Integrate your Business Management Systems

1. Increase your productivity

What are the keys to productivity? Effective forecasting, planning, implementation and monitoring of projects and resources combined with a timely means of reporting. Get more done with less effort!!!

Utilizing an integrated business management system enables businesses to:

• Centralize revenue, resource and cash flow information and compare this to budget and forecasts and initiate the appropriate corrective action.

• Manage the flow of information from prospect to submission to project and client.

• Maintain critical data in a central location and extend the information flow from the accounting department, through to senior management and project managers.

• Gain immediate enterprise-wide access to accurate, timely information thereby expanding the knowledge base and make it actionable.

• Facilitate remote work stations via the web.

• Report whenever and wherever on financial and project information and metrics earlier.

2. Reduce non-value adding activity

A well-implemented, effective business management system will reduce costs and improve the bottom line right across the business. In our experience we have seen innumerable processes that can be reduced or eliminated by working in an integrated Business Management System. Some of these include:

• A reduction in the time it takes to produce financial management reports.

• Automation of both the accounts payable and invoicing processes.

• Elimination of the time consuming double-entries that most businesses encounter.

• Reduction in the need for spread sheets and cross-checking of accuracy of data.

• Reduce administrative costs by eliminating redundant processes and data entry.

• Increased accuracy in time collection and billing and less checking.

• Increased project profitability by reducing budget overruns.

• Increased resource utilization.

• Reduction in the support required to support disparate systems and to manage the flow of information.

• Decreased time in managing marketing campaigns and email mailouts.

• More informed strategic decision making.

• Decrease in time to integrate numerous desktop tools such as Outlook, Word and PowerPoint.

• Automation of the creation of proposals and project setup.

3. Increase the value of your business

The value of your business is built on clients, projects, intellectual property and strong and stable business management systems. What do you have in place and what are you building? Have you created a business that relies on you to generate the work and design and manage the project delivery through your own hard work? If so, you have not created an asset — you have created a job!!

With the next decade posing as the most demographically challenging for firms looking at potential ownership transitions, this becomes even more critical; putting strong financial and business management systems in place now is an important ingredient to ensuring that your firm has a successful foundation for sustained success. Success-minded firms require a laser-like focus on strong project and financial management practices — the kind that can carry their long-term growth goals to fruition.

Strong business management systems used to require deep pockets and be the domain of large practices of 100 people plus. This is no longer the case. Small and medium practices CAN now get the type of functionality that used to be available only to firms with deep pockets. In fact, it’s now quite easy to implement a Business Management System that not only addresses the accounting function, but also facilitates the firm’s core processes and way of doing business.