Governance and management checklist

Governance and Management Item Assessment

1 Community Engagement Policy

(policy under section 55 of the Local Government Act 2020 outlining Council’s commitment to engaging with the community on matters of public interest) Adopted in accordance with section 55 of the Local Government Act 2020 Date of adoption: 16 February 2021

2 Community Engagement Guidelines

(guidelines to assist staff to determine when and how to engage with the community)

3 Financial Plan

(plan under section 91 of the Local Government Act 2020 outlining the financial and non-financial resources required for at least the next 10 financial years)

4 Asset Plan

(plan under section 92 of the Local Government Act 2020 setting out the asset maintenance and renewal needs for key infrastructure asset classes for at least the next 10 years) The guideline template established in November 2019 will be updated to reflect the principles and commitments outlined in the adopted Engagement Policy.

Adopted in accordance with section 91 of the Local Government Act 2020 Date of adoption: 19 October 2021

10-Year Asset Plan adopted in accordance with section 92 of the Local Government Act 2020. Date of adoption: 14 June 2022 Dates of adoption: • Asset Management Improvement Strategy: 21 July 2015 (due for review) • Building Asset Management Plan: 08 September 2020 (current and adopted) • Open Space Asset Management Plan: 08 September 2020 (current and adopted) • Bridge Asset Management Plan: 08 September 2020 (current and adopted – as Transport AMP) • Road Management Plan 2017: (current following review, with no amendments needed)

5 Revenue and Rating Plan

(plan under section 93 of the Local Government Act 2020 setting out the rating structure of Council to levy rates and charges) Adopted in accordance with section 93 of the Local Government Act 2020 Date of adoption: 15 June 2021

Yes

Governance and Management Item Assessment

6 Annual budget

(plan under section 94 of the Local Government Act 2020 setting out the services to be provided and initiatives to be undertaken during the budget year and the funding and other resources required)

7 Risk policy

(policy outlining council’s commitment and approach to minimising the risks to council’s operations)

8 Fraud Policy

(policy outlining Council’s commitment and approach to minimising the risk of fraud) Adopted in accordance with section 94 of the Local Government Act 2020 Date of adoption: 14 June 2022

Risk Management Policy Date of commencement of current policy: 23 October 2018

Fraud and Corruption Control Policy Date of commencement of current policy: 21 April 2020 (due for review)

9 Municipal Emergency Management Plan

(plan under section 20 of the Emergency Management Act 1986 for emergency prevention, response and recovery)

10 Procurement Policy

(policy under section 108 of the Local Government Act 2020 outlining the principles, processes and procedures that will apply to the purchase of goods and services by the Council)

11 Business Continuity Plan

(plan setting out the actions that will be undertaken to ensure that key services continue to operate in the event of a disaster) Prepared and maintained in accordance with section 20 of the Emergency Management Act 1986 Reestablishment of MEMP committee as a result of changes to Legislation in December 2020. Date of preparation: 23 October 2019

Prepared and maintained in accordance with section 108 of the Local Government Act 2020 Date of adoption: 19 October 2021

Business Continuity Plan Reviewed and updated: 6 October 2021

12 Disaster Recovery Plan

(plan setting out the actions that will be undertaken to recover and restore business capability in the event of a disaster)

13 Risk Management Framework

(framework outlining council’s approach to managing risks to the council’s operations) Disaster Recovery Plan is incorporated into Business Continuity Plan. Reviewed and updated: 8 June 2021

Risk Management Framework Reviewed and updated: 6 October 2021

Yes

Governance and Management Item Assessment

14 Audit and Risk Committee

(see sections 53 and 54 of the Local Government Act 2020) Established in accordance with section 53 of the Local Government Act 2020. Audit committee dates: • 24 August 2021 (special) • 14 September 2021 • 14 December 2021 • 22 February 2022 • 12 April 2022 • 28 June 2022

15 Internal audit

(independent accounting professionals engaged by the council to provide analyses and recommendations aimed at improving council’s governance, risk and management controls)

16 Performance Reporting Framework

(a set of indicators measuring financial and non-financial performance, including the performance indicators referred to in section 131 of the Local Government Act 1989)

17 Council Plan report

(report reviewing the performance of the council against the council plan, including the results in relation to the strategic indicators, for the first six months of the financial year)

18 Quarterly Budget Reports

(quarterly reports to Council under section 97 of the Local Government Act 2020, comparing actual and budgeted results and an explanation of any material variations) Engaged (Contract T969-18) Date of engagement of current provider: 1 July 2018

The LGPRF framework (section 131 of the Act) largely has not significantly changed over the years, except in 2019/20 whereby a small number of indicators were removed and additional ones added. All Council internal reporting templates reflect these required changes. Date framework adopted: 13 May 2015

Annual report 2020/21 Performance against the Council Plan Actions are reported quarterly with Council Plan Strategic indicators reported annually in the Annual Report. Date adopted: 19 October 2021

Date reports presented: • 14 September 2021 • 16 November 2021 • 15 February 2022 • 17 May 2022

Yes

Governance and Management Item Assessment

19 Risk reporting

(six-monthly reports of strategic risks to Council’s operations, their likelihood and consequences of occurring and risk minimisation strategies) Date of Risk Reports: • 21 October 2021 • 14 April 2022

20 Performance reporting

(six-monthly reports of indicators measuring financial and non-financial performance, including the performance indicators referred to in section 98 of the Local Government Act 2020) Reports presented to the Council in accordance with section 98 of the Local Government Act 2020 Date reports presented: • 14 September 2021 • 16 November 2021 • 15 February 2022 • 17 May 2022

21 Annual Report

(annual report under sections 98 and 99 of the Local Government Act 2020 containing a report of operations and audited financial and performance statements) Annual Report 2020/21 Date adopted: 19 October 2021

22 Councillor Code of Conduct

(Code under section 139 of the Local Government Act 2020 setting out the standards of conduct to be followed by Councillors and other matters)

23 Delegations

(documents setting out the powers, duties and functions of Council and the Chief Executive Officer that have been delegated to members of staff, in accordance with sections 11 and 47 of the Local Government Act 2020) Adopted in accordance with section 139 of the Local Government Act 2020 Date adopted: 16 February 2021

Reviewed in accordance with section 11(7) of the Local Government Act 2020 and a register kept in accordance with sections 11(8) and 47(7) of the Local Government Act 2020 • S5 reviewed: 19 October 2021 • S6 reviewed: 17 May 2022 • S7 reviewed: 28 April 2022

24 Meeting procedures

(Governance Rules under section 60 of the Local Government Act 2020 governing the conduct of meetings of Council and delegated committees) Governance Rules adopted in accordance with section 60 of the Local Government Act 2020 Date adopted: 7 December 2021

Yes

= Completed

Locals and visitors coming together to enjoy the live entertainment, food and musical offerings at the much-loved Footscray Night Market series, a four week series during summer that explores a handful of local cuisine and cultures.

Photo by Gianna Rizzo