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STRESS LESS WITH FULL-SERVICE EVENT VENUES

By Sherri Ferns

Using a full-service venue will ensure you don’t miss any of the important details.

Hosting an event can be stressful. Choosing the right venue for your event is a big decision, but knowing how much time you want to spend in the planning processes can help you choose the perfect space.

Sometimes, a DIY or blank-slate venue seems like it will be less expensive, but when you identify the cost for the build-out of all the details required, it can quickly add up. Not only is it expensive, but it can become time-consuming and cumbersome.

To skip the aggravation of hiring multiple vendors at higher prices, here’s a few reasons why you should host an event at a full-service venue.

Experienced staff

Aside from the obvious benefits that come with a brick-and-mortar facility like electricity and running water, the biggest benefit is that you will be working with an experienced staff. While you can certainly put together an event on your own, having an experienced team on hand will alleviate your stress.

No one knows a venue and its intricacies better than the team that works the space day in and day out. From timeline management and vendor relations to day-of logistics, the on-site team will handle every detail, keeping an eye on all the moving parts so you don’t have to.

On-site catering

Your guests will rave about your event if they love the food. You could provide the most unforgettable programing, but if the food is subpar, you’re doomed.

On-site culinary teams will guide you through the planning process with ease, helping you navigate allergy questions and menu selection to ensure your guests enjoy their meal. The menu doesn’t have to be complicated for your guests to notice that you took the time to hire a professional catering team.

Fully furnished, customizable spaces

Most venues have customizable spaces to accommodate gatherings during every season, but knowing your event can continue in any type of weather is important.

When you work with a full-service venue, the event team will help create a floor plan that maximizes the space for your event and answer questions concerning the capacity for the space to help you determine the number of guests that can be safely accommodated.

Using a full-service venue will also ensure you don’t miss any of the important details like tables, chairs, dinnerware and linen.

Parking and accessibility

Ensuring your guests can easily access the venue and their amenities is important for your guests. Depending on how many attendees you plan to have at your event, you’ll need to make sure there’s enough parking spaces for everyone. A full-service venue will most likely have plenty of parking, including handicap-accessible ramps and automatic door entry.

If you have any VIP guests, designated parking spaces can also be made available, so they won’t have to worry about finding a parking space.

Clean-up services

Cleaning up after the event is over is almost always an afterthought. If you are working with a DIY venue, you could spend hours breaking down and packing up. Knowing the event team is on board to break down everything at the end of the night is perhaps the best part of all.

Planning an event involves many aspects that need to be managed and balanced to achieve success. Creating a memorable event requires a dedication to the planning process. It starts with selecting a venue that not only suits your needs, but one that will allow you to enjoy the event without worrying about the little details.

With so many incredible venues all over the state, sometimes the decision-making process can be difficult. If you don’t have time to interview caterers, book entertainment, source staffing or secure the right audio-visual equipment, using a turnkey venue is the best choice for your next event.

Sherri Ferns is the regional director of sales and marketing for Duprey Hospitality, where she directs marketing and sales strategies for all five of the company’s hotels, including the Grappone Conference Center in Concord.

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