Google Tools for Schools eHandbook Volume 4 Updated July 31, 2013
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Volume 4 of Google Tools for School eHandbook features the skillbuilders for Google Chrome, Mail, Calendar, Tasks, Drive, as well as Google Maps and Google Earth. The following Skillbuilders were created to accompany the Google Tools For Schools professional development series. They are not stand alone modules, but can be used as resources and reference for participants who have completed these Google Tools For Schools professional development events. Please do not distribute this ebook to participants who have not participated in Google Tools For Schools professional development. Google Tools for Schools SkillBuilders have been organized to into 5 sections Overview which introduces the tool and includes online resources to READ and WATCH Practice Section which gives you a quick exercise to PRACTICE with that gives you a sense for how this tool can be used Challenge Section which coaches you into trying CREATING something NEW using this tool Dig Deeper Section which includes resources for more advanced features of this Google Tool Going Mobile offers you some tips and tricks for using this Google Tool with mobile tools
Google Chrome Skillbuilder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Google Mail, Calendar, Tasks, Drive Skillbuilder . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Google Map Skillbuilder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Google Earth Skillbuilder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
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Google Tools Skillbuilder ~ Chrome Students who master this Google Tool will ●
KNOW the Google Chrome Browser, Chrome OS and Chromebook and the difference between these 3. ● UNDERSTAND how to work and collaborate online in a computer independent way using web based tools ● DO: Use web apps, extensions, themes, and shortcuts, explain the difference between the Chrome operating system and a Chromebook.
Chrome, the Browser is Google’s web browser which is a free download. With its streamlined and fast interface, Chrome Browser allows you to search AND navigate all in the same box (called the ‘omnibox’). Adons called apps, extensions, and themes are available from the Chrome Web Store, it’s easy to customize your browser experience. Google’s Chromebook is a computer developed by Google which runs on Chrome OS (operating system), and has Google Apps built init’s designed for cloud computing and using Google tools and applications..
Read
Watch
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Chromebook Chrome Operating System Learn about Chrome Browser Features Take a Tour of Chrome Features
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Chromebook Chrome OS Chrome Web StoreWhat’s a Web App? Chrome Web StoreWhat is a Chrome Extension? Google Chrome and Privacy http://www.gcflearnfree.org/chrome
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Step 1: Download Chrome browser and log in. Step 2: Browsing with Chrome Step 3: Customizing Chrome Step 4: Bookmarking with Chrome Step 5: Chrome Security and Privacy
Why
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You spend so much of your online life working inside browser software. Chrome is fast, simple, secure, and offers many extensions and apps to improve your productivity, creativity, and teaching and learning. Why not?
Practice these Tips for Beginners from Chrome Story. 1. Sign into Chrome with your Google account in order to edit settings and add extensions, passwords, bookmarks. 2. Click on a new tab at the top of the Browser, and you’ll see a link to the Chrome Web Store. Add some apps you use everyday: Gmail, Google Calendar, and Google Drive. Add a photo editor also: SumoPaint, PicMonkey and Pixlr are good ones. 3. While you’re in the Chrome Web Store, also add a few extensions: ● AdBlock to remove advertisements from the web.gmail ● Awesome Screenshot will allow you to capture and annotate screenshots. ● EasyBib is a bibliography generator. ● Goo.gl URL Shortener, Diigo, Pinterest, and Twitter are also popular. ● Find others on this list: Chrome AddOns for Teaching and Learning. 4. Bling out your Chrome browser with themes. Get hundreds of them here. 5. Important! If you are using Chrome on a public computer make sure you practice logging out of Chrome. If you use more than one computer during the school day, get into the habit of logging out. Protect your access to Gmail, Drive, and other apps when you’re using a computer that isn’t yours by logging out. 6. Pinning and moving tabs, closing tabs ALT/click on the tabs
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Use any/all of the following resources to complete the Challenge Task. ● ● ● ●
Chrome AddOns for Teaching and Learning Molly’s Chromebook Classroom Apps & Extensions Web App Reviews 2013 Chi Reboot Chrome Apps and Extensions
Task Instructions: Each participant in the GTFS Institute will edit the following spreadsheets by contributing Chrome Apps or Extensions you discover which can be used to help meet Common Core standards. The spreadsheets were kindly shared by Shane Spicer, a Google Certified Trainer from Ohio and we’ll share your results with him. Using the resources listed above, identify 5 or 6 apps and/or extensions which meet specific Common Core standards and add them to the spreadsheets for the appropriate standards (See Linda’s example on the ELA sheet). You’ll want to test drive the apps and extensions to see if they perform as expected before you add them to the spreadsheets. Also, try to select ones not already added (The early bird gets the worm with this activity.) When this Challenge is completed, we will benefit from the crowdsourced wisdom of all GTFS participants. Bookmark the spreadsheets so you can check back for updates. Use them to create your own Chrome Common Core Digital Backpack for students and teachers at your school. (Hint: you can make a copy of the spreadsheet to keep in your own Google Drive). ● ●
ELA CC spreadsheet link Math CC spreadsheet link
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Check out Kathy Schrock’s Guide to Everything: Chromebook, a comprehensive resource on using Chromebooks in the classroom which includes tutorials, best practices, and more. Sign into Chrome Disconnection from Chrome Add to our growing list of extensions and apps Try Importing your bookmarks from other browsers. Go to Settings and search for Import, and you will see the options. (Not applicable on Chromebook) Power users use keyboard shortcuts! Try out these Top Keyboard Shortcuts from Chrome Story 1. CTRL + T = Opens a new tab 2. CTRL+ W = Closes the current tab. 3. CTRL + SHIFT + T = Reopens the last tab you’ve closed. Google Chrome remembers the last 10 tabs you’ve closed. 4. CTRL + SHIFT + N = Opens a new window in incognito mode, for private browsing 5. CTRL + H = Opens your browsing history 6. CTRL + SHIFT + DEL = Takes you directly to the page to clear browsing history, cache and cookies. 7. CTRL + D = Saves your current webpage as a bookmark. 8. CTRL + SHIFT +V = Paste content from the clipboard without formatting (ie, pastes plain text)
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Drag and Drop with Chrome (from Chrome Story) 1. Drag Files to Attach and Upload (works on Gmail, Picasa, Facebook and Dropbox etc) 2. Drag Downloaded Files to Desktop – Drag files from the downloads bar to desktop or any other folder you want to move it to. 3. Drag Text To Omnibox To Search! 4. Drag Links To omnibox to open them in the current tab. 5. Drag Links to Tab Bar To Open in a New Tab
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6. Drag and drop files from your computer to Chrome address bar to open with Chrome. This works with PDF files, images and html files. 7. Drag Links to Bookmarks Bar to Add Them To Bookmark. 8. Hold Ctrl and click tabs to select multiple tabs and drag them away to make a new window with all selected tabs. ●
Fun with Chrome 1. Try Jam With Chrome (video) (link) 2. Try The Peanut Gallery (video) (link)
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Download the mobile version of Chrome (Android or Apple) to your smartphones and/or tablets. Practice moving between devices and viewing recent tabs from another device.
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Google Tools Skillbuilder ~ Mail/Calendar/Tasks/Drive Students who master this challenge will ● KNOW: the key features of Gmail, Calendar, Tasks, and Drive. ● UNDERSTAND: The value of being proficient with Gmail, Calendar, Tasks, and Drive ● DO: Organize and Setup Mail/Calendar/Tasks/Drive for optimal efficiency
Read
If you are NEW to Productivity Mail/Calendar/Tasks, check out the following material: ● Gmail ○ Gmail Interactive Tour ○ Sending, Replying, and Mail Basics ○ Signature, Labels, and Filters ● Calendar ○ Calendar Interactive Tour ○ Scheduling and Other Calendar Basics ○ Set up reminders, sharing, and more ● Tasks ○ Tasks in Gmail ○ Tasks in Calendar ● Drive ○ Drive Interactive Tour ○ Getting Started with Google Drive If you are already a confident user of Productivity Mail/Calendar/Tasks, check out the following material: ● Gmail ○ Advanced Tips and Tricks ○ Search and keyboard shortcuts ● Calendar ○ Advanced Tips and Tricks ●
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Drive
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Watch
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○ Google Drive for Your Mac/PC ○ Sync Files and Folders ○ Organize Your Files into Folders Recommended Gmail and Calendar Labs Gmail ○ Gmail Introduction and Overview Calendar ○ Google Calendar Overview Drive ○ This is Google Drive
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Filter Gmail to organize GTFS messages Add GTFS calendar to your calendars Create a task list for the GTFS course Create Drive folders to organize and manage your files
Why
● Why Google Apps Video (5 min) ● Why Google Apps (NYC district video) ● Cheryl and Morgan’s Story
Task 1 Add the GTFS Calendar to your Google Calendar Step 1: Use the Read/Watch Resources above to learn more about Google Calendar Step 2: Login into your Google public account Step 3: Go to the GTFS calendar (https://sites.google.com/site/gtfs2013/calendar) Step 4: Click on the +Google Calendar button on the bottom right corner of the calendar Step 5: Click “Yes, add this calendar”.
Task 2: Create a label and filter to organize and manage your GTFS emails Step 1: Use the Read/Watch Resources above to learn more about labels and filters Step 2: Login into your Google public account Step 3: Click on the “Setting” button. (It’s the gear on the right side.) Step 4: Select “Settings”. Step 5: Go to “Labels”. Step 6: Select “Create new label”. Step 7: Enter the title of your label (GTFS, Google Tools for Schools, etc.). Step 8: Click on “Create”. Copyrighted 2013
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Step 9: Follow steps 15 on this page to create your filter. (Be sure to set the criteria by typing “GTFS” in the “Has the words” box.)
Task 3: Create a Task list for the GTFS course Step 1: https://support.google.com/calendar/answer/106237?hl=en&ref_topic=1672528
Task 4: Create a Drive folder for your GTFS resources and materials Step 1: https://support.google.com/drive/answer/2375091?hl=en&ref_topic=2375076 Step 2: https://support.google.com/drive/answer/2375028?hl=en&ref_topic=2375076 Read and Watch resources related to creating
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Review Tips and Tricks for Organize and Using Google Drive ■ Google Drive Overview Watch together ■ Read this Google Drive Getting Started Guide ■ OR Watch Google Drive Tutorial 2013 Introduction (start at 1:15 and an ad will pop up in the middle that you can skip over after a few seconds) ■ Google Drive Tutorial 2013 Document Organization (start 1:00 minute in and an ad will pop up in the middle that you can skip over after a few seconds)
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Practice a. Accessing your Drive and examining the documents that are in both the My Drive and Shared with Me sections b. Create a folder in your Drive and add appropriate files to that category. Use subfolders if appropriate c. Create a practice file that goes automatically into this new folder d. Practice searching for a file by name or type or by sorting your list in a new way. ■ Tips ■ Do you have to Download and install Google Drive for your Mac/PC.? ■ One error or change in the first Drive tutorial video is that you CAN watch a video in Google drive, there is a player. It is a GREAT way to share videos or embed them in a Web site or a blog. ■ 4 main strategies for locating files ■ 1. put documents into folders as you create or receive them
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■ ■
2. OR use the search function to locate them** 3. OR use the sorting options ■ Last edited by me ■ Last modified recently modified by anyone (not just
you). ■ Last opened by me even if you didn't edit them ■
Title alphabetical list with all folders first (both My Drive and Shared with me) ■ 4. OR Using Advanced Search Options to narrow your search results by file type or ownership ■ This is a nice summary of how items in your Google Drive are filtered My Drive vs Shared with Me vs. Activity, etc. ■ 5. OR all 4 ■
**Searching in your Google Drive is very helpful when try are trying to locate a document but only works if you establish naming conventions for yourself. For example, I work in three schools so items in my Google Drive that are particular to one of my schools, I always add the name of the school to the document. NEVER leave a file untitled. Here are some naming convention options: ■ ■
period_assignment_lastname > 3_DBQ_McDowell gradeteacher_assignment_student's last name, first initial > 3Corgan_Iroquois Notes_Smith J
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section_studentlastname+studentfirstinitial+collaborators_docume ntname > 8X_JonesJ_SmithA__Revolution ■ Turn on the "Confirm setting before each upload " option so you can decide if you want a file to stay in it's "native" file format of have Google convert it to "Google Format," if possible. Files that are not converted
may be viewable but won't be editable(like Word files.) Some file won't even be viewable (like sound files or SMART Notebook files.) ■
Google Drive is NOT limitless 5 GB can fill up quickly, especially with video files. You may want to "clean out" files after each school year student projects, etc and archive them on an external hard drive.
Chromebook comes with additional storage for two years for one account. Details here.
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Anson Alexander’s YouTube videos for Gmail Google’s Training Videos Gmail Anson Alexander’s YouTube videos for Drive Google’s Training Videos Calendar Organizing Your Google Drive for Your Classroom gClassFolders (Another Drive Organization option)
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Gmail Mobile Google Calendar Mobile Google Tasks Mobile Google Drive Mobile
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Google Tools Skill Builders ~ Google Maps including Google Tool Google Maps and Google Maps Engine Lite Students who master this Google Tool will ● ● ●
KNOW how to navigate within Google Maps UNDERSTAND ways Google Maps can enhance learning DO: Create a Google Map containing user content
Google is currently transitioning to a new version of Google Maps. In the past, within Google maps, you could find locations, get directions, and engage in many of the same learning activities students could do with conventional maps AND you could create your own maps. This last feature, rather than being a part of Google Maps, can now be accomplished with another tool called Google Maps Engine Lite. To be able to see the new Google Maps you may need to 1. go to www.maps.google.com 2. click on “Get the new Google Maps” 3. click on “Try it now” 4. You will be sent an email from “googlemapspreview@google.com” titled, “You’re in! Get ready to try the new Google Maps.” The time it takes to receive an invitation can vary, so be on the lookout. Please make sure to check your Spam folder as well. 5. When you receive the email, click “Get started” to activate the new Google Maps.
Read
Google Earth vs. New Google Maps vs. Google Maps Engine Lite Read about the New Google Maps ● Introduction to the new Google Maps ● Getting Directions ● Imagery and Street View
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Read about Google Maps Engine Lite ● Welcome to Google Maps Engine Lite ● Google Maps Engine Lite tutorial Watch
Videos about the New Google Maps ● Searching with the new Google Maps ● Getting Directions in new Google Maps ● Exploring with the new Google Maps Videos about Google Maps Engine Lite
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Fundamentals of Google Maps Engine Lite Customize and Share your Map Visualizing your data with Google Maps Engine Lite Importing your data into Google Maps Engine Lite
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Locate and mark specific locations in Google Maps Navigate from one area to another in Google Maps Add placemarks with custom information with Google Maps Engine Lite
How can Google Maps and Google Maps Engine Lite be used in the classroom? (These examples were all done with the old version of Google Maps so some modification of the process involved will need to be done. The ideas behind theses examples are still useful.) ●
Google Maps for More than Social Studies
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Math Maps
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Search Paintings around the World
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Books I read around the World
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An Oral History of Route 66
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Newspaper Map
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School Grounds Projects Using Google Tools
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The UK Carbon Footprint Project
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50 Things to do with Google Maps Mashups
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Play GeoGuesser http://geoguessr.com/
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Task 1 Navigating , Imagery and Street View Step 1: Use the Read/Watch Resources above to learn more about Google Maps Step 2: Login into your Google public account and go to Google Maps https://maps.google.com/ Step 3: Read the Navigating the Map instructions on the bottom of this page. If you have been unable to switch to the new version of Google Maps you can do this activity using the old version. Use the navigation instructions on the bottom half of this page to learn how to navigate in the old version of Google Maps. Step 4: Use the navigation controls (Don’t use the search option, this is navigation practice!) to navigate to: o Our current location o Your school o Your home
Step 5: Zoom in the community where you live or work or a favorite vacation spot. Use the directions on this page to examine Street View, Earth view or Satellite view (depending on which version you are using) photos and photo spheres (if available) If you are using the old version of Google Maps use these instruction to practice moving between the different layers and watch this video to see how to use Street View.
Task 2 Let’s find Something! Step 1 Watch Searching with the new Google Maps and/or How to use the New Google Maps: Search. If you are using the old version of Google Maps use this set of directions on how to search. Step 2 Login into your Google public account and go to Google Maps https://maps.google.com/ Step 3 In Google Maps use the search strategies from the video to plan an upcoming trip or relive a memorable trip. Try to locate 4 or 5 places that you visited in the past or you want to visit in the future and save those locations.
Task #3 Create a map that locates 5 (or fewer) of your favorite places. They can be your favorites for many reasons, even if you've never been there; Fenway Park because you love the Red Sox, the Ben and Jerry's Factory in Waterbury(for obvious reasons,) etc. Mine would include my Grandmother's house, the gym at Middlebury College, a giant rock in the woods near my home in Rutland, etc. Your map should include 5 placemarks with labels and descriptions of each location. Try to choose placemark icons that fit the locations.
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Step 1 Navigate to Google Maps Engine Lite https://mapsengine.google.com/map/ Step 2 Watch Fundamentals of Google Maps Engine Lite Step 3 Follow the instructions in this tutorial to locate 5 of your favorite placemarks in the world and add placemarks for each of these locations Step 4 Watch Customize and Share your Map Step 5 Go back and appropriately customize and label the icons on your map and share the map with your instructors and classmates.
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Challenge 1 Watch the video and read the article associated with this “Exploring with Google Maps” activity. Complete the Lesson 2.3 assessment activity. ● Challenge 2 Watch this video and read this entry about importing data into a Google Map. Follow the directions in this activity to create and customize a map from 2 csv data files.
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Overview of Google Maps for the iPhone, iPad touch and iPad and the Android. Here are 16 Tips to help you get the most out of the mobile version of Google Maps.
Check into alternative online Map creation tools. a. Read about the positive side of one of these tools, called Tripline. Watch The Next Dimension of Google Maps Where is it all going? Or read an article about this interesting video. Read MAPPING MONDAY: MAPS ARE FOR READING For insights into the connection between the CCSS and map reading Play Google Maps Cube Explore amazing Google Maps applications created by developers, like this incredible interactive Tour de France map.
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Google Tools Skillbuilder ~Google Earth Students who master this Google Tool will ● ● ●
KNOW how to navigate within Google Earth UNDERSTAND ways Google Earth can enhance learning DO: Create a Google Earth Map containing user content
In the same way that a Web browser displays Web pages and other data, Google Earth is a "Geobrowser" that can display aerial images and other data and display that information as a threedimensional representation of our globe. Google Earth contains layers of mapfriendly data that you can turn on and off, tools for creating custom maps, the ability to import GPS data, historical imagery, and much more. Google Earth must be downloaded and installed on your computer AND you must be online for Google Earth (version 7.1) to function. If you don’t already have Google Earth you may download it from this site. Read
● Google Earth vs. Google Maps and Google Maps Engine Lite ● ● ● ● ●
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Getting to Know Google Earth Google Earth Feature Tour How to Navigate in Google Earth Searching in Google Earth Marking and Saving Placemarks in Google Earth
A very recent (5/13/13) overview of Google Earth Searching, navigation explore from multiple perspectives.and selecting appropriate layers. ● Navigating in Google Earth ● Learn Google Earth: Street View ● Searching in Google Earth Locate a specific place in Google Earth Navigate from one area to another in Google Earth Add placemarks with custom information to a Google Earth Map
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Why
How can Google Earth be used in the classroom? ■ Google Earth Learning Activities ■ Google Earth in the Classroom ■ Why Teach With Google Earth? ■ Google Lit Trips “Google Lit Trips are free downloadable files that mark the journeys of characters from famous literature on the surface of Google Earth. At each location along the journey there are placemarks with popup windows containing a variety of resources including relevant media, thought provoking discussion starters, and links to supplementary information about “real world” references made in that particular portion of the story.”
Task 1 Navigating in Google Earth Step 1 Open Google Earth. Using one of the navigational approaches explained on this page or by watching this video zoom in on your home or school and use the navigational tools to move to our present location (Don’t use the Search feature, this is navigation practice) Step 2 Practice moving, zooming in and out, tilting your view and rotating around a fixed point. Use the R and N keys to reset the screen.
Task 2 Let’s find Something! This scavenger hunt is a great activity for practicing your searching skills in Google Earth. It is an extension of the most common initial Google Earth activity, finding your home. It can be modified for different grade and ability levels. You can differentiate by having a wide variety of things to find, from fairly simple to very complex. It is a new way to verify what you have accomplished, with photographs. Step 1 Watch Searching in Google Earth or read this finding places tutorial. Step 2 Open this readonly scavenger hunt worksheet and choose “Make a copy” from the file menu to save an editable copy in your Google Drive. Step 3 Search for the first location in Google Earth. To document that you found this location take a screenshot of the map and paste the screenshot from Google Earth into the worksheet. This video demonstrates how to copy an image from Google Earth so it can be pasted into another document. (This document explains the copyright limits on Google Earth Imagery.) Step 4 Continue using your Google Earth searching skills to locate as many of the Copyrighted 2013
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locations on the scavenger hunt as possible. Here are some example answers.
Task #3 Create a map Create a geographic autobiography that includes placemarks, text, hyperlinks, photographs and videos. Step 1 Watch Annotating Google Earth and or read this tutorial, to learn how to add placemarks, change the viewing angle of the placemark, add images and videos to placemarks and organize and save placemarks to a folder. Step 2 Search for 5 locations that were important in your life. At each location add and label a placemark.Make sure you zoomin and use an appropriate viewing angle to make each location looks good. Step 3 Modify each placemark icon so it is appropriate for your autobiography. This section of the tutorial explains how this is done. Step 4 Add text to each placemark to explain why the location was important to you along with an image or a video. Step 5 This site has suggestions for adding additional elements(audio files, slideshows, voicethread, etc.) to you placemarks if you wish. Step 6 Read Saving your Google Earth Files and save your Google Earth placemarks as KMZ files in your Google Drive.
Task Create a narrated tour of your geographic autobiography. Not only can you create a Google Earth map with placemarks containing different kinds of media, you can record a narrated video tour of your map, showing the movement from placemark to placemark and the media you added to these placemarks. Step 1 Watch Telling your story with Google Earth tours and/or read this tutorial to learn how to create a video tour in Google Earth. Step 2 Create a tour of the geographic autobiography you created for the practice task above. Narrate your video tour as you move from location to location and open the placemarks to reveal the images, video, etc. that you may have added to the placemarks. Step 3 This video will explain how to save your tour into your Google Drive so you can share it with others.
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Use this set of resources to learn about adding GPS data to a Google Earth map, examining change over time with the Google Earth Historical Imagery Tool, exploring the undersea world with Underwater View, and exploring the Night Sky, Moon and Mars in Google Earth. ● Still looking for ideas? Explore this extensive list of tutorials, videos, instructional resources and example learning activities for Google maps and Google Earth. ● Read this Google Earth tour template and ideas document to find an idea for Google Earth tour project you might do with your students. ● Try embedding a Google Earth Map into a Google site: a. Create the map in Google Earth b. Save the map as a KMZ file c. Upload that file to a Google site file cabinet page d. Copy the URL of that file’s location e. Go to the Web site where you want the map f. Go to Insert gadget and choose html of gadget and paste in http://dl.google.com/developers/maps/embedkmlgadget.xml g. In that gadget paste the URL of your KMZ file and click on save.
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The latest version of Google Earth for iOS allows you to open KML files created in Google Earth and gives you access to the Google Earth Gallery, a set of 40+ custom made Google Earth map layers. See the Google Earth for Mobile Web site for more information. Google Earth app for iPod Touch, iPad and iPhone Google Earth User Guide for iPod and iPhone Google Earth User Guide for the iPad Google Earth for Android Features video How to Use Google Earth on Your iPod Touch Without WiFi
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