Structuring Team Meetings: Before, during & after

3 Process , and

Before Team Meetings

1 Purpose.

2 Content

Before: Planning the Agenda

• Include estimated time frames.

• Clarify the goal.

• Include only relevant items in the agenda.

• Prepare engaging materials

• Send the agenda before the meeting. An agenda

Business Review, April 5, 2017, https://hbr.org/2017/04/how-to-design-meetings-your-team-will-want-to-attend.

Before: Planning the Environment

Remote meetings

PLANNING THE ENVIRONMENT

When planning for remote meetings, it’s vital to be intentional about how the group can connect and interact when everyone is in di erent spaces, some people may be on the phone while others are on video. Simple considerations can be helpful:

• Allow time and be patient with technology issues. Some people need more time to figure out how to come o mute, others may have background noise that they can’t control, and some may be on the phone while others are on video.

• Be sensitive to “names” as not everyone has their device set up only for their use. People may be using phones that have the name of their device. Others may be sharing a computer with family members or want to protect confidentiality.

• Consider using virtual backgrounds if there is sensitivity about sharing where you are.