Budget and Business Plan 2020 by mdbonnyville

BUDGET &

BUSINESS PLAN 2020 Charting the Course

BRANDON BORN PHOTOS: Cover, Page 8, Page 17, Page 35 & Page 44

Table of contents OUR CORPORATE IDENTITY

2020 Goals & objectives

COMMUNITY PROFILE

LIVING IN THE M.D.

COUNCIL PROFILE

MESSAGE FROM THE REEVE

MESSAGE FROM THE CHIEF ADMINISTRATIVE OFFICER

EXECUTIVE SUMMARY

ORGANIZATIONAL CHART

STAFFING BUDGET

CONSOLIDATED BUDGET

OPERATING BUDGET SUMMARY

CAPITAL BUDGET SUMMARY

FINANCIAL RESERVES

CONTRIBUTIONS TO OTHER AGENCIES

FUNDING SOURCES

BUDGET BY DEPARTMENT TAXATION

GENERAL GOVERNANCE

COUNCIL

CORPORATE SERVICES DEPARTMENT

INFRASTRUCTURE SERVICES DEPARTMENT

ENVIRONMENTAL & PROTECTIVE SERVICES DEPARTMENT

PLANNING & COMMUNITY SERVICES DEPARTMENT

POLICIES & DOCUMENTS

4905 - 50 Avenue, Bag 1010 | Bonnyville, Alberta T9N 2J7 Phone 780.826.3171 | www.md.bonnyville.ab.ca

BUDGET & BUSINESS PLAN 2020

M.D. OF BONNYVILLE OVERVIEW Located in Northeastern Alberta, the Municipal District of Bonnyville is 6,064.73 square kilometres. There are a number of hamlets within the M.D.’s boundaries – Ardmore, Cherry Grove, Fort Kent, Franchere, Iron River, La Corey and Therien. Also located within the M.D.’s borders are Cold Lake First Nations, Elizabeth Métis Settlement, Fishing Lake Métis Settlement, and Kehewin Cree Nation. The M.D. also encompasses the Town of Bonnyville and the City of Cold Lake. The M.D. borders the Province of Saskatchewan on its east side, Lac La Biche County to the north and west, and St. Paul County to the south. The M.D. provides water and sewer services in the hamlets of Fort Kent and Ardmore, as well as bulk water services. The two hamlets, as well a select subdivisions throughout the M.D., are a part of the door-to-door waste collection program, which uses M.D. supplied black carts.

Population (Canada Census 2016): 13,575 Change from 2011: 21.3% Population Median Age: 37.5 years Total Private Dwellings: 5,667 Median Household Income (Gross): $115,598

M.d. of bonnyville no. 87

Corporate identity

YOUR M.D. OF BONNYVILLE COUNCIL Back row (L-R): Ben Fadeyiw (Ward 6), Marc Jubinville (Ward 1), Edward Duchesne (Ward 4), Darcy Skarsen (Ward 2). Front row (L-R): Mike Krywiak (Ward 3), Greg Sawchuk (Reeve), Dana Swigart (Ward 5)

VISION: The Municipal District of Bonnyville will be a leader and innovator in local municipal governance, services and economic prosperity. MISSION: To develop, maintain and enhance a safe and prosperous municipality through the effective provision of services for its public. The Municipal District of Bonnyville Council is comprised of seven Council members – one Reeve and six Councillors. The office of Deputy Reeve rotates between the Councillors on a semi-annual basis. Each member sits for a four-year term, as per the Alberta Municipal Government Act. Council strives to be as open and transparent as possible, fulfilling the needs of all of the M.D.’s residents. Council sets policy for the operations and corporate culture of the M.D., as well as pass bylaws to make sure the M.D. conducts business in a open, transparent and proper manner. Council meets every Wednesday, at 9:30 a.m. in Council

Chambers, located in the Main Administration Building, located at 4905 – 50 Ave. in Bonnyville. Council Committee meetings are held the first and third Wednesday of the month. Council meetings are held the second and fourth Wednesday of each month. Full agenda packages can be found on the municipality’s website on the Monday before each meeting. On the second Tuesday of each month, Council sits as the Municipal Planning Commission. In these meetings, members hear about developments which require variances from the standards set out in the Land Use Bylaw, appeals to developments and more.

GUIDING PRINCIPLES • • • • • • • •

We believe everyone has the right to be heard We believe in the good stewardship of public funds We believe in the enhancement of quality of life We believe there should be openness in decision making We believe in the equality of service We value the safety of the public and our staff We value the contributions, skills, and abilities of all members of the organization We value and respect people and property

BUDGET & BUSINESS PLAN 2020

2020 Goals & Objectives GOAL 1A: Enhance Municipal Infrastructure - Water Objectives 1. Explore options regarding the provision of water service to subdivisions close to Cold Lake enroute to Cherry Grove (i.e. Morris Estates, Fairview Estates, Crawford Estates, Hamelot). 2. Explore options regarding the development of a plan to offer Cold Lake water to subdivisions around Cold Lake, Moose Lake, and other areas adjacent to the regional waterline. (Water for Life) 3. Investigate the addition of truck fill and barrel fill water stations at strategic spots along the regional waterline (past Council discussion was to convert the old water fill/pump house located between Ardmore and Fort Kent to a bulk station to take the load/truck traffic out of Ardmore). (Water for Life) 4. Develop a plan where M.D. residents can tie into the waterline between Cold Lake and Fort Kent and define within a new policy. (Water for Life) 5. Investigate a charge for sewer dump stations at Ardmore and Fort Kent. Â 6. Investigate creating a new sewer dump station near Therien and define within a new policy as Ardmore is being over used by commercial haulers at no charge.

GOAL 1B: Enhance Municipal Infrastructure - Roads Objectives 1. Completion of Highway 657 running east and west. Negotiate a shared cost approach with province to redesign and pave. 2. Complete 10, 20, and 30-year Road Priority Plans.

GOAL 2A: Employ Environmentally Sustainable Management Practices - Flooding Mitigation 1. Examine areas in the M.D. that experience continuous flooding and complete a flood mitigation study taking into consideration tributaries of Muriel Creek and the Beaver River.

GOAL 2B: Employ Environmentally Sustainable Management Practices â&#x20AC;&#x201C; Waste Reduction 1. Establish ourselves as a leader in waste reduction.

GOAL 3: Renew Future Growth and Land Use Plans 1. Start Overall Area Structure Plan (ASP) review process as per timelines adopted by Council and with priority to finalizing the Ardmore ASP review. 2. Start overall Municipal Development Plan (MDP) review process. 3. Ensure natural gas supply for future residential and industrial growth.

GOAL 4: Enhance Quality of Life - Recreation 1. Assist with development in Ardmore. Provide services on east end to follow through on promise for development of a recreational area. Perhaps start with a covered skating rink. 2. Increase (or create) a recreation capital building fund. 3. Complete overall Recreation Master Plan. 4. Complete a Kinosoo Ridge Master Plan and Business Plan. 5. Complete Kinosoo Adventure Park.

M.d. of bonnyville no. 87

2020 Goals & Objectives (continued) GOAL 5:

GOAL 6:

Enhance Efficiency & Effectiveness of Municipal Operations

Review Levels of Services for Public Safety & Policing

1. Enhance overall M.D. operations to be as effective as possible. 2. Develop M.D. policies for all aspects of operations. 3. Enhance communication channels throughout the M.D. 4. Continue to explore regional and intermunicipal collaboration opportunities, including Intermunicipal Collaboration Framework (ICF) agreements with the Town of Bonnyville and the City of Cold Lake, and shared costs with Summer Village communities.

1. Public Safety mandate / goals: Where do we want to be and where are we now? 2. RCMP cost analysis

GOAL 7: Confirm Commitment to Municipal Economic Growth 1. Regional Economic Development Strategy 2. Tourism Strategy â&#x20AC;&#x201C; review mandate of tourism

BUDGET & BUSINESS PLAN 2020

Community PROFILE Encompassing a large portion of Northeastern Alberta, the M.D. of Bonnyville consists of over one million acres of farmland and large expanses of natural parkland and lakes. Strengthened by the resource industries of agriculture, oil/ gas and forestry, the M.D. is one of the largest and most diversely developed rural districts in Alberta.

The surrounding lakes provide plenty of summer and winter recreation opportunities, resulting in an enviable lifestyle. The M.D. of Bonnyville encompasses the areas surrounding the City of Cold Lake, Town of Bonnyville and the Village of Glendon as well as the multiple hamlets and settlements in the district.

Our top industries OIL & GAS The M.D. of Bonnyville continues to grow due to its location on the Cold Lake Oil Sands area, the second largest oil reserve in Alberta. It produces almost 230,000 barrels of oil/day. Imperial Oilâ&#x20AC;&#x2122;s project is Canadaâ&#x20AC;&#x2122;s largest in-situ oil sands operation producing approximately five percent of all crude oil in Canada. The M.D. has over 60,000 oil/gas wells, which adds to the overall production.

TOURISM & RECREATION The best lakes in Alberta are nestled in the boreal forests that are in the M.D. of Bonnyville. When visiting the M.D. of Bonnyville, you are never far away from the lakeshore. Moose or Crane Lake are your first choices for wakeboarding or tubing. Cold Lake is the top destination for Lake Trout fishing. With over 20 resorts and campgrounds attracting thousands of visitors year round, opportunities for tourism investment are numerous.

AGRICULTURE Agriculture is fundamental to the rural lifestyle in the M.D. of Bonnyville, with the majority of our lands zoned agriculture. The region produces a variety of crops such as alfalfa, canola, barley, wheat and hay. The region is also host to multiple livestock and poultry farms. The agriculture industry is operated by both family businesses and larger ventures.

TRANSPORTATION The M.D. of Bonnyville is approximately two hours northeast of Edmonton. With Highway 28 as the main corridor, the M.D. has become the transportation hub for the Alberta Oil Sands. The M.D. of Bonnyville has a well-established network of secondary and primary highways. Air service is available at Bonnyville or Cold Lake Airports and access to rail is reached south on Highway 41.

M.d. of bonnyville no. 87

LIVING IN THE M.D. Residents have access to a host of resources, providing a high quality of life in a rural setting. HEALTHCARE

Housing

M.D. residents are served by the Bonnyville and Cold Lake Health Centres. These hospitals are centers of excellence for various specialties. The Northeastern Alberta Health Unit has offices in the two urban centres, which offer public health, dental, home care, speech and language pathology, health inspectors and diabetic clinic services. Other facilities include medical and dental clinics, optometrists, chiropractors and orthodontic services. Bonnyville has the Bonnylodge, a 66-room senior citizen lodge, Extendicare Bonnyville offers a 50-bed long-term care facility and the Bonnyville Health Centre has 30 long-term care beds. The Cold Lake Lodge has 61 rooms, the Cold Lake Health Centre has 30 long-term beds and Points West Living offers 10 Independent Living suites and 42 Designated Living suites.

Housing options are plentiful in the M.D. of Bonnyville. There are opportunities to live on farms, hobby farms, acreages of five to 10 acres, rural subdivisions with lots ranging from half an acre to five acres, or in our hamlets offering single or multifamily lots. The M.D. also has zoning for rural commercial or rural industrial where the family home and business can be located.

Education M.D. residents can access diverse education options in the neighbouring urban municipalities and in two rural schools. Northern Lights Public Schools operates K to 12 schools in Bonnyville, Cold Lake and Glendon. There are K to 9 schools in Iron River and Ardmore to serve rural residents. Lakeland Catholic School District No. 150 operates K to 12 schools in Bonnyville and Cold Lake. East Central Francophone Education Region No. 3 operates Ecole des Beaux Lacs in Bonnyville and Ecole Voyager in Cold Lake. Portage College offers a variety of programs at its Cold Lake campus.

Community Services Bonnyville, Cold Lake and Glendon provide services to residents in the M.D. of Bonnyville offering big box stores, specialty shops, restaurants, and accommodations that provide unique products and personalized services. The Bonnyville Regional Fire Authority oversees fire departments in the M.D.â&#x20AC;&#x2122;s hamlets as well as in Bonnyville. The Cold Lake Fire Department is a separate entity. There are RCMP detachments in Bonnyville and Cold Lake. Cold Lake RCMP cover the east side of the M.D. and the Bonnyville RCMP cover the west side. Both Cold Lake and Bonnyville have their own Family and Community Support Services facilities, which offer a variety of programs to M.D. residents.

Recreation The M.D. of Bonnyville is known for its multitude of lakes and beaches. The M.D. operates 11 campgrounds on eight lakes. In winter, residents enjoy the Tube Park, a variety of Terrain Gardens located all over the 42 acres of skiable terrain at the M.D. owned Kinosoo Ridge Snow Resort. Residents access indoor programming at facilities in neighbouring urban communities. The M.D. is a joint owner of the Bonnyville and District Centennial Centre, which has two full-size NHL arenas, wellness centre, athletic field house, indoor running track, climbing wall and indoor play area. The Cold Lake Energy Centre has two NHL-sized ice surfaces that transforms into a 3,500 seat concert hall, a field house, fitness and wellness centre, indoor running track and a childrenâ&#x20AC;&#x2122;s play area.

BUDGET & BUSINESS PLAN 2020

council

PROFILE

CONTACT DETAILS

The M.D. of Bonnyville No. 87 is comprised of a Reeve and six Councillors. Each Councillor represents one of the six (6) Wards with the M.D., as indicated on the map. Council members are elected within the ward in which they reside to act as representative of that specific ward at Council. The Reeve and Council is governed by the Municipal Government Act and passes bylaws to ensure the safety and viability of the M.D. They provide leadership as the legislative and policy-making body for the organization. The M.D. of Bonnyville conducts biweekly Council Committee meetings and biweekly Council meetings. These meetings are open to the public and allow for public input. The Reeve is the default Chair of all Council meetings.

Reeve

GREG SAWCHUK

780.201.2501

gsawchuk@md.bonnyville.ab.ca

Ward 1

MARC JUBINVILLE

780.826.0992

mjubinville@md.bonnyville.ab.ca

Ward 2

DARCY SKARSEN

780.201.3478

dskarsen@md.bonnyville.ab.ca

Ward 3

MIKE KRYWIAK

780.573.6093

mkrywiak@md.bonnyville.ab.ca

Ward 4

EDWARD DUCHESNE

780.201.5734

educhesne@md.bonnyville.ab.ca

Ward 5

DANA SWIGART

780.573.9095

dswigart@md.bonnyville.ab.ca

Ward 6

BEN FADEYIW

780.826.1462

bfadeyiw@md.bonnyville.ab.ca

M.d. of bonnyville no. 87

Message from

the REEVE Dear RATEPAYERS,

As the Municipal District of Bonnyville Council moves into the second half of its four-year term, we see the 2020 Budget as setting a new direction for the municipality. Council recognizes that there is always more work to be done to improve services and still find efficiencies. In 2019, the organizational structure of the M.D. was enhanced, with four General Manager positions being established, that report directly to the CAO. This change brings the municipality in line with a more efficient corporate structure. The 2020 budget passed in December is based largely on priorities set out in Council’s 2018 Strategic Plan. Infrastructure continues to be the highest priority, as the majority of M.D. residents encounter some aspect of it on a daily basis. In 2020, Council is putting the priority on maintenance, with road upgrades being done in alignment with the newly adopted road standards and road priorities map displayed in this budget document. Drainage remediation is front and centre in the 2020 budget, with eight projects on the priority list, for a total project cost of $6.7 million. Residents living in Birch Grove, Country Side, Country Lane, Elk Haven, Hillside, Willow Ridge, Sunset Beach, Drouin, Crawford Estates and Crane Lake subdivisions are certainly looking forward to a little less water flowing in the wrong places. Planning for the majority of the projects is underway, but all work is subject to Alberta Environment and Parks approvals. I am excited about the number of recreation projects getting underway in 2020. These initiatives are based on responses the M.D. received from residents in the 2018 Recreation Needs Assessment. Projects such as the paving of the Beaver River Trestle staging area, continued renovations to Vezeau Beach campground and boat dock, covered rinks in Cherry Grove and Ardmore, North Shore Heights Trail Phase II and ball diamond upgrades are intended to get more people enjoying our best asset – the great outdoors. I can’t wait to see, and use, the new Adventure Park at Kinosoo Ridge. This all-ages facility will not only be used by local residents and school children throughout the region, it will be one of the prime attractions for our summer tourists. While economic diversification through tourism is one of Council’s goals, crime prevention and reduction is also on the priority list. The Lakeland Crime Reduction Unit, with three new RCMP positions and one administrative assistant, should be up and running in late 2020. Council heard loud and clear at the three Budget Open Houses that residents are concerned about crime. We received kudos for the Vacant Home Check Program put in place in 2019 and the residential,

commercial and farm property Crime Prevention Through Environmental Design (CPTED) assessments. Council is waiting to see what direction the provincial government is taking in regards to policing measures and what initiatives will be funded in the future. Council will continue collaborating with our neighbouring municipalities on a variety of initiatives. A committee was formed to develop a Regional Recreation Master Plan to look at existing resources and set recreation priorities for the future to meet the needs of the whole region. In 2020, several Intermunicipal Collaboration Framework (ICF) Agreements will be finalized, which will map out cost sharing processes for such things as recreation, fire, and other services. Take a read through this extensive 2020 Budget Document. If you have any questions or concerns contact myself or your Councillor.

Greg Sawchuk Greg Sawchuk (Reeve)

BUDGET & BUSINESS PLAN 2020

M.D. Council, residents, industry representatives, and staff have been great to work with and all bring with them a sense of direction and knowledge base that is second to none.Â As we move forward, we intend to tap into this knowledge to continue to enhance our way of life in the Lakeland Region. From an administrative standpoint, 2019 brought with it a change in the senior management structure of the organization, amongst others. The new structure has four General Managers who report to the CAO and who are accountable for the day-to-day operations of the municipality. This new structure creates a clear line of command, accountability and transparency, and forms the backbone of the administrative function of the municipality. This change was integral in order for administration to meet Councilâ&#x20AC;&#x2122;s direction going forward, and it has already proven itself in numerous ways. Although we have had a change in direction in some aspects of our organization, we have been able to forge ahead with exceptional service provision to M.D. residents. I am especially proud of all M.D. staff who have persevered through management and structural changes in our organization over the past year. I must give credit where credit is due, and I pass on a thank you to all M.D. staff for their commitment and dedication to such a tremendous organization. My personal commitment to all M.D. staff is to continue to enhance communication with them and to ensure that we give all staff clear and concise direction where needed.

Message From

THE CAO As I reflect back over the last year, I do so with a sense of accomplishment and pride in what we have been able to achieve at the Municipal District of Bonnyville.

M.D. Council is very focused on its mandate to make effective changes where needed, in order to provide the best level of service to its residents. That has brought with it a renewed way of looking at municipal operations and ensuring that we are able to plan with long-term goals in mind.Â Council has a very challenging agenda going into 2020, with the focus being on strategically reviewing M.D. operations in order to set the foundation going forward. This is evidenced by the 2020 Goals and Objectives list, which includes items such as Area Structure Plan reviews, development of an overall Recreation Master Plan, development of policies for all aspects of M.D. operations, and reviewing intermunicipal collaboration opportunities with our partners. These goals and objectives are over and above additional items, such as the adoption of long-term capital plans, and reviewing how to best manage our infrastructure for the long-term, that are already in the works. Our commitment is to provide the most effective and efficient level of service to our ratepayers as possible. We will continue to be transparent, to engage our residents and the public, and to ensure that we keep long termgoals at the forefront of our decision making processes. I look forward to working with Council, staff, residents, and industry representatives in 2020. I am truly excited at what the future holds for the Municipal District of Bonnyville.

Luc Mercier Luc Mercier (Chief Administrative Officer)

M.d. of bonnyville no. 87

EXECUTIVE SUMMARY The Municipal Government Act requires Council to adopt a budget for each calendar year. This document provides the supporting information for the 2020 budget, approved by Council on December 18, 2019. Municipal Governments are required by the Municipal Government Act to have balanced budgets. Current revenue, including transfers from restricted surplus and proceeds from debt, must be sufficient to support current expenditures. The 2020 budget has been prepared using the modified accrual method of accounting. The Municipal District of Bonnyville prepares its budget by determining the operating and capital costs based on current levels of service, and additional service delivery requested by Council. The 2020 Operating and Capital budgets total $144,749,498 consisting of $87,235,345 for Operating Expenditures and $57,514,153 for Capital Expenditures. Revenues The main source of revenue for the M.D. of Bonnyville is taxation. The 2020 budget anticipates that Council will collect $76.8 million in taxes. Council will set the 2020 mill rates in the spring, once assessments have been finalized. Additional sources of revenue include sale of goods and services, grants, fines and penalties, return on investment and transfer from reserves. Expenses The 2020 budgeted expenditures are based on current levels of service to maintain our key infrastructure such as roads, bridges and drainage systems. Also included in the budget are annual contributions towards the equipment replacement reserve. In conclusion, the 2020 budget seeks primarily to maintain existing levels of service in the M.D., while continuing to invest heavily in infrastructure by drawing from reserves to make our municipality an enjoyable place to live, work and play.

Tolulope Maraiyesa, CPA, CGA General Manager, Corporate Services

BUDGET TIMELINE JULY 31, 2019

Budget packages sent to General Managers

AUGUST 30, 2019

Budget packages returned to Finance for inputting

SEPTEMBER 16, 2019

General Managers discuss draft budget & supporting information with CAO. Finance makes necessary amendments

SEPTEMBER 23, 2019

CAO review of draft budget with General Managers prior to Council review

OCTOBER 10, 2019

Day 1 of budget deliberations with Council

OCTOBER 17, 2019

Day 2 of budget deliberations with Council

OCTOBER 29, 2019

Day 3 of budget deliberations with Council

NOVEMBER 6, 2019

Public consultation 1

NOVEMBER 7, 2019

Public consultation 2

NOVEMBER 18, 2019

Public consultation 3

NOVEMBER 25, 2019

Review budget feedback from public consultation with Council & make amendments (if required)

DECEMBER 18, 2019

Council approves 2020 budget

BUDGET & BUSINESS PLAN 2020

OrgANIZATIONAL chart CHIEF ADMINISTRATIVE OFFICER

Marketing & Communications Officer

Executive Assistant

Coordinator

Legislative Clerk

General Manager Environmental & Protective Services

General Manager Planning & Community Services General Manager Corporate Services

Director of Parks, Recreation & Culture

Manager of Planning & Development

Parks Kinosoo Ridge Snow Resort Planning

Environmental

Manager, Parks

General Manager Infrastructure Services

Director of Public Safety

Peace Officers Analyst

Agriculture Supervisor

Agriculture

Waste Supervisor

Waste

Pest Control

Safety Codes GIS

Manager, Kinosoo Ridge Snow Resort

Kinosoo Ridge Snow Resort

OH & S

Landfill

OH & S Assistant

Parks Manager, Administrative Services

Assessment Records

Manager, Transportation

Customer Service Manager, Finance Manager, Information Technology Human Resources Officer

Legislative Services Officer

A/P, A/R, Payroll

System Technicians

HR Technician

Manager, Infrastructure

Infrastructure Operations Welders / Mechanics Water / Wastewater

M.d. of bonnyville no. 87

STAFFING BUDGET Permanent Full Time / Part Time

Chief Administrative Office

2019

2020

CAO

Marketing / Communications

Executive Assistant

Legislative Services

G.M., Planning & Community Services

G.M., Corporate Services

G.M., Infrastructure Services

G.M., Environment & Protective Services

Planning & Development

Safety Codes

GIS

Environmental

Parks

Kinosoo

TOTAL

Administrative Services

Assessment

Records Management

Information Services

Human Resources

Infrastructure & Operations

Operations (Welders / Mechanics)

Utilities (Water / Wastewater)

Administrative Services

Agriculture Services

Waste Services

Occupational Health & Safety

138

140

TOTAL Planning & Community Services

Corporate Services

Financial Services

TOTAL Infrastructure Services

TOTAL Environmental & Protective Services Public Safety

TOTAL OVERALL

BUDGET & BUSINESS PLAN 2020

2020 CONSOLIDATED BUDGET REVENUES

EXPENSES

TAXATION

76,858,490

15,033,071

GENERAL GOVERNANCE

21,826,677

15,154,110

692,630

CORPORATE SERVICES

1,961,087

5,805,820

FIRE PROTECTION SERVICES

3,392,893

5,608,964

467,388

2,692,400

26,011,569

69,038,844

3,585,298

4,087,224

WASTE MANAGEMENT

596,431

3,437,852

PLANNING & DEVELOPMENT

391,082

2,671,794

AGRICULTURAL SERVICES

793,238

3,277,937

PARKS, RECREATION & CULTURE

4,607,198

11,443,905

KINOSOO RIDGE SNOW RESORT

4,258,147

5,804,947

$ 144,749,498

COUNCIL

PUBLIC SAFETY INFRASTRUCTURE WATER & SEWER

TOTAL

KINOSOO RIDGE

PLANNING & DEVELOPMENT

AGRICULTURE SERVICES

WASTE MANAGEMENT WATER & SEWER

PARKS RECREATION CULTURE

TAXATION

10% GENERAL GOVERNANCE

10%

COUNCIL

SERVICES 4% CORPORATE 4% FIRE PROTECTION SERVICES

INFRASTRUCTURE

48%

EXPENSES BY DEPARTMENT (%)

PUBLIC SAFETY

M.d. of bonnyville no. 87

OPERATING BUDGET SUMMARY REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

4,008,909

4,549,399

4,733,521

SALES & USER CHARGES

4,800,281

4,853,203

7,351,789

76,966,740

76,966,202

76,558,490

527,700

576,791

513,200

1,224,000

2,252,283

1,350,000

16,450,491

15,971,442

20,168,218

TAXES, REQUISITIONS & LOCAL IMPROVEMENT LEVIES FINES & PENALTIES RETURN ON INVESTMENTS TRANSFERS FROM RESERVES CONTRIBUTED ASSETS

300,000

850,620

300,000

$ 104,278,121

$ 106,019,940

$ 110,975,218

19,207,285

17,741,686

19,702,649

3,716,469

2,611,351

5,685,975

11,935,877

11,504,097

20,066,922

436,933

433,903

1,194,496

9,247,119

6,037,659

8,736,757

11,240,428

11,295,661

7,859,639

TRAINING & DEVELOPMENT

747,443

530,686

724,774

INSURANCE

450,209

368,075

468,929

UTILITIES

740,740

677,078

763,695

TELEPHONE & TECHNOLOGY

509,198

413,099

903,438

6,210,000

6,202,736

6,000,000

14,025,325

14,025,323

14,013,071

85,000

55,000

1,030,000

TOTAL OPERATING EXPENSES

$ 78,522,026

$ 71,896,354

$ 87,235,345

NET OPERATING REVENUE (EXPENDITURE)

$ 25,756,095

$ 34,123,586

$ 23,739,873

TOTAL OPERATING REVENUE EXPENSES SALARIES, WAGES & BENEFITS CONTRACTED SERVICES MATERIALS, GOODS & SUPPLIES DEBENTURE PRINCIPAL & INTEREST GRANTS TO OTHER ORGANIZATIONS TRANSFER TO RESERVES

TRANSFER TO OTHER LOCAL GOVERNMENTS REQUISITIONS FROM OTHER AGENCIES CENSUS & ELECTIONS OTHER EXPENSES

BUDGET & BUSINESS PLAN 2020

Capital Budget SUMMARY 2019 BUDGET

2020 BUDGET

20,129,450

26,987,402

Proceeds from Sale

1,219,313

488,000

Capital Grants

6,657,445

6,298,878

$ 28,006,208

$ 33,774,280

40,147,727

49,983,975

Buildings

5,190,000

4,288,798

Machinery & Equipment

3,794,175

2,388,800

138,000

3,427,208

852,580

Total Capital Expenditures

$ 52,697,110

$ 57,514,153

NET CAPITAL REVENUE (EXPENDITURE)

-$ 24,690,902

-$ 23,739,873

CAPITAL REVENUES Transfers from Capital Reserves

Total Capital Revenues

CAPITAL EXPENDITURES Engineered Structures

Land Vehicles

FUNDING SOURCES CAPITAL BUDGET

CAPITAL EXPENDITURES BY TYPE 50,000,000

30,000,000 40,000,000

20,000,000

30,000,000

20,000,000 10,000,000 10,000,000

Transfers from Capital Reserves

Proceeds from Sale

Capital Grants

Tax Revenue

Engineered Structures

Buildings

Machinery & Equipment

Vehicles

M.d. of bonnyville no. 87

BUDGET OPEN HOUSE Willow Prairie Hall, La Corey

BUDGET & BUSINESS PLAN 2020

FINANCIAL RESERVES OPERATING RESERVES 2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

39,325,000

-10,000,000

29,325,000

EQUIPMENT REPLACEMENT Purpose: To fund replacement of equipment used within each department. Target: Sufficient annual contributions to ensure equipment can be replaced at the end of its useful life. Inflow: Approved annual budget contributions.

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

20,074,333

3,084,318

23,158,651

ROAD IMPROVEMENTS Purpose: To fund construction of roads. Target: Sufficient levels to fund long-range planning. Estimated capital requirement of $30M per annum. Inflow: Approved annual budget contributions.

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

1,111,428

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

5,000,000

-5,000,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

626,296

-600,000

26,296

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

850,000

5,000,000

1,000,000

6,850,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

1,000,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

20,793,081

-20,793,081

OPERATIONS Purpose: To fund programs and services related to the delivery of municipal operations. Target: One yearâ&#x20AC;&#x2122;s municipal tax levy maximum. Inflow: Approved budget contributions. Notes: $5M transferred to bridge fund and $5M transferred to drainage reserve

CAPITAL RESERVES

DRAINAGE Purpose: To fund drainage projects. Target: Sufficient levels to fund one off drainage projects. Estimated total in 2020 is $9M. Inflow: Annual budget contributions. $5M transferred from operations reserve to fund $5M in drainage projects in 2020. TRAILS Purpose: To fund construction of trails. Notes: North Shore Heights (Phase 2) BRIDGE FUND Purpose: To fund repairs of bridges. Target: Estimated contribution to fund bridge repairs at an estimated amount of $3M per annum. Unspent balance to be transferred to reserves. Inflow: Annual budget contributions. $1M transfer from operations in 2020. Annual capital expenditure plus transfer to reserves total should be $3M. Refer to long-term plan - Bridges.

UTILITIES Purpose: To fund unforeseen utility repairs and construction.

CAPITAL CARRY FORWARD Purpose: To fund capital projects approved in prior years. Inflow: Prior year funds budgeted for capital projects that would otherwise flow into unrestricted surplus.

PROGRAM-SPECIFIC RESERVES

DISASTER Purpose: Reserve held in case of a disaster.

AMBULANCE BUILDING Purpose: Reserve held for replacement of ambulance building

PARK & SCHOOL (Cash in lieu of municipal reserves) Purpose: To fund public parks, recreation areas or school authority developments, as allowed by section (671) 2 of the MGA. Inflow: Funds are collected as part of the subdivision approval process. Interest earned on the specific funds. RECREATION - CENTENNIAL CENTRE Purpose: Reserve held for capital purchases and operating expenses at the Centennial Centre. Target: 50% of annual budget for the Centennial Centre. Inflow: Annual surplus from Centennial Centre contributions.

SKI LIFT Purpose: Reserve held for the replacement of Kinosoo Ridge ski lift. Target: Sufficient levels for replacement of ski lift

PARKS & RECREATION DEVELOPMENT FUND Purpose: Reserve held for development of park and recreation infrastructure Notes: Restricted for multi-use recreation park.

INDUSTRY CARES LEGACY FUND Notes: $2M annual contribution.

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

40,500

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

149,306

25,000

174,306

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

510,280

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

602,578

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

400,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

3,951,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

2,445,000

2,000,000

4,445,000

2019 ENDING BALANCE

TRANSFERS & CARRY FORWARD

2020 budget

2020 ending balance

175,337

$ 71,261,058

$ 20,793,081

-$ 20,283,763

$ 71,770,376

11,620,275

- 11,620,275

10,000,000

- 5,741,943

4,258,057

$ 11,620,275

10,000,000

- $ 17,362,218

$ 4,258,057

RECREATION (GENERAL)

TOTAL RESTRICTED RESERVES

UNRESTRICTED RESERVES UNRESTRICTED SURPLUS FROM DECEMBER 31, 2018 FORECAST SURPLUS DECEMBER 31, 2019 TOTAL UNRESTRICTED RESERVE

BUDGET & BUSINESS PLAN 2020

Contributions to

OTHER AGENCIES SOCIETIES & COMMUNITY HALLS * Glendon Agricultural Society

2020

$ 150,000

Alexander Community Hall

$ 25,000

Ardmore Community Society

$ 25,000

Ardmore Senior's Society

$ 25,000

Beaverdam Community Society

$ 25,000

Bonnyville & District Historical Society

$ 25,000

Cold Lake Museums

$25,000

Cherry Grove Recreation & Agricultural Society

$ 25,000

Eastbourne Community Hall

$ 25,000

Flat Lake Community Hall

$ 25,000

Fort Kent Senior Citizens' Centre

$ 25,000

Goodridge Social & Agricultural Society

$ 25,000

Land of the Lakes Recreation Society

$ 25,000

Lessard Community Centre

$ 25,000

Riverhurst Community Hall

$ 25,000

Sandy Rapids Community Hall

$ 25,000

Therien Community League

$ 25,000

Willow Prairie Agricultural Society

$ 25,000

Bonnyville Agricultural Society

$ 20,000

Cold Lake Agricultural Society

$ 20,000

Dupre Community League

$ 5,000

Franchere Social Community Centre

$ 5,000

North Shore Heights / Shay Cho Bay

$ 5,000

OTHER AGENCIES

2019

2020

Bonnyville & District Chamber of Commerce

$ 15,000

Cold Lake Regional Chamber of Commerce

$ 15,000

Bonnyville Health Foundation

$ 10,000

Cold Lake Hearts for Healthcare

$ 10,000

$ 162,738

$ 160,738

Cold Lake Public Library

$ 72,756

$ 96,890

ANNUAL REQUISITIONS

2019

2020

Bonnyville Municipal Library

FCSS - Bonnyville

$ 332,918

$ 332,925

FCSS - Cold Lake

$ 154,362

$ 154,355

$ 10,000

$ 30,000

Seniorsâ&#x20AC;&#x2122; Transportation Grant * Community organizations must apply to receive the allocated funds

2019

Funding SOURCES 2020 OPERATING BUDGET 90,000,000 76,558,490

80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000

20,168,218 20,000,000 10,000,000

4,733,521

GRANTS

7,351,789

SALES & USER CHARGES

TAXES, REQUISITIONS & LOCAL IMPROVEMENT LEVIES

513,200

1,350,000

FINES & PENALTIES

RETURN ON INVESTMENTS

300,000 TRANSFER FROM RESERVES

CONTRIBUTED ASSETS

2020 CAPITAL BUDGET 30,000,000

26,987,402 23,739,873

25,000,000 20,000,000 15,000,000 10,000,000 6,298,878 5,000,000 488,000 TRANSFERS FROM CAPITAL RESERVES

PROCEEDS FROM SALE

CAPITAL GRANTS

TAX REVENUE

BUDGET & BUSINESS PLAN 2020

TAXATION REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

MUNICIPAL TAX LEVY

62,610,784

62,610,072

62,315,057

EDUCATION TAX LEVY

13,222,477

13,207,144

13,213,716

OIL AND GAS DRILLING LEVY

300,000

316,067

200,000

SENIOR HOUSING LEVY

500,521

500,113

500,275

33,725

33,726

30,363

DESIGNATED INDUSTRIAL TAX LEVY

299,233

299,080

299,079

PENALTIES ON ARREARS

255,000

388,947

300,000

$ 77,221,740

$ 77,355,149

$ 76,858,490

13,225,686

13,225,685

13,213,716

SENIOR HOUSING REQUISITION

500,441

500,275

DESIGNATED INDUSTRIAL PROPERTY REQUISITION

299,198

299,197

299,080

20,000

1,020,000

TOTAL OPERATING EXPENSES

$ 14,045,325

$ 14,045,323

$ 15,033,071

NET OPERATING REVENUE (EXPENDITURE)

$ 63,176,415

$ 63,309,826

$ 61,825,419

ARDMORE & FORT KENT WATER SUPPLY LEVY

TOTAL OPERATING REVENUES EXPENSES EDUCATION REQUISITION

OTHER EXPENSES

M.d. of bonnyville no. 87

GENERAL GOVERNANCE REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

SALES AND USER CHARGES

317,402

343,919

308,459

RETURN ON INVESTMENTS

1,210,000

2,229,780

1,350,000

16,450,491

15,971,442

20,168,218

$ 17,977,893

$ 18,545,141

$ 21,826,677

990,231

984,291

1,016,077

50,450

41,756

545,900

MATERIALS, GOODS & SUPPLIES

126,851

68,946

129,800

ADVERTISING & PROMOTIONAL ITEMS

305,917

303,358

312,200

5,000

3,941

7,000

GRANTS TO OTHER ORGANIZATIONS

5,243,333

2,191,193

4,749,333

TRANSFER TO RESERVES

6,500,000

2,000,000

TRAINING & DEVELOPMENT

113,874

100,379

111,600

INSURANCE

145,000

132,706

160,000

26,795

16,702

27,200

6,210,000

6,202,736

6,000,000

85,000

35,000

10,000

TOTAL OPERATING EXPENSES

$ 19,752,451

$ 16,581,008

$ 15,154,110

NET OPERATING REVENUE (EXPENDITURE)

-$ 1,774,558

$ 1,964,133

$ 6,672,567

TRANSFERS FROM RESERVES TOTAL OPERATING REVENUES EXPENSES SALARIES, WAGES & BENEFITS CONTRACTED SERVICES

INTEREST & BANK CHARGES

TELEPHONE & TECHNOLOGY INTERMUNICIPAL CO-OPERATION PLAN CENSUS & ELECTIONS OTHER EXPENSES

COUNCIL EXPENSES

2019 BUDGET

2019 FORECAST

2020 BUDGET

SALARIES, WAGES & BENEFITS

536,950

449,886

528,430

TRAINING & DEVELOPMENT

139,750

137,287

146,000

TELEPHONE & TECHNOLOGY

23,000

25,042

13,200

5,000

1,337

5,000

TOTAL OPERATING EXPENSES

$ 704,700

$ 613,552

$ 692,630

NET OPERATING REVENUE (EXPENDITURE)

-$ 704,700

-$ 613,552

-$ 692,630

MATERIALS, GOODS & SUPPLIES

BUDGET & BUSINESS PLAN 2020

Department Overview

CORPORATE SERVICES The Corporate Services Department includes the Finance, Human Resources, Administration and Information Technology departments. The Finance Department is responsible for the management of the financial affairs of the municipality including accounts payable, accounts receivable, budgeting, financial reporting, treasury management and payroll. The Administration Department is responsible for customer services, property assessment and taxation. Assessors determine the property values for residential, farmland, commercial and industrial properties and coordinate the receipt of assessment values for linear and designated industrial properties from the province. The M.D. currently has 138 full-time employees and hires approximately 120 seasonal staff annually. The Human Resource Department is responsible for all employment related issues and the administration of the benefit system. The Information Technology Department creates and sustains an enterprise level environment that provides effective information technology services and solutions through innovation and growth for staff and residents. This department manages all computer software and hardware, telephone and access to all buildings. It also provides services to neighbouring municipalities. The budget does not include any changes to the mill rates. The mill rates will be set when assessments have been finalized in the spring of 2020. With the projected decrease in both residential and non-residential assessments in 2020, there is an expected decrease in revenue, however, Council intends to maintain current levels of service or to provide better levels of services in all areas.

Tolulope Maraiyesa General Manager

The M.D. is committed to continuing the Inter Municipal Co-operation Program (IMCP), with a total of $6 million split between the Town of Bonnyville, City of Cold Lake and the Village of Glendon. In 2020, new cooperative agreements will be negotiated with each municipality through the Intermunicipal Collaboration Framework (ICF) process. The well-being of the M.D. employees, our greatest resource, is also important to Council. In 2020, a new benefit package is being rolled out that increases benefits to employees at a reduced cost to the M.D. This cost saving was gained through an open market approach with a Request for Proposal (RFP) process. The Corporate Services Department is continually looking at efficiencies to reduce costs. In 2019, the procurement policy was updated in response to the recommendations provided in the New West Partnership Agreement (NWPTA). Under NWPTA, goods and services over $75,000 and construction projects over $200,000 will be procured openly. The policy provides a framework for purchasing in the M.D. and sets the guidelines for request for quotes, proposals, and tenders. This ensures the M.D. gets the best price on the open market for goods and services. The priorities in 2020 are to draft long-term financial management policies, implement financial planning measures to support operations, and implement new budget software.

MANAGEMENT TEAM Tolulope Maraiyesa General Manager tmaraiyesa@md.bonnyville.ab.ca 780.826.3171 Ext. 9210 Calvin Bespalko Manager of Administrative Services cbespalko@md.bonnyville.ab.ca 780.826.3171 Ext. 9230

Tracey Tiedemann Manager of Finance ttiedemann@md.bonnyville.ab.ca 780.826.3171 Ext. 9241 Mark Parsons Manager Information Technology mparsons@md.bonnyville.ab.ca 780.826.3171 Ext. 9215

Darlene Sabatier Human Resources Officer dsabatier@md.bonnyville.ab.ca 780.826.3171 Ext. 9242

M.d. of bonnyville no. 87

CORPORATE SERVICES | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

75,000

1,018,549

1,280,000

SALES AND USER CHARGES

28,123

42,359

35,400

$ 103,123

$ 1,060,908

$ 1,315,400

3,372,815

3,011,120

3,167,211

CONTRACTED SERVICES

135,000

118,040

573,000

MATERIALS, GOODS & SUPPLIES

364,500

245,301

280,000

TRANSFER TO RESERVES

175,193

160,707

TRAINING & DEVELOPMENT

167,240

112,811

158,350

56,000

56,724

65,000

323,625

272,655

745,865

TOTAL OPERATING EXPENSES

$ 4,594,373

$ 3,991,844

$ 5,150,133

NET OPERATING REVENUE (EXPENDITURE)

-$ 4,491,250

-$ 2,930,936

-$ 3,834,733

Total Operating Revenues EXPENSES SALARIES, WAGES & BENEFITS

UTILITIES TELEPHONE & TECHNOLOGY

OPERATING EXPENSES (%) UTILITIES

1% TRAINING & DEVELOPMENT TRANSFER TO RESERVES

TELEPHONE & TECHNOLOGY

15%

MATERIALS, GOODS & SUPPLIES

CONTRACTED SERVICES

11%

SALARIES, WAGES & BENEFITS

62%

CORPORATE SERVICES | CAPITAL BUDGET CAPITAL REVENUES TRANSFERS FROM CAPITAL RESERVES

2019 BUDGET

2020 BUDGET

122,200

645,687

$ 122,200

$ 645,687

BUILDINGS

160,000

364,100

MACHINERY & EQUIPMENT

388,000

291,587

TOTAL CAPITAL EXPENDITURES

$ 548,000

$ 655,687

NET CAPITAL REVENUE (EXPENDITURE)

-$ 425,800

-$ 10,000

Total CAPITAL Revenues CAPITAL EXPENDITURES

BUDGET & BUSINESS PLAN 2020

Department Overview

INFRASTRUCTURE SERVICES Infrastructure Services is the largest of the M.D.’s departments, with nearly 100 employees managing the municipality’s network of roads, bridges and utilities. The Department of Infrastructure Services is the largest in the M.D. of Bonnyville with 66 full-time employees, and an additional 30 temporary employees coming on board during the construction season – spring, summer and early fall, utilizing 265 units of heavy equipment and attachments to maintain annual service levels for residents. The department’s employees are responsible for the 2,312 kilometre municipal road network, consisting of 1,400 km of gravel roads – 80 percent of which need to be rebuilt to a local road standard. There are also 912 km of paved and cold mix roads – 85 percent of which need to be properly built or upgraded to paved standard roads. In 2020, the department will be undertaking eight Capital Road Construction projects for a projected cost of $14.6 million as the M.D. begins a years-long initiative to bring roads up to standard. Roads in two subdivisions, Pine Meadows and Krejeto Estates, and one hamlet will be upgraded for a cost of $4.6 million and seven Rip and Relay projects for a total of 20.8 km have been prioritized.

Abid Malik General Manager

The department has laid out a 20-year replacement program for 120 bridge structures within the M.D. In 2020, three bridges are scheduled to be replaced, and one will undergo major repairs, for a total cost of $2 million. Drainage remediation is a major focus in 2020, with eight projects on the priority list for a total projected cost of $6.7 million. Residents living in Birch Grove, Elk Haven, Hillside, Willow Ridge, County Side, Country Lane, Sunset Beach, Drouin, Crawford Estates and Crane Lake subdivisions can expect to see workers in their neighbourhoods. Staff will continue to maintain the high standard of service levels on the 15 Grader Beats, annual Gravelling and Dust Control Programs, Pothole Patching, Crack Sealing and Line Painting. And the most crucial job of all – winter snow clearing. Roads are a high priority for all our M.D. residents. Moving forward, the goal is to find optimal solutions for building and repairing roads to meet geometric design standards. All our 2020 project maps (capital, rip and relay, bridges and drainage, and subdivisions and hamlets) can be viewed on the following pages.

MANAGEMENT TEAM Abid Malik General Manager amalik@md.bonnyville.ab.ca 780.826.3951 Ext. 9300 C: 780.573.4241

John Hillier Manager of Transportation jhillier@md.bonnyville.ab.ca C: 587.201.3537

Bryan Bespalko Manager of Infrastructure bbespalko@md.bonnyville.ab.ca C: 780.201.7455

M.d. of bonnyville no. 87

INFRASTRUCTURE SERVICES | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

2,200,000

2,280,000

SALES AND USER CHARGES

1,775,000

1,824,530

4,596,000

300,000

$ 4,275,000

$ 4,024,530

$ 7,176,000

SALARIES, WAGES & BENEFITS

6,876,226

6,559,079

7,375,817

CONTRACTED SERVICES

1,235,000

1,071,275

1,395,000

MATERIALS, GOODS & SUPPLIES

8,146,500

8,438,937

16,769,000

DEBENTURE PRINCIPAL & INTEREST

385,208

1,088,036

GRANTS TO OTHER ORGANIZATIONS

32,500

2,963,076

4,087,045

TRAINING & DEVELOPMENT

104,000

2,805

62,000

INSURANCE

200,000

142,513

200,000

UTILITIES

324,000

311,126

336,000

57,000

32,401

35,000

TOTAL OPERATING EXPENSES

$ 20,323,510

$ 19,938,920

$ 31,347,898

NET OPERATING REVENUE (EXPENDITURE)

-$ 16,048,510

-$ 15,914,390

-$ 24,171,898

CONTRIBUTED ASSETS Total Operating Revenues EXPENSES

TRANSFER TO RESERVES

TELEPHONE & TECHNOLOGY

INFRASTRUCTURE SERVICES | CAPITAL BUDGET CAPITAL REVENUES TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE CAPITAL GRANTS

2019 BUDGET

2020 BUDGET

11,977,303

13,392,701

753,699

343,990

5,827,445

5,098,878

$ 18,558,447

$ 18,835,569

29,639,727

35,773,946

BUILDINGS

1,500,000

750,000

MACHINERY & EQUIPMENT

2,835,000

1,038,500

128,500

TOTAL CAPITAL EXPENDITURES

$ 33,974,727

$ 37,690,946

NET CAPITAL REVENUE (EXPENDITURE)

-$ 15,416,280

-$ 18,855,377

Total CAPITAL Revenues

OPERATING EXPENSES (%)

DEBENTURE PRINCIPAL & INTEREST

INSURANCE TRAINING & DEVELOPMENT

0.2%

TRANSFER TO RESERVES

3.5%

13%

0.6%

UTILITIES

TELEPHONE & TECHNOLOGY

SALARIES, WAGES & BENEFITS

CAPITAL EXPENDITURES ENGINEERED STRUCTURES

VEHICLES

0.1%

23.5%

CONTRACTED SERVICES

4.5%

MATERIALS, GOODS & SUPPLIES

53.6%

BUDGET & BUSINESS PLAN 2020

2020 Capital Road Construction 33

65 - 9 9

65 - 8 65 - 7 20

65 - 6 65 - 5

64 - 9 64 - 8 64 - 7 64 - 6 20

66 - 8 66 - 7 66 - 6 66 - 5 66 - 4 66 - 3 66 - 2 66 - 1

65 - 4

65 - 3

64 - 5 64 - 4 64 - 3

892 36

66 - 2 9

66 - 1

Cold Lake

897

55 27

63 - 9

63 - 8 20

La Corey

897

Cold Lake

892

Ardmore

Fort Kent 34

660 7

SV of Pelican Narrows

Glendon 6

Cherry Grove

Moose Lake

Bonnyville

SV of Pelican Narrows

Cold Lake IR #149

897 14

60 - 8 60 - 7 60 - 6 60 - 5 60 - 4 60 - 3 29

59 - 8 59 - 7 21

60- 2

Beaverdam 20

657

Muriel Lake

4 20

897

659

659 9

Kehewin IR #123

59 - 5

59 - 4 59 - 3

657 18

660

Elizabeth Metis Settlement

58 - 3

2020 PROJECT DESCRIPTIONS

61 - 8 61 - 7 61 - 6 61 - 5 61 - 4 61 - 3 61- 2 61 - 1 28

660

Beaver Crossing

3 26

881

Therien

62 - 8 62 - 7 62 - 6 62 - 5 62 - 4 62 - 3 62- 2 62 - 1

63 - 1

28 3

62 - 9

Iron River

5 1

63 - 7 63 - 6 63 - 5 63 - 4 63 - 3 63 - 2 29

55 7

PROJECT #

ROAD

FROM

LENGTH (M/KM)

ROAD CLASS

RR 485

Hwy 28

Bridge

0.5 / 0.8

Twp Rd 630

Hwy 892

RR 444A

2.5 / 4

RR 411

Twp Rd 630

Twp Rd 622

4 / 6.4

RR 484

Hwy 28

Twp Rd 594

4 / 6.4

Twp Rd 630

Hwy 881

RR 485

4 / 6.4

RR 475

Twp Rd 620

N 1/2 m, E 1/2 m

1 / 1.6

RR 475A

Twp Rd 605

S 1/2 m

0.5 / 0.8

RR 463

Twp Rd 620

North

0.5 / 0.8

Fishing Lake Metis Settlement

M.d. of bonnyville no. 87

2020 Rip & Relay Projects 33

65 - 9 9

66 - 8 66 - 7 66 - 6 66 - 5 66 - 4 66 - 3 66 - 2 66 - 1

65 - 8 65 - 7 20

65 - 6 65 - 5

64 - 9 64 - 8 64 - 7 64 - 6

65 - 4

65 - 3

64 - 5 64 - 4 64 - 3

892 36

66 - 2 9

66 - 1

Cold Lake

897

55 29

63 - 9

63 - 8 20

La Corey

55 12

897

Cold Lake

892

Ardmore

Fort Kent 34

881

660 7

Glendon Therien

SV of Pelican Narrows

Moose Lake

660

Bonnyville

SV of Pelican Narrows

63 - 1

Cherry Grove

659

897 14

60 - 8 60 - 7 60 - 6 60 - 5 60 - 4 60 - 3

59 - 8 59 - 7 21

60- 2

Beaverdam 20

657

897

Cold Lake IR #149

Beaver Crossing

61 - 8 61 - 7 61 - 6 61 - 5 61 - 4 61 - 3 61- 2 61 - 1 29

660

62 - 8 62 - 7 62 - 6 62 - 5 62 - 4 62 - 3 62- 2 62 - 1

Iron River

62 - 9

63 - 7 63 - 6 63 - 5 63 - 4 63 - 3 63 - 2 29

55 7

Muriel Lake

Kehewin IR #123

59 - 4 59 - 3

657 18

Elizabeth Metis Settlement

59 - 5

58 - 3

2020 PROJECT DESCRIPTIONS PROJECT #

ROAD

FROM

LENGTH (M)

ROAD CLASS

RR 443

Hwy 28

Twp Rd 614

RR 485

Hwy 28

Twp Rd 610

RR 483

Hwy 660

Twp Rd 611

RR 482

Twp Rd 594

Chicken Lake

RR 470

Twp Rd 630

Hwy 55

Twp Rd 610

RR 483

RR 484

RR 414

Twp Rd 630

South 1 Mile

Fishing Lake Metis Settlement

BUDGET & BUSINESS PLAN 2020

2020 Bridge and Drainage Projects 2020 Bridges & Drainage Projects Excluding Operational Projects 32

65 - 9 10

65 - 8 65 - 7 20

63 - 9

La Corey 28

63 - 8 20

892 36

Iron River 18

La Corey 14

897

Cold Lake

881

660 8

SV of Pelican Narrows

Ardmore

Fort Kent 34

Moose Lake

SV of Pelican Narrows

3 9

Bonnyville

63 - 1

7 25

659

897 14

60 - 8 60 - 7 60 - 6 60 - 5 60 - 4 60 - 3 1 13

59 - 8 59 - 7 22

60- 2

Beaverdam 20

657

897

Kehewin IR #123

Muriel Lake

59 - 5

Drainage Progects

WATER BODY

Elizabeth Metis Settlement

BRIDGE #

58 - 3

2020 BRIDGE PROJECTSBridge Projects LOCATION

59 - 4 59 - 3

657

ACTION

RR 485 (1.32 km S of Hwy 28)

Yelling Creek

73660

Replacement

RR 485 (1.36 km S of Twp Rd 614)

Columbine Creek

72190

Replacement

Twp Rd 614 (589 m E of RR 484)

Columbine Creek

72902

Replacement

Twp Rd 623 (311 m W of RR 431)

Muriel Creek

72749

Major Repairs

Fishing Lake Metis Settlement

2020 DRAINAGE PROJECTS 1

3 4

2 2

Ward

NAME

PROJECT WARD Road Bridge # is located on

NAME Water Body

Bridge Number

Action

73660

Replacement

Columbine Creek

72190

Bridge Replacement Project

Columbine Creek

72902

Yelling Creek Range Road 485, 1.32 of Highway 28 Sunset Beach Birch3Grove Outfall Structure 5 Km south 2 3 3

Elk Haven

Range Road 485, 1.36 Km south of Township Road 614

PROJECT # WARD Project Number

Cherry Grove

WARD

659

PROJECT #

Cold Lake IR #149

660

Beaver Crossing

Glendon Therien

61 - 8 61 - 7 2 61 - 56 61 - 5 61 - 4 61 - 3 61- 2 61 - 1 29

660

892

4 62 - 8 62 - 7 62 - 6 62 - 5 62 - 4 62 - 3 62- 2 62 - 1 41

Cold Lake

66 - 1

62 - 9

897

66 - 2

63 - 7 63 - 6 63 - 5 63 - 4 63 - 3 63 -2 4 29

65 - 3

64 - 5 64 - 4 64 - 3

65 - 4

55 27

65 - 6 65 - 5

64 - 9 64 - 8 64 - 7 64 - 6 20

66 - 8 66 - 7 66 - 6 66 - 5 66 - 4 66 - 3 66 - 2 66 - 1

Township Road 614, 589 M east of Range Road 484

Drouin

Hillside & Willow Ridge 5

Crawford Estate

Countryside & Country Lane Estates

Crane Lake (master plan)

Township Road 623, 311 M west of Range Road 431

Project Number

Ward

Birch Grove Outfall Structure

Elk Haven Drainage

Hillside and Willow Ridge Drainage

Country Side and Country Lane Estates Drainage

Drainage Project

Muriel Creek

72749

Replacement

Drainage Project

Major Repairs

2020 Subdivision and Hamlet 2020 Subdivision & Hamlet Projects Projects

M.d. of bonnyville no. 87

66 - 8 66 - 7 66 - 6 66 - 5 66 - 4 66 - 3 66 - 2 66 - 1 8

65 - 9 9

65 - 8 65 - 7 20

65 - 6 65 - 5

64 - 9 64 - 8 64 - 7 64 - 6

65 - 4

65 - 3 26

64 - 5 64 - 4 64 - 3

892 36

66 - 2 9

66 - 1

Cold Lake

897

55 29

63 - 9

63 - 8

La Corey

897

Cold Lake

892

Fort Kent 34

660 12

SV of Pelican Narrows

Glendon Therien

Ardmore

63 - 1

3 4

Cherry Grove

Cold Lake IR #149

Moose Lake

660

Bonnyville

SV of Pelican Narrows

659 7

897 14

60 - 8 60 - 7 60 - 6 60 - 5 60 - 4 60 - 3

59 - 8 59 - 7 20

60- 2

Beaverdam 20

657

897

659

61 - 8 61 - 7 61 - 6 61 - 5 61 - 4 61 - 3 61- 2 61 - 1 28

660

Beaver Crossing

881

62 - 8 62 - 7 62 - 6 62 - 5 62 - 4 62 - 3 62- 2 62 - 1 41

62 - 9

Iron River

55 7

63 - 7 63 - 6 63 - 5 63 - 4 63 - 3 63 - 2 29

Muriel Lake

Kehewin IR #123

59 - 5

59 - 4 59 - 3

657

Elizabeth Metis Settlement

58 - 3

2020 PROJECT DESCRIPTIONS PROJECT #

WARD

LOCATION

LENGTH (M)

LENGTH (KM)

Pine Meadows

0.8

Kyrejto (Fairview) Estates

6.4

Hamlet of Ardmore (Road & underground)

Hamlet of Ardmore (Back alley study)

Fishing Lake Metis Settlement

ROAD CLASS.

Project Number

Ward

Subdivision

Pine Meadows

Length in Miles 1

Length in Km 0.8

Kyrejto Estates - “Fairview Estates”

0.8

1.3

Hamlet of Ardmore Road & Underground

Hamlet of Ardmore - Back Ally Study, MD staff to report back to council

Road Classification

66-05

66-04

66-03

65-05

65-04

65-03

451

R GE R D

RGE RD 450

61-05 otte

e Lak

60-05

59-07

59-06

61-03

TWP RD 604

60-04

60-03 Reita Lake

593A

59-05

TWP RD 657

59-09

59-08

61-04

TWP RD 610

TWP RD

62-03

Muriel Lake

TWP RD 594

62-04

g Lake

ake

rl Cha

63-03

Anglin

ie L

TWP RD 635

RGE RD 442

RGE RD 461

60-06

RGE RD 444

RGE RD 452A

RGE RD 452

RGE RD 464

60-07

Jes s

RGE RD 460

60-08

RGE RD 484

60-09

Moose Lake

RGE RD 470

RGE RD 491

TWP RD 610

61-06

61-07 RGE RD 474

RGE RD 485

61-09 61-08

TWP RD 622

64-03

TWP RD 640

TWP RD 632

62-05

62-06

62-07

ke La

TWP RD 630

TWP RD 624

62-08

e an

63-04

63-05

63-06

TWP RD 630

62-09

TWP RD 640

TWP RD 634

64-04

Tucker Lake

Marie

RGE RD 432

64-05

RGE RD 460

RGE RD 470

63-07

TWP RD 635A

RGE RD 434

64-06

RGE RD 440

64-07

e erit rg u

RGE RD 443

65-06

RGE RD 471

65-07

RGE RD 473

RGE RD 490 485A

63-08

RG E R D

63-09

64-08

RGE RD 475

65-09 65-08

64-10 64-09

62-10

66-06

Wolf Lake

65-10

63-10

66-07

La ne L

66-08

ak e

ER RG

RGE RD 475

Â³

66-09

BUDGET & BUSINESS PLAN 2020

59-04

59-03

58-03 P

RD 58 0

M.d. of bonnyville no. 87

66-02

66-01

ARTERIAL GRID ArterialROAD Road- CLASS - Class1 1 GridROAD Road

e Lake

65-01

65-02

M.D.Road of Bonnyville Classification Road Classification A roadway that typicallycarry carryover over 1500 1500 vehicles per day (vpd), has moderate to high truck traffic A roadway that typically (10% toper 15%); 10.0has m top width pavement vehicles dayhas (vpd), moderate to high surface of Hot Mix Asphalt Concrete; and ROW truck (10% to direct 15%); connection has 10.0 mto top width 40.0traffic m. It provides a provincial highway, or to another Class 1 roadway, or to a pavement surface of Hot Mix Asphalt Concrete; Class 2 roadway. and ROW 40.0 m. It provides direct connection to a provincial highway, or to another Class 1 roadway, or to a Class 2-roadway. ARTERIAL ROAD INDUSTRIAL CLASS 1A GRID ROAD A roadway that typically carry over 2000 vehicles per day (vpd), has high truck traffic (above 15%);

Arterial Road Industrial - Class 1A Grid Road

Cold Lake

has 11.5 m top width with pavement surface of Hot Mix Asphalt Concrete: and ROW 40.0 m. It A roadway that typically carry over 2000 vehicles per provides direct connection to a provincial highway, or to another Class 1 roadway or to a Class 2 day (vpd), has high truck traffic (above 15%); has 11.5 m roadway. top width with pavement surface of Hot Mix Asphalt Concrete: and ROW 40.0 m. It provides direct connection to a provincial highway, or to COLLECTOR - CLASS 2 GRID ROAD another Class 1 roadwayROAD or to aMAJOR Class 2 roadway. A roadway that typically carry has between 200 - 1500 vehicles per day (vpd), has moderate truck

64-02

TWP RD 630

TWP RD 624

RGE RD 411

63-01

D 415

R GE R

63-02

TWP RD 634

62-01

61-02

61-01

RGE RD 413

62-02

TWP RD 610

60-02

59-02

Collector Road - Class 2 Gridsurface Roadof Hot Mix Asphalt Concrete; 5% - to 10%); hasMajor 9.0 m top width pavement traffic (between A and roadway that typically carry has between 200 1500 standard ROW of 40.0 m but not less then 30.0 m. It may or may not provide direct access to a vehicles per day (vpd), has moderate truck traffic (between provincial highway, provides direct connection to a class 5% - to 10%); has 9.0itm top width pavement surface of 1 roadway, to another Class 2 roadway Hot Mix and standard ROW of 40.0 m and to Asphalt a Class 3Concrete; or 4 roadway. but not less then 30.0 m. It may or may not provide direct access to a provincial highway, COLLECTOR ROAD CLASS 3toGRID ROAD it provides direct connection to MINOR a class 1 -roadway, another Class 2 roadway and to ahas Class 3 or 4200 roadway. A roadway that typically between - 500 vehicles per day (vpd) has a low proportion of truck traffic (less the 5%0; has 8.0 m top width with pavement surface of Cold Mix or Hot Mix As-

Collector Road Minor - Class 3 Grid Road

phalt Concrete; and a standard ROW of 30.0 m but not less then 20.0 m. It may not provide direct A roadway that typically has between 200 - 500 vehicles access to a provincial highway, it provides direct connection per day (vpd) has a low proportion of truck traffic (less theto a Class 3 roadway, to another Class 5%0; has 8.0and m top width4 with pavement surface of Cold Mix or Hot Mix 3 roadway or Class roadway. Asphalt Concrete; and a standard ROW pf 30.0 m but not less then 20.0 m. LOCAL - CLASS 5 It may not provideROAD direct access to 4a & provincial highway, it provides connection to a Class roadway, to vehicles anotherper day (vpd) has low proportion of Class 4 -direct A roadway that typically carry3less then 200 Class 3 roadway and or Class 4 roadway. truck traffic ( less then 5%); has 8.0 m top width with gravel driving surface; and standard ROW of 20.0 m. It is not likely to provide direct access to a provincial highway, it provides direct connection

Local Roads Class 4 and 5

60-01

59-01

to a Class 2 roadway, to another Class 3 roadway and or Class 4 roadway. Class 4 - A roadway that typically carry less then 200 vechicles Class - Thishas standard is intendedof fortruck a lowtraffic volume, low then speed5%); local roads, has 6.0 m to 7.0 m top per day5(vpd) low proportion ( less width with and driving ROW ofsurface; 20.0 m. Aand standard of 6.0 m roadway has 8.0 m topa gravel width surface; with gravel standard ROW of 20.0 ism.intended where It is notor likely provideare direct access to m a provincial it provides three less to residence serviced. A 7.0 roadway is highway, typically used for traffic volume of less the direct connection to a Class 2 roadway, to another Class 3 roadway and or 25 vehicles per day (vpd). Class 4 roadway. Class 5 - PROVINCIAL This standard isHIGHWAY intended for a low volume, low speed local roads, has 6.0 m to 7.0 m top width with a gravel surface; and ROW of 20.0 m. A standard of 6.0 m roadway is intended where three or less residence are serviced. A 7.0 m roadway is typically used for traffic *NOTE: Existing surface conditions of local roads class 4 and 5 should not bevolume downgraded at time of of less the 25 vechicles per day (vpd). rebuild or reconstruction.

Provincal Highways

58-02

58-01

*NOTE: Existing surface conditions of local roads class 4 and 5 should not be downgraded at time of rebuild or reconstrution.

BUDGET & BUSINESS PLAN 2020

WATER & SEWER | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

403,000

445,020

426,200

7,000

9,893

7,000

$ 410,000

$ 454,913

$ 433,200

399,610

256,099

219,716

40,000

2,578

60,000

156,700

118,207

160,000

DEBENTURE PRINCIPAL & INTEREST

33,725

86,460

GRANTS TO OTHER ORGANIZATIONS

280,000

411,985

280,000

8,000

1,486

13,000

INSURANCE

13,400

10,872

12,450

UTILITIES

87,700

67,911

83,000

TELEPHONE & TECHNOLOGY

19,000

16,859

20,500

TOTAL OPERATING EXPENSES

$ 1,038,135

$ 919,722

$ 935,126

NET OPERATING REVENUE (EXPENDITURE)

-$ 628,135

-$ 464,809

-$ 501,926

SALES & USER CHARGES FINES & PENALTIES Total Operating Revenues EXPENSES SALARIES, WAGES & BENEFITS CONTRACTED SERVICES MATERIALS, GOODS & SUPPLIES

TRAINING & DEVELOPMENT

WATER & SEWER | CAPITAL BUDGET CAPITAL REVENUES TRANSFERS FROM CAPITAL RESERVES Total CAPITAL Revenues

2019 BUDGET

OPERATING EXPENSES (%)

1,700,000

3,152,098

$ 1,700,000

$ 3,152,098

CAPITAL EXPENDITURES

3,037,098

115,000

TOTAL CAPITAL EXPENDITURES

$ 3,530,000

$ 3,152,098

NET CAPITAL REVENUE (EXPENDITURE)

-$ 1,830,000

VEHICLES

INSURANCE TRAINING & DEVELOPMENT

3,415,000

ENGINEERED STRUCTURES

TELEPHONE & TECHNOLOGY

2020 BUDGET

1% UTILITIES

24%

GRANTS TO OTHER ORGANIZATIONS

CONTRACTED SERVICES

30%

MATERIALS, GOODS & SUPPLIES

9% DEBENTURE PRINCIPAL & INTEREST

SALARIES, WAGES & BENEFITS

17%

UTILITIES Water / Sewer Accounts: 638 Sewage Lagoon Systems: 3 Sanitary Mains: 26,882 ft. Water Mains: 22,018 ft. Sanitary Force Mains: 2 km Distribution Lines: 28 km

M.D. of Bonnyville

BY THE NUMBERS

ROADS

WASTE

Kilometres of Municipal Roads: 2,309 km Paved Roads (Asphalt & Cold Mix): 923.5 km Gravel Roads: 1,384.5 km Gravel used in 2019: 77,500 tonnes Pickled Sand used Winter 2018/19: 8-10 tonnes Longest Road: La Corey Resource Road (48 km)

Landfills / Transfer Stations: 7 Bin Sites: 31 Waste Dumpsters (at Bin Sites) 155 Recycling Dumpsters (at Bin Sites): 124 Door-to-Door Waste Collection Accounts: 408

AG Acres of Farmland: 205,880 Number of Farms: 650 Major crops grown: Canola, barley, wheat, corn, peas, oats and alfalfa Head of cattle being raised: 60,842 Number of Ag Societies: 6 Agricultural Service Boards: 1

BUDGET & BUSINESS PLAN 2020

Department Overview

ENVIRONMENTAL & PROTECTIVE SERVICES The E&PS Department houses the Agriculture, Waste and Public Safety departments and serves as the M.D.’s link to the Bonnyville Regional Fire Authority. The Agriculture Department is undertaking several new initiatives in 2020. It will be developing a new roadside brushing and mulching program that will be implemented over the next 20 years. Next year, the focus will be on main arterial roads and intersections. Pest control and drainage issues that relate to unwanted pests (beavers) are continuing in 2020, with the Muriel Creek system a priority. The Veterinary Services Incorporated (VSI) Program will continue to be funded as well. The Livestock Equipment Rental Program will continue, with several pieces of equipment being upgraded due to increased demand. The Waste Department receives many kudos from residents for its education programming to promote the four Rs – Refuse, Reduce, Reuse and Recycle. The M.D. prides itself on having the most diverse recycling stream in the region, from glass to mattress recycling. The municipality will be initiating a three-year pilot project with the province and Clean Farms for an Agriculture Plastics Collection Program. In 2020 the M.D. will investigate the creation of a hydovac disposal site located at the La Corey Landfill, as well as changing the location and upgrading the services at the Riverhurst bin site. The M.D. will also investigate the expansion of the Ardmore Class III Landfill within the existing boundaries. Upgrades to existing bin sites will continue, including the paving of three bin sites for ease of access and use. The Public Safety Department provides law enforcement services and programs to residents of the M.D., as well as contracted services to the Village of Glendon. The department ensures the public’s calls for service are responded to, as well as road infrastructure protection and traffic safety on our rural roads and local secondary highways. The department is responsible for preparing and enforcing the municipality’s regulatory bylaws. Public Safety also operates and funds a School Resource program, providing two School Resource Officers to 23 area schools in the M.D.,

Matt Janz General Manager

City of Cold Lake, Town of Bonnyville and the Village of Glendon. The Crime Prevention Officer is responsible for the Vacant Home Check service, conducting residential, commercial and farm property Crime Prevention Through Environmental Design (CPTED) assessments, one-on-one consultations with residents and operating the municipality’s various crime prevention services. The department also has a crime prevention focus within its overall patrols of the municipality. Officers provide general and targeted crime deterrent patrols in our rural communities. New fire halls will be constructed in Fort Kent and Ardmore in 2020 to accommodate the new fire trucks that were purchased in 2019. These new fire halls will be able to accommodate any growth in the area for years to come. Additional fire stations are located in Goodridge, Glendon, Iron River, La Corey, Bonnyville and the City of Cold Lake (contracted for the Cold Lake area of the M.D. of Bonnyville). The Bonnyville Regional Fire Authority (BRFA) is governed by a Board of Directors. However, the BRFA provides services to M.D. residents. The BRFA is linked to the M.D. through the Department of Environmental and Protective Services. The BRFA provides Fire Protection, 911 Dispatch Services, as well as Emergency Medical Services (EMS) to many areas in northeast Alberta. The Authority also provides industrial fire protection services under contract to Imperial Oil Resources, Canadian Natural Resources Ltd., and Husky Energy. In addition, the BRFA provides 911 Services and Fire Dispatch services to the County of St. Paul and Smoky Lake County, as well as Kehewin First Nations, Buffalo Lake and Elizabeth Métis Settlements.

MANAGEMENT TEAM

Matt Janz General Manager mjanz@md.bonnyville.ab.ca 780.826.3951 Ext. 9320

Jay Melvin Bonnyville Regional Fire Authority Chief jay.melvin@brfa.ca 780.826.4755

Chris Garner Director of Public Safety cgarner@md.bonnyville.ab.ca 780.812.3332

Brad Ollen Waste Management Supervisor bollen@md.bonnyville.ab.ca 780.826.3951 Ext. 9323

Janice Boden Assistant Fieldman / Supervisor jboden@md.bonnyville.ab.ca 780.826.3951 Ext. 9321

M.d. of bonnyville no. 87

PUBLIC SAFETY | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

SALES AND USER CHARGES

213,600

200,979

208,600

FINES AND PENALTIES

262,500

177,822

203,000

$ 476,100

$ 378,801

$ 411,600

2,012,074

1,797,402

2,015,465

72,000

63,900

52,500

284,500

247,732

284,500

GRANTS TO OTHER ORGANIZATIONS

72,000

60,000

80,000

TRANSFER TO RESERVES

83,533

98,335

TRAINING & DEVELOPMENT

30,600

38,144

35,600

INSURANCE

17,000

19,183

20,000

UTILITIES

20,000

20,346

22,000

TELEPHONE & TECHNOLOGY

16,000

14,070

17,000

TOTAL OPERATING EXPENSES

$ 2,607,707

$ 2,344,310

$ 2,625,400

NET OPERATING REVENUE (EXPENDITURE)

-$ 2,131,607

-$ 1,965,509

-$ 2,213,800

TOTAL OPERATING REVENUES EXPENSES SALARIES, WAGES & BENEFITS CONTRACTED SERVICES MATERIALS, GOODS & SUPPLIES

OPERATING EXPENSES (%)

PUBLIC SAFETY | CAPITAL BUDGET CAPITAL REVENUES

2019 BUDGET

TRANSFERS FROM CAPITAL RESERVES

88,637

46,288

PROCEEDS FROM SALE

28,000

9,500

$ 116,637

$ 55,788

38,000

12,000

143,000

55,000

$ 181,000

$ 67,000

Total CAPITAL Revenues

TRAINING & DEVELOPMENT INSURANCE 1%

2020 BUDGET

TRANSFER TO RESERVES GRANTS TO OTHER ORGANIZATIONS

UTILITIES 1%

TELEPHONE & TECHNOLOGY

CAPITAL EXPENDITURES MACHINERY & EQUIPMENT VEHICLES TOTAL CAPITAL EXPENDITURES NET CAPITAL REVENUE (EXPENDITURE)

-$ 64,363

-$ 11,212

MATERIALS, GOODS & SUPPLIES

11%

2% CONTRACTED SERVICES

SALARIES, WAGES & BENEFITS

76%

BUDGET & BUSINESS PLAN 2020

FIRE PROTECTION SERVICES | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

38,000

130,000

SALES AND USER CHARGES

40,000

$ 78,000

$ 170,000

30,000

31,498

130,000

MATERIALS, GOODS & SUPPLIES

158,000

117,701

115,000

GRANTS TO OTHER ORGANIZATIONS

910,842

863,031

975,508

TRANSFER TO RESERVES

848,853

1,011,172

4,295

3,145

4,391

TOTAL OPERATING EXPENSES

$ 1,951,990

$ 1,864,228

$ 2,236,071

NET OPERATING REVENUE (EXPENDITURE)

-$ 1,873,990

-$ 1,786,228

-$ 2,066,071

TOTAL OPERATING REVENUES EXPENSES CONTRACTED SERVICES

INSURANCE

FIRE PROTECTION SERVICES | CAPITAL BUDGET CAPITAL REVENUES

2019 BUDGET

2020 BUDGET

4,715,894

3,222,893

409,614

$ 5,125,508

$ 3,222,893

100,000

3,500,000

3,084,698

12,600

188,195

2,968,708

TOTAL CAPITAL EXPENDITURES

$ 6,481,308

$ 3,372,893

NET CAPITAL REVENUE (EXPENDITURE)

-$ 1,355,800

-$ 150,000

TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE Total CAPITAL Revenues CAPITAL EXPENDITURES ENGINEERED STRUCTURES BUILDINGS MACHINERY & EQUIPMENT VEHICLES

CONTRACTED SERVICES

INSURANCE 0.2%

TRANSFER TO RESERVES

45%

6% 5%

MATERIALS, GOODS & SUPPLIES

GRANTS TO OTHER ORGANIZATIONS

43.8% 40

OPERATING EXPENSES (%)

M.d. of bonnyville no. 87

AGRICULTURE SERVICES | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

283,359

308,400

SALES AND USER CHARGES

294,277

311,325

75,900

$ 577,636

$ 594,684

$ 384,300

1,055,072

944,950

886,351

CONTRACTED SERVICES

203,179

102,413

787,000

MATERIALS, GOODS & SUPPLIES

721,006

639,181

463,900

GRANTS TO OTHER ORGANIZATIONS

523,918

467,216

295,600

TRANSFER TO RESERVES

190,587

245,820

177,601

TRAINING & DEVELOPMENT

48,908

30,748

43,000

INSURANCE

10,713

10,228

11,000

6,913

5,359

7,000

TOTAL OPERATING EXPENSES

$ 2,760,296

$ 2,445,915

$ 2,671,452

NET OPERATING REVENUE (EXPENDITURE)

-$ 2,182,660

-$ 1,851,231

-$ 2,287,152

TOTAL OPERATING REVENUES EXPENSES SALARIES, WAGES & BENEFITS

TELEPHONE & TECHNOLOGY

AGRICULTURE SERVICES | CAPITAL BUDGET CAPITAL REVENUES

2019 BUDGET

OPERATING EXPENSES (%)

2020 BUDGET

289,000

358,438

10,000

50,500

$ 299,000

$ 408,938

ENGINEERED STRUCTURES

200,000

300,000

MACHINERY & EQUIPMENT

81,500

173,915

VEHICLES

50,500

132,570

TOTAL CAPITAL EXPENDITURES

$ 332,000

$ 606,485

NET CAPITAL REVENUE (EXPENDITURE)

-$ 33,000

-$ 197,547

TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE Total CAPITAL Revenues

TRAINING & DEVELOPMENT

1.6%

INSURANCE 0.4% TELEPHONE & TECHNOLOGY 0.2%

TRANSFER TO RESERVES

CAPITAL EXPENDITURES

GRANTS TO OTHER ORGANIZATIONS

11%

SALARIES, WAGES & BENEFITS

33%

MATERIALS, GOODS & SUPPLIES

17%

CONTRACTED SERVICES

29.8%

BUDGET & BUSINESS PLAN 2020

WASTE MANAGEMENT | OPERATING BUDGET REVENUES

2019 BUDGET

GRANTS

2019 FORECAST

2020 BUDGET

3,000

6,544

157,465

138,911

161,100

$ 160,465

$ 145,455

$ 161,100

SALARIES, WAGES & BENEFITS

852,056

974,400

1,154,512

CONTRACTED SERVICES

607,348

586,996

609,300

MATERIALS, GOODS & SUPPLIES

288,467

220,909

295,000

GRANTS TO OTHER ORGANIZATIONS

465,781

409,379

476,300

TRANSFER TO RESERVES

96,153

78,983

TRAINING & DEVELOPMENT

31,229

17,082

31,900

INSURANCE

10,586

5,587

10,800

UTILITIES

10,983

10,284

11,200

5,822

5,800

6,000

TOTAL OPERATING EXPENSES

$ 2,368,425

$ 2,326,590

$ 2,673,995

NET OPERATING REVENUE (EXPENDITURE)

-$ 2,207,960

-$ 2,181,135

-$ 2,512,895

SALES AND USER CHARGES TOTAL OPERATING REVENUES EXPENSES

TELEPHONE & TECHNOLOGY

WASTE MANAGEMENT | CAPITAL BUDGET CAPITAL REVENUES

2019 BUDGET

OPERATING EXPENSES (%)

TRANSFERS FROM CAPITAL RESERVES

360,291

PROCEEDS FROM SALE

75,040

30,000

$ 30,000

$ 435,331

CAPITAL GRANTS Total CAPITAL Revenues CAPITAL EXPENDITURES

235,000

272,957

BUILDINGS

42,000

MACHINERY & EQUIPMENT

66,500

VEHICLES

382,400

TOTAL CAPITAL EXPENDITURES

$ 235,000

$ 763,857

NET CAPITAL REVENUE (EXPENDITURE)

-$ 205,000

-$ 328,526

ENGINEERED STRUCTURES

TRAINING & DEVELOPMENT

2020 BUDGET

TRANSFER TO RESERVES

INSURANCE

TELEPHONE & TECHNOLOGY

0.2%

GRANTS TO OTHER ORGANIZATIONS

18%

SALARIES, WAGES & BENEFITS

MATERIALS, GOODS & SUPPLIES

11%

CONTRACTED SERVICES

22.4%

0.4%

UTILITIES

43%

FIRE AUTHORITY

PLANNING & DEVELOPMENT (As of Sept. 10, 2019) Development Permits: 228 Building Permits: 158 Year-To-Date Valuation: $16,957,390 Electrical, Gas, Plumbing & Sewer Permits: 357 Three-Year Average (2016-2018): 768 Single-Family Dwellings: 22 Multi-Family Dwellings: 2 Mobile Homes: 22 Ready-To-Move: 6 Accessory Buildings: 94

M.D. of Bonnyville

BY THE NUMBERS

Mutual Aid Agreements: 9 Fire Stations: 9 Full-Time Employees: 30 (7 Fire, 20 EMS, 3 911) Volunteer Firefighters: 160 Trucks & other Apparatus: 27 (+ 6 Ambulances) Fire Permits Issued: 237

PARKS, RECREATION & CULTURE Campgrounds: 11 (on 8 lakes) Community / Rec. Societies: 3 Community Halls: 15 Playgrounds: 12 Baseball Diamonds: 4 Outdoor Rinks: 1 Boat Launches: 13

PUBLIC SAFETY School Resource Officers (SROs): 2 School Boards using SROs: 3 Schools participating in SRO program: 23 Topics / Sessions SROs present: 53

BUDGET & BUSINESS PLAN 2020

Department Overview

PLANNING & COMMUNITY SERVICES All building and land development initiatives, as well as Parks, Recreation & Culture fall within the Planning & Community Services Department In 2019, Planning & Development and the Parks, Recreation & Culture departments were merged under the title Planning and Community Services. General Manager Caroline Palmer also acts as the Deputy Director of Emergency Management. A new Emergency Management Plan is being developed with the Town of Bonnyville, Village of Glendon and the Summer Villages of Pelican Narrows and Bonnyville Beach, along with a reciprocal agreement with the City of Cold Lake. On the Planning and Development side, the Municipal Development Plan (MDP), the guiding document for the development of land throughout the M.D., will be reviewed in 2020. A review of the Intermunicipal Development Plan (IDP), guiding documents for the development of area within an urban fringe, between the M.D. and the City of Cold Lake has also begun. Work on Area Structure Plans (ASPs) for Fort Kent and La Corey are also getting underway. A consultant will be hired in 2020 to develop all the remaining M.D. hamlet ASPs (13). These will be rolled out over several years, with Ardmore being first on the list. These are guiding documents for defined areas within the M.D. and shall conform to the requirements of the MDP. Environmental projects include the Crane Lake Restoration and Preservation Program, Municipal Land Education, Lake Management Programming, Drainage Plans and ASPs. The department takes pride in remaining current with the modernized Municipal Government Act (MGA) and strives to provide a standardized process for ratepayers. In 2020 the Parks, Recreation and Culture Department is undertaking some major initiatives. The largest, and most exciting, is the Adventure Park at Kinosoo Ridge Snow Resort.

Caroline Palmer General Manager

Other major projects include the development of a Recreation Master Plan, outdoor covered rinks in Cherry Grove and Ardmore, a schematic design for a Recreation Park in Bonnyville, North Shore Heights Trail Phase II and paving of the Iron Horse Trail in Glendon and the Beaver River Trestle staging area. Smaller projects include putting in power to Crane Lake East, Chicken Hill Lake, and Minnie Lake West campgrounds, continued renovations to Vezeau Beach campground, ball diamond upgrades including new dugouts at Fort Kent, fish stand replacements and outhouse replacements. A Regional Recreation Committee, composed of the M.D., Town of Bonnyville and the City of Cold Lake, was established in 2019 to look at ongoing recreational needs on a regional basis. Through the Parks and Rec Department, major and minor grants are distributed to community organizations, as well as community halls, museums and regional agricultural societies.

MANAGEMENT TEAM

Caroline Palmer General Manager cpalmer@md.bonnyville.ab.ca 780.826.3171 Ext. 9251

Lisa Folliott Manager of Administrative Services lfolliott@md.bonnyville.ab.ca 780.826.3171 Ext. 9252

Chris McCord Director of Parks, Recreation & Culture cmccord@md.bonnyville.ab.ca 780.826.3972

Rod Guilbault Manager, Parks rguilbault@md.bonnyville.ab.ca 780.826.3972

Jurgen Grau Manager, Kinosoo Ridge jgrau@md.bonnyville.ab.ca 780.594.5564

M.d. of bonnyville no. 87

PLANNING & DEVELOPMENT | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

405,000

405,826

180,000

SALES AND USER CHARGES

142,500

166,266

144,900

3,200

129

3,200

$ 550,700

$ 572,221

$ 328,100

1,303,003

1,105,198

1,374,469

CONTRACTED SERVICES

959,710

221,846

800,000

MATERIALS, GOODS & SUPPLIES

376,650

314,245

247,430

TRANSFER TO RESERVES

89,797

86,785

TRAINING & DEVELOPMENT

52,000

44,490

69,500

INSURANCE

1,500

630

1,500

TELEPHONE & TECHNOLOGY

3,000

1,917

3,000

TOTAL OPERATING EXPENSES

$ 2,785,660

$ 1,778,123

$ 2,582,684

NET OPERATING REVENUE (EXPENDITURE)

-$ 2,234,960

-$ 1,205,902

-$ 2,254,584

FINES AND PENALTIES TOTAL OPERATING REVENUES EXPENSES SALARIES, WAGES & BENEFITS

OPERATING EXPENSES (%)

PLANNING & DEVELOPMENT | CAPITAL BUDGET CAPITAL REVENUES TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE Total CAPITAL Revenues

2019 BUDGET

2020 BUDGET

443,286

62,163

819

$ 443,286

$ 62,982

131,075

50,000

TRAINING & DEVELOPMENT

TRANSFER TO RESERVES

CAPITAL EXPENDITURES MACHINERY & EQUIPMENT

39,110

TOTAL CAPITAL EXPENDITURES

$ 131,075

$ 89,110

NET CAPITAL REVENUE (EXPENDITURE)

-$ 312,211

-$ 26,128

VEHICLES

MATERIALS, GOODS & SUPPLIES

10%

CONTRACTED SERVICES

31%

SALARIES, WAGES & BENEFITS

53%

BUDGET & BUSINESS PLAN 2020

PARKS, RECREATION & CULTURE | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

GRANTS

489,824

439,824

SALES & USER CHARGES

383,969

436,539

372,880

14,000

22,503

850,620

$ 887,793

$ 1,799,486

$ 812,704

SALARIES, WAGES & BENEFITS

721,979

706,900

793,430

CONTRACTED SERVICES

267,532

275,865

474,000

MATERIALS, GOODS & SUPPLIES

324,262

309,926

329,692

1,718,745

1,602,355

1,880,016

TRANSFER TO RESERVES

38,457

43,699

TRAINING & DEVELOPMENT

31,086

27,239

31,824

INSURANCE

11,416

10,782

11,673

UTILITIES

52,894

47,412

53,076

TELEPHONE & TECHNOLOGY

15,568

11,571

15,918

TOTAL OPERATING EXPENSES

$ 3,181,939

$ 3,030,507

$ 3,633,328

NET OPERATING REVENUE (EXPENDITURE)

-$ 2,294,146

-$ 1,231,021

-$ 2,820,624

RETURN ON INVESTMENTS CONTRIBUTED ASSETS TOTAL OPERATING REVENUES EXPENSES

GRANTS TO OTHER ORGANIZATIONS

OPERATING EXPENSES (%)

PARKS, RECREATION & CULTURE | CAPITAL BUDGET CAPITAL REVENUES TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE Total CAPITAL Revenues

2019 BUDGET

2020 BUDGET

188,130

3,788,144

3,000

6,350

$ 191,130

$ 3,794,494

TRAINING & DEVELOPMENT

TRANSFER TO RESERVES

INSURANCE

1% 0.3%UTILITIES 2%

3,668,000

7,649,974

18,000

MACHINERY & EQUIPMENT

182,000

142,603

LAND

138,000

VEHICLES

150,000

TOTAL CAPITAL EXPENDITURES

$ 4,138,000

$ 7,810,577

NET CAPITAL REVENUE (EXPENDITURE)

-$ 3,946,870

-$ 4,016,083

BUILDINGS

22%

GRANTS TO OTHER ORGANIZATIONS

51.3%

CONTRACTED SERVICES

13%

9% MATERIALS, GOODS & SUPPLIES

0.4%

SALARIES, WAGES & BENEFITS

CAPITAL EXPENDITURES ENGINEERED STRUCTURES

TELEPHONE & TECHNOLOGY

M.d. of bonnyville no. 87

KINOSOO RIDGE SNOW RESORT | OPERATING BUDGET REVENUES

2019 BUDGET

2019 FORECAST

2020 BUDGET

514,726

107,297

115,297

1,044,945

903,355

982,350

$ 1,559,671

$ 1,010,652

$ 1,097,647

1,087,269

952,361

1,171,171

CONTRACTED SERVICES

116,250

95,184

259,275

MATERIALS, GOODS & SUPPLIES

677,524

478,317

675,400

13,000

11,029

13,000

254,779

115,312

TRAINING & DEVELOPMENT

20,756

18,215

22,000

INSURANCE

36,299

32,429

37,115

189,163

163,275

193,419

GRANTS SALES AND USER CHARGES TOTAL OPERATING REVENUES EXPENSES SALARIES, WAGES & BENEFITS

DEBENTURE PRINCIPAL AND INTEREST TRANSFER TO RESERVES

UTILITIES TELEPHONE & TECHNOLOGY

12,475

10,723

12,755

TOTAL OPERATING EXPENSES

$ 2,407,515

$ 2,016,312

$ 2,499,447

NET OPERATING REVENUE (EXPENDITURE)

-$ 847,844

-$ 1,005,660

-$ 1,401,800

OPERATING EXPENSES (%)

KINOSOO RIDGE SNOW RESORT | CAPITAL BUDGET CAPITAL REVENUES

2019 BUDGET

2020 BUDGET

605,000

1,958,700

15,000

1,800

800,000

1,200,000

$ 1,420,000

$ 3,160,500

2,990,000

2,850,000

30,000

126,000

425,500

TOTAL CAPITAL EXPENDITURES

$ 3,146,000

$ 3,305,500

NET CAPITAL REVENUE (EXPENDITURE)

-$ 1,726,000

-$ 145,000

TRANSFERS FROM CAPITAL RESERVES PROCEEDS FROM SALE CAPITAL GRANTS Total CAPITAL Revenues CAPITAL EXPENDITURES ENGINEERED STRUCTURES BUILDINGS MACHINERY & EQUIPMENT

TRAINING & DEVELOPMENT

TRANSFER TO RESERVES DEBENTURE PRINCIPAL & INTEREST

INSURANCE

1% 1%

TELEPHONE & TECHNOLOGY

0.5%

UTILITIES

SALARIES, WAGES & BENEFITS

27%

46.5%

MATERIALS, GOODS & SUPPLIES

10% CONTRACTED SERVICES

POLICIES & DOCUMENTS

Item 1

Reimbursement & Expense Claim Policies

Item 2

Cash Handling Policy

Item 3

Grant Revenue Recognition Policy

Item 4

Tangible Capital Assets Policy

Item 5

Seniors Transportation Grant Policy

Item 6

Financial Assistance for Victims of Fire Policy

Item 7

Donations & Recognition Policy

Item 8

Leasing of Closed Road Allowances Policy

Item 9

Pipeline Crossings â&#x20AC;&#x201C; Right-of-Ways Policy

Item 10

Agricultural Rental Equipment Policy

Item 11

Roadside Fenceline Cleaning Policy

Item 12

Weed & Brush Control Policy

Item 13

Hamlet / Community Roadside Cleanups Policy

Item 14

Community Association Operating & Capital Grant Policy

Item 15

M.D. Recreational Facilities Policy

Item 16

Community Action Grant Policy

Item 17

Procurement Policy

Item 18

Fee Bylaws

Item 19

Glossary

POLICY Councillor, Committee and Board Member Remuneration Policy Section:

1.0 Council

Authority:

Council

1.010

Statement

The Municipal District of Bonnyville (M.D.) will compensate Council, board and committee members for their time and for reasonable, legitimate, and necessary expenses incurred in the performance or their duties.

Purpose

The purpose of this policy is to set guidelines for remuneration and reimbursement of reasonable expenses incurred.

Definitions

For the purposes of this policy: (1)

“Council” means the duly elected Council of the Municipal District of Bonnyville.

(2)

“Policy” means this Councillor, Committee and Board Member Remuneration Policy.

Procedure (1)

Honorarium Monthly basic honorarium for elected officials shall be set as follows: Reeve $3,000.00 Council $2,000.00 These rates shall be effective January 1, 2019.

(2)

Meeting Rates - Council Meeting rates for elected officials shall be set as follows: (a) $150.00 for meetings/conferences less than 4 hours; (b) $300.00 for meetings/conferences exceeding 4 hours and less than 8 hours; (c) $400.00 for meetings/conferences exceeding 8 hours in a day.

(3)

Meeting Rates – Committees and Boards Meeting rates for Council-appointed board and committee members shall be set as follows: (a) $150.00 for meetings less than 4 hours; (b) $300.00 for meetings exceeding 4 hours and less than 8 hours; (c) $400.00 for meetings exceeding 8 hours in a day.

(4)

Cost of Living Adjustments (COLA) (a) Council Honorarium COLA shall be based on Alberta Consumer Price Index (CPI) changes from July to June annually. (b) COLA shall be effective from January 1st of the subsequent year.

Date Adopted: August 14, 2019

Resolution No: 19.462

Date Reviewed(01):

Resolution No: Page 1 of 2

Councillor, Committee and Board Member Remuneration Policy 1.010 (c) COLA increase for employees and Council shall be comparable. (5)

Subsistence Rates (a) Elected officials will be reimbursed mileage costs for travel to meetings with residents in their ward. (b) Reimbursement of all expense claims for Council, Board and Committee members shall be per M.D. Reimbursement and Expense Claims Policy 2B.025.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only:

Policy: Reimbursement and Expense Claims Policy (plans, bylaws, policies, procedures, etc.) (#2B.025) Related Documentation:

Date Adopted: August 14, 2019

Resolution No: 19.462

Date Reviewed(01):

Resolution No: Page 2 of 2

POLICY Reimbursement and Expense Claims Policy Section:

2.0 General Government and Administrative Services - B. Finance

Authority:

General Manager of Corporate Services

2B.025

Statement

The Municipal District of Bonnyville (M.D.) will reimburse employees for reasonable, legitimate, and necessary expenses incurred in the performance or their duties and while on M.D. business.

Purpose

The purpose of this policy is to set guidelines for M.D. employee reimbursement of reasonable expenses incurred while on M.D. business.

Definitions

For the purposes of this policy: (1)

“CAO” means Chief Administrative Officer;

(2)

“Council” means the duly elected Council of the Municipal District of Bonnyville;

(3)

“Policy” means this Reimbursement and Expense Claims Policy.

Policy (1)

General Provisions (a) It is assumed and expected that expenses will be consistent with the best interests of the M.D. and its desire to minimize costs. The authority to incur expenses shall be based on budgetary constraints, guidelines for employees, and at the discretion of the Department General Manager. If unusual expenses are incurred, the employee may be entitled to reimbursement upon production of receipts and approval by the Department General Manager. (b) Reimbursement of expenses will occur after employees complete and submit an approved Expense Claim Form. Original, itemized receipts are to be submitted with expense claims unless otherwise noted. Expenses claimed without proper receipts will not be reimbursed (credit card or debit slip is not a proper receipt). Reimbursement will be in Canadian dollars equivalent to the currency of the country where the expenditures occurred. (c) The M.D. will not reimburse costs of any tickets, fines, or penalty resulting from a violation of any local, provincial or federal statute. (d) This policy shall also apply to Council and Council-appointed committee and board members.

(2)

Responsibilities (a) It is the responsibility of employees and elected officials to:

Date Adopted: May 8, 2019

Resolution No: 19.248

Date Amended(01): September 11, 2019

Resolution No: 19.518 Page 1 of 3

Reimbursement and Expense Claims Policy 2B.025

(i) Exercise sound judgement, accountability, and transparency with respect to submitting expenses for reimbursement. (b) It is the responsibility of the General Manager of Corporate Services to: (i) Develop, implement, monitor, and regularly evaluate this policy. (ii) Ensure reimbursement of expenses is carried out in a manner compliant with the rules set by the CRA. (c) It is the responsibility of Managers, Directors, and department General Managers to: (i) authorize reimbursements and expense claims for their staff. (3)

Exceptions (a) Exceptions to this policy may be made at the discretion of: (i) The Reeve, with respect to elected officials and CAO expenses. (ii) The CAO, with respect to employee expenses.

(4)

Accommodations (a) Employees will be reimbursed for accommodation expenses based on actual costs (hotel room rate and taxes). The hotel invoices/statement must be submitted with the Expense Claim Form. (b) Accommodations, hotel or otherwise, should be selected on the basis of reasonable and practical location and cost. Corporate, government, or best rates should be booked when available. (c) In-room charges (for example, movies, mini-bar, personal phone calls, etc.) will not be reimbursed. (d) Private resident accommodation in lieu of hotel will be reimbursed at $50 per night. This allowance is intended to allow for suitable recognition for the host. No receipt is required.

(5)

Travel (a) Employees will be reimbursed for the most direct, practical, and cost-effective mode of travel available, considering all of the circumstances. (b) Should there be an opportunity for cost savings, the M.D. encourages these savings (for example, carpooling/rental vehicle compared to multiple mileage claims). (c) Personal vehicles used for business travel will be reimbursed by way of an allinclusive mileage rate of 55 cents per kilometer. This rate will be reviewed annually and will be adjusted based on Canada Revenue Agency (CRA) automobile rates on the Expense Claim Form each January at the approval of the CAO. Employees claiming mileage must detail each trip (date, destination, purpose, and distance travelled). (d) Air travel will be reimbursed based on actual cost. All claims for air travel must be accompanied by a receipt. Employees will select the most reasonable, economical, air fare available and should try to take advantage of seat sales and advanced booking fares. The M.D. will not reimburse for seat upgrades, business, priority, or first class.

Date Adopted: May 8, 2019

Resolution No: 19.248

Date Amended(01): September 11, 2019

Resolution No: 19.518 Page 2 of 3

Reimbursement and Expense Claims Policy 2B.025

(e) Parking (i) Parking expense incurred while carrying out M.D. business will be reimbursed with parking receipts. (f) Taxi (i) Taxi fares for business purposes will be reimbursed with a receipt. (ii) Gratuities will be reimbursed to a maximum of 12%. (g) Meal Allowances (i) Meals will be reimbursed for actual costs where itemized receipts are submitted (ii) Without receipts, the M.D. will use the following guidelines for meal reimbursement: 1. Breakfast $20.00 2. Lunch $25.00 3. Dinner $30.00 (iii) Gratuities will be reimbursed to a maximum of 12%. (iv) Claims for alcoholic beverages will not be reimbursed. (h) Incidentals/Per Diem (i) A personal expense allowance of $50.00 per night away be claimed for incidental expenses. This is to cover items such as personal telephone calls, magazines, snacks, laundry etc., and no receipts are required and additional claims for incidentals will not be reimbursed. (i) Registration (i) The M.D. will reimburse registration fees for pre-approved courses, seminars and conferences where receipts are provided. The course must be approved by the department General Manager. (ii) Costs for other activities such as social or sporting activities that are associated with the event but not included in the registration fees will not be reimbursed, unless approved by the department General Manager.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Related Documentation:

(plans, bylaws, policies, procedures, etc.)

M.D. Expense Claim Form

Date Adopted: May 8, 2019

Resolution No: 19.248

Date Amended(01): September 11, 2019

Resolution No: 19.518 Page 3 of 3

POLICY Cash Handling Policy 2B.021 Section:

2.0 General Government and Administrative Services - B. Finance

Authority:

General Manager of Corporate Services

Statement

The Municipal District of Bonnyville (M.D.) shall have a policy regarding the collection, handling and safe storage of cash, cheques, and other negotiable instruments (including gift cards, etc.) at the various locations within the municipality dealing with funds.

Purpose

To ensure that funds that are collected and stored at the various M.D. locations are handled and stored in a proper and safe manner.

Procedure (1)

During operating hours, all funds shall be stored in a locked drawer (or in the safe/vault) so that the funds are not accessible to the public or unauthorized staff. At the end of each working day, all funds not deposited shall be locked in the safe/vault.

(2)

Any funds received during the course of the day shall be receipted and the receipts shall be reconciled at the end of each working day by authorized staff, appointed by the General Manager of each location. For locations with Point of Sale (POS) bank machines, the ‘close’ procedure shall be completed at least every three days (to meet the conditions of the Interac Agreement).

(3)

The only employees with access to the safe/vault shall be the General Manager and the authorized staff.

(4)

At a minimum all funds received (except funds for security deposits for equipment or for reservations) shall be deposited in the municipality’s bank account when any one of the following apply: (a) the total of the undeposited receipts exceed $10,000 at the end of the day; (b) on the last working day of each week; (c) by noon of the last work day of the calendar year.

(5)

The authorized staff shall prepare all deposits and deliver them to the municipality’s bank account. The Municipal Administrator shall appointment the person(s) responsible for delivering the deposits to the municipality’s bank from the Main Administration Office. Non-Sufficient Fund (NSF) cheques: When a customer’s cheque is returned NSF: (a) Finance will receive and retain the NSF cheque. (b) Finance will provide the General Manager of the appropriate department with the details of the NSF cheque and that department will be responsible for collecting on the NSF cheque.

(6)

Date Adopted: May 27, 2015

Resolution No: 15.199

Date Reviewed(01):

Resolution No: Page 1 of 2

Cash Handling Policy 2B.021

(c) If a replacement cheque is received for the NSF cheque, a new receipt will not be issued, and the replacement cheque will be deposited separate from other cash and cheques. (d) If the funds to replace the NSF cheque are received by other than cheque the replacement funds shall not be receipted and shall be deposited with the current receipts. On the cash deposit reconciliation the NSF replacement funds shall be noted as â&#x20AC;&#x153;NSF cheque replacement fundsâ&#x20AC;? in order that the actual receipts and the deposit will balance. (e) If NSF cheque replacement funds are received notify Finance in writing. (f) If the NSF cheque is uncollectible notify Finance in writing that it is uncollectible. (7)

Security Deposits: (a) Security deposits may be paid by any payment type accepted by the municipality at that particular municipal location. (b) Security deposits are not to be deposited and are to be kept secure in accordance with Section 1. (c) Security deposits paid by cheque should be on a separate cheque than other fees. If the security deposit and fee are both included on one cheque: (i) The cheque is to be deposited as required in Section 4. (ii) Upon satisfactorily meeting the terms of the agreement, the security deposit will be refunded through the completion of an Accounts Payable voucher, coded and signed in accordance with the M.D. Procurement Policy (#2B.012), and submitted to the Accounts Payable Clerk for reimbursement in the next accounts payable run. (d) Upon satisfactorily meeting the terms of the agreement, the security deposit will be refunded to the person who signed the agreement by the same method of payment in which it was paid (i.e. cheque if originally paid by cheque, VISA if originally paid by VISA, etc.) A signature must be attained upon the return of the security deposit indicating that they are in receipt of their security deposit.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

10.12.40

Related Documentation:

Policy: Procurement Policy (#2B.012)

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: May 27, 2015

Resolution No: 15.199

Date Reviewed(01):

Resolution No: Page 2 of 2

POLICY Grant Revenue Recognition Policy 2B.019 Section:

2.0 General Government and Administrative Services - B. Finance

Authority:

General Manager of Corporate Services

Statement (1)

The Municipal District of Bonnyville (M.D.) is eligible to receive grant funding under various government programs. The recognition of the revenues from these programs is determined in accordance with the Public Sector Accounting Board (PSAB) requirements specifically Section PS 3410 – Government Transfers which is attached. Paragraph 07 of PS 3410 states: “Government transfers should be recognized in a government’s financial statements as expenditures or revenues in the period that that the events giving rise to the transfer occurred, as long as: (a) the transfer is authorized, (b) eligibility criteria, if any, have been met by the recipient; and (c) a reasonable estimate of the amount can be made. The basis for determining the amount recognized for any particular transfer should be applied consistently from year to year. Judgment will be required to account for transfers in a manner that best reflects the substance of the underlying events rather than the form or funding pattern.”

(2)

The PSAB requirements allow revenues to be recognized (recorded) many years into the future. This may result in: (a) Grant programs not being available to future municipal Councils, or (b) Recognized revenues possibly extending beyond the life of the grant program.

Purpose

To put in place an internal procedure that limits how far into the future grant revenues will be earned in regard to government programs that are subject to annual government budget allocations.

Procedure (1)

For government programs that: (a) Allow funding to be earned beyond their current fiscal year, and (b) Have annual funding allocations approved in their annual budgets; the M.D. shall limit the total amount of grant revenue earned such that the total grant receivable under a specific government program at the end of the fiscal year does not exceed the total of: (i) all funds the municipality is eligible to receive under the program for the current and previous years that have not yet been received, plus (ii) an amount equivalent to the municipality’s current year’s funding allocation for the program.

Date Adopted: November 9, 2011

Resolution No: 11.523

Date Reviewed(01): April 13, 2016

Resolution No: 16.132 Page 1 of 2

Grant Revenue Recognition Policy 2B.019

(2)

The M.D. will restrict the amount of the grant revenue recognized to the above limit by submitting only: (a) Funding requests/applications that will not exceed the limit, or (b) Sufficient eligible costs for the project(s) to earn revenue that will not exceed the limit.

(3)

The M.D. may, by resolution of Council, extend the above limit for a particular municipal project. The resolution shall specify the project, government program and extension given.

(4)

This policy shall be effective January 1, 2011.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

10.12.06

Related Documentation:

Attachment A: CPA Canada Standards and Guidance Collection â&#x20AC;&#x201C; Section PS 3410: Government Transfers

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: November 9, 2011

Resolution No: 11.523

Date Reviewed(01): April 13, 2016

Resolution No: 16.132 Page 2 of 2

POLICY Tangible Capital Assets Policy 2B.013 Section:

2.0 General Government and Administrative Services - B. Finance

Authority:

General Manager of Corporate Services

Statement

The Municipal District of Bonnyville (M.D.), in accordance to Section 3150 of the Public Sector Accounting Board Handbook of the Canadian Institute of Chartered Accountants, must comply with the recommendations for the disclosure of tangible capital assets, effective January 1, 2009.

Purpose

The policy is to provide the financial definition of a tangible capital asset within the M.D. and to set internal guidelines on the capitalization thresholds and amortization methods. The guidelines are outlined in Attachment A for this policy and are subject to change over time, at the discretion of the Chief Administrative Officer (CAO) in consultation with the municipal auditors, to meet the needs of the municipality.

Definitions

For the purposes of this policy: (1)

“Tangible capital assets” means non-financial assets having physical substance that: (a) are held for use in the production or supply of goods and services; (b) are held for rental to others; (c) are held for administrative purposes; (d) are held for the development, construction, maintenance or repair of other tangible capital assets; (e) have useful economic lives extending beyond 36 months; (f) are to be used on a continuing basis; (g) are not for sale in the ordinary course of operations.

(2)

“Betterment” is a cost incurred to enhance the service potential of a tangible capital asset. Costs are considered to be part of the cost of a tangible capital asset and would be added to the recorded cost of the related asset.

Procedure

Financial Statements (1) The M.D. must meet the following recording requirements for the financial statements: (a) Tangible capital assets should be recorded at cost. If the municipality does not have historical cost accounting records, other methods to estimate the cost and accumulated amortization of the assets will be needed. (b) Initial roadway infrastructure assets shall be valued in accordance with costing formulas provided by the Ministry of Municipal Affairs. As well, initial bridges and Date Adopted: January 28, 2005

Resolution No: 05.035

Date Amended(01): November 19, 2008

Resolution No: 08.651

Date Reviewed(01): May 27, 2015

Resolution No: 15.193 Page 1 of 4

Tangible Capital Assets Policy 2B.013

(f)

(g) (h) (i) (j)

(k)

culverts assets shall be valued in accordance with costing formulas provided by Alberta Infrastructure and Transportation. The cost, less any residual value, should be amortized over its useful life in a rational and systematic manner appropriate to its nature and use by the municipality. The amortization of the costs should be accounted for as expenses in the statement of operations. The amortization method and estimate of the useful life of the remaining unamortized portion of a tangible capital asset should be reviewed on a regular basis and revised when the appropriateness of a change can be clearly demonstrated. When conditions indicate that a tangible capital asset no longer contributes to the municipalityâ&#x20AC;&#x2122;s ability to provide goods and services, or that the value of future economic benefits associated with the tangible capital asset is less than its book value, the cost of the tangible capital asset should be reduced to reflect the decline in the assetâ&#x20AC;&#x2122;s value. The net write-downs of tangible capital assets should be accounted for as expenses in the statement of operations and should not be reversed. The difference between the net proceeds on disposal of tangible capital asset and the net book value of the asset should be accounted for as a revenue or expense in the statement of operations. Fully amortized assets still in use need to be recorded. Tangible capital assets should be accounted for and reported as assets on the statement of financial position. The financial statements should disclose, for each major category of tangible capital assets, the total cost, accumulated amortization and net book value at the beginning and end of the period and the total additions, disposals, write-downs and amortization for the period. The financial statements should also disclose other information about tangible capital assets such as: (i) amortization methods and rates; (ii) tangible capital assets under construction; (iii) donated tangible capital assets; (iv) the nature of tangible capital assets recorded at a nominal value or considered to be works of art or historical treasures; (v) the amount of interest capitalized in the period.

Capitalization Thresholds Capitalization thresholds will vary based on the Major Asset Classifications of the municipality. Minor Asset Classifications shall be determined by each department of the municipality on an asneeded basis and must comply with the threshold limits listed. Betterments are to be capitalized when the unit cost of the betterment meets the betterment definition and meets or exceeds 50% of the threshold limit as listed above. Date Adopted: January 28, 2005

Resolution No: 05.035

Date Amended(01): November 19, 2008

Resolution No: 08.651

Date Reviewed(01): May 27, 2015

Resolution No: 15.193 Page 2 of 4

Tangible Capital Assets Policy 2B.013

Capitalization thresholds are as follows: 01 Engineering Structures

Permanent structural works such as $50,000.00 kilometers of roads, bridges, drainage ditches, water and sewer, including plants and infrastructure. This class also includes all land improvements of a permanent nature such as parking lots, landscaping, lighting, pathways and fences.

02 Buildings

Permanent, temporary or portable building $30,000.00 structures, such as offices, garages, warehouses, and recreation facilities intended to shelter persons and/or goods, machinery, equipment and working space.

03 Machinery and Equipment

Equipment that is heavy equipment for $5000.00 constructing infrastructure, smaller equipment in buildings and offices, furnishings, computer hardware and software. This class does not include stationary equipment used in the engineered structure class.

04 Land 05 Vehicles

Land includes land purchased or acquired for No value for parks and recreation, building sites, Minimum infrastructure, landfills, and other program use, but not land held for resale. Rolling stock that is used primarily for $5000.00 transportation purposes.

06 Other

Any tangible capital asset that does not fit into $5000.00 another asset classification listed above.

Amortization Methods and Rates Amortization will be recorded at 50% of the annual amortization amount in the year of acquisition and disposal. All other amortization rates to be approved by the CAO.

Date Adopted: January 28, 2005

Resolution No: 05.035

Date Amended(01): November 19, 2008

Resolution No: 08.651

Date Reviewed(01): May 27, 2015

Resolution No: 15.193 Page 3 of 4

Tangible Capital Assets Policy 2B.013

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

10.12.34

Related Documentation:

Attachment A: M.D. Amortization and Rates

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: January 28, 2005

Resolution No: 05.035

Date Amended(01): November 19, 2008

Resolution No: 08.651

Date Reviewed(01): May 27, 2015

Resolution No: 15.193 Page 4 of 4

Tangible Capital Assets Policy: ATTACHMENT A 2B.013

Municipal District of Bonnyville Amortization and Rates Useful Life

Amortization Method

20 10 10 30 30 30 50

Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line

Variable 40 40 40 40 40 40 40 40 Variable 50 Unlimited 20

Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Straight-line Not amortized Straight-line

Straight-line

10 5 10 15 10

Straight-line Straight-line Straight-line Straight-line Straight-line

Straight-line

10 10 4 10 10

Straight-line Straight-line Straight-line Straight-line % Declining Balance % Declining Balance % Declining Balance

Major Class

Minor Class

01 01 01 01 01 01 01

Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures

01 01 01 01 01 01 01 01 01 01 02 04 03

01 01 01 01 01 01 01 01 01 01 02 04 11

05 03 05 05 03

12 13 21 22 23

03 05 05 03 03

26 26 26 31 32

Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Engineering Structures Buildings Land Elected Officials – General Administration – General Vehicles < 1 ton Computer Equipment Fire Trucks < 1 ton Fire Trucks > 1 ton Fire Equipment – General Communication Equipment Public Safety – CPO’s Vehicles < 1 ton Vehicles < 1 ton Public Works – General Field Equipment

Loaders

Motor Graders

Description Paved Asphalt Concrete Roads Unpaved Gravel Roads Unpaved Surface-Treated Roads Concrete Curb and Gutter Sidewalk – Concrete Street Lighting Traffic Signals / Controls / Pedestrian Lights Bridges Water Wells Water Treatment Water Reservoirs Water Distribution Pump Station Water Distribution Pipe System Sewage Collection System Lift Stations Sewage Lagoons Other

Light Light Heavy

Light (acquired prior to Jan.1/11) Light (acquired after Dec.31/10)

(yrs or %)

Page 1 of 2

Tangible Capital Assets Policy: ATTACHMENT A 2B.013

Useful Life

Amortization Method

% Declining Balance % Declining Balance % Declining Balance % Declining Balance % Declining Balance % Declining Balance Straight-line Straight-line % Declining Balance % Declining Balance Straight-line Straight-line Straight-line Straight-line

Major Class

Minor Class

Packers

RV Equipment

Shop / Yard Equipment

Tankers

Tractors

Trailers

05 05 03

41 42 43

Trucks < 1 ton Trucks > 1 ton Tractor Crawlers

Tractor Scrapers

03 03 03 03

63 72 73 73

Ag Services Equipment Parks Equipment Kinosoo Equipment Kinosoo Equipment

10 10 10 30

Description

(yrs or %)

Light Heavy

Small Large

10 10 10

Page 2 of 2

POLICY Seniors Transportation Grant Policy 1.005 Section:

1.0 Council

Authority:

Chief Administrative Officer

Statement

The Municipal District of Bonnyville (M.D.) will provide certain financial relief to senior citizens for required medical travel.

Purpose

To financially assist senior citizen’s who are required to travel for medical reasons.

Definitions

For the purposes of this policy: (1)

“CAO” means the Chief Administrative Officer for the M.D.;

(2)

“FCSS” means Bonnyville and District Family and Community Support Services;

(3)

“M.D.” means the Municipal District of Bonnyville;

(4)

“Declaration” means a signed statement proclaiming that all information provided by the applicant is true and valid.

Policy

Senior citizens may be eligible to receive a monetary amount as set by Council, per kilometer, as described below, per calendar year for approved medically necessary travel requirements. (1) Eligibility to a Maximum of $600.00 To be eligible for a Seniors Transportation Grant, to a maximum of $600.00, claimants must prove that they are 65 years of age or older. In addition, claimants must complete the application form provided. The application will include: (a) a declaration confirming that their primary residence is within the boundaries of the M.D.; (b) a declaration confirming: (i) the name of the referring Doctor; (ii) the name of the Specialist or Service Provider to whom the claimant has been referred. Mileage is paid for trips of 150 kilometers (one way) outside the “Municipal Boundaries”. This means the official boundaries of the M.D., but also includes Cold Lake, Bonnyville and Glendon. When a medical product(s), service(s) or any other medical requirement(s) is available within the “Municipal Boundaries”, but the senior has travelled elsewhere for the medical requirement, this travel will not be considered to be medically required travel. Under this condition, the senior is not eligible for reimbursement under the Seniors Transportation Grant. All claims must be submitted within 6 months from the date of the appointment. Date Adopted: February 09, 2011

Resolution No: 11.106

Date Amended(02): April 27, 2016

Resolution No: 16.164 Page 1 of 2

Seniors Transportation Grant Policy 1.005

(2)

Eligibility to a Maximum of $1200.00 To be eligible for a Seniors Transportation Grant, to a maximum of $1200.00, claimants must: (a) meet all the eligibility requirements outlined in section “1” of this policy; (b) provide proof of qualification for Canada Pension’s Guaranteed Income Supplement (GIS).

(3)

Reimbursement The M.D. will transfer sufficient funds to an FCSS bank account to be used solely for the Seniors Transportation Grant. (a) Cheques are to be issued by the FCSS. (b) Claims will be processed on a monthly basis and should be available for distribution within 6 weeks. (c) Records of these payments will be retained by the FCSS. (d) Cheques will require the signature of the FCSS Director and the M.D. CAO or designate. (e) The FCSS will notify the M.D. Municipal Administrator when the balance on the account is below $500.00. (f) A review of any or all records under the care and control of the FCSS regarding transactions of the Seniors Transportation Grant may be carried out as deemed necessary by the M.D.

(4)

Appeals Applicants may appeal decisions that deny coverage to the M.D.’s CAO or designate.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

10.11.04

Related Documentation:

Attachment A: Seniors Transportation Grant Application

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: February 09, 2011

Resolution No: 11.106

Date Amended(02): April 27, 2016

Resolution No: 16.164 Page 2 of 2

Seniors Transportation Grant Policy: ATTACHMENT A 1.005

Seniors Transportation Grant Application Form

Page 1 of 3

Seniors Transportation Grant Application To qualify for this grant you must normally reside in the Municipal District of Bonnyville, and be over 65 years of age. RETURN APPLICATION TO BONNYVILLE & DISTRICT FCSS (4714 48th Street – mailing address Bag 1006 Bonnyville, AB T9N 2J7)

Name:

Date of Birth:

Mailing Address: Phone #:

Tax Roll #:

I am receiving the GIS (Guaranteed Income Supplement)

Yes

If yes, I must provide verification to FCSS with initial claim and on an annual basis.

Referring Medical Doctor:

Date of Visit:

Purpose & Location: By Car (Kms – Round Trip):

By Bus (attach receipt) :

Signature of Attending Doctor or Health Care Provider

Date

I certify that, to the best of my knowledge, all of the information indicated on this application, is true, correct, and made in good faith. I understand that a false claim on this application constitutes fraud.

Applicant’s Signature

Date

FOR OFFICE USE ONLY Cheque Number

Pick-Up Signature:

Cheque Amount:

Issued By:

Doc # 70313-v3 Page 1 of 2

MD of Bonnyville Transportation Grant 1. The MD of Bonnyville offers a grant to seniors who are over 65 and whose primary residence is in the MD of Bonnyville. Only claims for medically necessary appointments referred by a Medical Doctor will be accepted. A) Eligibility to a Maximum of $600 per calendar year To be eligible for the Senior’s Transportation Grant, to a maximum of $600 per calendar year, claimants must complete the application form and sign the declaration confirming: 

they are 65 years of age or older and



that their primary residence is within the boundaries of the MD of Bonnyville

B) Eligibility to a Maximum of $1200 per calendar year To be eligible for the Senior’s Transportation Grant, to a maximum of $1200 per calendar year, claimants must complete the application form and sign the declaration confirming: 

they are 65 years of age or older,



that their primary residence is within the boundaries of the MD of Bonnyville and



that the claimant is receiving the Guaranteed Income Supplement (Box #21 on T4(OAS)

2. When a medical treatment is available within the boundaries of the MD of Bonnyville, Cold Lake, Bonnyville or Glendon, but the senior has elected to travel elsewhere for this treatment, such travel will not be considered eligible for reimbursement under the Senior’s Transportation Grant. 3. Applying the above principal the following services are to be excluded. Note this list is not exhaustive and other services may be denied coverage based on the above principal. a. basic dental services (oral surgery referred by Medical Doctor will be accepted), b. denture fittings c.

hearing aid services

d. medical equipment purchases or pick up e. cosmetic surgery f.

chiropractic treatments (physio-therapy with Medical Doctor referral is acceptable)

g. holistic / alternative health services including massage (Note: therapeutic massage provided within the scope of an Alberta Health Services treatment plan under the supervision of a Medical Doctor is acceptable). h. Optician – Eye exam for prescription lenses 4. Applicants must provide their tax roll number on the application form. 5. Completed forms may be dropped off at the Bonnyville and District FCSS office at the Parent Child Centre or mailed to: Bonnyville & District FCSS Bag 1006, Bonnyville AB T9N 2J7. 6. Claims must be submitted within 6 months of the date of the appointment. 7. Applicants may appeal the decision to deny coverage to the M.D. of Bonnyville C.A.O. or his/her designate. 8. Note: claims are processed on a monthly basis and cheques may take up to six weeks before they are ready for pick up. Call (780) 826 2120 for further information. Doc # 70313-v3 Page 2 of 2

POLICY Financial Assistance for Victims of Fire Policy 1.006

Section:

1.0 Council

Authority:

Chief Administrative Officer

Statement

The Municipal District of Bonnyville (M.D.) will give certain financial assistance to victims of a house fire.

Purpose

To assist in the recovery of quality of life for M.D. residents who have suffered substantial loss due to fire at their place of residence, within the dwelling.

Definitions

For the purposes of this policy: (1)

“Bursary” means the giving of money for personal use;

(2)

“Basic Necessities of Life” means food, water, shelter;

(3)

“CAO” means the Chief Administrative Officer for the M.D.;

(4)

“Place of Residence” means any type of dwelling where a person(s) legally lives.

Policy

The M.D. will give certain financial assistance to aid the recovery of quality of life for M.D. residents who have suffered substantial loss due to fire within their place of residence. (1) When knowledge of a house fire that has caused substantial damage to the dwelling is made known to the M.D., the CAO may grant an immediate, one-time bursary in the amount of $2500.00 to victims of the fire if: (a) a person or family has suffered a substantial, immediate and direct loss of materials and possessions required for daily living; (b) there is an immediate and direct hindrance of stable access to the basic necessities of life; (c) the CAO concludes that the fire was not caused by unlawful or suspicious activities perpetrated or abetted by dwellers within the residence. This bursary will be granted to residents of the home as a group. It will not be given to each person residing at the home at the time of the fire. (2)

Payments issued under the authority of this policy will be summarized and presented to Council for information purposes at the Council Meeting following the payout.

Date Adopted: March 9, 2011

Resolution No: 11.170

Date Reviewed(01): April 13, 2016

Resolution No: 16.131

Date Amended(01): January 11, 2017

Resolution No: 17.018 Page 1 of 2

Financial Assistance for Victims of Fire Policy 1.006

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

10.11.06

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: March 9, 2011

Resolution No: 11.170

Date Reviewed(01): April 13, 2016

Resolution No: 16.131

Date Amended(01): January 11, 2017

Resolution No: 17.018 Page 2 of 2

POLICY Donations and Recognitions Policy 2A.003 Section:

2.0 General Government and Administrative Services - A. Governance

Authority:

Chief Administrative Officer

Statement

The Municipal District of Bonnyville (M.D.) will establish guidelines for evaluating requests for donations to organizations, special events, individuals and sport groups.

Purpose

To provide support to individuals and groups who represent this municipality.

Procedure

All requests for funding shall be in writing with as much information as possible describing and supporting the request(s). Funding requests that are not specifically outlined in this policy must be ratified by Council.

Definitions

For the purposes of this policy: (1)

“M.D.” means the Municipal District of Bonnyville;

(2)

“Local” means within the official boundaries of the M.D., City of Cold Lake, Town of Bonnyville and Village of Glendon;

(3)

“Youth Sports” means any team or individual(s) involved in a sporting competition and the team(s) or individual(s) are 17 years of age or younger.

Policy (1)

Youth Sports (a) Local sport teams who have qualified to advance to a provincial, national or international level where travel is required are eligible to receive a grant to a maximum amount of $500.00 for this travel purpose. (b) Local school sport teams or organizations who are hosting a provincial, national or international competition or event within the local area are eligible to receive a grant to a maximum of $1,000.00 for this purpose. (c) Local minor sport teams who are hosting a provincial, national or international competition or event within the local area that require facility rentals are eligible to receive a grant to a maximum of $4,000.00 for this purpose. (d) Individuals who reside within the M.D. and are participating in an individual sport that has qualified to advance to a provincial, national or international competition where travel is required, are eligible to receive a grant to a maximum of $100.00 for this travel purpose.

Date Adopted: May 9, 1996

Resolution No: 96.239

Date Reviewed(01): February 27, 2013

Resolution No: 13.098

Date Amended(01): February 20, 2019

Resolution No: 19.080 Page 1 of 3

Donations and Recognitions Policy 2A.003

(e) The M.D. will not distribute funding to: (i) teams or individuals who choose to compete in a tournament; or (ii) school field trips. (2)

Other Groups (a) Charitable Groups: Unless it can be shown that a particular group can benefit the M.D. in some way, the municipality will not support charitable groups. Instead the organization may be directed to an alternative source of funds. (b) Youth Groups: Where possible, youth groups will be encouraged to participate in the annual Hamlet / Municipal Roadside Clean-up program. (c) Individuals / Organizations: The M.D. will give municipal pins to either individuals or organizations to maintain good public relations. (d) Birthdays: Upon being contacted by a ratepayer the Municipality will honour birthdays: (i) of 80 and/or 90 years of age by either presenting or sending a framed certificate(s) and a municipal pin(s). (ii) of 100 years of age with the presentation or sending of a plaque. (e) Anniversaries: A plaque will be presented or sent to honour an anniversary that commemorates: (i) the 100th year of the existence of a family homestead when that homestead has been consecutively owned by the original family; and (ii) a 50th wedding anniversary and every tenth 10th wedding anniversary thereafter, of a living couple. (f) Graduations: Grade 12 graduating classes may receive an amount of $500.00 for drug and alcohol-free graduation events or venues, per school, per year.

(3)

Processing of Requests (a) The Chief Administrative Officer or approved delegate will approve and process the payments of grants and/or the giving of items outlined in section 2 when these requests are deemed to meet the eligibility requirements outlined in this policy. (b) Official funding request(s) will be presented to Council for approval when those request(s): (i) exceed budgeted amounts for the fiscal year; or (ii) do not qualify under the terms of this policy. (c) Payments issued under the authority of this policy will be summarized and presented to Council for information purposes at the Council meeting following the payout.

Date Adopted: May 9, 1996

Resolution No: 96.239

Date Reviewed(01): February 27, 2013

Resolution No: 13.098

Date Amended(01): February 20, 2019

Resolution No: 19.080 Page 2 of 3

Donations and Recognitions Policy 2A.003

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

10.12.11

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: May 9, 1996

Resolution No: 96.239

Date Reviewed(01): February 27, 2013

Resolution No: 13.098

Date Amended(01): February 20, 2019

Resolution No: 19.080 Page 3 of 3

POLICY Leasing of Closed Road Allowances Policy Section:

4.0 Infrastructure Services - A. Roads

Authority:

Council

4A.007

Statement

The Municipal District of Bonnyville (M.D.) will issue leases on closed road allowances when the roadway is not otherwise required.

Purpose

To establish a procedure and fee structure for the leasing of closed road allowances within the M.D.

Procedure

M.D. ratepayers that have land adjoining the road allowance in question may apply in writing to the Planning and Community Services Department to lease the closed road allowance(s) within the municipality. (1) Lease agreements shall not exceed three (3) years. (2)

Lease agreements shall expire on December 31st of the last year of the agreement.

(3)

Lease agreements may be renewed provided the municipality does not require the roadway for other use.

(4)

In the event that the municipality requires use of the leased roadway, the Lessee shall be served with a 30 day written notice from the municipality.

(5)

The Lessee may cancel the lease at any time by serving the municipality with a written notice.

(6)

No refund will be issued for cancelled leases.

(7)

The three (3) year term lease rate shall be set by Council. This fee is due payable upon approval of the lease. The first yearâ&#x20AC;&#x2122;s lease shall consist of the period of time between the approval of the lease and the remainder of the calendar year, however, the fee will be for the entire annual amount regardless of the date on which the lease is approved.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

30.34.02

Related Documentation:

(plans, bylaws, policies, procedures, etc.) Date Adopted: November 23, 1995

Resolution No: 95.799

Date Amended(02): March 11, 2015

Resolution No: 15.100 Page 1 of 1

POLICY Pipeline Crossings – Right-of-Ways Policy Section:

4.0 Infrastructure Services - A. Roads

Authority:

General Manager of Infrastructure Services

4A.014

Statement

The Municipal District of Bonnyville (M.D.) being the municipal road authority is responsible for the direction, control, and management of all municipal roadways within its boundaries. The M.D. recognizes the requirement to accommodate pipeline and utility crossings of road allowances in a manner that will not be detrimental to the municipality.

Purpose

To set out the conditions of approvals, minimum construction standards, and procedures to be followed for pipeline and utility crossings of road allowances.

Definitions

For the purposes of this policy: (1)

“Pipeline” means a line of pipes for conveying water, gas, oil etc.;

(2)

“Liquid Pipeline” means a pipeline that is used to transport crude or natural gas in liquid form;

(3)

“Natural Gas Pipeline” means a pipeline used solely for the transport of natural gas to processing plants and are used for distribution.

Policy

All requests for pipeline road and road allowance crossings and pipeline-related construction must be accompanied by survey drawings: (1) Developed road allowances shall be crossed using the boring method unless otherwise approved. (2)

Undeveloped road allowances may be crossed using the open cut method.

(3)

Construction standards to follow are as per Road Construction and Development Policy No. 4A.001.

(4)

Warning signs shall be placed on either side of the road allowance to identify the location of the buried services. These signs are to be maintained by the owner of the pipelines.

(5)

Each application by pipeline or company to cross a road allowance with a pipeline shall be accompanied by a: (a) One thousand Dollars ($1,000.00) fee for pipelines exceeding 30 centimeters in diameter for pre and post inspection for each road allowance crossed.

Date Adopted: May 27, 2015

Resolution No: 15.188

Date Amended(01): April 25, 2018

Resolution No: 18.266 Page 1 of 2

Pipeline Crossings â&#x20AC;&#x201C; Right-of-Ways Policy 4A.014

(b) Two Hundred dollars ($200.00) fee for pipelines less than 30 centimeters in diameter for pre and post inspection for each road allowance crossed. (6)

All residential service lines are exempt from the fee within this policy.

(7)

The applicant and/or successor must agree in writing to save harmless and keep indemnified the M.D. from and against any liability which the municipality may sustain or be liable for, in consequence of having permitted the applicant to cross the road allowance with a pipeline or utility service.

(8)

The applicant and/or successor must agree in writing to re-locate their buried services at their own expense if and when required by the municipality due to road construction.

(9)

Maintenance of all road crossings shall be at the expense and responsibility of the owner.

(10) The municipality is to be notified one (1) working day prior to commencing with the pipeline/utility road allowance crossing. (11) All pipeline/utility road allowance crossings shall be restored to their original condition or to the satisfaction of the municipality.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

30.32.11

Related Documentation:

Policy: Road Construction and Development (#4A.001)

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: May 27, 2015

Resolution No: 15.188

Date Amended(01): April 25, 2018

Resolution No: 18.266 Page 2 of 2

POLICY Agricultural Rental Equipment Policy 5A.004 Section:

5.0 Environmental and Protective Services - A. Agricultural Services

Authority:

General Manager of Environmental and Protective Services

Statement

The Municipal District of Bonnyville (M.D.) Agricultural Service Board (ASB) will rent to M.D. ratepayers specialized farm equipment not readily available for rent from other rental agencies.

Purpose

To make available for rent specialized farm equipment that will assist M.D. ratepayers in improving their farming operation.

Policy

All equipment will be rented on a first come, first serve basis to M.D. ratepayers. (1) Ratepayers must agree to the following conditions: (a) A rental agreement must be signed by the renter prior to taking the equipment; (b) The rental fee and damage deposit must be paid in advance before taking the equipment; (c) The renter assumes all liability for damages, losses or accidents that may occur while the equipment is in his/her possession; (d) Renters will be responsible for damages incurred that exceed the amount of the damage deposit; (e) Equipment will be maintained by the ASB staff and/or Infrastructure Services staff; (f) All cheques are to be made payable to the Municipal District of Bonnyville; (g) Refunds of damage deposits will be at the discretion of the ASB, Infrastructure Services Assistant, or Agricultural Fieldman; (h) The M.D. Agricultural Fieldman may refuse to rent any piece of equipment to a ratepayer who is known to have the following: (i) prohibited or noxious weeds on his/her land; (ii) contagious diseases in the soil; (iii) any arrears from previous equipment rentals. (2)

The ASB will set the rental rates to be ratified by Council. The rental rates are to be reviewed annually.

(3)

Any community group wishing the use of ASB equipment will be requested to pay the regular damage deposit prior to using the equipment. No daily rental fee will be charged. If the equipment is returned in good condition, the damage deposit will be refunded.

(4)

The ASB may locate certain pieces of rental equipment at ratepayersâ&#x20AC;&#x2122; farms. (a) These M.D. ratepayers will then be responsible for renting and collecting the rent on behalf of the ASB.

Date Adopted: April 13, 1995

Resolution No: 95.189

Date Amended(01): April 12, 2007

Resolution No: 07.197

Date Reviewed(01): April 8, 2015

Resolution No: 15.129 Page 1 of 2

10.

Agricultural Rental Equipment Policy 5A.004

(b) The rental fees collected will be remitted to the M.D. Corporate Service Department periodically along with copies of receipts issued. (c) The ratepayers who perform this service on behalf of the ASB will receive as compensation a portion of the rental fees collected. The amount of the compensation will be determined by the ASB.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

60.63.07

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: April 13, 1995

Resolution No: 95.189

Date Amended(01): April 12, 2007

Resolution No: 07.197

Date Reviewed(01): April 8, 2015

Resolution No: 15.129 Page 2 of 2

POLICY Roadside Fenceline Cleaning Policy 5A.005 Section:

5.0 Environmental and Protective Services - A. Agricultural Services

Authority:

General Manager of Environmental and Protective Services

Statement

The Municipal District of Bonnyville (M.D.) will provide financial assistance to landowners who wish to clean up the ditch and/or fenceline along a developed road adjacent to land they own or rent within the boundaries of the municipality. Currently the municipality has two road width standards {20.12 meters (66’) and 30.48 meters (100’) right-of-ways}, future development will require 30.48 meters (100’) right-of-way for these property lines. Upon approval of brushing on a 33’ right-of-way, the property owner will have the option to sell the additional 17’ to the M.D. at the current approved municipal rate at which time the fenceline will be reconstructed on the new proposed property line. The municipality will assume the costs for the survey and registration at time of sale.

Purpose

To improve the municipality’s “road allowances” to include but not be limited to drainage, safety hazards, snow removal and to allow landowners to farm the portion of the road allowances that is adjoining their owned or rented land.

Procedure (1)

M.D. landowners who wish to participate in this program will complete an application form that indicates the distance and the location of the fenceline that is intended to be cleaned. The application will be reviewed, and a site inspection will be completed by one of the Agricultural Fieldman to determine the level of funding. If a purchase agreement is made, the property will be surveyed, and a land purchase agreement will be signed by both parties. The applicant will then be informed of the amount being funded.

(2)

Notification will be given to the adjacent landowner that fenceline clearing is taking place and may object to the Agricultural Fieldman. The final discussion will be left up to the Agricultural Fieldman after discussions with the person requesting the fenceline clearing and the person objecting to the road allowance clearing.

(3)

Upon completion of the required work, the site will be inspected a second time to verify that the required work has been completed and that all debris has been removed from the road right-of-way.

(4)

Payment of the agreed upon level of funding will be made after the completion of the project and only if the proper application form was completed prior to the commencement of any fenceline cleaning.

Date Adopted: January 14, 1999 (former Roadside Backsloping Policy)

Resolution No: 99.007

Date Reviewed(01): May 27, 2015

Resolution No: 15.185

Date Amended(02): April 12, 2017

Resolution No: 17.106 Page 1 of 2

11.

Roadside Fenceline Cleaning Policy 5A.005

(5)

The level of funding that will be provided under this program will be set by Council, as per Attachment A, and may be amended from year to year as required.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

60.63.08

Related Documentation:

Attachment A: Roadside Backsloping Application

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: January 14, 1999 (former Roadside Backsloping Policy)

Resolution No: 99.007

Date Reviewed(01): May 27, 2015

Resolution No: 15.185

Date Amended(02): April 12, 2017

Resolution No: 17.106 Page 2 of 2

Roadside Fenceline Cleaning Policy: ATTACHMENT A 5A.005

Roadside Backsloping Application

Amended by Council â&#x20AC;&#x201C; April 12, 2017 Resolution No. 17.106

Applicant(s) _______________________________________________________________ Address _________________________________________________________________ Postal Code

Telephone __________________________

Legal Location of Land to Backslope: Quarter _______ Section ________ Township ______ Range ______ W4 Meridian Land Purchase Agreement __________________________________________________ Distance to Backslope _______________________ mile(s)

Location of Project

Comments________________________________________ _________________________________________________

_________________________________________________ _________________________________________________ _________________________________________________ (1)

This program will allow the farmer to extend the cultivated portion of his land to the edge of the roadway;

(2)

All brush, rocks and debris must be disposed of by burning or burying on the applicantâ&#x20AC;&#x2122;s land;

(3)

The backsloped area is to be kept free of weeds, brush and rocks after the area has been backsloped;

(4)

The applicant agrees to allow the Municipal District of Bonnyville (M.D.) to control the weeds and brush on the road right-of-way portion of the backsloped area by spraying with herbicide;

(5)

All earthwork done within the right-of-way will be done in a manner that does not alter or hinder the drainage of water along or across the right-of-way;

(6)

The applicant will supply grass seed and seed the backsloped area as required to prevent soil erosion, if the area is not going to be farmed

(7)

The amount paid to the applicant will range from $1500.00 to $3500.00 per one half mile based on the amount of brush, rocks or other debris that has to be removed to complete the backsloping project;

(8)

If a fence is currently constructed at 33 feet (10 meters) from the centerline of the rightof-way that has a 50 ft M.D. ownership, it will need to be reconstructed to 50 ft from the centerline of the M.D. road;

Page 1 of 2

Roadside Fenceline Cleaning Policy: ATTACHMENT A (9)

5A.005

If the fence is constructed at the 33 ft location, the M.D. will offer to purchase the additional 17 feet at the current land purchasing rate and the fence will need to be reconstructed on the new proposed property line by the landowner;

(10) An inspection team comprised of the General Manager of Environmental and Protective Services or one of the designates and/or the Infrastructure Services Foreman will determine what payment amount will be paid to the applicant; (11) The site will be inspected before commencement of the project and again after completion to verify that all required work has been satisfactorily completed; Note: No funds will be paid unless the project has been inspected and approved by the inspection team prior to the commencement of any work; I / We, the undersigned have read this application and agree to the terms and conditions as outlined above.

________________________________ Applicant(s) Signature

________________________________ M.D. Representative Signature

________________________________ Date

Approved payment of _______________________ on _______________________, 201___.

Page 2 of 2

POLICY Weed and Brush Control Policy 5A.011 Section:

5.0 Environmental and Protective Services - A. Agricultural Services

Authority:

General Manager of Environmental and Protective Services

Statement

The Municipal District of Bonnyville (M.D.) will ensure the removal, control, or suppression of noxious weeds and brush re-growth.

Purpose

The removal and control of brush and the removal, control, and suppression of certain weeds will assist the M.D. in ensuring good visibility along municipal roads, thus promoting the protection of agricultural lands and enhancing the aesthetics of the general area to which it administers.

Procedure

The General Manager of Environmental and Protective Services or designate will develop procedures to identify areas of concern that require maintenance and outline when and how the work will be completed. These areas will include but not be limited to roadside ditches, residential areas, and industrial areas. (1) Roadside Spraying The General Manager of Environmental and Protective Services or designate will evaluate areas requiring weed and brush control and determine the most appropriate method of control. (a) In the case of herbicide use: (i) Notice of commencement of the spraying operation will be advertised in local newspapers. (ii) Landowners, organic farmers, and any other persons who refuse to allow spraying of ditches along their property for any reason, must agree to sign a M.D. drafted agreement accepting responsibility for the control of weeds and brush in the road right(s)-of-way, at their own expense. The work must be completed by July 15th of the same year. In the case where this deadline is not met, the M.D. can step in and do the required work using whatever means deemed necessary. The agreement will be renewed annually by all applicable parties. (iii) Road right(s)-of-way cannot be used as the 25-foot required buffer between organic crops and the land where pesticides are used. (2)

Roadside Mowing The General Manager of Environmental and Protective Services or designate will ensure roadside mowing in residential and lakeshore subdivisions and along municipal roads occurs. Priority areas to be mowed will be areas where herbicides are deemed not to be acceptable. These areas include but are not limited to gardens, shelterbelts, sensitive crops, and roads with high traffic volume.

Date Adopted: March 10, 2010

Resolution No: 10.167

Date Amended(02): February 8, 2017

Resolution No: 17.028 Page 1 of 2

12.

Weed and Brush Control Policy 5A.011

(3)

Industrial Sites The General Manager of Environmental and Protective Services or designate will ensure a minimum of a one (1) time yearly schedule for inspections of industrial sites to identify the presence of prohibited or noxious weeds. When these weeds are present, they will be removed, controlled or suppressed by the method deemed most suitable by the General Manager of Environmental and Protective Services. (a) Non-compliance of a weed notice may result in fees that will be billed back to the landowner to cover the costs associated with the M.D. controlling the weed infestation. Additionally, a $500.00 administration fee will be applied. If the bill is unpaid, these charges will be applied to the landownerâ&#x20AC;&#x2122;s tax roll.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

60.63.11

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: March 10, 2010

Resolution No: 10.167

Date Amended(02): February 8, 2017

Resolution No: 17.028 Page 2 of 2

POLICY Hamlet/Community Roadside Cleanups Policy 5B.002

Section:

5.0 Environmental and Protective Services - B. Waste Services

Authority:

General Manager of Environmental and Protective Services

Statement

The Municipal District of Bonnyville (M.D.) will encourage and support roadside clean-up within the municipality.

Purpose

To enhance the appearance of the road network within the municipality.

Policy (1)

Administration shall budget funds annually for roadside clean-ups.

(2)

To apply, each interested group shall forward a letter to the M.D. requesting approval to conduct a clean-up. Each request must include a map of the area to be cleaned.

(3)

Applications must be approved by the General Manager of Environmental and Protective Services (or his designate) prior to the commencement of the clean-up.

(4)

Rates for clean-up have been set by Council as per Attachment A.

(5)

Upon completion of the clean-up, the applicants must contact the General Manager of Environmental and Protective Services (or his designate) to ensure that the area has been properly cleaned.

(6)

Once the clean-up has be completed and verified, the M.D. will process payment to the applicant.

Policy Review

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

40.43.01

Related Documentation:

Attachment A: Roadside Cleanup Rates

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: April 13, 1995

Resolution No: 95.246

Date Amended(03): April 13, 2016

Resolution No: 16.124 Page 1 of 1

13.

Hamlet/Community Roadside Cleanups Policy: ATTACHMENT A 5B.002

Roadside Cleanup Rates

Amended by Council April 13, 2016: Res. 16.124

ROADSIDE LOCATION

RATES

Rural

$ 50.00/km

Urban

$ 70.00/km

Special Area

$100.00/km

Page 1 of 1

POLICY Community Association Operating and Capital Grant Policy 3C.011

Section:

3.0 Planning and Community Services - C. Community Association Support

Authority:

General Manager of Planning and Community Services

Statement

The Municipal District of Bonnyville (M.D.) has determined that Council approved associations, agricultural societies, museums and Chambers of Commerce listed below will receive an operating grant annually and be eligible for Capital Grant funding that addresses at minimum Health and Safety requirements, accessibility, inclusion, energy efficiency or life cycle replacement. Operating funding is as follows: (1) Approved associations with a hall will receive $25,000.00 annually. (2)

Approved associations with no hall will receive $5,000.00 annually.

(3)

Approved agricultural societies will receive $20,000.00 annually.

(4)

Approved Glendon Agricultural Society will receive $150,000.00 annually.

(5)

Approved museums will receive $25,000.00 annually.

(6)

Approved Chamber of Commerce(s) will receive $15,000.00 annually plus the $2,000.00 membership fee.

The following associations have been approved by Council to receive funding: (1) Alexander Recreation Society (2)

Ardmore Community Society

(3)

Ardmore Senior Citizens

(4)

Beaverdam Community Society

(5)

Cherry Grove Recreation & Agricultural Society

(6)

Dupre Community League

(7)

Eastbourne Community Club

(8)

Flat Lake Community Hall

(9)

Fort Kent Senior Citizens

(10) Franchere Social Community Centre (11) Goodridge Social & Agricultural Society (12) Land of the Lakes Recreation Board (13) Willow Prairie Ag Society (14) Lessard Community Centre Date Adopted: May 8, 2019

Resolution No: 19.240

Date Amended(02): August 28, 2019

Resolution No: 19.482 Page 1 of 3

14.

Community Association Operating and Capital Grant Policy 3C.011 (15) North Shore Heights/Shay Cho Bay Community Society (16) Riverhurst Community Hall (17) Sandy Rapids Community Club (18) Therien Community League (19) Bonnyville Historical Society (20) Cold Lake Museum (21) Bonnyville Agricultural Society (22) Cold Lake Agricultural Society (23) Glendon Agricultural Society (24) Bonnyville & District Chamber of Commerce (25) Cold Lake Regional Chamber of Commerce All other associations not listed may be eligible for the Community Action Grant.

Purpose

The M.D. wishes to have approved associations, agricultural societies and museums operate in as independent a manner as possible and be able to maintain and renovate halls and recreation facilities to ensure sustainability, functionality and extended life cycles.

Definitions

For the purposes of the policy: (1)

The annual grant assists with costs including, but not limited to maintenance, utilities and professional fees.

(2)

“Capital project” means any tangible asset with an estimated useful life exceeding one year and a cost exceeding $5,000.00.

Procedure (1)

Applications for operating grants will be made to the Parks, Recreation & Culture department once a year and must contain the following: (a) Complete application form; (b) Previous year notice to reader including balance sheet and income statement; (c) Current year’s budget; (d) Proof of insurance; (e) Proof of good standing as a non-profit society with Alberta Corporate Registry; (f) Copy of the most recent AGM minutes; (g) Copy of previous year’s events.

(2)

Applications for capital grants will be made to the Parks, Recreation & Culture department once a year prior to October 15th and must contain the following:

Date Adopted: May 8, 2019

Resolution No: 19.240

Date Amended(02): August 28, 2019

Resolution No: 19.482 Page 2 of 3

Community Association Operating and Capital Grant Policy 3C.011 (a) A cover letter addressed to Council outlining the project, cost and amount requested from the M.D.; (b) Current financial statement including balance and income statement; (c) Proof of insurance; (d) Detailed project budget, including total cost; (e) Detailed project summary; (f) Copies of project quotes; (g) Documented proof of funding dollars in the amount of 10% of total project cost; (h) Letter of support from the community; (i) An in-kind list and volunteer hours for the project; (j) A 5-10 year capital plan. (3)

Operating grant applications will be reviewed and approved by the Director of Parks, Recreation & Culture.

(4)

Capital Grant applications will be reviewed by the Director of Parks, Recreation & Culture, and brought forward to Council for approval.

(5)

The M.D. Council through their annual budget deliberations, approves the amount available for Community Association Operating and Capital Grant funding. Capital Grant requests that meet the criteria may not necessarily be approved.

(6)

Retroactive funding will not be considered for any project. Approval must be obtained prior to spending any money on the project.

(7)

Reporting requirements: (a) Capital Grant recipients must submit a report within 60 days of the completion of the capital project with the following: (i) a summary of the outcomes and the community impact; (ii) a signed financial statement of all income and expenses related to the project including receipts.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

70.74.05

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: May 8, 2019

Resolution No: 19.240

Date Amended(02): August 28, 2019

Resolution No: 19.482 Page 3 of 3

15.

POLICY M.D. Recreational Facilities Policy 3B.003 Section:

3.0 Planning and Community Services - B. Parks and Recreational Services

Authority:

General Manager of Planning and Community Services

Statement

The Municipal District of Bonnyville (M.D.) considers its recreational facilities to be valuable assets and shall ensure the regulation and governance of the costs and fees for use. Further, the municipality shall establish an inspection and maintenance schedule for recreational facilities.

Purpose

To ensure the correct application of deposits and fees and to assist in providing safe recreational facilities that are accessed by the public.

Definitions

For the purposes of the policy: (1)

“Recreational Facilities” means the parks, ball diamonds, picnic tables, playgrounds, trails, boat launches and boat docks that are owned by the M.D.

Procedure

Rate amounts related to recreational facilities are as outlined in Attachment A and Attachment B. All reservations are on a 'first come, first serve' basis. Any promotional rates offered for recreational facilities must be approved by Council. Council will review the attached price schedules once per year by June 30 for the following year's fees. Inspection and maintenance schedules for certain park areas will be implemented by the municipality's associated department subject to budgetary constraints and manpower/equipment availability. (1) Campground Fees (a) If cancellation occurs prior to 72 hours of the intended reservation the full amount will be refunded minus one night. If cancellation occurs less than 72 hours the full amount will be withheld. (b) All reservations are to be paid for in advance at the time of booking. (2)

Ball Diamonds – Deposits and Fees All tournaments booked at an M.D. ball diamond shall require a damage deposit. The municipality will subtract from the deposit for the following expenses resulting from the tournament: (a) $20.00 dollars per hour for each staff member to clean up debris. (b) Cost of supplies to repair any damages and labor to diamonds or other amenities.

(3)

Picnic Tables – Deposits and Fees A damage deposit charge shall be applied on all picnic table rentals. Non-profit organizations will have a damage deposit maximum capped rate (see Attachment A). The municipality requires 24 hours notice for drop off or pick up of picnic tables.

Date Adopted: April 22, 1993

Resolution No: 93.162

Date Amended(05): June 27, 2018

Resolution No: 18.349 Page 1 of 3

M.D. Recreational Facilities Policy 3B.003

(4)

Recreational Facilities – Inspections and Maintenance (a) All inspections shall be: (i) documented and retained on file; (ii) signed and dated by a qualified Inspector (when applicable). (b) Original inspections will be completed in ink using the attached Inspection Checklists, dated and signed by the inspector, and shall be submitted to the Director of Parks, Recreation and Culture within seven (7) days of the inspection. (c) All required follow-up repairs and/or maintenance will be noted under “Action Required” on the inspection form and will be the responsibility of the Parks Manager. (i) Any hazards on a playground inspection listed as A1 (immediate danger to life) will be resolved immediately. (d) Safety hazards deemed critical by the Director of Parks, Recreation and Culture shall be completed as soon as is reasonably possible. Areas or equipment with identified safety hazards shall be closed until proper repairs are carried out. (e) Weekly inspections will be completed on ball diamonds and trails subject to budgetary constraints and manpower/equipment availability. Monthly inspections will be completed on campgrounds and playgrounds subject to budgetary constraints and manpower/equipment availability. (f) Inspections will be reviewed by the Director of Parks, Recreation and Culture and/or the Parks Manager to attempt to identify any trends or areas of concern. (g) An annual report will be prepared detailing results of the inspection program. (h) Inspectors will be persons trained to complete this task and may include volunteers.

(5)

Unplayable Fields (a) M.D. ball diamonds will be considered unplayable if the following conditions exist: (i) ponding of water on the surface of ball diamonds; (ii) water sponging up around your feet when walking on the diamonds; (iii) weather conditions such as lightning and thunderstorms. If any of these conditions occur, the ball diamonds will be considered unplayable and the practice and/or game are to be rescheduled. While the M.D. will use the above conditions to close fields, the M.D. continues to have exclusive rights to cancel any games due to any reason deemed acceptable by the M.D. (b) If a user arrives at a field and the above conditions exist or if these conditions develop during the course of a game, they are asked not to play on the diamond. Factors must be considered including the safety of the participants, the possibility of liability through incident or injury and the expense of diamond repair and maintenance. If a user ignores the unplayable conditions: (i) The user will be required to pay for all damages to the ball diamond arising from abuse to the facility; (ii) The user will be held liable and responsible for incidents or injuries incurred because of unsafe conditions; and

Date Adopted: April 22, 1993

Resolution No: 93.162

Date Amended(05): June 27, 2018

Resolution No: 18.349 Page 2 of 3

M.D. Recreational Facilities Policy 3B.003

(iii) The user will have their right to play on the M.D. diamonds suspended or revoked for any future use. When severe or threatening weather is imminent, users shall immediately move to a safe location- away from metal structures, tall structures and out of the open field. (6)

Playground Installations (a) A certified playground inspector will review the blue print and installation instructions prior to purchase to ensure CAN/CSAZ614-07 standards are being followed. (b) All play structures must be installed according to manufacturers design instructions and have a certified playground inspector on site during periods of playground installation. (c) Protective surfacing choice and retaining wall dimensions must be reviewed and approved by a certified playground inspector prior to installation. (d) Protective surfacing and retaining wall must be properly installed before playground’s first use. (e) A “Playground Equipment Compliance Inspection and Inventory Report” must be completed prior to playground’s first use. (f) The M.D. will only be responsible for future maintenance, signage, and inspection of playgrounds on Municipal Reserve’s and campgrounds.

(7)

Kinosoo Ridge Snow Resort (a) Kinosoo Ridge Snow Resort will be closed to the public if temperatures are at or below -32 degrees Celsius ambient temperature and/or wind chill. (b) Alcohol will be allowed only within designated areas of Kinosoo Ridge Snow Resort. (c) Impaired individuals will be refused service and may have their lift tickets revoked. (d) Back packs will not be allowed on any of the runs or lifts.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number:

70.74.04

Related Documentation:

Attachment A: Deposits and Fees Attachment B: Kinosoo Fees

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: April 22, 1993

Resolution No: 93.162

Date Amended(05): June 27, 2018

Resolution No: 18.349 Page 3 of 3

M.D. Recreational Facilities Policy: ATTACHMENT A 3B.003

M.D. Campgrounds, Ball Diamonds, Picnic Tables – Deposits and Fees Amended by Council November 6, 2019 Resolution No. 19.648

* Deposits: Same amount as camping rate per night Campgrounds Group deposits = $100.00 *Firewood = $12.00 per wheel barrow load where available

Chicken Hill Cold Lake

Crane Lake: East Crane Lake: West Ethel Lake Minnie Lake Muriel Lake

Pelican Point Vezeau Beach

Wolf Lake

Un-serviced (all stalls) Power Tent Un-serviced (all stalls) Power Un-serviced Un-serviced Power Un-serviced (all stalls) Power Un-serviced Group Lookout Power Un-serviced Un-serviced Group Power Only Full Service Full Service Un-serviced

– per night – per night – per night – per night – per night – per night – per night – per night – per night – per night – per night – per night – per use – per month – per month – per night – per night – per night – per night – per season – per night

Ball Diamonds Weekends include Friday nights (if Diamond is available)

** ALL* *

Muriel Lake

Fort Kent

Tournament Deposit 1 weeknight Ball Diamond rental Adult – Full season rental – night per week – 1 Diamond Youth – Full season rental – night per week – 1 Diamond Adult – Weekend – 1 day tournament Adult – Weekend – 2 day tournament Youth – Weekend – 1 day tournament Youth – Weekend – 2 day tournament Concession Building Adult – Full season rental – night per week – 1 Diamond Youth – Full season rental – night per week – 1 Diamond Adult – Weekend – 1 day tournament Adult – Weekend – 2 day tournament Youth – Weekend – 1 day tournament Youth – Weekend – 2 day tournament

Rate $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 30.00 $ 25.00 $ 180.00 $ 100.00 $ 450.00 $ 375.00 $ 25.00 $ 100.00 $ 30.00 $ 45.00 $ 4,700.00 $ 25.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Rate

500.00 50.00 300.00 200.00 300.00 500.00 200.00 300.00 50.00 300.00 150.00 300.00 500.00 200.00 300.00

Page 1 of 2

M.D. Recreational Facilities Policy: ATTACHMENT A 3B.003

Picnic Tables

**ALL**

Day Rental Weekend Rental Deposit – max amount for non-profit organization for multiple tables Deposit – per table

Rate

$ $ $

5.00 10.00 500.00

50.00

Page 2 of 2

M.D. Recreational Facilities Policy: ATTACHMENT B

3B.003

Kinosoo Ridge Snow Resort â&#x20AC;&#x201C; Fees

Amended by Council June 27, 2018: Resolution No. 18.349

Season Pass 2014-15

Child Adult/Student Family Additional

Lift Ticket

Adult/Student Child (5-12) 4 and Under Bag Jump Sit ski

School

Lift Lift/Rental Rental Only

Non School Groups 10+

Adult/Student Child (5-12)

Ski Rental

Adult/Student Child (5-12) Under 4

Snowboard Rental

Adult/Student Child (5-12)

Season Rental

Adult Child Family

Rates

$ 273.00 $ 309.00 $ 790.00 $ 180.00 $ $ $ $ $

33.00 27.00 10.50 10.00 20.00

Half Day

Last 2 hrs

$ 28.50 $ 22.75 $ 8.50

$ 22.00 $ 15.50 $ 8.50

$ 20.00

Rates

$ 17.00 $ 25.00 $ 17.00

Full Day

$ 27.50 $ 23.00

Full Day

$ 19.50 $ 17.50 $ 16.50

Full Day

$ 32.50 $ 27.00

Half Day

$ 15.50 $ 14.50 $ 10.50

Half Day

$ 30.50 $ 25.00

Last 2 Hrs

$ 12.50 $ 12.50 $ 10.50

Last 2 Hrs

$ 22.50 $ 17.50

Rates

$ 175.00 $ 110.00 $ 350.00

Individual Rentals SB Boots Ski Boots Skis Poles Harness

Full Day

Early Bird

$ 225.00 $ 265.00 $ 725.00 $ 150.00

Rates $ $ $ $ $

22.00 11.00 11.00 7.50 11.00

Note: Prices do not include GST

Page 1 of 2

M.D. Recreational Facilities Policy: ATTACHMENT B Lessons Group Private Tyke Age 3 (Â½ hr) Season Pass Holder

3 Week Camp

Member Non-Member Rentals

Rates $ $ $ $ $

3-4 years

$ 63.00 $ 63.00 $ 32.00

Christmas camp Member Non-Member Ski Rental SB Rental

4-5 years $ 48.00 $ 85.00 $ 19.00

Tech Shop Ski Mount Ski Adjustment SB Mount SB Adjustment Hardware L Strap Toe Strap Wax Ski Wax Board Edge Strap

42.50 54.00 41.00 24.50 47.00

Tube Park Individual Family of 4

Under 5 years Group of 10+ School Group

$ 99.00 $ 48.50

Lift Additional Ticket/Board Hour $ 102.00 $ 48.50

$ 47.00

5-6 years

$ 85.00 $ 105.00 $ 42.00

6-17 years $ 92.00 $ 125.00 $ 21.00 $ 34.00

Rates $ $ $ $ $ $ $ $ $ $

21.00 11.00 21.00 11.00 2.00 6.00 10.00 15.00 25.00 20.00

Member Tune Sharpen

Lift Ticket/Ski

3B.003

NonMember

$ 30.00 $ 20.00

$ 37.00 $ 25.00

2 hr Pass Rates

Season Pass Private 7-Punch Holder Rate Booking Rate Pass Card

$ 19.00 $15/2 hrs $ 60.00 $45/2 hrs (additional $10/each) members $10/each) $ 5.00 $ 5.00 $15/each N/A $15/each with a N/A ski booking $19/each without a ski booking

$ 95.00

Private Bookings (2 hr)

N/A

$ 800.00

Private Bookings (4 hr)

N/A

$1100.00

Note: Prices do not include GST Page 2 of 2

POLICY Community Action Grant Policy 3C.012 Section:

3.0 Planning and Community Services - C. Community Association Support

Authority:

General Manager of Planning and Community Services

Statement

The Municipal District of Bonnyville (M.D.) is committed to providing assistance to eligible community organizations for events and projects that contribute to the vitality of the M.D. as well as supporting events that provide residents an opportunity to engage in their community. The M.D. understands the importance of supporting recreation and cultural opportunities for all individuals. Grant funding is available to identified community organizations in support of the valuable social and recreational contributions that they make to M.D. residents.

Purpose

The purpose of the Community Action Grant Policy is to provide guidelines and a transparent process to administer grant funding to eligible community organizations that are outside of Council approved associations and that submit applications for eligible events, programs or capital projects within the M.D. and its urban neighbors.

Policy (1)

The M.D. shall establish the Community Action Grant to support: (a) Events and programs undertaken by eligible community organizations where the events and programs are aimed at inclusivity, community wellness, arts, culture, recreation and/or sport and; (b) Capital projects undertaken by eligible community organizations who are renovating, retrofitting or upgrading a facilityâ&#x20AC;&#x2122;s current infrastructure.

(2)

Annual deadlines will be implemented, and all community organizations must apply to be considered.

Guidelines

The following guidelines shall be established to ensure transparent and consistent administration of the grant: (1) Eligibility criteria: in order for an organization to be deemed eligible to apply for the Community Action Grant, the organization must meet the following: (a) registered not-for-profit or registered charitable organization; (b) based within the M.D. or one of the urban neighbors; (c) primary mandate must be to provide inclusivity, community wellness, arts, culture, recreation and/or sport; (d) have demonstrated sustainability; (e) not be a current recipient of any M.D. operating grants or funding; (f) not be a current recipient of any agricultural society funding.

Date Adopted: May 8, 2019

Resolution No: 19.241

Date Amended(02): September 4, 2019

Resolution No: 19.501 Page 1 of 3

16.

Community Action Grant Policy 3C.012

(2)

Event or project criteria: the event or project must meet at least one of the following: (a) provide a service to residents within the M.D. and its urban partners; (b) provide a benefit to residents within the M.D. and its urban partners; (c) an event or program that impacts awareness for a not-for-profit group.

(3)

The project must not: (a) be used for purchase of land or buildings; (b) be used for any costs required to sustain an organization including employees, rent, and utilities; (c) be used for payments to a committee or committee member.

(4)

Interested organizations must submit their application to the M.D. attention of the Director of Parks, Recreation & Culture no later than: (a) the 15th of March for capital projects and; (b) the 15th of March, June, or October for program or event applications.

(5)

New events/programs that require time to create and maintain sustainability may be eligible for two (2) consecutive years of funding. All other applications will only be considered every second year. All applications must include the following: (a) complete application form; (b) most recent financial statements; (c) proof of filing of annual return from Corporate Registries; (d) confirmation of matching funds; (e) project budget; (f) detailed description of the program, event or project; (g) letters of support from the community; (h) provide an â&#x20AC;&#x2DC;in-kindâ&#x20AC;&#x2122; list and volunteer hours for the program, event or project; (i) $20.00 per hour for unskilled labour (ii) $40.00 per hour for skilled labour specific to the program, event or project (iii) $75.00 per hour for heavy equipment (i) demonstrate that additional sources of funding were investigated, applied for or received.

(6)

All applications under $1,000.00 that are received by the deadlines can be approved by the Director of Parks, Recreation & Culture provided all criteria is met and subject to budget availability.

(7)

The Director of Parks, Recreation & Culture will report monthly to Council with a list of funding recipients.

(8)

All applications over $1,000.00 that are received by the deadlines will be provided to the application advisory committee for consideration.

(9)

The Application Advisory Committee will provide its recommendation to Council.

(10) Application Evaluation: the application advisory committee may consider providing funding to applicants by considering the following: (a) the demographics of the community who will be served by this event or project; Date Adopted: May 8, 2019

Resolution No: 19.241

Date Amended(02): September 4, 2019

Resolution No: 19.501 Page 2 of 3

Community Action Grant Policy 3C.012

(b) how the event or project will benefit the community; (c) how the event or project makes use of volunteers and/or other community groups. (11) M.D. Council will consider the recommendation and select the grant recipient(s). (12) Funding criteria: the Application Advisory Committee shall also consider the availability of funding for the current yearâ&#x20AC;&#x2122;s grants. Due to financial limitations, all requests may not receive funding. Some requests may receive partial funding. The maximum funding will be $5,000.00 for any one event or program and $25,000.00 for a capital project. (13) Reporting requirements: the grant recipient must submit a report within sixty (60) days of the event, program, or capital project with the following: (a) a summary of the outcomes and the community impact; (b) a signed financial statement of all income and expenses related to the event, program or project including receipts. (14) During the annual budget process, Council shall determine the maximum amount of funds available for the Community Action Grant program for the year. (15) M.D. Council shall have the discretion to provide additional funding for the Community Action Grant program in excess of what was originally budgeted, if deemed appropriate.

Review Period

Within five (5) years from date adopted / amended / reviewed.

For administrative use only: Previous Policy Number: (prior to July 24, 2019)

70.74.06

Related Documentation:

(plans, bylaws, policies, procedures, etc.)

Date Adopted: May 8, 2019

Resolution No: 19.241

Date Amended(02): September 4, 2019

Resolution No: 19.501 Page 3 of 3

17.

POLICY Procurement Policy 2B.012 Section:

2.0 General Government and Administrative Services - B. Finance

Authority:

Chief Administrative Officer

Statement

The Municipal District of Bonnyville (M.D.) is committed to the acquisition of Goods and Services and construction projects at the best value while treating all vendors equitably through procurement processes that ensure integrity, transparency, accountability, efficiency, and consistency while acting within its authority under the federal and provincial legislation, regulations, or agreements governing municipal procurement.

Purpose (1)

The Procurement Policy shall provide the governance framework for the procurement of Goods and Services and construction projects for the M.D.

(2)

The M.D. will comply with purchasing practices legislated under the Canadian Free Trade Agreement (CFTA), the Canada European Union Comprehensive and Economic Trade Agreement (CETA), and the New West Partnership Trade Agreement (NWPTA). Goods and Services over $75,000 and Construction projects over $200,000 must be procured openly.

(3)

The M.D. will provide increased opportunities for local businesses to supply Goods and Services and perform construction projects for the M.D. When preference to local businesses is not allowed under CFTA, CETA, or NWPTA, all vendors will be provided equal opportunities to supply Goods and Services and perform construction contracts for the M.D.

Definitions

For the purposes of this policy: (1)

“CAO” means Chief Administrative Officer.

(2)

“Council” means the duly elected Council of the Municipal District of Bonnyville.

(3)

“Goods” means in relation to a procurement, moveable property (including the cost of installing, operating, maintaining or manufacturing such moveable property), and includes supplies, materials, raw materials, products, equipment, and other physical objects of every kind.

(4)

“Local businesses” means a person, firm, or corporation which in the course of carrying out its business: (a) Supplies Goods or Services, or construction contract Services; (b) Is located in the municipal boundaries of the M.D.

(5)

“Policy” means this Procurement Policy.

Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 1 of 9

Procurement Policy 2B.012

(6)

“Procurement” means the acquisition by any means, including by purchase, rental, lease or conditional sale, of Goods and/or Services, but does not include: (a) Any form of government assistance such as grants, loans, equity infusion, guarantees, or fiscal incentives; or (b) Government provisions of Goods and/or Services to persons or other government organizations.

(7)

“Services” means all Services to be supplied, including construction and consulting.

(8)

“Vendor” includes, but is not limited to, an individual, firm, partnership or proprietorship, supplier, contractor, architect, consultant, bidder, or tenderer.

(9)

“Procure” means acquisition by purchase, rental, lease, or conditional sale of Goods, Services, or construction.

(10) “Procurer” means the M.D.’s CAO, General Manager, Director, or Supervisor.

Roles and Responsibilities (1)

Council is to: (a) Approve by resolution this policy and any amendments; (b) Consider the allocation of resources for successful implementation of this policy in the annual budget process.

(2)

CAO is to: (a) Implement this policy and procedures; (b) Ensure policy and procedure reviews occur and verify the implementation of policies and procedures.

(3)

General Managers are to: (a) Ensure implementation of this policy and procedures; (b) Ensure that this policy and procedure is reviewed periodically; (c) Make recommendations to the CAO of necessary policy or procedure amendments.

(4)

Supervisors are to: (a) Understand and adhere to the policy and procedures; (b) Ensure employees are aware of this policy and procedures.

(5)

All employees are to: (a) Understand and adhere to this policy and procedures.

(6)

General Manager of Corporate Services is to: (a) Ensure prudent controls and safeguards in the procurement procedures are in place to mitigate risks to the M.D. that could potentially bring about damage to and loss of assets, economic loss, fraud, negative public image, or any other means that causes harm to the M.D.

Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 2 of 9

Procurement Policy 2B.012

Procedure (1)

General Provisions All purchases shall be included in the current yearâ&#x20AC;&#x2122;s budget or as otherwise approved by resolution or bylaw of Council, or any policy adopted by Council. Subject to all legislative and regulatory requirements, it is the preference of the M.D. Council to procure its Goods and Services locally. This policy will apply to all procurement approved in the municipal budget or as otherwise approved by resolution of Council. (a) The CAO shall be the chief procurement agent for the M.D. with respect to Goods, Services, and/or construction and is approved to the maximum budget allocation. The CAO is responsible for the delegation of purchasing and expenditure authority unless otherwise approved by Council. In addition, the CAO hereby delegates the following procurement authority: Position*

Total financial obligation per procurement

General Managers

Procure up to $50,000

Directors

Procure up to $25,000

Managers

Procure up to $10,000

Foremen/Supervisors

(see full list Attachment A)

Other staff

Procure up to $5,000 Authorized as designated in writing by the CAO

(b) Operating and capital expenditures that exceed the Council approved operating and/or capital budget for a program or function but still remain within the overall total approved budget may be approved by the CAO or designate. The CAO can also make budgeted amount transfers across functions within the approved budget. (c) The CAO delegates signing authority to the General Manager of Corporate Services or designate for requisitions, payroll and related disbursements, provincial and federally legislated payments, and approved operating grant disbursements. (d) Staff will not engage in nepotism and must disclose any conflict of interest (actual or perceived) to the CAO. If the staff person in question is the CAO, they will make any conflict of interest known to Council. (e) Those staff with procurement authority may not authorize an expenditure or disbursement where they are directly involved in the transaction, except in the case of attending training, conferences, travel and accommodations associated with work. (f) All purchasing transactions must be approved by the employee charged with the delegated signing authority for the M.D. Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 3 of 9

Procurement Policy 2B.012

(2)

Emergency Expenditures (a) If, in the opinion of the CAO or designate, an emergency arises, these persons shall be authorized to approve the said expenditure(s). (i) A Designated Officer or an employee may authorize the expenditure only if they have been delegated that responsibility or it is contained in their respective job description. (ii) All such expenditures shall be reported to Council at the next available opportunity. (iii) Proper documentation of purchases is required.

(3)

Contracts (a) Written contracts other than direct Purchase Orders should be used in situations where there is a need to specify in writing the requirements for supply or continuing supply of Goods and/or Services, and the need to identify each partyâ&#x20AC;&#x2122;s degree of responsibility and/or liability in the case of damage, default, or loss. (b) The individual with procurement authority must ensure that the necessary holdback percentage is withheld from progress payments where there is a holdback charge to compensate for potential defective work or claims by third parties. Progress payment or invoices related to contracts should be approved only after the person responsible for the contract certifies performance of Services, receipt of Goods, or confirmed the percentage of work complete. Generally, the performance certificate is supplied by an engineering firm or project contract manager. (c) A statutory declaration and WCB declaration must be obtained from the contractor and the third parties where required to discharge all claims and obligations against the municipality before payment is made and before any holdback or deposit is released. All defects must be corrected before the final payment is approved and security deposits are returned.

(4)

Purchase Orders (a) A Purchase Order initiates the contractual obligation between the M.D. and the supplier of Goods or Services to which it is addressed in the absence of a contract or agreement. The Purchase Order authorizes the supplier to supply the specified Goods and/or Services, subject to the terms and conditions that are specified on the Purchase Order or any attachment thereto. (b) A Purchase Order shall only be issued if the purchase meets the limits and criteria established by this policy or any other policy of the M.D. (c) Purchase Orders must be approved based on delegated purchasing authority per section (1)(a) of this policy. (d) Purchases over $500.00: (i) Must be initiated by either a Purchase Order or by way of written agreement prior to acquisition. (e) Purchase Orders are not required for the following: (i) Purchases under $500.00; (ii) Petty cash;

Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 4 of 9

Procurement Policy 2B.012

(iii) (iv) (v) (vi) (vii) (viii) (ix)

Personal expense claims; Progress payments (these are covered by signed agreements) Utility invoices; Other Services such as legal and municipal insurance; Contracts or service agreements; Lease agreements; Procurement card purchases.

An electronic purchase order system is scheduled to be implemented by January 1, 2020. (5)

Cheque Requisitions (a) Cheque requisitions are required for all grant expenditures. (b) Cheque requisitions are required for expenditures that do not have an invoice (such as School Board Requisitions) excluding personal expense claims, which are paid on the personal expense claim form and have been approved.

(6)

Purchasing Guidelines Purchase/Total Contract Value

Type of Purchases Goods (including vehicles/ heavy equipment), Services and construction projects Goods (including vehicles/ heavy equipment), Services and construction projects Goods (including vehicles/ heavy equipment), Services and construction projects Goods (including vehicles/ heavy equipment), Services and construction projects Goods (including vehicles/ heavy equipment), Services and construction projects

(excluding GST)

Up to $5,000.00

Minimum Approval Required

Process Direct purchase or at discretion of Manager, Director, General Manager or Designate

Department Manager

Over $5,000.00 to Minimum three (3) quotes $10,000.00 solicited through a Request for Quotation (RFQ)

Department Manager

Over $10,000.00 to $25,000.00

Minimum three (3) quotes variance at General Managerâ&#x20AC;&#x2122;s discretion.

Department Director or General Manager

Over $25,000.00 to $50,000.00

Minimum three (3) quotes

Department General Manager or CAO

Over $50,000.00 to $75,000.00

Minimum three (3) quotes solicited through a Request for Quotation (RFQ), Request for Proposal (RFP) or Formal Tender

CAO

Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 5 of 9

Procurement Policy 2B.012

Type of Purchases Goods (including vehicles/ heavy equipment), Services, and construction projects

Purchase/Total Contract Value

Process

(excluding GST)

Over $75,000.00

Minimum three (3) quotes solicited through a Request for Quotation (RFQ), Request for Proposal (RFP) or Formal Tender advertised on the Alberta Purchasing Connection as required by NWPTA

Minimum Approval Required CAO

(a) Direct purchases from a supplier paid by procurement card must comply with the provisions of the policy. Employees who occupy positions with delegated purchasing authority may be eligible for procurement cards upon approval of the CAO. Every card holder shall be informed of and must agree to the responsibilities and restrictions regarding the use of the procurement card. (b) The procedure for procurement of Goods or Services of the following estimated total price, including delivery and applicable taxes (excluding GST), shall be: (i) Purchases up to $5,000.00: May be purchased directly from a supplier without obtaining other quotes except for in the case of buying unfamiliar materials where a price check should be obtained from a second supplier. Purchase must be initiated by Purchase Order or contract. (ii) Purchases between $5,000.00 and $9,999.99: Shall be obtained from quotes from at least three (3) suppliers where possible. Quotes (written and verbal) must be documented and include the date, name of the supplier, contact person, total cost of quote, and must be signed by the individual requesting the quotes. Purchase must be initiated by Purchase Order or contract. (iii) Purchases between $10,000.00 and $74,999.99: Shall be obtained from quotations from at least three (3) suppliers where possible. Quotes (written and verbal) must be documented and include the date, name of the supplier, contact person, total cost of quote, and must be signed by the individual requesting the quotes. Purchase must be initiated by Purchase Order or contract. (iv) The lowest price will be accepted on all quotes subject to all criteria being equal. (v) Goods and Services greater than $75,000.00 and construction greater than $200,000.00: Must comply with purchasing practices legislated under the Canadian Free Trade Agreement (CFTA), the Canada European Union Comprehensive and Economic Trade Agreement (CETA) and the New West Partnership Trade Agreement (NWPTA). Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 6 of 9

Procurement Policy 2B.012

In the event that a procurement of Goods and Services greater than $75,000.00 and/or a construction procurement of greater than $200,000.00 is found to be exempt from current legislation, then tenders shall be obtained from at least three (3) suppliers. (vi) Where practical, purchases shall be collectively tendered to obtain the best purchase price. If RFQ, RFP, or tender is being issued collectively for the purchase of several Goods or Services, the estimated value of the total purchase shall prevail in applying these guidelines versus individual cost estimates. For Goods and Services being supplied over a number of years, the estimated value of the total purchase over the entire term (including renewals) shall prevail in applying these guidelines. (vii) Purchasing involving other Partners: The M.D. may jointly tender or request price quotes with other municipalities, municipal organizations (Examples are: RMA, AUMA, PFA Canada, Federation of Alberta Gas Co-ops, Gas Alberta etc.), senior governments, or other government organizations if there is an opportunity for obtaining Goods and/or Services at a more cost-effective price. Purchasing involving other partners must comply with CFTA and NWPTA. Any involvement in joint tendering or price quotes shall be approved by the CAO. (c) Tendering and Request for Proposals (i) Procurement of Goods and Services over $75,000 and construction projects over $200,000: Will require tenders and/or proposals to be obtained from at least three (3) different suppliers. (ii) Written quotations and tenders: 1. Should be typed whenever possible; 2. Shall contain complete information including but not limited to the quantity, description, delivery requirements, special conditions, drawings, specifications and deadline for return; 3. Shall specify if a certain format is to be used for return; 4. Shall be specific enough to remove all known variables; 5. May be solicited from vendors that the Procurer believes are qualified or can be qualified, to meet all requirements. (iii) Answers to all technical questions should be provided by the requester. The Procurer should coordinate the reply and ensure that all potential suppliers are provided the same information. (iv) When all quotations/tenders have been received, they will be examined for completeness. A summary sheet shall be prepared to record all pertinent data and discrepancies. These tasks will be completed by the person who has obtained the quotation/tender. (v) The Procurer shall keep vendor responses confidential until the quotation/tender is awarded or all are rejected. The release of any information shall be in compliance with the Freedom of Information and Protection of Privacy Act. Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 7 of 9

Procurement Policy 2B.012

(vi) All tender or RFP notices must be posted on the Alberta Purchasing Connection Website (www.purchasingconnection.ca). Additional means of tendering notices may also be used. (vii) The opening of tenders must be completed in a public setting and requires that at least two (2) Directors or their respective designates be present during the opening. (viii) No tenders or proposals are to be accepted from individuals or organizations with which the M.D. is in litigation. (ix) All tender and RFPs will have the following clause attached (variations to the clause may be made at the discretion of the CAO): “The Municipal District of Bonnyville (M.D.) reserves the right to accept or reject any and all tenders/proposals, and to waive irregularities, informalities and non-compliance at its discretion. The M.D. reserves the right to award a Tender (Proposal) other than the lowest Tender (Proposal) without stating reasons and, without limiting the generality of the foregoing, the M.D. may consider any other factor(s) besides price, capability to perform the work and proposed specifications, in its sole and unfettered discretion. By submitting its Tender (Proposal), the Bidder/Proponent waives any right to claim, in any proceeding or court action, for loss of anticipated profit or for any other damages in excess of the reasonable costs incurred by the Bidder/Proponent in preparing its Tender (Proposal).” (d) Awards Consideration In addition to price, consideration may be given to the following factors in determining the successful bidder/proponent: (i) The ability and skill of the bidder/proponent to provide the Goods or Services requested; (ii) The ability of the bidder/proponent to perform the contract or provide the Services promptly or at the time specified without delay or interference; (iii) The character, integrity, reputation, judgement, experience and efficiency of the bidder/proponent; (iv) The quality and performance of previous contracts, good or Services, provided by the bidder/proponent; (v) The sufficiency of the financial resources and the ability of the bidder/proponent to perform the contract or provide the Goods or Services (this includes reviewing the bidder/proponent’s payment history with the M.D. if necessary); (vi) The quality, availability, and adaptability of the Goods or contractual Services to the particular use required, and ability to best meet the M.D.’s operational needs; (vii) The ability of the bidder/proponent to provide future maintenance and Services for the items acquired; (viii) The number and scope of conditions attached to the tender/proposal; and (ix) Any litigation between the bidder/proponent and affiliated individuals and corporations and the M.D. whether pending, past, threatened, or suggested. Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 8 of 9

Procurement Policy 2B.012

(x) The total acquisition cost of the Goods and/or Services covered by the bid or proposal. (7)

Conflict of Interest (a) No requisition, Purchase Order, voucher, petty cash funds, or any other order, written or verbal, shall be issued for personal Goods and/or Services for employees of the M.D., a member of Council, or the public unless approved by Council or a policy adopted by Council. (b) An employee shall declare an interest and that employee shall not be placed in a position to approve the purchase if a contract for Goods or Services is to be placed with: (i) an employee of the M.D.; (ii) any company in which an employee of the M.D. has an interest; or (iii) a relative of an employee of the M.D.

Policy Review

Every four (4) years beginning October 2022.

For administrative use only: Previous Policy Number:

10.12.33

Related Documentation:

Attachment A: M.D. Department Supervisors

(prior to July 24, 2019)

(plans, bylaws, policies, procedures, etc.)

Date Adopted: January 8, 2004

Resolution No: 04.029

Date Amended(05): October 23, 2019

Resolution No: 19.632 Page 9 of 9

Procurement Policy: ATTACHMENT A 2B.012

Municipal District of Bonnyville List of Supervisors Department Code

Position

Administration

Human Resources Officer Legislative Services Officer Health and Safety Officer Senior Treasury Analyst

Public Safety

Sergeant

Transportation and Utilities

Foreman, Road Maintenance Foreman, Oiling Foreman, General Maintenance Shop Supervisor Foreman, Utilities Industry Liaison Officer

Waste Management

Waste Supervisor

Agriculture Service Board

Assistant Agricultural Feldman

Economic Development

Marketing and Communications Officer

Parks

Parks Foreman

Kinosoo Ridge Ski Hill

Kinosoo Ridge Assistant Manager Kinosoo Ridge Operations Manager

Page 1 of 1

18.

BYLAW NO. 1371 SCHEDULE “A” FEES 1. License Fee for Each Animal

$ 20.00

Note: This is a one-time only amount in accordance with Section 3.15

2. Replace License Tag Fee

$ 5.00

3. Impoundment Fees

$100.00

Amended June 8, 2016 Resolution No. 16.196

SCHEDULE â&#x20AC;&#x2DC;Aâ&#x20AC;&#x2122; Bylaw 1657

Section 9.2 3.1 (a) 3.1(b) 3.2 3.3 3.4 3.5 4.1 (a)

4.1 (b) 4.2 6.1

Violations Escalating Fines Cause noise within the municipal district Operate/permit to operate a motor vehicle which causes noise Property owner permit property to be used in way which causes noise Fail to carry out activity with as little noise as practicable Person/property owner/ fail to comply with directive of Peace Officer to eliminate/abate the noise Audible bird scare device used at night Make more noise than is reasonably necessary with motor vehicle to give warning Fail to follow restrictions regarding muffler or similar equipment on motor vehicle Operate motor vehicle in residential area in such a way to cause noise Generate objectionable noise during night time hours in residential area

Specified Penalty 1st Offence

2nd Offence

3rd Offence

$200

$400

$800

$200

$400

$800

$200

$400

$800

$150

$300

$600

$400

$800

$1600

$200

$400

$800

$200

$400

$800

$200

$400

$800

$200

$400

$800

$200

$400

$800

Bylaw No. 1695

Schedule “F” Waste Rates

NO. LOADS

VEHICLE TYPE

TIPPING FEE

WASTE CATEGORY

WASTE RATE

Single Axle ½ & ¾ Ton

$ 20

Clean Fill (Clay, topsoil)

Dump Box 1 & 2 Ton

$ 35

Clean Burnables (wood,trees)

0.75

Tandem Trailer

$ 50

Waste (Class 3 pit/transtor)

2.00

10 Yard Dump/3 Axle Trailer/Gravel Truck

$100

Metal

1.00

20 Yard End Dump

$200

Shingles or Tires

1.00

30 Yard End Dump

$300

Demolition

2.00

40 Yard End Dump

$400

Cardboard or Insulation

1.00

Concrete

2.00

*Cost is determined by multiplying the Tipping Fee by the Waste Rate

19.

GLOSSARY Assessment – A value established for real property (land and/or buildings) for use as a basis of levying property taxes for municipal purposes. This value is used as a multiplier against the Council approved Mill Rates to establish annual tax revenue. Budget – The financial plan for a calendar year (January 1 to December 31) that balances all planned revenues and expenditures for various municipal services. Bylaws – Legislation enacted by Council under provisions of the Municipal Government Act (MGA) and enforced by the municipality’s Public Safety Department. Capital Expenditure – The costs associated with purchasing, building and/or significantly improving/maintaining capital assets. Debt – A financial obligation resulting from the borrowing of money (debenture). Designated Industrial Property – Facilities designated and regulated by the Alberta Energy Regulator (AER), Alberta Utilities Commission (AUC) or the National Energy Board (NEB). Expenditure/Expense – Use of financial resources for current operating and capital expenses, debt service and intergovernmental transfers. Family Community Support Services (FCSS) – A partnership between municipal and provincial governments for the provision of social programs for families at the local level. Government Transfer/Grant – A monetary transfer from one level of government to another. Typically, these transfers are made to municipal governments from provincial or federal governments. Intermunicipal Collaboration Framework (ICF) – A plan to provide integrated and strategic planning, delivery and funding between neighbouring municipalities. Intermunicipal Development Plan (IDP) – A statutory plan created by municipalities sharing a common border to ensure future development and land use policies are coordinated. Local Improvement Levy – The construction or replacement of infrastructure, for which a portion of the project cost is paid for by the abutting property owner. Mill Rate – The rate, set annually by Council, which represents the amount per $1,000 of an assessed value of property, which is used to calculate the amount of tax collected for each property in the municipality.

Municipal Development Plan (MDP) – A document providing a long-term framework for future growth and development in the municipality, including guidance for the creation of Area Structure Plans and the municipality’s Land Use Bylaw. Municipal Government Act (MGA) – Alberta’s provincial legislation which defines the function of municipalities, including development, and tax collection. Municipal Property Taxation – The process of charging property owners taxes based on assessment value to pay for the operating and capital expenditures for any given year not funded by other sources. Operating Budget – The daily revenues and expenses associated with the business of keeping the municipality running, including wages, facility costs, etc. Policies – Council decrees setting discretionary duties or standards of performance for the municipality. Property Tax – Revenue generated through the collection of taxes levied on real property assessment, as authorized by the MGA. Reserves/Restricted Surplus – Monies appropriated for designated requirements as established by Council, including accumulating funds for capital equipment replacement, special projects and financial flexibility in the event of a budget shortfall. Revenue – Funds the municipality receives as income, including tax payments, bylaw fees, water and sewer fees, grants, and interest income. Tangible Capital Asset – Non-financial assets, having physical substance that adhere to the following stipulations: are held for use in production of supply of goods and services, are held for rental to others, are held for administrative purposes, are held for the development, construction, maintenance or repair of other tangible capital assets, have useful economic lives extending past three years, are to be used on a continuing basis, are not for sale in the ordinary course of operations. Tax Levy – The total amount to be raised by general property taxes for operating, capital and debt servicing purposes.

4905 - 50 Avenue, Bag 1010 Bonnyville, Alberta T9N 2J7 Phone 780.826.3171 www.mD.BONNYVILLE.AB.CA