Booklet
LC2LC Partnership OGX GCDP 1415 AIESEC in Surabaya
Table of Contents
Table of Contents - 01 Greetings from LCP - 02 About Surabaya - 05 AIESEC Surabaya - 06 OGX GCDP in Numbers of AIESEC Surabaya - 10 Benefits of LC2LC Partnership - 12 EP Profile of AIESEC Surabaya - 13 Our Promises - 14 Our Proposal - 21 Contact Information - 25
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Greetings from LCP
Hi AIESEC! Welcome to AIESEC Surabaya LC2LC Partnership Booklet. It is an honour for us to build partnership with your LC. AIESEC Surabaya aims to contribute more for the world by sending our potential youth to create even more positive impact together with your entity as our partner. This will be a good chance for us to take contribute as Generation 2015! This booklet will give you various information about our entity and Surabaya. Last but not least, Let's collaborate and impact the world! Local Committee President 1415 AIESEC in Surabaya Dimas Januar P.
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GREETINGS FROM
IND
DONESIA
About Surabaya
Surabaya (pronounced [surəˈbaja]) (formerly Soerabaia or Surabaja) is Indonesia's second-largest city with a population of over 2.7 million (5.6 million in the metropolitan area), and the capital of the province of East Java. It is located on the northern shore of eastern Java at the mouth of the Mas River and along the edge of the Madura Strait. Surabaya is a progressive capital undergoing rapid change. In fact, Surabaya now enjoys the reputation as being the cleanest city in Indonesia, equipped with every modern facility and offering a standard of accommodation to suit every taste and budget. As Industrial City, a tour around the estate will give you good nation of its considerable size and the variety of companies located there. Surabaya is also famous as the best city for shopping.
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AIESEC Surabaya
AIESEC Surabaya
President : Dimas Januar Perdana Established : 25.02.2000 Location : Surabaya, East Java, Indonesia Headquarter OfďŹ ce: Jalan Baratajaya IX no 18, Surabaya 60284 AIESEC.net Entity Page : http://www.myaiesec.net/content/network.do?operation=networkDetail s&committeeId=13431429&contentScope1=LOCAL
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Active Members
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AIESEC Surabaya
EXECUTIVE BOARD AIESEC in Surabaya 1415
Dimas Januar P. LC President dimas.januar@aiesec.net
Putri Armadiyanti
Dina Awaliyah S.
Galuh Ayu K.
LCVP Finance & Governance LCVP Marketing & Communication LCVP Talent Management putri.armadiyanti@aiesec.net dinaawaliah.septianty@aiesec.net galuh.ayu@aiesec.net
Muhammad Husni Kresna Wahyu A.Z. Candra Tantra W. LCVP Business Development muhammad.husni@aiesec.net
LCVP Project Director kresna.wahyu@aiesec.net
LCVP OGX GCDP candra.wijaya@aiesec.net
Agita Tunjungsari
Ella Hayaza
Novenda C.P.
LCVP ICX GCDP agita.tunjungsari@aiesec.net
LCVP OGX GIP LCVP ICX GIP suhailah.hayaza@aiesec.net novenda.cempaka@aiesec.net
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AIESEC Surabaya OGX GCDP AIESEC in Surabaya 1415
Neni Retno Quality & Development Manager neni.widianingrum@aiesec.net
Laras Aristiani International Relation Manager East Region laras.aristiani@aiesec.net
Candra Tantra W. LCVP OGX GCDP candra.wijaya@aiesec.net
Jacqueline Marsha International Relation Manager West Region jacqueline.marsha@aiesec.net
OGXplorer 1415
“Strivin for th bes , impactin th res !� Team Purpose of OGX GCDP AIESEC in Surabaya 1415 : Developing leaderhsip potentials by delivering life-changing experiences to give positive impact on society through GYAP
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OGX GCDP of AIESEC in Surabaya
OGX
GCDP in NUMBERS 07.2012- 06.2014
81 52 56 R a i s e d
Matched
Realized
Our entity has Surabaya as our market. In the 2nd largest city of Indonesia, Surabaya has a huge number of potential youths to be raised as Exchange Participants. Our potential costumers come from various universities. And for this term
aim for the best for youth development in our city. We
breaking our limit for this term revolutionary impact in Surabaya!
by
are creating
oGCDP IMPACT IN 1415 Term
134 94 75 R a i s e d
Matched 10
Realized
WE WANT YOU! To be our LC Partner!
Benefits of LC2LC Partnership
Timeline Synchronization
One of main problems during Matching process is timeline synchronization. Each projects and EPs available date has different timeline. These differences caused low matching rate both for OGX Department Home Country and ICX Department Hosting Country. Through LC2LC Partnership, the timeline problem can be avoided. Home country and Hosting country can collaborate and discuss the availability of the EPs & projects.
Faster Matching. Match! Match! Match! The big M that gives worries in every exchanger department. Matching has the highest rate of uncertainty during the Ra-Ma-Re process. It takes a long time to get a response. There are several disadvantages from the long duration of matching process such as : an EP break-raise, expired TNs, unachieved targets (both for Hosting Countries & Home Countries). Through LC2LC Partnership a match can be done faster & target can be achieved
Ensuring Quality & Development In AIESEC, we can develop ourselves by developing others. Through LC2LC Partnership, both home LC & hosting LC can ensure the quality of both EPs development & project. With good quality delivered both home LC & hosting LC can improve & maintain NPS score.
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EP Profile of AIESEC Surabaya
Country Destination (2012-2013) 23,3% China
8,3%
Cambodia
India Poland
15% 6,7% 5%
Thailand
3,3% Korea Vietnam Slovakia Egypt
Philippines 1,7% Taiwan Serbia Turkey Hungary Russia
Project Issues (2012-2013)
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OUR PROMISES These are our STANDARDS* in order to ensure our EP’s experience quality before the realization. Some of our standards may benefit our LC partners as well!
*Complete description is available in oGCDP Minimum Promises 1415
OGX GCDP Minimum Promise
Promotio
Examples of Previous Promotional Posters
https://www.facebook.com/aiesecsurabaya
@AIESECSurabaya
LC Partner will get the previlege of ďŹ rst choice promotion both virtual (facebook, twitter, etc.) & physical promotion (posters spread in Surabaya, info-sessions, info-booth & class presentations)
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OGX GCDP Minimum Promise
chang Participan Preparation Here in AIESEC Surabaya, we are highly concerned in EPs preparation. In order to deliver high quality experience both for our EPs & our partners, we take On-going Preparation Seminar (OPS) to prepare our EPs for realization seriously. The OPS consists of :
CULTURE SHOCK Taking part in a project overseas with different culture & various background of people can be stressful for some people. At the OPS, we explain to our EPs about culture shock & how to overcome their shock during the realization.
Sharing Sessions with EP Returnees Julius Caesar once said “Experience is the teacher of all things�, the same thing goes in our EP prepatation.To prepare our on-going EPs, we hold sharing-sessions with EP Returnees to share their previous volunteering experience in order to motivate & educate the on-going EPs.
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OGX GCDP Minimum Promise
Expectation Setting on Living Condition We all know things can go complete opposite from our expectations, including living condition during realization. Expecting too much can affect EPs experience, it may also affect the project. We set our EPs expectation “just right” in order to prepare them for the reality.
Personal Goal SETTINGS
People who take part in GCDP program will expect personal development during their internship. In order to achieve their development, we will help them in setting their personal goal for the internships.
Logistical Preparation We will make sure that our EPs will have documents needed (e.g. visa, roundtrip flight tickets) to travel. Global Village, Class presentation, etc are part of EPs job description, we will make sure that they prepare well for their internships.
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OGX GCDP Minimum Promise
We also prepare our EPs with :
NPS Survey Coaching R I S K M A N A G E M E N T
XPP
E x c h a n g e Program Policies
AIESEC Essence >>>>
All of these preparations are done in order to deliver high quality experiences not only for our EPs but also for our partners as well.
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“
If anything can go wrong, it will” - Murphy’s Law
OUR PROPOSAL We’ve explained our quality standards for our Eps preparation. In order to make this partnership works & all benefits delivered to both parties, we propose lc2lc partnership based on iGCDP Minimum Promises*
*Complete description is available in iGCDP Minimum Promises 1415
ICX GCDP Minimum Promise
LC2LC Partnership
Every LC2LC Partnership have to fulďŹ ll our minimum promises standardization, to ensure the quality of internship. Every LC2LC partnership will be useful to ensure we can delivery our promise to our LC Partner and ensure our promotion easily to our Exchange Participant.
The Quality of Internships
Our minimum promises standarization is divided into several phases :
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ICX GCDP Minimum Promise
Clear Job Description i n T N F o r m
Beside main requirements from myaiesec.net, Hosting LC TN Form needs to mention detailed living condition, project timeline, information about daily expenses of food & transportation in Hosting Entity, etc.
Selection & Acceptance Process
*IL(Invitation Letter) will be based on country’s policies
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ICX GCDP Minimum Promise
Preparation process will be started right after the Intern got matched in myaiesec.net. Hosting entity will provide webinar* for interns before arrival. Hosting entity should tracked travel insurance, round trip ticket and NPS survey from the intern before the webinar is started. *Complete explaination about webinar is included in iGCDP Minimum Promises 1415
Hosting entity will provide these of the following : Booklet about basic living guideline and making visa should be sent to intern and EP manager. EP Buddy for every interns. Before the experience every intern has to hold : a travel insurance, idemnity form, airflight tickets both sides (the interns has to send it to host entity) Package of EPAN and TNAN (rar files)
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ICX GCDP Minimum Promise
Accommodation (host family, buddy, and
food or transportation) will be provided. Intern will be picked up based on reception standard of each entity. Intern will have buddy to maintain constant communication Intern should have contact information of TN takers and host family before arrival. Each interns should get Incoming Preparation Seminar Each intern should know about national Complaint Management procedure.
Certificate will be given after the EP filled 2 types of NPS Survey by AIESEC International. The Survey will be matched and realized.
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For More Information on LC2LC Partnership Please contact :
Laras Aristiani
Jacqueline Marsha
International Relation Manager East Region laras.aristiani@aiesec.net WA/Mobile : +6285693129802
International Relation Manager West Region jacqueline.marsha@aiesec.net WA/Mobile : +6281330454676
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