Managing Site Collections by LearnNowOnline

Managing Site Collections and Sites

Learn More @ http://www.learnnowonline.com Copyright ÂŠ by Application Developers Training Company

Objectives • Explore the relationship of site collections and sites • Set up site collections and sites • Use lists, libraries, and web pages in a site for collaboration • Employ site templates provided with SharePoint for solving business problems • Apply features to a site • Understand and use publishing portals

Agenda • • • • •

Site Collections and Sites Collaborating in SharePoint 2010 Site Templates SharePoint Features Publishing Portals

Site Collections • • • •

Hierarchical collection of one or more sites Security boundary Navigation boundary Usually created by administrators • Self-service creation permits users to create

• Created via: • • • •

Central Administration PowerShell STSADM.EXE SharePoint Server Object Model (.NET)

Sites • • • • •

Point of interaction between user and SharePoint Exists at a particular URL Collection of lists and libraries Always belongs to a site collection Top-level (or root) site created automatically when site collection is created • Subsites created by administrators or properlycredentialed users Learn More @ http://www.learnnowonline.com Copyright © by Application Developers Training Company

Sites (cont.) • Created via: • Site Actions|New Site • PowerShell • STSADM.EXE • SharePoint Server Object Model (.NET)

Terminology • Some confusion in use of word “site” • Server object model uses SPSite class for site collection • Server object model uses SPWeb class for site • Developers will frequently mix the terms “site” and “site collection” because of the object model Learn More @ http://www.learnnowonline.com Copyright © by Application Developers Training Company

Agenda • • • • •

Site Collections and Sites Collaborating in SharePoint 2010 Site Templates SharePoint Features Publishing Portals

Collaborating in SharePoint 2010 • Lists • Document libraries • Web pages

Lists • Collection of structured records (items) • Item consists of columns (fields) populated by users • Standard list templates • Calendar, contacts, events, tasks, links, announcements,

custom

• List can be customized • Add or remove columns • Change column titles

• Alerts notify users of changes to list

Document Libraries • Specialized list • Always contains a document for each item • Library templates • Documents, pictures, InfoPath forms

• Library can be customized • Add or remove columns • Change column titles

Web Pages • • • • •

Presents the information in lists and libraries Can be authored by users Contains HTML markup Web parts embedded on page Formats • Wiki pages (“rich content”) • Web part pages

Agenda • • • • •

Site Collections and Sites Collaborating in SharePoint 2010 Site Templates SharePoint Features Publishing Portals

Edition-specific Site Templates • SharePoint Foundation • Foundation site templates found in all editions of

SharePoint • Examples: Team Site, Blank

• SharePoint Server • Examples: Document Center, Publishing Portal

Site Template Categories • • • • •

Collaboration Meetings Enterprise Publishing Custom

Portal Templates • Publishing Portal • Employs SharePoint publishing infrastructure • Can only be used when creating a site collection (not a

subsite) • Creates top-level publishing site and subsites • Restrict subsites to certain templates

• Enterprise Wiki • May be used for creating site collections • May be used for creating subsites only when SharePoint

publishing features are enabled

Creating Custom Site Templates • Create site from existing template • Customize site to meet business need • Save site template on Site Settings page • May optionally save site content with template

Commonly-used Site Templates • Team Site • Most commonly used • Collaboration for team • Tasks, calendar, team discussion lists • Shared documents library • Site assets library used for multimedia elements • Site pages library for authored web pages

Commonly-used Site Templates (cont.) • Blank Site • Has no content • Frequently used for developer projects that need

to start from scratch • All lists, libraries, etc., added by developer or end user

Commonly-used Site Templates (cont.) • Group Work Site • Enhanced version of team site • Includes group calendar for scheduling resources

• Meetings • Basic, Blank, Decision, Social, Multipage, and

Recurring • Each tailored to a particular kind of meeting

Commonly-used Site Templates (cont.) • Document Center • Enterprise document management • Not available in SharePoint Foundation • Ratings • Rich content types • Site home page shows new, recently modified, and highly

rated documents

• Records Center • Records management • Index and route files for archival • Drop-off via library, email Learn More @ http://www.learnnowonline.com Copyright © by Application Developers Training Company

Agenda • • • • •

Site Collections and Sites Collaborating in SharePoint 2010 Site Templates SharePoint Features Publishing Portals

SharePoint Features • Discrete units of SharePoint functionality • Custom features may be authored by developers • Examples: • Publishing infrastructure • SharePoint Server Standard features • SharePoint Server Enterprise features

The Publishing Infrastructure • Used for creating publishing sites • Many readers, few authors

• Branding capabilities • Two features: • SharePoint Server Publishing Infrastructure (site

collection) • SharePoint Server Publishing (site)

• Features are split to permit some sites in collection to omit publishing • Example: Search site doesn’t need publishing

Agenda • • • • •

Site Collections and Sites Collaborating in SharePoint 2010 Site Templates SharePoint Features Publishing Portals

Publishing Portals • Publishing portal template • Only available when creating a site collection

• Automatically activates publishing, server, and enterprise features • Useful for: • Sites where most visitors are readers, not authors • Internet-facing sites with anonymous access

• Pre-allocates subsites for press releases and search

Publishing Portals (cont.) • Subsites restricted to: • Enterprise Wiki template • Publishing site with Workflow template

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Learn More @ http://www.learnnowonline.com Copyright ÂŠ by Application Developers Training Company