SAP HCM – A Complete Tutorial from Maxonlinetraining.com What This Book is all about End User Transactions, discusses all of the SAP HCM modules' important transaction codes and standard reports that can be used for daily operations.
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End user transaction code or simply T-code is a functionality provided by SAP that calls a new screen to carry out day-to-day operational activities. A transaction code is a four-character command entered in SAP by the end user to perform routine tasks. It can also be a combination of characters and numbers, for example, FS01. Each module has a different T-code that is uniquely named. For instance, the FICO module's T-code is FI01, while the Project Systems module's T-code will be CJ20.
The T-code, as we will call it throughout the chapters, is a technical name that is entered in the command field to initiate a new GUI window. In this chapter, we will cover all the important Tcodes that end users or administrators use on a daily basis. Further, you will also learn more about the standard reports that SAP has delivered to ease daily activities.
Daily transactional codes On a daily basis, an end user needs to access the T-code to perform daily transactions. All the T-code is entered in a command field. A command field is a space designed by SAP for entering T-codes. There are multiple ways to enter a T-code; we will gradually learn about the different approaches. The first approach is to enter the T-code in the command field, as shown in the following screenshot: Second, the T-codes can be accessed via SAP Easy Access. By double-clicking on a node, the associated application is called and the start of application message is populated at the bottom of the screen. SAP Easy Access is the first screen you see when you log on. The following screenshot shows the SAP Easy Access window:
To add a T-code to Favorites, navigate to Favorites | Insert transaction, as shown in the following screenshot, or simply press Ctrl + Shift + F4 and then enter the T-code that we wish to add as favorite: There are different ways to call a technical screen using a T-code. They are shown in the following table: Command+T-code
Description
/n+T-code, for example, /nPA20 If we wish to call the technical screen in the same session, we may use the /n+T-code function. /o+T-code, for example, /oFS01 If we wish to call the screen in a different session, we may use the /n+T-code function.
Frequently used T-codes Let's look closely at the important or frequently used T-codes for administration or transactional purposes.
The Recruitment submodule The following are the essential T-codes in the Recruitment submodule:
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T-code PB10
Description This T-code is used for initial data entry. It performs actions similar to the PB40 T-code. The mandatory fields ought to be filled by the user to proceed to the next infotype.
PB20 PB30
This T-code is used for display purposes only. This T-code is used to make changes to an applicant's data, for example, changing a wrongly entered date of birth or incorrect address. This T-code provides the functionality to bulk process an applicants' data. Multiple applicants can be processed at the same time unlike the PB30 T-code, which processes every applicant's data individually. Applicants' IDs along with their names are fetched using this T-code for easy processing. This T-code is useful when listing applicants based on their advertising medium for bulk processing. It helps to filter applicants based on a particular advertising channel such as a portal. It's used to maintain the advertisements used by the client to process an applicants' data. All the vacant positions can be listed using this T-code. If positions are not flagged as vacant in the Organizational Management (OM) submodule, they can be maintained via this T-code. A recruitment medium, such as job portal sites, that is linked with an advertisement medium is evaluated using this T-code.
PBA1
PBA2
PBAW PBAY
PBAA
End User Transactions
T-code PBA7
PBA8
Description This is an important T-code to transfer an applicant to employee. Applicant gets converted to an employee using this T-code. The integration between Recruitment and Personnel Administration submodules come into picture. To confirm whether an applicant has been transferred to employee, PBA8 needs to be executed. The system throws a message that processing has been carried out successfully for the applicants.
After PBA8 T-code is executed, we will see a message similar to the one shown in the following screenshot:
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The Organization Management submodule We will cover some of the important T-codes used to design and develop the organization structure in the following table: T-code PPOCE
PPOC_OLD T-code PP01
PO10
Description This T-code is used to create an organizational structure. It is a graphically supported interface with icons to easily differentiate between object types such as org unit and position. SAP provides multiple interfaces to create a structure. This T-code is one such interface that is pretty simple and easy to use. Description This is also referred to as the Expert Mode, because one needs to know the object types like SPOCK, where S represents position, O represents organization unit, and relationships A/B, where A is the bottom-up approach and B is the top-down approach, in depth to work in this interface. This T-code is used to build structures using object types individually based on SPOCK. This is used to create an Org unit; this T-code creates the object type O, organization unit.
PO13
This is used to create the position object type.
PO03 PP03
This T-code is used to create the job object type. This is an action-based T-code that helps infotypes get populated one after another. All of the infotypes such as 1000-object, 1001-relationships, and 1002-description can be created using this interface. Tasks, which are the day-to-day activities performed by the personnel, can be maintained using this T-code.
PO14
The Personnel Administration submodule The Personnel Administration submodule deals with everything related to the master data of employees. Some of the frequently used T-codes are listed as follows: T-code PA20 PA30 PA40
PA42
PA70
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Description The master data of an employee is displayed using this T-code. The master data is maintained via this T-code. Employee details such as address and date of birth can be edited using this T-code. Personnel actions are performed using this T-code. Personnel actions such as hiring and promotions, known as the action type, are executed for employees. This T-code, known as the fast entry for action solution, helps a company maintain large amount of data. The information captured using this solution is highly accurate. This T-code, known as the fast entry functionality, allows the maintenance of master data for multiple employees at the same time. For example, the recurring payments and deduction (0014) infotype can be maintained for multiple employees.
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