EMERGENCY PROCEDURES MANUAL School of the Holy Child – 2013-14 - September Purpose: A pre-existing crisis response plan will assist our school to anticipate and meet the needs of the members of the school community when dealing with emergencies. This Manual is divided into two sections: The Emergency Procedures Manual, which deals with the immediate need for safety, security, and obtaining, verifying and disseminating information as well as the long term emotional and psychological needs of those involved; and Safety and Emergency Instructions that describe specific emergency situations. It is important for faculty and administrators to take time to learn all procedures. Unforeseen emergency situations may occur in which the adults in charge may not be able to communicate with each other and may be forced to take action on their own to protect the health and safety of students and others.
PLEASE KEEP THIS COPY OF THE MANUAL FOR FUTURE REFERENCE OR KNOW WHERE IT IS ON THE WEBSITE SCHOOL OF THE HOLY CHILD EMERGENCY PROCEDURES MANUAL A) SCHOOL CRISIS KIT – To be kept in the office of Head of School •
Contents: School Directory, Emergency Phone #s (police, fire, poison control center, CDC, Westchester County Office of Emergency Management, Child Protective Services and the school attorney), Medical Emergency Sheets for Students and Faculty, the Phone Tree, Faculty Spouse Phone Numbers, Daytime Office Email Numbers for Parents, Board of Trustees’ Work and Home Numbers, the Fire Alarm Code, a Megaphone, and a Short Wave, Battery Operated Radio, flashlight and large blanket.
•
This kit will be stored in the closet in the office of Head of School and remain with her (or the designated Administrator-in-Charge in her absence) in case of emergency.
•
Head will bring a smart phone and Nurse will bring first aid kit to designated area.
•
Phones/ Email: The IRIS system will be updated by the end of September each year, as will a list of all faculty spouse phone numbers and parent daytime/office email numbers. Head of School’s cell phone will be used in an emergency; the phone number is printed on it, and in her absence the AIC would use her own. Walkie Talkies from Athletic Office and Maintenance will be used by Crisis Team as needed.
B) ENACTMENT OF EMERGENCY PROCEDURES MANUAL: In-School Emergency or External Emergency during School Day: Bomb Threat, Gun, Hostage Situation, Kidnapping, Death in the Building, Terrorist Act, Fire, Natural Disaster. 1. Head (or in her absence Colm MacMahon, or Administrator-In-Charge, in that order) to be notified and Activate Crisis Team. AT ALL TIMES ONLY HEAD OF SCHOOL OR MEDIA COORDINATOR WILL TALK TO PRESS o
If student or faculty member hears of something via cell phone, email, the Internet, radio or T.V. that seems to be an emergency, he or she should tell Head immediately before disseminating information to school community.
o
If faculty is dealing with a medical emergency, he/she should call or have other student/faculty tell Head, and remain with student. Nurse should be contacted. 911 to be called as necessary.
2. Evacuation Procedure - Head will arrange to have the fire alarm pulled (if warranted) to empty the building and call police if necessary. o o
Unless otherwise notified, all people will evacuate as for a fire drill and go to Gryphon Field for roll call. If persons in building need to be evacuated to another building, classroom teachers will be instructed at the time and move students (other adults to follow) to Church of Our Saviour across Convent Lane. The Crisis Kit as well as a laptop should also be taken to this location.
3. CRISIS PROCEDURE - To be executed by the appropriate Crisis Team Members o o o o o o o
Website and phone messages will be updated. Parents will be notified by IRIS and are asked to check website for notices. Email messages will be sent to all parent emails. Internet access may be shut down, and T.V.s will be turned off. Safe-Room will be set up for counseling if Head deems it advisable. Head, AIC, or Media Coordinator will talk to press, if necessary. Call on neighboring schools for support.
4. If evacuation is not necessary, staff, students and others in building will be notified and instructed by appropriate Team Member or via Intercom as to what procedure to follow. (Intercom has one hour battery life if power is out and will be utilized by the Head or the AIC.) 5. Faculty, Staff, and Administration Sign-Out Procedures
Faculty, Staff, and Administration must sign in/out at the front desk if they are leaving the building for any reason during the school day. This list will be brought to the evacuation site so that faculty, staff, and administration can be accounted for in case of emergency. 6. If necessary, parents will be notified of situation and what to do, via email, school website, and/or IRIS. 7. If deemed necessary, all students and faculty will gather in gym. a. Early bus dismissal will be communicated to parents via IRIS, recorded message on the school’s voicemail, website, and email, if it is to take place. b. Sign out will take place at main gym doors. Middle School and Upper School will coordinate their own dismissal. (See section on Crisis Team Member Roles.) 8. After a Crisis Ends: In all situations, administrators will meet together as a school the first morning after an emergency with the goal of returning the school to normalcy. 9. Long Term Counseling Provisions: Upon recommendation of the Head of School, the Head of the
Upper School, School Nurse, and School Counselor will provide counseling services for members of the school community, individually and in groups, as needed.
C) Crisis Occurring During an Out-of-School Event (field trip, class overnight, sports event, etc.) OR at an Off-Hours Event at the School (dance, test, or game). • • •
Teacher or coach in charge should immediately attempt to notify Head of School or the Administrator in Charge for further instructions. In all cases, teacher or coach must take all reasonable steps necessary to protect students and other faculty members at event, using the above Emergency Procedures Manual steps as a guideline, as they apply to the situation. All adults in charge of an out-of-school trip will take with them a copy of the Emergency Procedures Manual and a list of home and work phone numbers of the members of the Head and AIC. There is always a copy of the list included in the Head of School’s Crisis Kit. This includes all coaches and athletic teams at away games.
MEMBERS OF CRISIS TEAM Head of School, Business Manager, Heads of Upper and Middle Schools, Director of College Counseling, Director of Admission, Director of Development, Director of Plant and Technology, and the Director of Athletics, School Nurse, Upper and Middle School Deans, School Counselor, and Assistant to the Head of School. CRISIS MANAGEMENT RESPONSIBILITIES AND BACKUP Role Team Head (Head of School) Assistant Head (To assist Head at all times) Media Coordinator IRIS and E-Notify Faculty Notification Coordinator Staff Notification Parent Communication Coordinator Phone and Computer Update Crowd Management Internet/Website Control and Update Maintenance of Crisis Kit (batteries, phone #s) Oversight of Emergency Water and Supplies Student Sign Out Coordinators of Counseling
Primary Back Up (s) Bill Hambleton/Colm MacMahon Colm MacMahon/Colleen Pettus Cathy Nolan/Nina Newman Frank Lutz/Michelle Sherry JB Broda/Karin Smith Sydney Hochman/Karin Smith Toni Archibald/Brooke Gadasi Michelle Sherry/Frank Lutz Frank Lutz/Kim Calhoun Frank Lutz/Edward Yan Sydney Hochman/Mollie Ragusa Frank Lutz/Amy Pare Suzy Slattery(US), Jen Whitt (MS)/Jackie Ciaccia (All MS and US advisors to help with sign out) Colm MacMahon/Suzy Slattery/Dana Thomas/ Gina Romeo, RN/Cairistin Mills
SPECIFIC SAFETY AND EMERGENCY PROCEDURES •
If there are concerns related to the safety of the building regarding structure, condition, or possible security lapses, they should be reported to Frank Lutz, Director of Technology & Plant Management.
FIRE •
Pull nearest fire alarm box and follow emergency evacuation procedure (Evacuation Procedures follow)
•
Exits and fire routes will be discussed at the beginning of each year in each class.
•
Head or AIC will activate Emergency Procedures Manual.
•
If Head is absent, AIC will act in her stead. BOMB THREAT
•
Questions to ask caller: • When is bomb going to explode? • Where is it located? • What does it look like? • What kind of bomb is it? • Did you place the bomb, and, if so, why did you do it? • What is your name? Your address? How old are you?
•
Keep talking as long as possible (unless threat to your location seems immediate).
•
Record the following: • Caller’s voice (gender, calm, angry, excited, soft, slow, accent, stutter, lisp, raspy, deep, sad, etc.) • If voice is familiar, who does it sound like? • Background sounds (street noises, voices, music, house noises, machinery, animal sounds, static) • Threatening language (foul, irrational, incoherent, message read, well-spoken, obscene)
•
Immediately Report to Head or Administrator in Charge so that Emergency Procedures Manual can be activated.
PANDEMIC FLU •
A Pandemic Flu is a potential threat to our society that New York State Public Health authorities have taken very seriously recently. As a result, if our region enters a heightened stage of alert for such a virus, the school will follow the guidelines offered up by the county health officials. Some consequences may be long-term quarantine. If the school is enjoined from physical attendance, students and faculty will be notified by IRIS or the e-notify system. The school will remain in touch via the Internet as much as possible until such time that the school is safe to reopen.
KIDNAPPING •
If you observe what appears to be a kidnapping or receive a kidnapping threat for a student: Notify Head of School or Administrator in Charge so that Emergency Procedures Manual can be activated.
MEDICAL EMERGENCY •
In the case of a medical emergency on campus, immediately call School Nurse at ext. 217. She will call 911 if necessary. If nurse doesn’t answer, call 911, then the College Office (221, 229); if College Office doesn’t answer, call Reception Desk (200) so that appropriate Division Head or Nurse can be located. Describe your location and the nature of the emergency.
•
Only trained medical personnel can provide first aid.
•
Head of School or Administrator in Charge should be notified by Nurse or Division Head so that Emergency Procedures Manual can be activated, if necessary.
SNOW EMERGENCY •
Head of School or AIC will determine whether a snow emergency exists. IRIS will then be utilized to notify everyone. SUSPICIOUS PERSON •
Notify Reception Desk if you observe an unknown or suspicious person in the building or on the grounds.
•
Reception Desk will either identify or notify Head of School (or AIC) so that Emergency Procedures Manual can be activated.
ARREST OR DEATH OF A STUDENT OR FACULTY MEMBER DURING SCHOOL HOURS •
Crisis Team will be activated.
•
Only Head or Media Coordinator will talk to press, police.
•
Entire school will gather in gym on same day, as soon as possible after the event to discuss situation and dispel rumors.
GRIEF PLAN FOR DEATH OF A MEMBER OF THE COMMUNITY (Beginning of the day notification) 1. Head of School notified - will then call Grief Team, Heads of Upper School and Middle School. Assistant to the Head of the School ascertains that all support positions are available and/or filled by substitutes. 2. Director of Technology & Plant Management coordinates setting into motion the IRIS alert so that
Administration, Faculty and Staff check their email – which will lead them to a letter from the Head of School informing them of what has happened. (Assistant to the Head of School will have the letters available.) 3. Head of the Upper School or Head of the Middle School will notify the appropriate Parent Representative
so that parent support can be activated. 4. Business Manager and School Receptionist will take care of the duties at front desk: School Receptionist –
day to day; Business Manager – grief-related issues. 5. Head of the Upper School will take care of signage so that students are informed where they are to meet as
well as food service and scheduling changes that may be needed. 6. Director of Development and Director of Admissions will take care of events scheduled in parlor/chapel
and potential students who may be visiting the school that day. 7. Group of students most affected will meet with Head of School, Assistant Head of School, and School
Counselor. The Upper School students will meet with Head of the Upper School, Nurse and Upper School Dean of Students. Head of the Middle School will be responsible for meeting with the students in the Middle School. 8. During the meeting, in addition to sharing what has happened, the crisis team will let the students know that
support is available throughout the day in the Parlor and Chapel – the Nurse and School Counselor will be there after the meetings to help the students. 9. Coordinator of US Campus Ministry will make sure there is a book in the chapel for students to convey
condolences to the family. 10. Heads of the Upper School and Middle School will be in charge of making sure the school day runs
smoothly – including a strong adult presence throughout the school – especially in the cafeteria area – to help students who need assistance go to the chapel/parlor area.
11. Senior privileges will be suspended for the day so that all students can remain in community for support and
for safety purposes (any student who needs senior privileges for essential appointments, etc. will have to check with the Head of the Upper School). 12. Sometime during the day the Head of School will send out a letter notifying the SHC community, including
trustees. 13. A faculty meeting will be held at the end of the day to reflect on the day and to make future plans including
any liturgy. 14. Crisis-Grief committee will schedule a meeting to review any follow-up needs.
(Notification after school day begins) 1. After Head of School has been notified, she will bring the student to her office and provide support in Parlor/Chapel area for the child and parent. 2. Email will be sent out notifying faculty. Students directly involved will be gathered for a meeting. We will
then begin at step 3 of the above schedule except for step 7 – with the meetings for all other students being held around 2 pm in the afternoon. If a student/faculty/administrator or staff member dies while school is in session 1. Emergency Administrative Council Meeting will be called immediately – the Council will be expanded for
this meeting to include: Director of Technology & Plant Management, Nurse, Upper School and Middle School Deans and the School Counselor. 2. At the above meeting the decision will be made concerning how to meet with the Upper School and Middle
School students. (Faculty is not told ahead of time – unless immediate colleague is involved.) 3. Head of School or Administrator in Charge will begin the gathering with a prayer and then share the
information with those present. It will be announced that there are places available for individuals to get support – such as chapel, parlor, etc. 4. Grief Plan will be enacted at this point.
Serious Illness of Student/Faculty Member 1. The Grief Team, in addition to any first responders, will meet at the end of the day (if not before) to
discuss events and plan for the future. 2. The Grief Team will designate a point person to communicate with the family and report back to the
community as deemed necessary by the Head of School. 3. The Grief Team will consider and communicate with all constituencies as needed (i.e. alumnae, parents,
students, and faculty). 4. The Grief Team will discuss and provide follow-up care for students and faculty as necessary. 5. The Grief Team will enact parts of the crisis plan that are applicable and will reconvene as needed to assess
the needs of the community. Mandatory Reporting of Child Abuse and Neglect (1) REQUIREMENTS BY LAW
In compliance with the intent and specific requirements of New York State’s laws regarding child protection, School of the Holy Child maintains policies and procedures for the identification, assessment, reporting, and management of cases of child abuse and maltreatment. New York State laws require that certain professionals, including school officials, teachers, mental health professionals, social workers, and psychologists must report suspected cases of child abuse and neglect when the child coming before them in their professional capacity presents information, which, if true, would cause that child to be an abused or neglected minor. The law also extends to situations in which information regarding suspected abuse or maltreatment stems solely from parental disclosures in the absence of the child coming before the staff member of the School. The latter is a common manner in which information regarding suspected child abuse or maltreatment reaches the attention of a school employee. When it is necessary to make a report, such report shall be submitted without regard to whether the parent (or child) consents to such reporting. All suspected cases are to be reported in accordance with the procedures outlined in the following policy statement. (2)
REPORTING a) Mandated Reporters Mandated reporters of child abuse in New York State, including school personnel, must now directly report suspicions of child abuse to the Statewide Central Register for Child Abuse and Maltreatment (1-800-635-1522), rather than rely on a Head of School, Division Head or supervisor to do so. The Head of School is available for support and discussion with mandated reporters. Mandated reporters need not, however, seek consent or approval before making a report but they have a professional responsibility to let the Head of School know that a report has been made. Previously, an employee who suspected that a child had been abused or maltreated could notify the person in charge of a school who then became responsible to report or cause a report to be made to the Register. Child Protective Services determined that this system contributed to problems such as the reporting of inaccurate second- and third-hand information, and diminished the ability of Child Protective Services workers to follow up with the original source of the report in a timely manner. Now, mandated reporters must themselves make a report to the hotline, and then immediately notify the Head of School or the Administrator in Charge. The Head of School is responsible for any follow-up necessitated by the report. In accordance with the law, the School will not take retaliatory personnel action against an employee who believes that he/she has reasonable cause to suspect that a child is an abused or maltreated child and then makes a report in accordance with the law. The new legislation also clarifies which “school officials� are mandated reporters. They include, but are not limited to, school teachers, school guidance counselors, school psychologists, school social workers, school nurses, school administrators and other school personnel required to hold a teaching or administrative license or certificate. b) When to Report Mandated reporters are required to report when, in their official or professional role, they are presented with reasonable cause to suspect that a child has been abused or maltreated. c) Immunity Persons reporting in good faith with concern for the welfare of a child shall be granted immunity from any liability, civil or criminal. d) Failure to Report
Failure to report a suspected case of child abuse or maltreatment constitutes a Class A misdemeanor. Knowingly and willfully failing to report is cause for civil liability for damages proximately caused by such failure. e) How to Present the Report to the Central Register The Register is most likely to accept calls when the causal link between the parent’s (or caretaker’s) acts of commission (abuse) or omission (maltreatment) and the child’s behavior, symptoms or conditions is clearly demonstrated. It is wise to think this through carefully before the call is made. If, for example, the child is not attending school, this can be considered educational neglect if the reporting person can show that the child’s absence is due to the parent’s or caretaker’s failure to effect the child’s attendance at school. (3)
WHAT TO REPORT - DEFINITIONS New York State Social Services Law defines abuse and maltreatment. Below is a summary of those definitions. (a) Physical Abuse New York State Social Services Law and the Family Court Act define an abused child as a child less than 18 years of age whose parent or other person legally responsible for the child’s care: • Inflicts or allows to be inflicted upon such child physical injury by other than accidental means • Creates or allows to be created a substantial risk of physical injury to such child by other than accidental means Of particular concern is physical abuse, which causes or creates a substantial risk of death, or serious disfigurement, or impairment of the function of any bodily organ, including head injuries, fractures, burns, scalding, lacerations, bruises and welts, specifically but not limited to the head, sex organs and limbs, such injuries caused by the use of any instrument (e.g. chain, electric cord) other than the human hand. (b) Sexual Abuse Defined as a child less than 18 years of age whose parent or other person legally responsible for the child’s care commits or allows to be committed a sex offense against such child, as defined in the penal law (Corroboration requirements in the penal law no longer apply). There is reasonable cause to suspect child sexual abuse when the parent of other person legally responsible: • touches a child’s genitals, buttocks, breasts, or other intimate parts for the purpose of gratifying sexual desire; or forces or encourages the child to touch the genitals, buttocks, breast, or other intimate parts of the parent or other person legally responsible for the purpose of gratifying sexual desire. • engages or attempts to engage the child in sexual intercourse or deviate sexual intercourse (e.g. anal or oral sex). • uses a child in sexual performance, such as a photograph, play, motion picture or dance, giving rise to impairment or imminent danger of impairment to the child, regardless of whether the material itself is obscene. (c) Maltreatment Defined as a child less than 18 years of age whose physical, mental or emotional condition has been impaired as a result of the failure of the child’s parent or other person legally responsible for his/her care to exercise a minimum degree of care; whose physical, mental or emotional condition has been impaired or is in imminent danger of becoming impaired as a result of the failure of his/her parent or other person legally responsible for his/her care to exercise a minimum degree of care: • Who has been abandoned by his/her parents or other person legally responsible for his/her care; or
• Who has had serious physical injury inflicted upon him/her by other than accidental means The following situations provide reasonable cause to suspect physical and emotional maltreatment or neglect: malnutrition, failure to thrive, lack of clothing, inadequate housing, educational neglect, lack of medical care, lack of supervision, excessive corporal punishment, child’s drug/alcohol use, abandonment. (d) Sexual Maltreatment Situations, which provide reasonable cause to suspect sexual maltreatment and exploitation, are as follows: • Sexual abuse of a child by a person not legally responsible for the child (see paragraph (3)(B) when the parent or person legally responsible failed to exercise a minimum degree of care. • A child exposed to sexual activity or exhibitionism for the purpose of sexual stimulation or gratification of another with the knowledge and approval of the parent or person legally responsible. • A parent or person legally responsible allowing a child to engage in sexual activity which is not developmentally appropriate when such activity results in the child suffering emotional impairment or imminent danger of emotional impairment. • A parent or person legally responsible permits the obscene photographing, filming or depiction of such child. • A parent or person legally responsible for a child, permits photographs, plays or motion pictures to be made depicting the child in a sexual performance, thereby causing harm or imminent danger. (e) Past History of Abuse or Neglect New York State law is silent on the issue of reporting past incidents of child abuse or maltreatment. However, the spirit of the law is to protect the child and to prevent abuse or maltreatment. Therefore, if in the present the clinician has good reason to believe, based on a past history, that there will be a future act of child abuse or maltreatment, the situation should be reported. (4)
SPECIAL SITUATIONS (a) Legally responsible persons: New York State law mandates the report of abuse or neglect by a parent or other person legally responsible. “Other person legally responsible” as defined in the Family Court Act, includes the child’s custodian, guardian, and any other person responsible for the child’s care at the relevant time (e.g. day care worker). Custodian may include any person continually or at regular intervals found in the same household as the child when the conduct of such person causes or contributes to the abuse or neglect of the child. In addition, situations involving the suspected abuse, maltreatment or exploitation of a child being cared for in a facility operated or supervised by the Department of Social Services or the Division of Youth, should be reported if there is reason to suspect that the child was abused, maltreated, or exploited by an employee of the facility. (b)
Abuse or maltreatment by non-related adults or others who are not caretakers: If there is harm or imminent danger of harm to the child which is not due to the acts or omission of the parent or person legally responsible for the care of the child, then the situation is a criminal matter and should be referred to law enforcement officials. In the event that a concern of child abuse or maltreatment (e.g. child sexual abuse) does not fall within the realm of the child protective process and is not accepted for Child Protective Services investigation, the caller should be encouraged to contact the local police and /or District Attorney for further response/action.
Of course, acts that constitute child sexual abuse, maltreatment and exploitation may also constitute a crime under the penal law and may be prosecuted accordingly. (c)
(5)
For a child in imminent danger: If a child is in imminent danger, certain officials – peace officers, law enforcement officers, child protective workers, a physician treating a child or a person in charge of a hospital – may keep a child in their custody without the consent of the parent or guardian until the next regular weekday session of the Family Court. If necessary, the local police may be contacted in an emergency situation, when the clinician feels that a child should not be allowed to leave with a parent, or to be with a parent.
AGENCY RESPONSIBILITIES (a) Follow-up with Child Protective Services After the call is made to the Register and you have alerted the Head of School, the Head of School may wish to call the local Child Protective Services office and alert them to the fact that the Register has been called. This will help in jointly planning for how to proceed. Within 48 hours of the report to the Register, the Head of School, along with the individual who makes the report, should complete form 2221A and forward it to the local Child Protective Services office. A copy of the form should be filed with the Head of School’s office and maintained in a separate file. (b)
Liaison with Child Protective Services In order to ensure that the School develops and maintains a genuine working relationship with Child Protective Services, the Head of School, or designate should serve as liaison with the local child protective district office.
THREATENED OR ATTEMPTED SUICIDE: •
Student should be attended by a faculty member at all times — An adult should stay with student at all times — she should never be left by herself or with another student!
•
Head of School (or Administrator in Charge) and Nurse (or her stand in) should be notified and Emergency Procedures Manual invoked.
•
Parents of student involved should be called by Head or person she designates.
•
Police or EMS may be called by Head or AIC.
•
Website and IRIS may be used to communicate with parents and alumnae.
•
All faculty/administrators should be given list of warning signs of suicide with this Plan.
Signs of Suicide include: • Depression • Expression of feelings of rejection, social isolation • Excessive drug or alcohol use • Preoccupation with death • Giving away worldly possessions • Good bye notes • Existence of a Suicide Plan • Sudden elevation in mood of a depressed person Teenagers at greatest risk have: • Past history of a suicide attempt
•
Family crisis or violence
• History of poor relationship with parents • Bereavement • Recent rejection by a boyfriend or peer • Academic difficulty • Chronic drug/ alcohol use
• • • •
Social isolation, poor peer relationships Unwanted pregnancy Emotional or physical disorder History of impulsiveness
EMERGENCY EVACUATION OF BUILDINGS FIRE DRILL: Procedure Before a drill, you must notify the Alarm Company (914-939-6660). You must give them our password. (See Frank Lutz for password.) Then go to the Maintenance Room where the fire alarm panels are located. The main panel is the one on the left; open this panel and press “Drill.” When finished with the drill, press the “Drill” button again to end the test.
If an ACTUAL FIRE Pull nearest fire alarm box then follow Emergency Evacuation Procedure. FIRE ALARM PULL STATIONS These are located near all exterior exits. Simply pull lever, breaking glass bar. The fire alarm will sound and the strobes will flash. BOMB THREAT, or OTHER REASON TO EVACUATE After internal notice is given and a decision is made by the Head and/or person responsible to evacuate, call the Harrison Police Department (967-5111). Then follow Emergency Evacuation Procedures. EMERGENCY EVACUATION PROCEDURES AND ROUTES EXIT NUMBERS ARE AS FOLLOWS: Exit 1 – Admin. Bldg. Front Door Exit 2A – High School Main Entrance Exit 2B – Next to Head’s Office Exit 3 – Double Doors in Gym Exit 4 – HS Locker Room Door Exit 5 – Ground Floor near Room 106 Exit 6 – Ground Floor near Art Room
Exit 7 – Doors opposite MS 6 and MS 7 Exit 8 – Middle School Entrance Exit 9 – Door in Middle School Corridor Exit 10 – Door in MS 4 Exit 11 – Door in MS 1 Exit 12 – Door in MS 2
1. Students and Teachers should exit according to the instructions posted in each room and also listed below. (Laptops should be left where they are and not brought along.) 2. The last person out of the room closes the door. 3. Do not use elevators during evacuation. Only use stairs. 4. Absolute silence must be maintained at all times so that instructions can be given. 5. Everyone goes to Gryphon Field. --Upper School students should line up by grade in alphabetical order. Attendance to be taken by class deans and then reported to the division head. --Middle School students should line up by advisor groups. Attendance will be taken by advisors and then reported to the division head. --Michelle Koetke will take attendance of Faculty and Administration. --Division Heads and Michelle Koetke will then report the attendance to the Head of School.
Fire Wardens are responsible for checking their designated area and making sure everyone has evacuated. Fire Wardens Suzy Slattery Kathryn Gazso Joanna Broda Sydney Hochman Edward Yan Colleen Pettus Brooke Gadasi Monique Gordon Ron Drotos Michelle Sherry
Subs Carolyn Walters Alina Troya Colm MacMahon Amy Pare Vinny Sanchez Gina Romeo Toni Archibald Dana Thomas Kim Calhoun Karin Smith
Area Responsible For US Second Floor US First (Dining Hall) Floor US Third Floor Gym, Stage area Chapel, Solarium, Music Room, Basement Middle School, including bathrooms and lockers Administration Building 2nd Floor Library US Music and Practice Rooms Attendance of Administration & Faculty
Fire Drills will be timed by Stacey Breindel EXITING INSTRUCTIONS ARE LISTED BELOW FOR EACH ROOM. Evacuation Drills will also be conducted in which one or more exits are temporarily blocked. Hence, ALL persons should know ALL exits. Development Office, MS Faculty Room, Tech Office, Nurse – Exit 1 (Front door – Administration Building)--Then go left through formal garden, then to Gryphon Field Counselor’s Office, Business Office, Computer Systems Office, Copier Room, Third Floor (Mansion) Offices – Exit 9 (Door in Middle School corridor)--Then go left to formal garden, then down behind US Building to Gryphon Field MS 1 – Exit 11 (Door in MS 1)--To Bus Circle, proceed to rear of US building, then down hill to Gryphon Field MS 2 – Exit 12 (Door in MS 2)--To Bus Circle, proceed to rear of US building, then down ramp to Gryphon Field Athletic Office, MS 3 – Exit 8 (Middle School entrance)--Go straight across circle, then down ramp to Gryphon Field MS 4 – Exit 10 (Door in MS 4)--Then go right, into formal garden then down to Gryphon Field MS 5, MS 6, MS 7, Admissions Office, Chapel, Parlor – Exit 7 (Doors opposite MS 6, MS 7)--Then go left, down hill to Gryphon Field Rooms 106, 107, Dining Hall (elevator end of room) – Exit 5 (Ground floor door near Room 106)--Then go to Gryphon Field Room 108, Art Room, Science Labs (111, 112), Faculty Offices (109, 110), Cafeteria (kitchen end of room), Senior Room – Exit 6 (Ground floor door near Art Room--Then go right, to Gryphon Field Rooms 208, 209, 210, 211 – Exit 2B (Door by Head of School’s office)--Then go left, and proceed to Gryphon Field Rooms 212, 213, 214 – Exit 6 (Ground floor door near Art Room)--Then go right, to Gryphon Field Rooms 218, 219, and Changing Room – Exit 4 (Stage exit door to outside)--Then go right, down the ramp, then to Gryphon Field
Maureen Allison McGrath ’78 Library and all adjacent rooms including Harkness Rooms and Learning Center – Exit 2A (Main Entrance)--Then turn right and continue to rear of US Building and proceed to Gryphon Field Gym – Exit 3 (double doors to outside)--Then go right, down the ramp, then to Gryphon Field Rooms 310, 311, 312, 313, 314 – Exit 5 (Ground floor door near Room 106)--Then go to Gryphon Field Rooms 315, 316, 317, Practice Rooms (320, 321), Music Room (322) – Exit 6 (Ground floor door near Art Room)-Then go to Gryphon Field