Over View of Priemier Bank
INTRODUCTION At middle of 2001 there were 52 scheduled Banks. But during 2000, two foreign banks. “Standard Chartered Bank” and ANZ Grind lays Bank PLC” have been Marged as standard chartered Grindlays” reducing the total number of scheduled Bank in Bangladesh to 51. Thus there are 51 scheduled Banks in Bangladesh of which 4 are nationalized , 29 are private Banks of which 5 are Islamic Banks, 12’are foreign Banks including Islamic Bank and 5 are specialized Banks. The functional definition of bank is that “ it is a financial institution, which accepts money from its customers as deposit and gives money as loan to the borrowers” According to a prominent economist R.S. Sayers, “ A Bank is an institution whose debts are widely accepted in settlement of other peoples’ debts to each other. Another economist C. Cross defined , “A Bank is financial intermediary-a dealer in loans and debts.” In India the first bank, The bank of Hindustan was established in 1700. During the 18 th and 19th century there were several banks like the bank of Calcutta, Central Bank of India, the Bank of Madras and the Bank of Bombay established. The Banking Companies Ordinance was promulgated on the 7 th June 1962. This has been adopted in Bangladesh and is applicable to the banking companies only. Nothing of this ordinance shall apply to a co-operative bank registered under the cooperative Securities Act. 1912. The Premier Bank Limited (PBL) is banking company registered under the Companies Act, 1994 with its Head Office at Iqbal Kalam Ataturk Avenue, Banani, Dhaka. The Bank started its operation from 26th October 1999. The Premier Bank Limited is a highly capitalized new generation Bank with an Authorized Capital and paid-up Capital of Tk. 2000.00 million and Tk. 845.00 million respectively. At present, the bank has 26 Branches 12 in Dhaka, 3 in Chittagong, 1 in Sylhet, 1 Narayangaonj, 1 in Meghnaghat (Narayangonj), 1 In Brahmanbaria, 1 in Barisal, 1 in Keshorjong, 1 in Tongi, 2 in Gazipur, 1 in Khulna, 1 in Moulavibazar,
The Premier Bank Limited (PBL) undertakes all types of banking transactions to support the development of trade and commerce in the country. PBL’s services are also available for the entrepreneurs to set up new ventures and BMRE of industrial units. The bank gives special emphasis on Export, Import, Trade Finance, SME Finance, Retail Credit and Finance to women Entrepreneurs. To provide clientele services in respect of International Trade it has established wide correspondent banking relationship with local and foreign banks covering major trade and financial centers at home and abroad. Vision of the Bank The Bank has clear vision towards its ultimate destiny to be the best amongst the top financial institution. Mission of the Bank • To be the caring and customer friendly provided o financial service creating opportunities for more people in more places. •
The ensure stability and sound growth whilst enhancing the value o shareholders investments.
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To aggressively adopt technology at all levels of operations and to improve efficiency and reduce cost per transaction.
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To ensure a high level of transparency and ethical standards in all business transacted by the Bank.
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To provide congenial atmosphere which will attract competent work force who will be proud and eager to work for the Bank.
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To be socially responsible and strive to uplift of the life by making effective contribution to national development.
OBJECTIVES •
To earn and maintain CAMEL rating strong
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To establish relationship banking and improve service quality through development of Strategic Marketing Plans.
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To remain one of the best banks in Bangladesh in terms of profitability and assets quality.
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To introduce fully automated systems through integration of Information Technology.
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To ensure and adequate rate of return on investment
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To keep risk position at an acceptable range (including any off balance sheet risks)
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To maintain adequate liquidity to meet maturing obligations and commitments
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To maintain a healthy growth of business with desired image
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To maintain adequate control systems and transparency in procedures.
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To develop and retain a quality work force through an effective Human Resources Management System.
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To ensure optimum utilization of all available resources.
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To pursue an effective system of management by ensuring compliance to ethical norms, transparency and accountability at all levels.
SCOPE The research is completed within the following scope and framework: •
The Premier Bank is a very new bank in the private sector. This report is a model of the banking service provided by PBL.
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General Banking System at branch level of the Premier Bank Limited especially Dhanmondi Branch is accepted for research purpose and other function are only introduced.
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Credit Approval and Monitoring System at branch level of the Premier Bank Limited especially Dhanmondi Branch are accepted for research purpose and other function are only introduced.
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Building habit of work and learning responsibility on the duration of internee.
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Gaining knowledge about a banks source of fund. I.e. how a bank collect money from different sources.
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What the implication of that fund. I.e. in which sectors a bank invest As funds and
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Matching himself with new people & environment.
LIMITATION I have faced a few limitations to prepare the report. These are: •
It is very difficult to provide any specific example from any file about certain document, as the matter is very sensitive for the client as well as for the bank.
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As a financial organization, a bank has some restrictions to serve all the real data of the bank to the general people.
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Sometimes Customer doesn’t want to give any information.
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Customer doesn’t want to spend any time in this report.
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Every information is documentary related.
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Insufficient time.
MAIN REPORT PART A bank is usually defined as a financial institution, which in money. Today, however, the functions of a bank have increased so much that it is considered as a very vital agent of development in a country like ours. Because of their positive involvement in trade, industry, business finance and a host of other allied services, bank today form a very important part of an economy.
GENERAL BANKING Account Opening: Opening of an account binds the Banker and Customer into a contractual relationship Banker. Customer relationship establish through opening an account. Generally who are receiving bank’s service we may call them as a customer. But bank consider them as a customer who have an account with them. Banker is to maintain some common principles and procedures for open almost all deposit accounts. There are different types of accounts. We may classify, the deposit accounts based on their operation and nature of account holder. A brief discussion regarding the procedure of opening different types of account in local currency (based on nature of organization) is described as under: PROCEDURE FOR OPENING AN ACCOUNT: Major information are essential for identification of the account holders individually so that banker can discharge his obligations to every one correctly and to the extent due. Following are the formalities customer must complete: •
Application on the prescribed form
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Furnishing photographs (2 copies)
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Introduction by an account holder
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Recording of specimen signature in the specimen card.
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Mention nominee on the prescribed form.
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Furnishing nominee’s photographs (one copy)
CLASSIFICATION OF ACCOUNT: Saving Account (SB), Current Account (CA), Short Term Deposit (STD), Fixed Deposit Receipt (FDR), Kotipati Deposit Scheme (KDS), Double Growth Deposit Scheme (DGDS), Monthly Benefit Scheme (MBS), Education Savings Scheme (EDS), Monthly Savings Scheme (MSS). OPENING VARIOUS TYPES OF ACCOUNT: A. Individual /Joint Two copies of photograph of the Account holder (s) person (s) who will operate the account. B. Proprietorship Firm Two copies of photographs of the Account holder (s) Person (s) who will operate the account. Certificate copy of Valid Trade License Seal must be used. C. Partnership Firm Two copies of photographs of the Account holder (s) person (s) who will operate the account. Certified copy of Valid Trade License Certified copy of partnership Deed duly signed by all the partners. Partnership Account Agreement (Draft enclosed) D. Limited Company: Two copies of photographs of the Account holder (s) person (s) who will operate the account. Certified copy of the Memorandum & Articles of Association. Certified copy of certificate of incorporation. Certified copy of Certificate of Commencement of Business (in case of operation of the Accounts(Draft enclosed). E. CLUB /SOCIETY SCHOOL/COLLEGE ETC: Two copies of photographs of the Account holder (s) person (s) who will operate the account. Certified copy of the Memorandum & Articles of Association. Certified copy of byelaws & Regulations/Constitution. Certified copy of Resolution for operation & operation of the Account. Up-to date list of office Bearers/ Governing Body/Managing Committee. F. Trust Two copies of photographs of the Account holder (s) person (s) who will operate the account. Up-to data list of Members of the Trustee Board. Certified copy of Deed of Trust. Certified copy of Resolution of the Trustee Board for opening & operation of the Account. Foreigner Currency Account (For Bangladeshi Wage Earners):
Photography of tile first 07 (seven) papers of valid passport. Photography of Employment contract/Appointment Letter/Work permit. Two copies of passport size photograph of each Account holder and nominee attested. Note. Account Holder’s photograph shall be attested by introducer if any or by dealing officer; Account holder shall attested photograph of Nominee. If Account intended to be opened from abroad all original papers/document shall be attested by Bangladesh embassy except the photograph of Nominee which to the attested by the account Holder himself. H. Foreign Currency AIC (For Foreign national /Company/Firm):
Two copies photograph of the Account holder for individual and operation of account holder. Copies of relevant pages of the passport duly attested by Dealing officer for individual and operators of the Account Holders. Copy of set-vice contract /appointment letter/work permit, if any for individual. Copies of the Registration in Bangladesh with Board of investment/Bangladesh bank Foreign Joint Venture Firm. Copies of the Memorandum of association . Articles of association , laws, Byelaws, etc. or joint Venture Agreement for joint Venture Company/Foreign Company. In case of partnership copy of the partnership Deed duly attested. Note: 1. Introducer must. 2. All Original Documents shall be verified by Dealing Officer. RATES OF INTEREST ON DEPOSIT: Sl. 1. 2. 3. 4. 5. 6.
Particulars STD Saving Deposit: Rural/Urban FDR Fro 1 month and above FDR For 3 months and above FDR Fro 6 months and above FDR For 1 year and above
Rates 6.50% 7.00% 9.50% 11.25% 11.50% 11.75%
REMITTANCE ISSUANCE & PAYMENT OF DD, TT PO, SDR, STOP Payment & ISSUANCE OF DUPLICATES INSTEAD OF LOST ONES INTRODUCTION: Commercial bank in Bangladesh offers the facility of transferring funds, from one place to another, to their customers as well as to the general public. Such transfer of funds can be affected either through Demand Draft or Telegraphic Transfer or Mail Transfer. The afore said methods of remitting money from one place to another within the country are known as Remittance. While, it is for outside Bangladesh the same is called foreign remittance. The advantage of this facility is the quick
transfer of money with minimum cost and also the risk of physical transportation of cost is eliminated. A demand Draft is a written order of one branch upon another branch of the same bank, to pay a certain some of money to or to the order of a specified person. Drafts are not issued payable to bearer. In practice drafts are not to be drawn between branches within the same city. Drafts drawn by one branch of bank on another payable to order where any draft that is an order to pay money drawn by one on a bank upon another office of the same bank for a sum o money payable to order on demand, purports to be endorsed by or on behalf of the payee, the bank is discharged by payment in due course. From the above provisions as to Crossing, Endorsement, Collection and payment in due courses are the same as for cheques. TELEGRAPHIC TRANSFER: TT is affected by tile bank through tested telex message attested by secret check signal, on receipt of which tile paying officer pay the amount to the payee in cash through a telegraphic payment order or credits his account, as the case may be. Both parties must have account in the Premier Bank Limited, as money is transferred. PROCEDURE FOR THE OT GOING TT: •
Deposit of money by the customer along with application form.
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In receipt of money a cost memo is given to the customer.
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Tested telex message is prepared, within TT serial number, notifying party name is mentioned.
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The telex department confirms transmission of the message.
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Necessary entry is given to TT outgoing register.
PROCEDURE FOR INCOMING TT: •
After receiving the telex, it is authenticated by tested.
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The TT in-Concern branch’s register verifies TT serial number.
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Voucher is released in this respect.
Giving Payment Order (PO): The PO is used for making a remittance to the local creditors. The procedures for selling a PO are as follows: •
Deposit money by the customer along with application form.
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Give necessary entry in the Bills Payable register where Payee’ name, address, date, PO No. amount is mentioned.
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Prepared the instrument.
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After scrutinized and approved the instrument by authority, it is delivered to customer.
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Signature of customer is taken on the counterpart and register customer’s signature part.
How to Maintain outward Bill Collection (OBC) files: •
OBC realization file.
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OBC closing file.
How to prepare on Line Receipts and Payment Voucher (IBDA & / or IBCA): This type of instrument is to prepare in four pages of IBDA & /or IBCA block. Check return posting Inward posting: After clearing by the Bangladesh Bank clearinghouse the checks come to branch. These checks are posted in check return and payment inward register. All jobs are related to the front deskwork and also the customer service oriented. By giving customer service a friendly and cordial relationship has been grown up with the customer. Cash Receipt Money deposited in cash by the constituents at the cash counter of the bank excluding that of government transaction is known as Bank Receipt (Cash). Different types of forms are used for cash deposits for different types of accounts. Particulars of some forms are furnished below: •
Current or Savings account pay in slip
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Application for fixed deposit receipt
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Credit voucher
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Draft or mail transfer application form
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T.T. pay order application form Call deposit application form
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Demand loan pays in slip.
First Step: The depositor will fill up the appropriate form properly. The concerned officer working at he general banking counter will initial the form relating to the new account. Second Step: Receiving the cash and voucher at the cash counter; the cash officer will count cash correctly. Then the voucher will be branded “Cash Received” seal. Then the assistant cash officer willing the denomination of the notes and coins in the backside of the voucher. After that assistant officer will sign the voucher. Third Step: The cash officer will check up the voucher and entered the amount in the cash receipt register and put the scroll number. Then the officer will sign the voucher and send to the computer department. Forth Step: The officer computer departmen will entry the transaction into the computer put the posted seal and a tracer number on the voucher. Fifth Step: At the end of the transaction the cash officer will total the cash receipt book and the total figure should be tally with scroll maintained by the officer whose scroll will also be totaled. The physical cash received at the counter must be equal to total figure of the scroll. Cash payments Banks payment includes all kinds of payments excluding those of treasury section. Extreme precautions must be taken at all levels through, which instruments like cheque, drafts, etc, are disposed of. All the instruments received at the general banking counter will be preliminary checked by the dealing officer who will enter the instruments in the respective ledger. In case of cheque th following particulars will be scrutinized: •
Date (Whether post dated or anti dated)
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Amount in words and figure
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Crossed or Open
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Bearer or Order
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Style of signature as available in the ledger
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Prohibitory order or stop payment of cheques.
The cash officer will follow the following procedures at the time of payments of cheques/other instruments over the cash counter. 1. The client will submit the instruments in the computer department first. The computer officer and cheque passing authorized officer will verify the instruments and posted the instruments. Then it will be send to the cash counter. 2. After getting the instruments the cash officer will verify the instruments and if necessary the cash officer can tell the clients to sign in the backside of the instruments. 3. Cash officer will record the denomination of notes and coins on the backside of the instruments. 4. The officer will enter the cheque in the cash payments register where the denomination of notes and coins will also be recorded. 5. The cash officer will give the amount to the clients at the cash counter and tell the clients to count into immediately and it needed any quarry. 6. All cheques drafts, debit vouchers etc. must be branded with “Cash paid� stamp with the current date. 7. After payment the cash department for the purpose of clean cashbook will send the voucher. 8. The head of the cash department is responsible for all debit vouchers being branded with the cash paid date stamp immediately they are paid and the manager must supervise him/her in this matter as any laxity is extremely dangerous. PAYMENTS AND COLLECTIONS OF CHEQUES: In the banking sector bill of exchange is one of the important instruments. A bill of exchange is an instrument in writing containing an unconditional order, signed by the maker, directing a certain person to pay on demand or at a fixed determinable future time certain sum of money only to or to the order of a certain person or to the bearer of the instrument. But cheque is the most important instrument in the bill exchange. A cheque is a bill of exchange drawn o a specific banker and into expressed to be payable otherwise than on demand. There are two types of cheque in the bank. Such as: Crossed Cheque Those which can only be paid to a banker for crediting the proceeds to the accounts of its payee is called crossed Cheque. Essential elements/requisites of a cheque 1. It must be in writing 2. It must contain an order to pay on demand or at fixed or determinable future. 3. The order be an unconditional one 4. The drawee must sign it
5. The drawee must be certain 6. The sum payable must be certain 7. The instrument must contain order to pay a certain sum 8. The payee must be certain. Payments of Open Cheque An open cheque may either be bearer or order. Where the cheque payable to order purports to be indorsed by or on behalf of the payee the drawee is discharged by payment in due course. Where a cheque is originally expressed to be payable to bearer the drawee is discharged by payment in due course to the bearer thereon; not withstanding any endorsement whether in full or in bland appearing thereon and not withstanding that such endorsement purports to restricts or exclude future negotiations. Payments of Crossed Cheque: Where a cheque is crossed generally the banker on whom it is drawn shall not pay it otherwise than to a banker. Where a cheque is crossed specially the banker on whom it is drawn shall not pay it otherwise than to the banker to whom it is crossed or his agent for collection. Where a cheque is crossed specially to more than one banker except when crossed to an agent for the purpose of collection the banker on whom it is drawn shall refuse payment thereof. Where the banker on whom a crossed cheque is drawn has paid the sum in due course the banker paying the cheque and the drawer thereof respectively be entitled to the same rights and be placed in the same position in all respects as they would respectively be entitled to and placed in if amount of the cheque had been paid to and received by owner thereof. Any banker paying a cheque crossed generally otherwise than to a banker or cheque crossed specially otherwise than to a banker to whom the Same is crossed or his agent for collection being a banker shall be liable to the true owner of the cheque for any loss he may sustaining to the cheque having paid. Reasons for Cheque Dishonor There are a lot of reasons for cheque dishonors. Some of the reasons are given below: 1. Refer to drawer: If there is any problem occurs then the Cheque is returned with this reason. 2. Not arranged for: If the amount is not sufficient for honor the Cheque then the reason will be not arranged for 3. Effects not cleared may be presented again/after-----------------days: Some time the Cheque maybe honor after some days then the banker will show this reason for Cheque dishonor.
4. Exceed arrangements: If the amount of the Cheque exceeding, of the amount arranged in the account then this reason be shown. 5. Full cover not receive: Same as no. 4 6. Payment stop by drawer: If the drawer gave any instruction about stop payment then the Cheque must be dishonored for this reason. 7. Drawer signature different: If the signature of the drawer differs then the Cheque cannot be passed. 8. Cheque is post dated/out of date/mutilated /anti ddted: If the cheque has a further date then the cheque is called post dated. If the cheques has above six months before date then the cheque is called stale. If the cheque is mutilated then the cheque should not be passed. If the date of cheque is before of that cheque issuing date then the cheque is called anti dated cheque. 9. Amount in words and figures differ: If the amount in words and figures differ then the cheque can be dishonored. 10.
Alteration of date / figure / words: Some time there are some alterations in their figure or words or date on the cheque then the drawer must sign on the Cheque at place of alteration. Without signature the cheque will not be passed.
11.
Other reasons: If there is any other reasons for dishonored the cheque then bank can clarify the reasons in this place.
Collection of Cheque: There is no legal obligation on a banker to collects cheques drawn on other banks for a customer. But as a practice the collecting of Cheques and bills on behalf of the customer has become one of important functions of a bank. A banker collecting a cheque for a customer has no better title than that of his customer cheque belonging to another person cab he held liable for conversion. A banker who has in good faith and without negligence received payment for a customer of a cheque crossed generally or specially to himself shall not in case the title of he chqque proves defective incur any liability to the true owner of the cheque by reason only of having received such payments. Thus the statutory protection given to the collecting banker can be claimed only for crossed cheques. FOREIGN EXCHANGE Foreign Exchange Department is international department of the bank. It deals globally. It facilitates international trade through its various modes of services. It bridges between importers and
exporters. If the branch is authorized dealer in foreign exchange market, it can remit foreign exchange from local country to foreign country. This department mainly deals in foreign currency. This is why this department is called foreign exchange department. Some national and international laws regulate functions of this department. Among these, Foreign Exchange Act, 1947 is for dealing in foreign exchange business, and Import and Export Control Act, 1950 is for Documentary Credits (UCPDC – 1993 revision & International Chamber of Commerce Publication no – 500) is also an important law for settlement of terms and conditions between exporter and importer in international trade. Governments’ Import &Export policy is another important factor for import and export operation for banks. Functions of This Department Basically the Foreign Exchange department deals with the L/C operation. To have clear idea about the L/C operation procedure is given in the next pages. IMPORT OPERATION Import section helps business and other people to import goods. In international environment, buyers and sellers are often unknown to each other. So seller always seeks guarantee for the payment for his goods exported. Here is the role of bank. Bank gives export guarantee that it will pay for the goods on behalf of the buyer. This guarantee is called Letter of Credit. Thus the contract between importer and exporter is given a legal shape by the banker by its ‘Letter of Credit’. When a buyer goes to import some goods from a foreign buyer, he request his bank makes payments to the exporter of goods. And the bank recovers the amount from the importer. Imports are foreign goods and services purchased by consumers, firms & Governments in Bangladesh. To import, a person should be competent to be a ‘importer’. According to Import and Export Control Act, 1950, the Office Of Chief Controller Of Import and Export provides the registration (IRC) to the importer. IMPORT PROCEDURES 1. Registration with CCI&E a.
For engaging in international trade, every trader must be first registered with the Chief Controller of Import and Export.
b.
By paying specified registration fees and submitting necessary papers to the CCI&E. the trader will get IRC (Import Registration Certificate).After obtaining IRC, the person is eligible to import.
2. Purchase Contract between importers and exporter:
a.
Now the importer has to contact with the seller outside the country to obtain the proforma invoice / indent which describes goods.
b.
Indent is got through indenters a local agent of the sellers.
c.
After the importer accept the preformed invoice, he makes a purchase contract with the exporter declaring the terms and conditions of the import.
d.
Import procedure differs with different means of payment. In most cases import payment is made by the documentary letter of credit (L/C) in our country.
3. Collection of LCA form: Then the importer collects an Letter of Credit Authorization ( LCA) form from Premier Bank, Principal Branch. 4. Opening a Letter of Credit (L/C) In international environment, buyers and sellers are often unknown to each other. So seller always seeks guarantee for the payment for his goods exported. Here is the role of bank. Bank gives export guarantee that it will pay for the goods on behalf of the buyer. This guarantee is called Letter of Credit. Thus the contract between importer and exporter is given a legal shape by the banker by its ‘Letter of Credit’. a.
Parties of L/C i.
Importer – Seller who applies for opening an L/C.
ii.
Issuing Bank – It is the bank which opens/issues a L/C on behalf of the importer.
iii.
Confirming Bank – It is the bank, which adds its confirmation to the credit and it, is done at the request of issuing bank. Confirming bank may or may not be advising bank.
iv.
Advising / Notifying Bank – is the bank through which the L/C is advised to the exporters. This bank is actually situated in exporter’s country. It may also assume the role of confirming and / or negotiating bank depending upon the condition of the credit.
v.
Negotiating Bank – is the bank, which negotiates the bill and pays the amount of the beneficiary. The advising bank and the negotiating bank may or may not be the same. Sometimes it can also be confirming bank.
vi.
Paying / Accepting Bank – is the bank on which the bill will be drawn (as per condition of the credit). Usually it is the issuing bank.
vii.
Reimbursing bank – is the bank, which would reimburse the negotiating bank after getting payment – instructions from issuing bank.
b.
Application For L/C limit: Before opening L/C, importer applies for L/C limit. To have an import L/C limit, an importer submits an application to the Department of Premier Bank furnishing the following information, i.
Full particulars of bank account maintained with Premier Bank principal branch.
ii.
nature of business
iii.
required amount of limit
iv.
payment terms and conditions
v.
goods to be imported
vi.
offered security
vii.
repayment schedule
A credit Officer scrutinizes this application and accordingly prepares a proposal (CLP) and forwards it to the Head Office Credit Committee (HOCC). The Committee, if satisfied, sanctions the limit and returns back to the branch. Thus the importer is entitled for the limit. c.
The L/C Application: After getting the importer applies to the bank to open a letter of credit on behalf of him with required papers.
i.
Documentary Credit Application Form:
ii.
Premier Bank provides a printed form for opening of L/C to the importer. This form is known as Credit Application form. A special adhesive stamp is affixed on the form. While opening, the stamp is cancelled. Usually the importer expresses his desire to open the L/C quoting the amount of margin in percentage.
iii.
Proforma Invoice: It states description of the goods including quantity, unit price etc.
iv.
The insurance cover note: The name of issuing company and the insurance number are to be mentioned on it.
v.
The Letter of credit authorization (LCA) form: LCA form should be duly attested.
vi.
The Form-IMP.
vii.
Tax Information Certificate
viii.
Forwarding for Pre-Shipment Inspection (PSI): Importer sends forwarding letter to exporter for Pre-Shipment Inspection. But all types of goods do not require PSI.
5. Scrutinization of L/C Application: a.
The Premier Bank Official scrutinizes the application in the following manner, -
b.
The terms and conditions of the L/C must be complied with UCPDC 500 and Exchange Control & Import Trade Regulation.
c.
Eligibility of the goods to be imported.
d.
The L/C must not be opened in favor of the importer.
e.
Radioactivity report in case of food item.
f.
Survey report or certificate in case of old machinery
g.
Carrying vessel is not of Israel.
h.
Certificate declaring that the item is in operation not more than 5 years in case of car.
Accounting Treatment in Case of L/C Opening: Now if the Officer thinks fit the application to open an L/C, the following entries are given to realize the L/C commission, charges, postage, L/C margin etc., Client’s Account-------------------------------------------------------Dr. Sundry deposit margin on L/C---------------------------------------Cr. Income A/C commission-------------------------------- -------------Cr. Sundry deposit margin foreign currency clearing (F.C.C) A/C-----Cr. VAT (15% of Commission) on L/C----------------------------------Cr.
Income A/C (postage/telex)----------------------------------- -----Cr. After that, L/C number and the above entries are given in the L/C Register. The contra entries stating the liability of the bank and the client are as follow: Customer's Liability------------------------------------Dr. Banker’s Liability----------------------------------------Cr. 6. Transmission of L/C to Beneficiary through Advising Bank: Then the transmission of L/C is done through tested telex or fax to advise the L/C to the advising bank. The advising bank verifies the authenticity of the L/C. Premier Bank has corresponding relationship or arrangement throughout the world by which the L/C is advised. Actually the advising bank does not take any liability if otherwise not requested. Credit Report: If the amount of L/C exceeds US$10000/-,
Premier Bank takes the credit report of the
beneficiary to ensure the worthiness of the of supplying goods 7. Amendment of the Letter of Credit: When the parties involved in a L/C, especially the seller want to change the terms and conditions due to some obvious and genuine reasons the credit should be amended. Premier Bank transmits the amendment by tested telex to the advising bank. If the L/C is amended, service charge and telex charge is debited from the party account accordingly. According Articles 5 of UCPDC500. Amendments must be complete and precise. 8. Presentation of the Documents: a.
The seller being satisfied with the terms and the conditions of the credit makes shipment of the goods as per L/C terms.
b.
After making the shipment of the goods in favor of the importer the exporter submits the documents to the negotiating bank.
c.
After receiving all the documents, the negotiating bank then checks the documents against the credit. If the documents are found in order, the bank will pay, accept or negotiate to Premier Bank
d.
Branch & bank received seal to be affixed on the forwarding schedule
e.
The Bill of Exchange & transport documents must immediately be crossed to protect loss or fraudulent. Premier Bank checks the documents. The usual documents are,-
i.
Invoice
ii.
Bill of lading
iii.
Cert Premier ate of origin
iv.
Packing list
v.
Weight list
vi.
Shipping advice
vii.
Non-negotiable copy of bill of lading
viii.
Bill of exchange
ix.
Pre-shipment inspection report
x.
Shipment certificate
9. Examination of shipping documents One of the basic principles of documentary credit is that all parties deal with document and not with goods (Articles 6 of UCPDC-500). That is why the documents should be scrutinized properly. If any discrepancy in the documents is found, that is to be informed to the party. A checklist may be followed for examining the documents. Then the following things can happen. These are indicated in the following: a.
Discrepancy found but the importer accepts - then the bank will lodge the documents
b.
Discrepancy found and importer not agreed to accept - Issuing bank would intimate negotiating bank for revised document or return the documents to the negotiating bank for necessary action. Here issuing bank is not bound to pay because the documents send by exporter is not in accordance with the terms of L/C.
c.
Documents are OK but importer is not willing to retire the documents - In this case bank is obligated to pay the price of exported goods. Since importer did not pay for bill of exchange, this payment by bank is one kind of credit to the importer and this credit in banking is known as Forced Pad.
d.
Everything is O.K. but importer fails to clear goods from the port and request bank to clear In this case banks clear the goods and takes delivery of the same by paying customs duty and sales tax etc. So, this expenditure is debited to the importer’s account and in banking it is called LIM.
10. Lodgment of Documents: Lodgment means retirement of funds. Usually payment is made within seven days after the documents have been received. If the payment is become deferred, the negotiating bank may claim interest for making delay. Lodgment constitute the followings:
a.
Requisition for the foreign currency: For arranging necessary fund for payment, a requisition is sent to the International Department.
b.
Preparing sale memo: A sale memo is made at B.C rate to the customer. As the T.T & O.D rate is paid to the ID, the difference between these two rates is exchange trading. Finally, an Inter Branch Exchange Trading Credit Advice is sent to ID.
c.
Creation of PAD liability: Premier Bank lodges the converted the bill amount at BC (Bills Collection) rate prevailing on the date of lodgment to PAD A/C and an IBETCA prepared at the converted bill amount at T.T clear rate is sent to ID. PAD A/C should be adjusted within 21 days. Accounting Treatment: PAD A/C……………………………………….…………….. Dr. (Converted the bill amount at BC rate) H.O. A/C ------------------------------------------------------Cr. (Converted bill amount at T.T clear rate) Income A/C profit on exchange -------------------------------Cr. (Difference between B.C&T.T clear rate) Reversal Entries: Banker’s Liability ------------------------------------Dr. Customer’s Liability ---------------------------------Cr. (When lodgment is given)
d.
Payment instruction: Payment instruction is given to the reimbursement bank to debit the issuing banks. NOSTRO A/C to make payment to the negotiating bank.
e.
Payment Intimation to the Negotiating Bank: A Intimation is sent negotiating bank ensuring that payment has been made. Accounting Treatment Then the telex charge, service charge, and interest (if any) are debited to the PAD A/C. PAD A/C--------------------------------------------Dr. Income A/C-----------------------------------------Cr. (Service charge& Telex charge) Shipping documents is then stamped with PAD Number & entered in the PAD Register
f.
Intimation to the applicant As soon as above formalities are completed the importers are served with PAD bill intimations for retirement of concerned import document. A letter of intimation regarding receipt of the documents should be sent to the applicant with a request to take delivery of the documents on settlement of all dues against it.
11. Retirement of Documents:
On intimation the importer approaches with a letter for retirement of the document against full payment with up to date interest and charges payable. Bank prepares cost memo in printed form on account of the concerned party giving details head of charges payable. Accounting Treatment: Sundry Deposit L/C Margin A/C---------------------------------Dr. PAD A/C-----------------------------------------------------------Cr. (Margin amount transferred to PAD A/C) Customer A/C---------------------------------------------------Dr. PAD A/C -----------------------------------------------------------Cr. Income A/C – interest on PAD---------------------------------Cr. (customer’s account debited for the remaining amount) As far the vouchers are passed and necessary entries are given in PAD Ledger endorsements are made under two authorized signature of the banks officers (P.A. Holder). Then the documents are delivered to the importer. The bank will endorse the documents in following manner: Document Bill of Exchange Commercial Invoices
Endorsement Receives payment for The Premier Bank Limited Invoice value certifies & remitted for The Premier Bank
Bill of Lading, Airway
Limited Deliver / Pay to the order of M/S ---, for The Premier Bank
Bill, Truck Chalan LCA
Limited For The Premier Bank Limited
Then importer releases the importers goods from the port authority with the help of the clearing and forwarding agents C&F agent clears the goods from the port and hands over the goods to the importers. After completion of all official requirements C&F agent submits the bill of entry of the banks. The Bill of Entry is wanted from the party for maintaining the evidence as the goods has been arrived. 12 Shipping Guarantee: When goods arrive prior to arrival of documents This happens mostly in cases of air shipment, shipment by truck from Land or shipment by post parcel. In such cases bank endorses non-negotiable shipping documents for clearance of the goods subject to scrutiny and the documents being in order and settlement of the bank dues against the relative bills. BACK-TO-BACK L/C 1. It is simply issued to the clients against an import L/C. Back-to-Back mechanism involves two separate L/Cs. One is master Export L/C and another is Back-to-Back L/C. On the strength of Master Export L/C bank issues back to Back L/C. Back-to-Back L/C is commonly known as Buying L/C. On the contrary, Master Export L/C is known as Selling L/C.
2. Features of Back to Back L/C a. An Import L/C to procure goods /raw materials for further processing. b. It is opened based on Export L/C. c. It is a kind of Export Finance. d. Export L/C is at Sight but back to Back L/C is at Usance. e. No margin is required to open Back to back L/C f.
Application is registered with CCI&E
g. Applicant has bonded warehouse license. h. L/C value shall not exceed the admissible percentage of net FOB value of relative Master L/C. i.
Usance period will be up to 180 days.
3. Here L/C issued against the lien of export L/C. 4. Arrangements are such that export L/C matures first then out of this export profit, import L/C is paid out. L/C UNDER EDF 1. Exporter development Fund is created by Bangladesh Bank to give encourage to the exporter in Bangladesh. 2. Generally Back-to-Back L/C is Usance L/C that is here bill of exchange is payable after some maturity date say 90 or 120 days after the date of acceptance/negotiation. But some foreign seller may require sight payment. Here import L/C matures first. In that case Bangladesh Bank gives the fund to the bank to pay the price of imported goods in favor of the local purchaser of raw materials. When export proceeds come, first Bangladesh Bank loan to the importer is adjusted and remaining part goes to the importer of raw materials. CASH L/C 1. Generally bank requires 25% margin for opening cash L/C. 2.
The rest 75% will be recovered after reaching the Bill of Exchange from the foreign exporter.
TYPES OF CONTRACTED PRICE FOB Price a. Under FOB basis, the exporter quotes the price covering all his expenses (Free on until the goods duly packed are delivered ‘on board’, Board) b. The carrying vessel named and arranged by the buyer with the freight and the insurance being paid by the buyer along with any cost and all risks from the time the goods are placed on board inclusive of those arising out of the ship’s failure on berth. C&F/CFR a. In this case, the exporter quotes the FOB price plus freight and also (Cost and makes all arrangements for the shipment of goods. Freight) b. Importer bears insurance cost. CIF
(Cost, a. Under CIF, the exporter quotes C&F price plus insurance cost. The
Insurance Freight)
&
responsibility of carrying out all formalities for shipment of the goods devolve upon the seller.
FAS (Free a. Under FAS, the seller quotes the price covering all his charges until such Alongside time as goods are loaded on train at the specified railway station. The Ship) buyer is responsible for all further necessary arrangements and charges. FOR (Free on a. Under this type of contract the seller quotes the price covering all his Rail) charges until such time as the goods are loaded on train the specified railway station. The buyer is responsible for all further necessary arrangements and charges. EX- Factory
a. The seller quotes the price of the goods ex-factory on the date agreed. The importer is responsible for all charges from the time he takes delivery of the goods from the exporter’s yard.
NATURE OF CREDIT Document clean credit
& a. All import credit is generally documentary credit that is bill of exchange must contain documents to the title of goods. Mere presentation of B/E by exporter is not sufficient for honoring the bill in case of Documentary credit. b. Clean credit requires no document with B/E for its honoring. Clean L/C is not allowed in Bangladesh except with the prior approval of the Exchange Control of the country.
Revocable Irrevocable
& a. In revocable L/C, the opener of L/C can anytime withdraw his commitment to honor the Bill of Exchange of the Exporter. b. In case of irrevocable L/C, banker cannot withdraw his obligation. Here his commitment is legal obligation. In international trade, only irrevocable L/C is used.
Adding Confirmation
a. Sometimes the exporter may not rely on the L/C of our bank. Exporter requires the L/C to be confirmed by another bank situated in his country. Then on request of issuing Bank, any bank in exporter’s country gives guarantee about the payment. This is called Confirming Bank. Generally this confirming bank is Advising Bank. b. By adding such confirmation, confirming banks undertakes the liability to honor the Bill of Exchange of exporter and for this it debit the account of Issuing Bank with it.
Amendment of a. Sometimes, the importer may require amendment to be made in L/C. Credit b. But this amendment must be made with the consent of exporter otherwise amendment will have no validity. Validity and a. All L/C must mention the expiry date of L/C within which documents Expiry of Credit for payment/acceptance/negotiation must be presented. b. This date must exceed the last date of shipment. c. L/C must also stipulate a specified time period after the date of issuance of the bill of lading or other shipping documents, during which presentation of documents for payment / acceptance / negotiation must be made. d. In the absence of a specified period of time being stipulated the period will be assumed to be 21 days from the date of the bill of
lading.♦ KINDS OF CREDITS OCCURRED IN L/C OPERATION During L/C operation some Credit facilities evolved to the importer and exporter. This credit facilitates are mentioned below Export Credit
Cash a. It is given to the exporter for processing of raw materials like light, gas, water, rent etc. to manufacture the goods for export.
(ECC)
b. This is pre-shipment credit and short-term in nature.
Payment Against Document
a. This loan is related to cash L/C.
(PAD)
b. After opening L/C, foreign exporter sends goods to the importer and a bill of exchange along with shipping documents to the L/C opening bank. Upon receiving bill of exchange and other documents, bank immediately make payment to the exporter if no discrepancies are found on the shipping documents. Bank hands over the shipping documents to the importer only after his recovery of the payment from the importer. Since bank pay to exporter on the basis of shipping documents, this is called Payment against Documents.
Loan Against a. LIM is occurred from PAD. Imported b. After payment to the exporter on the basis of shipping documents, Merchandise bank recovers the amount from the importer. Sometimes for financial (LIM) crisis, importer fails to pay the amount stipulated in bill of exchange to the Opening Bank. In this case, he request to the bank to treat PAD as credit and handover the shipping documents to him so that he can clear the imported goods from the port. Then banks convert the PAD to regular credit and hand over the documents to the importer, and take the imported goods as security for the loan. Since this loan is given on the imported goods, this is called Loan against Imported Merchandise. Duration of this loan is one month only. If the loan is no repaid after one month, it is treated as forced LIM. Foreign Bills a. This loan is given to the exporter. Purchased b. When local exporter gets a Usance bill of exchange, he has to wait (FBP) until the maturity of the bill for receiving payment. Sometimes he cannot wait until maturity and request the bank to purchase it. If bank decides to purchase it, then it makes payments to the exporter against the bill of exchange. Upon maturity, banks present it to the drawee of the bill for encashment. Bank purchases it at discount. IP Loan
a. When L/C opener has no sufficient fund to purchase Foreign Exchange to open L/C, then bank provides him credit to purchase necessary foreign exchange under the WES/SEM. This loan is called Import Loan under WES/SEM or IP loan. EXPORT OPERATION
Uniform Custom and practice for Documentary Credit, International Chamber of Commerce, Publication no – 500, (1993 revision).
Bangladesh exports a large quantity of goods and services to foreign households. Readymade textile garments (both knitted and woven), Jute, Jute-made products, frozen shrimps, tea are the main goods that Bangladeshi exporters exports to foreign countries. Garments sector is the largest sector that exports the lion share of the country's export. Bangladesh exports most of its readymade garments products to U.S.A and European Community (EC) countries. Bangladesh exports about 40% of its readymade garments products to U.S.A. Most of the exporters who export through Premier Bank are readymade garment exporters. They open export L/Cs here to export their goods, which they open against the import L/Cs opened by their foreign importers. FORMALITIES FOR EXPORT L/C There are a number of formalities, which an exporter has to fulfill before and after shipment of goods. These formalities or procedures are enumerated as follows, 1. Obtaining Export Registration Certificate ERC: No exporter is allowed to export any commodity permissible for export from Bangladesh unless he is registered with Chief Controller of Imports and Exports (CCI & E) and holds valid Export Registration Certificate (ERC). After applying to the CCI&E in the prescribed from along with the necessary papers, concerned offices of the Chief Controller of Imports and Exports issues ERC. Once registered, exporters are to make renewal of ERC every year. 2. Securing the order: After getting ERC, the exporter may proceed to secure the export order. He can do this by contracting the buyers directly through correspondence. 3. Obtaining EXP: After having the registration, the exporter applies to Premier Bank with the trade license, ERC and the Certificate from the concerned Government Organization to get EXP. If the bank is satisfied, an EXP is issued to the exporter. 4. Signing of the contract: After communicating with buyer the exporter has to get contracted for exporting exportable items from Bangladesh detailing commodity, quantity, price, shipment, insurance and mark, inspection, arbitration etc. 5. Receiving the Letter of Credit: After getting contract for sale, exporter should ask the buyer for Letter of Credit clearly stating terms and conditions of export and payment. After receiving L/C, the following points are to be looked for: a.
The terms of the L/C are in conformity with those of the contract.
b.
The L/C is an irrevocable one, preferably confirmed by the advising bank.
c.
The L/C allows sufficient time for shipment and a reasonable time for registration.
d.
If the exporter wants the L/C to be transferable, divisible and advisable, he should ensure those stipulations are specially mentioned in the L/C.
6. Procuring the materials: After making the deal and on having the L/C opened in his favor, the next step for the exporter is to set about the task of procuring or manufacturing the contracted merchandise. 7. Endorsement on EXP Before the export forms are lodged by the exporters with the customs/postal authorities, they should get all the copies endorsed by Premier Bank. Before shipment, exporter submits exp. form with commercial invoice. Then Premier Bank officer checks it properly, if satisfied, certifies the exp. Without it exporter he cannot make shipment. The customer must declare all exports goods on the EXP issued by the authorized dealers Disposal of Export Forms: a.
Original: customs authority reports first copy of EXP to Bangladesh Bank after shipment of the goods.
b.
Duplicate: Negotiating bank reports the Duplicate to Bangladesh Bank in or after negotiation date but not later than 14 days from the date of shipment..
c.
Triplicate: On realization of export proceeds Triplicate is reported by the same bank to the same authority.
d.
Quadruplicate: Finally, the negotiating bank as their office copy retains Quadruplicate
8. Shipment of goods: Exporter makes shipment according to the terms and condition of L/C. 9. Presentation of export documents for negotiation: After shipment, exporter submits the following documents to Premier Bank for negotiation. a.
Bill of Exchange or Draft;
b.
Bill of Lading
c.
Invoice
d.
Insurance Policy/Certificate
e.
Certificate of origin
f.
Inspection Certificate
g.
Consular Invoice
h.
Packing List
i.
Quality Control Certificate
j.
G.S.P. certificate
k.
Photo – Sanitary Certificate.
10. Examination of Document : Banks deal with documents only, not with commodity. As the negotiating bank is giving the value before repatriation of the export proceeds it is advisable to scrutinize and examine each and every document with great care whether any discrepancy(s) is observed in the documents. The bankers are to ascertain that the documents are strictly as per the terms of L/C Before negotiation of the export bill. Bank officers assigned for examining the export documents may use a checklist for their convenience. 11. Negotiation of export documents : Negotiation stands for payment of value to the exporter against the documents stipulated in the L\C. If documents are in order, Premier Bank purchases (negotiates) the same on the basis of banker- customer relationship. This is known as Foreign Documentary Bill Purchase (FDBP). If the bank is not satisfied with the documents submitted to Premier Bank gives the exporter reasonable time to remove the discrepancies or sends the documents to L/C opening bank for collection. This is known as Foreign Documentary Bill for Collection (FDBC) a.
Procedure for FDBP: i.
After purchasing the documents, DBL gives the following entries, FDBP A/C --------------------------------------------------Dr. ( at OD sight rate) Customer A/C -----------------------------------------------------Cr. (Before realization of proceeds) Bank would realize only postage charges from the exporter.
ii.
Subsequently, Bank will send the documents to the L/C opening Bank for payment with a forwarding letter detailing the enclosures. Upon realization of proceeds the Negotiating Bank would pass the following vouchers:
Head Office A/C-------------------------------------------Dr. ( at T.T Clean rate) FDBP A/C------------------------------------------------------------Cr. Income A/C Profit on Exchange Trading-----------------------Cr. (Adjustment after realization of proceeds) iii. b.
A FDBP Register is maintained for recording all the particulars.
Foreign documentary bills for collection (FDBC): Premier Bank forwards the documents for collection due to the following reasons,•
If the documents have discrepancies.
•
If the exporter is a new client.
•
The banker is in doubt.
FDBC signifies that the exporter will receive payment only when the issuing bank gives payment. Premier Bank make regular follow-up with the L/C opening Bank in case of any delay in getting payment. The exporter submits duplicate EXP Form and Commercial Invoice. Subsequently, the value of the bill is calculated and the following accounting entries are given, Head Office A/C--------------------------------------Dr. @ T.T Clean Client’s A/C-------------------------------------------Cr. @ OD sight Government Tax A/C---------------------------------------------------------Cr. @ 0.10 % of Invoice value Postage A/C--------------------------------------------------Cr. Income A/C profit on Exchange-----------------------------Cr. After passing the above vouchers, an Inter Branch Exchange Trading Debit Advice is sent for debiting the NOSTRO account. An FDBC Register is maintained, where first entry is given when the documents are forwarded to the issuing bank for collection and the second one is done after realization of the proceeds. In case of discrepancies of minor nature, Bank may negotiate the documents depending on their confidence on the customer against execution of the Letter of Indemnity. Settlement of Local Bills: The settlement of local bills is done in the following ways, a.
The customer submits the L/C to Premier Bank along with the documents to negotiate
b.
Premier Bank official scrutinizes the documents to ensure the conformity with the terms and conditions.
c.
The documents are then forwarded to the L/C opening bank.
d.
The L/C issuing bank gives the acceptance and forwards an acceptance letter.
e.
Payment is given to the customer on either by collection basis or by purchasing the document.
Accounting treatment for purchase of local bills: Local Bill Purchase Documentary ---------------------------Dr. Party A/C-------------------------------------------------------------Cr. Commission---------------------------------------------------------Cr. Interest A/C-----------------------------------------------------------Cr. A LBPD Register is maintained to record the acceptance of the issuing bank. Until the acceptance is obtained, the record is kept in a collection register. MODE OF PAYMENT OF EXPORT BILL UNDER L/C As per UCP 500, 1993 revision there are four types of credit. These are as follows: a.
Sight payment
b.
Deferred payment
c.
By acceptance
d.
Negotiation
a. Sight Payment Credit: In a Sight Payment Credit, the bank pays the stipulated sum immediately against the exporter’s presentation of the documents. b. Deferred payment Credit: In deferred payment, the bank agrees to pay on a specified future date or event, after presentation of the export documents. No Bill of Exchange is involved. In Premier Bank, payment is given to the party at the rate of D.A 60-90-120-180 as the case may be. But the Head office is paid at T.T clean rate. The difference between the two rates us the exchange trading for the branch. c. Acceptance credit: In acceptance credit, the exporter presents a bill of exchange payable to himself and drawn at the agreed tenor (that is, on a specified future date or event) on the bank that is to accept it. The bank signs its acceptance on the bill and returns it to the exporter. The exporter can then represent it for payment on maturity. Alternatively he can discount it in order to obtain immediate payment. d. Negotiation Credit: In Negotiation credit, the exporter has to present a bill of exchange payable to him in addition to other documents that the bank negotiates. ADVISING L/C When export L/C is transmitted to the bank for advising, the bank sends an Advising Letter to the beneficiary depicting that L/C has been issued. Test key arrangement: Test key arrangement is a secret code maintained by the banks for the authentication for their telex messages. It is a systematic procedure by which a test number is given and the person to whom this number is given can easily authenticate the same test number by maintaining that same procedure. Premier Bank has test key arrangements with so many banks for the authentication of L/C messages and for making payment. Reporting to Bangladesh Bank: At the end of every month, the reporting regarding the following information is mandatory, a.
Filling of E-2/P-2 schedule of S-1 category; which covers the entire month amount of import, category of goods, currency, country etc.
b.
Filling of E-3/P-3 schedule for all charges, commission with T/M form.
Disposal of IMP form •
Original IMP is forwarded to Bangladesh Bank with invoice.
•
Duplicate IMP is kept with the bank along with the bill of entry.
•
Triplicate IMP is kept for office record.
•
Quadruplicate is kept for Bangladesh Bank.
INLAND L/C OPERATION Inland L/C operation is same as Import/Export L/C operation. It opens L/C on request from the buyer in favor of the seller. That is, it undertakes the responsibility to make payments to the seller on behalf of the buyer. Most of the inland L/C is ‘Back to Back L/C’ and currency involved is denominated in foreign currency (Dollar or Pound). Documents for negotiation are 1. Bill of Exchange
4. Packing List
2. Transport Document
5. Delivery Chalan
3. Country of Origin of Cert Premier ate
6. Commercial Invoices
FOREIGN REMITTANCE DEPARTMENT This bank is authorized dealer to deal in foreign exchange business. As an authorized dealer, a bank must provide some services to the clients regarding foreign exchange and this department provides these services. The basic function of this department are outward and inward remittance of foreign exchange from one country to another country. In the process of providing this remittance service, it sells and buys foreign currency. The conversion of one currency into another takes place at an agreed rate of exchange, which the banker quotes, one for buying and another for selling. In such transactions the foreign currencies are like any other commodities offered for sales and purchase, the cost (convention value) being paid by the buyer in home currency, the legal tender. In Premier Bank foreign remittance is under foreign exchange department. Foreign remittance department of Premier Bank purchases and sells following instruments for its clients: a.
Traveler’s Cheque (TC)
b.
Foreign Currencies (FCY)
c.
Foreign Draft (FD)
d.
Foreign Telegraphic Transfer (FTT)
e.
Foreign Bills Purchase (FBP)
f.
Foreign Bills Collection (FBC)
SALE OF TC: Premier Bank has got arrangement with American Express Bank regarding traveler’s cheque. Only AMEX’s TCs are traded here.
The procedures for sale of TC are as follows: a.
Application made by the party with 2 TM form. Misc. creditor ‘AMEX bank TC sale proceeds awaiting remittance--------Cr.@ BC Income A/C Comm. On R--------------------------------------Cr. (1% of sales proceeds plus endorsement charge) Cash/Customer A/C ------------------------------------------Dr.
b.
Passport endorsement, photocopy, instrument & purchase agreement.
c.
IBETCA & Memo @ T.T.& OD
Dr. Advice: MisCr.AMEX-----------Remittance’---------------------------------Dr. (@TT&OD)
HO
A/C HO----------------------------------------------------Cr. d.
Single Cr……………Income A/C difference amount.
SALE OF FCY (CASH): Premier Bank sells US dollar only to the customers who want to visit abroad. No other currency is sold to public, as per the practice of this bank, not due to any regulatory covenants. The stages of cash dollar $ selling are as follows: a.
Application form filled in by the customers with two TM form. Accounting treatment in this regard would be: Cash (Tk.) -------------------------------------------------Dr. FCY on hand $ SPL -------------------------------------Cr. @ Cash Book Rate. Income A/C comm. On Remittance.--------------------- Cr. (Endorsement charge) Income A/C Exch. On Bill/Remittance.---------------------Cr. (Diff. Between Cash sell & Cash book rate)
b.
Sale Memo to ID. @ Cash sash rate.
c.
Photocopy of the passport (of first six pages), visa, passport renewal (if any), pages recording endorsement of foreign exchange, and photocopy of the ticket (if any) are to be attached with the TM form
d.
Endorsement on the passport.
PURCHASE OF FCY: Purchase of foreign currency means legal enactment of US $ from a bank. Process: a.
Prepare a Dr. voucher (Equiv. to cash debit voucher). Accounting treatment in this regard would be: FCY on Hand $ Spl. ........................Dr. @ Cash Buy
Cash ..................................................Cr.
Rate
b.
Purchase Memo @ Cash Buy Rate.
c.
Proceeds Certificate (Legal Document of Encashment) for customer.
d.
Dr. advice: FCY on Hand $ Spl....................................Dr. Income A/C Exchange in Bills/ Remittance ...........Cr (Difference between cash buying rate and cash book rate –this is the Inter bank US $ cash rate.)
e.
Photocopy of necessary pages of the passport.
f.
Remark on the passport “$ Refunded”.
FOREIGN DRAFT (FDD): Issuance of an FDD: a.
Application by submitting $ permission form.
b.
TM from dully filled in. Accounting Treatment: Cash .......................................... Dr HO A/C HO...............................Cr. @ T. T.& O. D Income A/C Comm. on Remittance....Cr (Diff.between B. C and T.T & O. D ) Income A/C Comm. on Remittance.........Cr. (service charge)
c.
Deliver the instrument to the applicant.
d.
IBETCA to the ID. @ T. T & O. D
e.
Sale memo @ T. T & O. D
f.
Entry in the F. D. D Register.
Cancellation of an FDD: a.
Application by party with original FDD.
b.
Signature verified , checking in the counterpart.
c.
Cash Dr. voucher to return money to customer HO A/C------------------------------------------Dr. @ T. T Clean Cash------------------------------------------------Cr.
d.
Single Cr. voucher Income A/C Exch.-----------------------Cr. (Difference between T. T Clean & O. D Trf) Income A/C Comm ------------------Cr. (cancellation charge) Cash---------------------------------------- --Dr.
e.
IBETDA & Purchase Memo @ T. T Clean
f.
Cancellation mark in the register & instrument.
The procedure seems to be peculiar as party deposition money and getting money back at the same time but this has been adopted to avoid complicates. Stop payment: When the instrument is lost party should inform it immediately to the bank in application along with the photocopy of the draft. Bank should check it with ID whether payment has been made against this FDD if paid then party won’t get back his money. But if it lies still outstanding, then a telex message is given to the drawn in bank instruction “STOP PAYMENT.” Drawn on bank will reimburse the amount to ID, who then will give a credit memo to the issuing branch. The remaining is same as draft cancellation. FTT: FTT Incoming: a.
A credit memo received from ID along with a tested telex.
b.
Enter in the FTT register.
c.
Treatment incase of Tk. A/C : H\O A/C HO ......................................Dr.@ Ready Buying Party A/C ........................................... Cr.@ T.T Clean
d.
Income A/C Exch. on Bill / Remittance.... Cr. [diff. between Ready Buying &T.T. Clean]
e.
Purchase Memo to ID @ Ready Buying.
f.
IBETDA Credit advice to the party A/C.
g.
Treatment incase of FCY A/C: H/O A/C HO............................ Dr. @ Notional Rate FCY A/C ................................. Cr. @ Notional Rate
h.
IBETDA and Memo also in notional rate.
i.
But during encasement Ho A/C will be debited @ Ready Buying and Party A/C @ T.T Clean.
FTT Outwards: Person having FCY A/C can remit money abroad through FTT subject to approval from Bangladesh Bank. Client shall mention the purpose of remittance and the name of the beneficiary, his /her bank, A/C no. etc. However the procedure of outward FTT is same as FDD issue. Accounting Treatment: Party A/C -----------------------------------------------------------Dr. HO A/C HO ---------------------------------------------Cr. @ T.T.&OD Income A/C Exch. On Remittance.--------------Cr. Diff. B.C.-T.T&OD Income A/C Comm. On Remittance.---------------------------Cr.
FOREIGN BILLS PURCHASE (FBP): Procedure: a.
Customer has to return original TC, purchase agreement and should submit passport.
b.
Entry in the FBP register, crossing, ‘paid seal on the back, FBP on. on the instrument given. Equivalent.....Cash Dr. voucher FBP (Pmt) US $ (clean) ......................Dr. @ O.D Transfer
c.
Passport and TC—Photocopy.
d.
Forwarding to AMEX bank, instructing to reimburse to BTM-NY i.e., Nostro.A/C
e.
ID gives Cr. memo after realization in the Nostro A/C. Voucher released: HO A/C HO ---------------------------------Dr. @ Ready Buying FBP (Remittance) US$ clean----------------Cr. @ OD Transfer (Exchange rate of the date of purchase)
f.
IBETDA & Realize memo @ Ready Buying.
g.
Cancellation in the FBP register.
FOREIGN BILLS COLLECTION (FBC): Foreign Bills for Collection refer to collection procedure of foreign drafts/ P. O/ cheques/ BOE as per arrangement between Premier Bank and its corresponding banks. The collection procedure is described below a.
Entries in the FBC register and get a FBC number. This on will be on the bill and be treated as reference no.
b.
Forward the bill along with a forwarding letter to the corresponding bank Send he draft trough courier service and keep a courier receipt in the file.
c.
Crossing on the bill indicating Premier Bank as a collecting back. Endorsement on the bank of the bill- Payees A/C will be credited on realization.”
d.
Prepare a liability voucherCustomer’s Liability .................................Dr. @ Notional Banker’s Liability ....................................Cr.
e.
A photocopy of the bill to be kept on the file.
Realization: f.
ID will send a credit memo to the concerned Branch informing that Nostro A/C has credited.
g.
Prepare a credit advice: H/O A/C H/O .....................Dr. @ Ready Buying Party A/C.............................Cr. @ T. T Clean
h.
Party A/C will be debited for collection. TK. 800/= if the bill was sent by courier and TK. 50/= if was sent by registered mail. Commission charge is to be taken @. 15% or minimum TK. 50/=
i.
Prepare an IBETDA and purchase memo @ Ready Buying.
j.
In case of local currency A/C and @ Notional rate for FCY A/C .But during encashment HO A/C will be debited @ ready buying and Party A/C credited @ T.T. clean.
Reversal entry: Banker’s Liability ...................................................Dr Customer’s Liability ...................................................Cr Branch to branch: Whenever another branch of Premier Bank forwards an instrument to the principal branch to collect it on its behalf, the principal branch has to do it collecting agent but confirming branch endorsement and putting own FBC No. on the bill. Rest of the procedure remains the same. At the last stage an IBCA will be originated from the principal branch crediting concerned branch and debiting head office account. Balance sheet impact: The Balance Sheet will display the figure of the bill until reversal voucher is released and thus will constitute contra item on the bank in the following manner. Asset: Bills Receivables being Bills for Collection. Liability: Bills for Collection being Bills Receivables. LOCAL FOREIGN BILL FOR PURCHASE (LFBC): Definition of LFBC: Instruments originating outside Bangladesh but drawn on a Bangladeshi bank is known as Local Foreign Bill. In LFBC a forwarding letter is send to the local drawn on bank/branch along with the instrument and payment instruction is given to them. However payment instruction differs depending on the currencies the A/C is maintained. The procedure is described below: In case of TK. A/C the collection procedure involves payment instruction by a P.O./D.D. favoring the beneficiary. The instrument, after receiving will be send for collection through clearing preparing a Cr. Advice: Clearing------------------------------------------------------Dr. Party A/C ---------------------------------------------------Cr In case of FCY A/C i.
payment instruction will consist, requesting a draft from that drawn on bank/branch.
ii.
This draft will be denominated is $ and will be drawn on Bangladesh Bank.
Receiving the draft, the collecting branch will forward it to the ID to collect it through Bangladesh Bank US $ clearing A/C. iii.
The forwarding letter and the bill will consist an IDC NO. (International Department Collection).
iv.
Later on ID will send a Cr. memo to the branch. Accounting treatment on the part of the branch will be: HO A/C HO ---------------------------Dr. @ Notional rate Party A/C ------------------------------------Cr.(Cr. advice)
v.
IBETDA is sent to ID @ Notional.
LFBC: Collection of ITT Sometimes ITT arrives at another bank whereas beneficiary’s account lies in this bank. In that case receiving bank of ITT informs to this bank to collect the proceeds. This collection procedure too comes under LFBC mechanism. Here a letter is forwarded to that bank giving payment instruction and all other procedure remains the same. INSPECTION CERTIFICATE: • IT is properly fit led, signed and dated. . •
It complies with the inspection requirements contained in the credit, if any, Statements referring to the condition of the merchandise will be disregarded unless otherwise stipulated in the credit.
•
The document appears to relate to the invoiced goods.
•
If the credit requires a " clean report of findings," that the document presented is no titled,” and signed and dated.
•
Unless otherwise stipulated in the credit, statements that only a sample or samples of merchandise has been inspected are acceptable.
Credit Management This is the survival unit of the bank because until and unless the success of this section the survival is a question to every bank. If this section is not properly working the bank itself may become bankrupt. This is important because this is the earning unit of the bank. Banks are accepting deposits from the depositors in condition of providing interest to them as well as safe keeping their interest. Now the question may gradually arise how the bank will provide interest to the clients and the simple answer is – advance. Why the bank provides advances to the borrowers – a. To earn interest from the borrowers and give the depositors interest back b. To accelerate economic development by providing different industrial as well as agricultural advances
c. To create employment by providing industrial loans d. To pay the employees as well as meeting the interest groups
Credit is continuous process. Recovery of one credit gives rise to another credit. In this process of revolving of funds, bank earns income in the form of interest. A bank can invest its fund in many ways. Bank makes loans and advances to traders, businessmen, and industrialists. Moreover nature of credit may differ in terms of security requirement, disbursement provision, terms and conditions etc. We often use loans and advances as an alternative to one another. But academically this concept is incorrect. Academically Advances is the combination such items where loans is a part only. For this credit section of the banks is known as advance section. Academically Advance is the combined form of the following items
A dvan ces Loans
W o r k in g C a p it a l
C a s h C r e d it
O ve rd ra ft
B ills P u r c h a s e d A n d D is c o u n t e d
This section has been analyzed in this report in the following manner •
Types of advances provided by the branch
•
Procedures of loan appraisal
•
Types of security charged and their valuation
•
Documentation
•
Follow up and Reporting
•
Analysis of secondary data
TYPES OF ADVANCES It is not possible to discuss all these types of advances in details in this report but an attempt has been made to analyze the basic difference and characteristics of these advances all in the following manner
OVERDRAFT a. Overdrafts are those drawings, which are allowed by the banker in excess of the balance in the account up to a specified amount for definite period as, arranged for. b. Generally it is given to the businessmen to increase their business activities. c. Any deposit in the SOD account is treated as repayment of overdraft. d. Generally provided against FDR, PSP or any primary security SECURED OVERDRAFT – SOD
LOAN GENERAL – LG
a. Only Businessmen can open this
a. Anyone can open this account
b. Only CD Account Holder can open
b. CD/SB both Account holder can open
c. Interest rate is 14.00%
c. Interest rate is 15.00%
d. Interest starts from the date of first withdrawal
d. Interest starts from the date of sanction of the overdraft
4.1.2. CASH CREDIT / WORKING CAPITAL – CC / WC a. Cash credit is given through the Cash Credit (CC) account. b. Cash credit account is basically a current account, however a little different exist between them. The distinction between a current account and a cash credit account is that the former is intended to be an account with credit balance and the latter an account for drawing of advances.
c. ♦ Operation of cash credit is same as that of overdraft. The purpose of cash credit is to meet working capital needs of traders, farmers, and industrialists. CC (HYPOTHECATION)
CC (PLEDGE)
a. It is a charge against a property for a debt a. It is a charge against a property for a debt where neither the ownership nor the where the ownership remains to the possession is passed to the Banker. borrower but the possession is passed to the Banker. b. It is granted only to first class parties. c. Instrument – Hypothecation Deed
b. Instrument – Pledge deed
d. Possession of goods is surrendered to the c. In case of default, Bank may sell the security on giving the debtor reasonable lender when called upon to do so. Charge notice of sale. is then converted to pledge. INLAND BILLS PURCHASED - IBP Bank purchase two types of Inland Bill – Clean Bill and Documentary Bill a. Clean Bill are those, which requires no document for payment like Cheques, Demand Draft, Pay Order, Telex Transfer, and Mail Transfer etc.
Hasem, Abul; What the Banker Does, Second edition; page no. 53-54.
b.
Documentary Bills are those, which require related documents for payments like Bill of Exchange, Railway Receipt, Calhan, and Invoice etc. This bill is often created in business and bank purchases these before their maturity. Thus Purchase of these bills is one kind of credit to these before their maturity. Thus purchase of these bills is one kind of credit to businessmen. After maturity bank presents it to the drawee for encashment.
STAFF LOAN 1. STAFF HOUSE BUILDING LOAN – SHBL a. The branch manager is getting this facility. b. Repayment is adjusted from his monthly salary. c. Repayment is made at equal monthly installment. 2. STAFF LOAN AGAINST PROVIDENT FUND – SPF a. 10% of basic is contributed by employee in every month b. 10% of basic is also contributed to the PF by the Bank c. Repayment is adjusted from their monthly salary d. Staffs can take loan against PF TERM LOANS Characteristics
Types of Loans Industrial Loans
Transport Loans
House Building Loans
Others Loan – Including agricultural Loan
a. b. c. d. a. b. c. d.
It is given at equal monthly installment Interest rate is 15.00% Grace Period is allowed depending on types of project To facilitate the industrial growth this is given This is given to accelerate the transport facility nationwide Interest rate is 15.00% It is given at equal monthly installment Others conditions are almost same as the Industrial Loans
a. This Loan is give for the construction of dwelling house. b. It is given at equal monthly installment c. Interest rate is 15.00% d. This Loan is not given frequently. Agricultural loan is given from this branch of Premier Bank at the rate of 12.00-14.00%.
Disbursement
A loan Account is opened. Where customer A/C-----------------Dr. Respective Loan A/C --------------------------------------Cr.
CREATION OF CHARGES FOR SECURING LOAN For the safety of loan, bank requires security from the loanee so that it can recover the loan by selling security if borrower fails to repay. Creation of a charge means making it available as a cover for an advance. The method of charging should be legal, perfect, and complete. Importance of charging security a. Protection of interest b. Ensuring the recovery of the money lent c. Provision against unexpected change d. Commitment of the borrower Security - An insurance or cushion to fall back upon in emergency Primary security
Security deposited by the borrower himself to cover the loan – FDR, Cash, PSP easily cashable item
Collateral security
Narrow sense – security deposited by a third party to secure the advances for the borrower Wider sense – any types of security on which the creditor has a personal right of action on the debtor in respect of advance
Common methods of charging security and their nature of security Mode Lien
Nature of security & its characteristics a. Cash, cash collateral and documents of the title to the goods b. It is the right of banker to hold the debtor’s property until the debt is discharged – generally retained by the bank in its own custody or to the hands of third party with lien marked. c. The third party cannot discharge it without the permission of the bank. d. In case of need bank needs the permission from the court to sell the property.
Assignment
a. Borrower transfers the right of property or debt to the bank Life insurance policies, supply bills, book debt of the borrower can be assigned
Pledge
a. Moveable stock of raw materials, finished goods, merchandise b. Pledge is also lien but here bank enjoys more right. c. Physical transfer of goods to the bank is must.
d. Bank can sell the property without the intervention of any court, in case of default on loan. Hypothecation
a. Moveable stock of raw materials, finished goods, merchandise b. Goods remain in the hands of debtor, but documents of title to goods are handed over to the banker. This method is also called ‘equitable charge’. c. Bank inspects the goods regularly to judge the quality and quantity for the maximum safety of its loan.
Mortgage
a. Mortgage is the transfer of special immovable property - like land, building, plant etc. b. Most common type of mortgage is legal mortgage in which ownership is transferred to the bank by registration of the mortgage deed. c. Another method called equitable mortgage is also used in bank for creation of charge. Here mere deposit of title to goods is sufficient for creation of charge. Registration is not required. In both the cases, the mortgaged property is retained in the hand of borrower.
Trust receipt
a. Intangible asset (goodwill) b. It is used in foreign exchange business – it will be discussed thereon
DOCUMENTATION FOR THE LOAN A document is a written statement of facts of proof or evidence arising out of particular transaction, which on placement may bind the parties thereto answerable and liable to the court of law for satisfaction of the charge in question. The frequently used documents needed in different types of advances are given in the next pages SPECIAL ACCOUNTS UNDER THIS SECTION Consumer Credit Scheme (CCS)
a. Under this scheme credit is given to the customer for purchasing necessary and luxury commodities like – computer, Television, Sound System, Sewing Machine, Furniture etc. b. Other than the employee it is given to the valuable client c. It is a 24 to 48 installment system of 14% interest d. Credit allowed to the borrower Tk.10000.00 to Tk.300000.00
LOAN CLASSIFICATION Every Bank has to send a quarterly CIB Report to the Bangladesh Bank for amounts due up to TK.50,000/- mentioning the name of the borrower and the purpose for which loan has been sanctioned and a monthly statement for the amount due more 1 crore Taka. Bangladesh Bank provides CL (Classification Form) to every bank for preparing this report. The procedure for loan classification is given by Bangladesh Bank under BRPD circular no 16, dated 06/12/1998.
According to Bangladesh Bank there are four types of loan. If any borrower fails to repay his amount or installment within the following time period then it will fall under the following classification status.
Types of loan Classification
Continuous loan (C/C; O/D.)
Demand loan (LIM; PAD; FBP; IBP)
Term loans to be overdue after 6 months
Term loans to be overdue after 12 months
Unclassified
Less than 6 months
Less than 6 months
Less than 6 months
Less than 12 months
Substandard
6 months or more but less than 9months
6 months or more but less than 9 months
6 months or more but less than 12 months
12 months or more but less than 36 months
Doubtful
9 months or more but less than 12 months
9 months or more but less than 12 months
12 months or more but less than 24 months
36months or more but less than 48 months
Bad loan
12 months or more
12 months or more
24 months or
48 months or more
more
Bank should preserve following provisions for continuous, forced, and term loan. a) For unclassified loan --------------------------------1% b) For substandard loan--------------------------------20% c) For doubtful loan-----------------------------------50% d) For bad loan---------------------------------------100% LENDING RISK ANALYSIS - LRA LRA is a very important and vital analysis for deciding whether the loan proposal is potential or not. Many types of scientific, mathematical, statistical and managerial tools and devices are required to perform this analysis. Before LRA the following analysis were used to analyze the loan proposals. This branch maintains a prescribed format containing 14 pages for Lending Risk Analysis, which includes a spreadsheet to analyze a lot of things. It is not possible to discuss the entire LRA in this report but the entire framework under which it works has given in the following manner: Decision matrix from LRA Select overall risk from matrix
Status
1
2
3
4
Criteria
A
A
A
A
B
B
B
B
C
C
C
C
D
D
D
D
Good
Acceptable
Marginal
Poor
Decision
1A - Indicates that the loan is least risky hence it should or could be given From the LRA sheet we can calculate the following numbers and plotting them into the matrix we can arrive into the decision of lending. The calculated result criteria is as under Business Risk Security Risk
1
2
3
4
13 – 19
20 - 26
27 - 34
34 ++
A
B
C
D
-20 ~ -15
-14 ~ 0
0 ~ 10
10 ++
PRINCIPLES OF SOUND LENDING In order to secure a balance between liquidity, profitability and security, Premier Bank follows the following principles of sound lending,1. Liquidity: It means that while lending, adequate care has to be taken so that the liquidity is not compromised. That’s why; Premier Bank chooses such securities, which possess sufficient liquidity. 2. Safety: Premier Bank exercises the lending function only when its safe and that the risk factor is adequately mitigated and covered. Safety depends upon, a) The security offered by the borrower, b) The repaying capacity and willingness of the debtor to repay the loan with interest. 3. Diversity: In order to minimize risk, Premier Bank invests its funds in different types of securities of different industries situated in different regions of the country. 4. Yield: From the commercial point of view, Premier Bank considers sufficient yield or return while financing a project. 5. Productive purpose: Premier Bank exercises its lending function only on productive purpose. 6. National or social interest: Premier Bank also considers national aspect of any project while financing. They take utmost care so that the project can not be detrimental to the society as well as to the nation. SELECTION OF BORROWER
In lending, the most important step is the selection of the borrower. Due to the asymmetric information and moral hazard, banks have to suffer a lot due to the classified loans and advances, which weakens the financial soundness of the bank. If the selection of borrower is correct, that is, the borrower is of good character, capital and capacity or of reliability, resourceful and responsible; the bank can easily get the return from the lending. Consequently, monitoring is made much easier for the banker. From this point of view, Premier Bank follows the following procedures,Studying past track record: After getting an application for a loan, a Premier Bank Official studies the past track record of the applicant. Generally the study includes,a) Account balances and the past transactions. b) Credit report from other banks. c) Information of the Industry by studying market feasibility. d) Financial statements (balance sheet, cash flow statement, and income statement). If the borrower is a sole- proprietor, then the single entry accounting treatment is converted to double entry system. e) Report from Credit Information Bureau of Bangladesh Bank if the amount is more than TK.10 lac. BORROWER ANALYSIS Borrower analysis is done from the angle of 3-C (character, capital, capacity) or 3-R (reliability, resourcefulness, responsibility). It follows that the bank forms a rational judgment about the integrity of the borrower, which should be undoubted. The human skill, conceptual skill, operational skill is qualitatively analyzed. Business analysis: Business analysis is done from two angles-terms, conditions, and collateral securities. CREDIT APPROVAL PROCEDURE a.
After receiving the application from the client, Premier Bank official prepares a Credit Line Proposal (CLP) (Annexure-1, 2,3) and forwards the same to the Head Office to place before Head Office Credit Committee (HOCC) for approval. It includes,-
b.
Request for credit limit of customer.
c.
Project profile/ profile of business.
d.
Copy of trade license duly attested.
e.
Copy of T I N certificate.
f.
Certificate copy of Memorandum & Articles of Association, certificate of incorporation, certificate of commencement of business, Resolution of the Board, Partnership Deed. (Where applicable)
g.
3 years Balance sheet and profit & loss account.
h.
Personal net worth statement of the owner/ directors/ partners etc.
i.
Valuation certificate of the collateral security in Bank’s form with photograph of the security.
j.
C I B Inquiry form duly filled in(for proposal of above 10lac)
k.
Credit report from another banks.
l.
Stock report duly verified (where applicable)
m.
Indent/ Proforma invoice/ Quotation.
n.
Price verification report.
o.
Statement of accounts
p.
Declaration of the name of the sister concern and their liability.
q.
In case of L/C detailed performance of L/C during last year.
Therefore, the steps in lending can be sum up as follows, a.
Entertainment of application for loan proposal:
b.
Preliminary screening of credit proposal.
c.
Feasibility study & Appraisal of loan proposal or Credit investigation
d.
Sanction of loans or advances.
e.
Documentation
f.
Disbursement of loans or advances.
g.
Supervision and follow up of loans and advances.
DOCUMENTATION Documentation can be described as the process or technique of obtaining the relevant documents. In spite of the fact that banker lends credit to a borrower after inquiring about the character, capacity and capital of the borrower, he must obtain proper documents executed from the borrower to protect him against willful defaults. Moreover, when money is lent against some security of some assets, the document must be executed in order to give the banker a legal and binding charge against those assets. Documents contain the precise terms of granting loans and they serve as important evidence in the law courts if the circumstances so desire. That’s why all approval procedure and proper documentation shall be completed prior to the disbursement of the facilities. Charge documents as required by the different types of advances are mentioned bellow: 1. Loan:
a.
D P Note signed on revenue stamp (Annexure-4).
b.
Letter of arrangement. (Annexure-5).
c.
Letter of disbursement.
d.
Letter of partnership (partnership farm) or Board of resolution (limited companies).
e.
Letter of pledge.
f.
Letter of hypothecation.
g.
Letter of lien and ownership / share transfer form (in case of advance against share).
h.
Letter of lien for packing credit.
i.
Letter of lien (in case of advance against F D R)
j.
Letter of lien and transfer authority.(in case of advance against P S P, B S P)
k.
Legal documents for mortgage of property (As draft by legal adviser)
l.
Copy of sanction letter mentioning details of terms and condition duly acknowledge by the borrower
m.
Trust receipt.
2. Overdraft: a.
D P Note.
b.
Letter of partnership.
c.
Letter of arrangement.
d.
Letter of continuity. (Annexure-6).
e.
Letter of lien. (Annexure-7).
f.
Letter of lien and ownership /share transfer form (in case of advance against share).
g.
Letter of lien and transfer authority.
h.
Legal documents for mortgage of property.
3. Cash Credit: a.
D P Note.
b.
Letter of partnership.(in case of partnership farm) or Board of resolution (in case of limited company)
c.
Letter of arrangement.
d.
Letter of continuity
e.
Letter of hypothecation [In case of cash credit (Hypothecation)]
f.
Legal documents for mortgage of property
g.
Letter of pledge or Agreement of pledge.[In case of cash credit (pledge)]
4. Bills purchased: a.
D P Note.
b.
Letter of partnership.(in case of partnership farm) or Board of resolution( in case of limited company)
c.
Letter of arrangement.
d.
Letter of acceptance, where it calls for acceptance by the drawee.
e.
Letter of hypothecation of bill.
CREDIT DISBURSEMENT Having completely and accurately prepare the necessary loan documents, the loan officer ready to disburse the loan to the borrower’s loan account. After disbursement, the loan needs to be monitored to ensure whether the terms and conditions of the loan fulfilled by both bank and client or not. CREDIT MONITORING, FOLLOW-UP AND SUPERVISION: Credit monitoring implies that the checking of the pattern of use of the disbursed fund to ensure whether it is used for the right purpose or not. It includes a reporting system and communication arrangement between the borrower and the lending institution and within department, appraisal, disbursement, recoveries, follow-up etc. Premier Bank Officer checks on the following points, a) The borrower’s behavior of turnover b) The information regarding the profitability, liquidity, cash flow situation and trend in sales in maintaining various ratios. The review and classification of credit facilities starts at Credit Department of the Branch with the Branch Manager and finally with Head office credit division. LEGAL FRAMEWORK FOR LOAN RECOVERY After being classified, if the borrower is disable to adjust the loan then the bank can take the following legal actions by filing suit, a) Filing certificate cases under Public Demand Recovery Act-1913. b) Filing money suit cases under Artha Rin Adalat-1990. c) Filing Bankruptcy cases under Bankruptcy Act-1997. d) Filing cases under Negotiable Instrument Act-1881 section 138 to 141 for insufficient fund.( In case of term loan) GUARANTEE According to the Section 126 of Contract Act,1872, guarantee can be defined as a contract to perform the promise or discharge of liability of a third person in case of his default. The person who gives the guarantee is called the ‘surety’, the person in respect of whose default the guarantee is given is called ‘the principal debtor’ and the person to whom the guarantee is given is called the ‘creditor’. It is an irrevocable undertaking to pay in case of a certain eventuality.
Types of guarantee: The different types of guarantee that Premier Bank offers are as follows, a.
Tender or bid bond guarantee: The tender guarantee assures the tenderee that tenders shall uphold the conditions of his tender during the period of the offer as binding and that he /she will also sign the contract in the event of the order being granted.
b.
Performance guarantee: A Performance guarantee expires on completion of the delivery or performance. Beneficiary finds that as a guarantee, the contract will be fulfilled in every respect and can retain the guarantee as per provision for long time. This can be counteracted by including a clause stating that the supplier can claim under the guarantee, by presenting an acceptance cert Premier ate signed by the buyer.
c.
Advanced payment guarantee (APG): This type of guarantee is given against work order.
d.
Security guarantee: This type of guarantee is given when security is required.
Issuance Procedure of Guarantee: Bank guarantee is a contractual relationship between the account (client) and the beneficiary. The account party requests to the bank to issue the guarantee with the terms and conditions specified by him. Normally the bank prepares the format of the guarantee. At the request of the account party the bank issues the guarantee in favor of the beneficiary. The customer applies to the bank to issue a guarantee along with the following information, a.
Beneficiary (name and address)
b.
Amount
c.
Expiry ( with claim period)
d.
Delivery object
e.
Information relating to a guarantee issued under a documentary credit (in case of a foreign guarantee)
f.
Special conditions
g.
Handing over to principal/beneficiary/representative/third party. After that, the bank official scrutinizes the application and takes the guarantee margin, commission, postage charge from the customer.
Accounting Treatments: Other Asset Stock Of Stamp A/C-----------------------------------Cr. Miscellaneous Earning A/C-----------------------------------------Cr. Sundry deposit, Margin on LG A/C----------------------------------Cr. Income A/c, Postage Charges--------------------------------------Cr. Income A/C Commission On LG -------------------------------------Cr. Customer’s A/C ------------------------------------------------------Dr. After realizing all the above charges, the bank then issues the LG. For this issuance, Banker’s Liability is created and the following entries are given, Banker’s Liability on LG----------------------------------------------Cr. Customer’s Liability on LG-------------------------------------------Dr. The above all information is recorded in a Guarantee Register. When the guarantee is expired, the guarantee is marked as “cancelled” and the following entries are given, Banker’s Liability on LG----------------------------------------------Dr. Customer’s Liability on LG--------------------------------------------Cr. (Adjusting of liability) Sundry deposit, Margin on LG A/C-----------------------------------Dr. Customer’s A/C ---------------------------------------------------Cr. (Refunding of LG margin) Accounts Department is called as the nerve center of the bank. In banking business, transactions are done every day and these transactions are to be recorded properly and systematically as the banks deal with the depositors’ money. Any deviation in proper recording may hamper public confidence and the bank has to suffer a lot otherwise. Improper recording of transactions will lead to the mismatch in the debit side and in the credit side. To avoid these mishaps, the bank provides a separate department; whose function is to check the mistakes in passing vouchers or wrong entries or fraud or forgery. Besides the above, the bank has to prepare some internal statements as well as some statutory statements which to be submitted to the central bank. Accounts Department prepares these statements also. The department has to submit some statements to the Head office, which is also consolidated by the Head Office later on. The tasks of the department may be seen in two different angles: 1. Daily Task:
The routine daily tasks of the Accounts Department are as follows, a.
Recording the transactions in the cashbook.
b.
Recording the transactions in general and subsidiary ledger.
c.
Preparing the daily position of the branch comprising of deposit and cash.
d.
Preparing the daily Statement of Affairs showing all the assets and liability of the branch as per General Ledger and Subsidiary Ledger separately.
e.
Making payment of all the expenses of the branch.
f.
Recording inter branch fund transfer and providing accounting treatment in this regard.
g.
Checking whether all the vouchers are correctly passed to ensure the conformity with the activity report; if otherwise making it correct by calling the respective official to rectify the voucher.
h.
Recording of the vouchers in the Voucher Register.
i.
Packing of the correct vouchers according to the debit voucher and the credit voucher.
2. Periodical Task: The routine periodical tasks performed by the department are as follows, a.
Preparing the monthly salary statements for the employees.
b.
Publishing the basic data of the branch.
c.
Preparing the weekly position for the branch which is sent to the Head Office to maintain Cash Reserve Requirement (C.R.R)
d.
Preparing the monthly position for the branch which is sent to the Head Office to maintain Statutory Liquidity Requirement (S.L.R)
e.
Preparing the weekly position for the branch comprising of the break up of sector wise deposit, credit etc.
f.
Preparing the weekly position for the branch comprising of denomination wise statement of cash in tills.
g.
Preparing the quarterly statements (SBS-2 and SBS-3) where SBS-2 shows “classification of deposits excluding inter bank deposits, deposits under wage earners’ scheme and withdrawals from deposit accounts ” and SBS-3 shows “classification of advances (excluding inter bank) and classification of bills purchased and discounted” during the quarter.
h.
Preparing the budget for the branch by fixing the target regarding profit and deposit so as to take necessary steps to generate and mobilize deposit.
i.
Preparing an ‘Extract’ which is a summary of all the transactions of the Head Office account with the branch to reconcile all the transactions held among the accounts of all the branches.
ANALYSIS OF THIS DEPARTMENT Types of Account Loan General Transport Loans Loan Ag. Trust Receipt (LTR) Packing Credit House Building Loan – HBL Demand Loan (Gen) PAD Cash Credit Secured Overdraft – SOD Consumer Credit Scheme – CCS Staff Loan Source: Statement of Affairs on 02 – 09 - 2002
Amounts (In Taka.) 185416943.98 88395316.91 104226055.11 1955131.10 2986642.74 37786921.72 27158658.98 56021280.85 9646829.46 4763959.67 1464212.71
RECOMMENDATIONS To overcome this problem, The Premier Bank should adopt the following changes:
•
The Premier Bank should give more emphasize on their marketing effort and try to increase their sales force.
•
They should reduce their interest rate on different credit scheme.
•
The Bank should give more emphasize on industrial loan.
•
They should try to attend different type of target customer.
•
The Bank should introduce long-term credit scheme like different types of 5 years or ten years credit scheme.
•
The Bank should reduce service charge of money transfer.
•
The Bank should increase profit rate on different scheme.
•
The Premier Bank Loan Interest Rates are not highest in the industry. Yet, maximum clients are dissatisfied about the loan interest rates, The bank should carry out extensive promotional activities to make its position clear to the clients and make it look more attractive.
CONCLUSION It is a great pleasure for me to have practical exposure to the Premier Bank Limited PBL, Dhanmondi Branch. Without practical knowledge, it is not possible for me to compare the academic knowledge & practical knowledge. The time is very limited to learn all the sectors of a bank. If the duration of internship can be increased, then it is possible to learn all the banking activities more properly. To compete in the environment of advancing technology and faster communication the PBL should depend more heavily on the quality service and information technology. PBL should be connected
through wide area network. So that all the informational and service can be accessed form any branch of the world. No doubt about it that PBL achieve superior position in our banking industry but to cope with customer PBL should think how to make its service proactive. To compete with other banks operation in Bangladesh, PBL should introduce easier way for faster processing of credit analysis. As a leading new generation bank PBL is contributing significantly to the economy of Bangladesh with a promising future. I can hope that PBL will be able to spread their business with increasing various schemes & other utility services. REFERENCE •
Annual Report'2006: The Premier Bank Limited
•
www.premierbankbd.com
•
Customer service
•
Credit policy: The Premier Bank Limited
•
Credit Risk Grading Manual: The Premier Bank Limited