so much back to the amazing community that surrounds us, but I never knew how much of an impact it would be on my life. I now have a broader perspective on community service and what it means to be involved in the community.
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- Bailee Myers, 201 Executive Director
Park Hill 2
EVENT COSTS Marketing and $631.95 (Buttons, posters, etc.) Print Materials Day-Of Logistics $1,116.83 (Stage, sound, power, signage) Shirts to Identify $10,326.00 (Required for liability to idenfity registered volutneers) Volunteers Total $12,074.78 We were able to keep costs lower than previous years through increased utalization of preivous supplies and limited need for tool replacement. We anticipate the need for more tool replacement in 2018.
2017 SPONSORS Platinum Level Coca-Cola Program Fund Hallmark KU Memorial Unions Student Union Activities (SUA) Gold Level KU Center for Service Learning Happy Shirt Printing Company KU Alumni Association KU School of Pharmacy The Rockland
Silver Level KU School of Engineering The Reserve Panda Restaurant Group, Inc Eileen's Colossal Cookies KU Interfraternity Council (IFC)
Crimson Level KU Panhellenic Association (PHA) KU All Scholarship Hall Council KU Association of University Residence Halls KU University Honors Program Jack Ellena Honda United Way of Dougals County The Olivia Collection North Lawrence Improvement Association Raising Cane's Chicken Fingers HPK LLC Groupraise Local homeowners
SAVE THE DATE: APRIL 14, 2018
Contact name: Organization or business name: Address: City:
State:
Phone number: Signature:
Zip code: Email address: Date:
Value of donation/item: Item(s) donated:
IN-KIND (goods or services such as food, tools, etc.): Monetary worth of item will be calculated and applied as below. CRIMSON ($75-$149): Recognized at thebigeventku.com and in emails to volunteers. BRONZE ($150-$349): Logo displayed on website with a link to the sponsor’s website and printed on the “thank you” page included in volunteer information packets. SILVER ($350-$499): Logo printed on participant T-shirt and included on all promotional materials. GOLD ($500-$999): Logo included on all Big Event advertisements. Sponsor is invited to the event kick-off to distribute promotional material. PLATINUM ($1,000+): The Big Event would love to discuss a sponsorship package to accommodate your generous contribution.
www.thebigeventku.com/sponsor