Features/Benefit Matrix Benefit
Save Time/money
Improved Safety
Improved Compliance Better Information
Less Frustration
Improved Communication
Feature
Visibility -Reduces the number of phone calls between teachers, administrators, approvers
Visibility of all trips via the internet means that you can locate who is travelling at a moments notice.
Board approval process Allows tracking of educational objectives of field trips ensures that all trips that need against the cost of trips board approval are processed correctly
Know who is paying for a trip when it is time to invoice
Automatic emails notify users of approvals, cancellations, and invoices throughout the process
Automatic invoicing. Transportation maintains control. Bookkeepers can see invoices when they are released.
Access over the internet Trips are always routed allows for easy rescheduling through the appropriate and notifications for approval channels weather related events
Transportation can see what buses will be required even before the trips are approved (versus paper where they don't know until they get the paper)
Teachers and coaches can see all of Trip estimator provides approvers with the ability their trip information, including to know the cost of a trip as they are approving. approval status and bus assignments This allows them to weigh the educational value of the trip against the cost. This also eliminates surprises when the invoice is generated
Easier bus scheduling -the system tells you which buses are available at any given time
Extensive reporting including dashboard and charts provides excellent information on costs
Bookkeepers are notified when trips District-wide calendar provides easy to access need checks / payment for things information on who is travelling and where. such as admission
Paperless process means that trips can be approved quickly and efficiently
Reporting on the use of activity buses allows better analysis on the use of the buses
Easy reconciling and receiving of trip payments
Notifications to Child Nutrition when students are out over the lunch period saves wasted food.
Provides reporting and analysis of athletic trips by sport
The board report for overnight/out of state trips is automatically generated
District wide calendar provides all trip and vehicle scheduling information to all users
Printing of permission slips and directions for trips
Track field trips to Common Core Standards
Reporting and analysis of equity among school trips (are all schools traveling equally - poor schools vs affluent schools etc)
Financial reporting of trip costs
Reporting at any time on outstanding receivables
= Transportation
= Administration (Supt, Asst Supt)
= School Personnel (Teacher, Principal)
= Finance