Stage 3: A) Plan Strategy Preparation

Paragraph 2.23 (page 10)

(a) The SCI states: We will hold a series of workshops for all Elected Members to help inform, shape and agree the strategic policies and proposals that will make up the draft Plan Strategy.

A series of six workshops were held for all elected members over a five-month period to help inform, shape and agree the strategic policies and proposals that make up the draft Plan Strategy, see Table 4 below. Further to the workshops, a summary and overview report was presented to Full Council inviting any final comments from elected Members on the emerging strategic policies and proposals.

Table 4: Record of draft Plan Strategy Councillor Workshops Date Agenda/Topics Date of Report to Full Council

28 November 2018  Retail and Town Centres  Retail Hierarchy  Town Centres and Sequential Test  Retail Impact Assessments  Retail Cores  Villages, Small Settlements and Local Centres 7 January 2019

11 December 2018  Economic Development  Tourism

31 January 2019  Spatial Growth Strategy  Settlement Hierarchy  Strategic Housing Allocation  Managing Housing Supply  Operational Housing Policies

14 February 2019  General Policy for all Development  Open Space  Natural Environment  Historic Environment  Advertisements  Flood Risk

26 February 2019  Waste Management  Local Transport Strategy  Accessibility Analysis  Operational Transport policies

14 March 2019  Strategic Countryside designations & policy  Countryside Development General Policy Principles  Protection of Main River Corridors  Minerals Development policies  Development in areas of Risk  Renewable Energy policy  Telecommunications & Overhead Lines policy  Agriculture & Forestry development  Retail policy in the Countryside  Unresolved Housing Policy and Proposals  Unresolved Economic Development Policy and Proposals  Unresolved Natural Environment Policy and Proposals 7 January 2019

4 February 2019

20 March 2019

20 March 2019

20 March 2019

(b) The SCI states: We will send a report of each Councillor Workshop to Full Council, inviting any comments on the emerging strategic policies and proposals.

A report providing a summary of each Councillor workshop along with an overview of the main issues emerging from the workshop was presented to Full Council, see Table 4 above for details.

A Project Management Team was set up and Terms of Reference agreed on 8 February 2018. The team is comprised of senior council officers, the LDP principal planning officer and invited representatives from key statutory/government departments such as the Department for Infrastructure (DfI), Department of Agriculture Environment and Rural Affairs (DAERA), Department for Economy (DfE), Department of Communities (DfC), Invest NI, NI Water and Northern Ireland Housing Executive (NIHE).

Nine meetings were held between April 2018 and May 2019. Prior to each meeting, all attendees were sent a copy of a proposed agenda and any relevant papers. Minutes were taken at all meetings and circulated to all members of the Project Management Team. Each meeting began with a discussion of the minutes from the previous meeting, an update on the local Development Plan and an update from each of the business areas in attendance. The meeting then progressed through the issues set out in the agenda. Details of the dates of the Project Management Team meetings and subject areas covered are provided in Table 5 below.

(c) The SCI states: We will set up a Project Management Team (PMT) comprising of senior Council officers and representatives from key statutory consultees including government departments and agencies. The purpose of the PMT will be to ensure that key consultees engage in the Plan making process and particularly in the development of the emerging policies and proposals. To this end, meetings chaired by the LDP Principal Planning Officer will be convened at regular intervals leading up to the publication of the draft Plan Strategy.

Table 5: Record of Project Management Team Meetings Date Agenda/Topics 12 April 2018

 Business Areas Updates  Consultation Process  Spatial Growth Strategy  Settlement Hierarchy  Housing Growth Indicator & Strategic Housing Allocation Strategy  Housing Allocation to Settlements  DAERA: Marine and Fisheries  DAERA: Natural Environment  DfC: HED  DfC: Housing  DfC: Urban Regeneration  DfE: Minerals  DfI: Rivers  DfI: Transport NI  DfI: Strategic Planning  DfI: Water policy  Invest NI  MEABC: Economic Development  MEABC: Tourism  MEABC: Community Planning  MEABC: Environmental Health  MEABC: Parks and Open Space  NI Water  NIHE  Shared Environmental Service  Tourism NI

27 June 2018

 Business Areas Updates  LDP Vision and Strategic Objectives  Overarching LDP Principles  Using the LDP Plan Strategy  General Policy Criteria for all Development

Attendees

 DAERA: Marine  DfC: Historic Environment Division  DfC: Urban Regeneration  DfI: Rivers  DfI: Transport NI  DfI: Transport Planning and Modelling Unit  DfI: Water Policy

26 September 2018

14 November 2018

22 November 2018

(meeting of 14 reconvened)

16 January 2019

27 March 2019

 LDP Update  Business Areas Updates  LDP Vision, Strategic Objectives  General Policy Update  Open Space Strategy and Operational

Policies  Consultation on Housing and Economic

Development Sites  DAERA: Marine and Fisheries  DAERA: Natural Environment  DfC: Historic Environment Division  DfC: Housing  DfI: Rivers  DfI: Strategic Planning  DfI: Transport and Modelling Unit  DfI: Transport NI  DfI: Water Policy Unit  Invest NI  MEABC: Community Planning  MEABC: Economic Development  MEABC: Environmental Health  MEABC: Strategic Projects  MEABC: Tourism  NI Water  NIHE  Shared Environmental Service

 LDP Update  Business Areas Updates  Waste Management Policies  Flood Risk Policies  DfC: Urban Regeneration  DfI: Rivers  DfI: Strategic Planning  DfI: Transport NI  DfI: Transport Planning and Modelling Unit  DfI: Water Policy Unit  Invest NI  MEABC: Community Planning  MEABC: Development Management  MEABC: Environmental Health  MEABC: Waste  NI Water  NIHE  Shared Environmental Service

 Natural Environment Policies  DAERA: Marine and Fisheries  DAERA: Natural Environment Division  MEABC: Development Management  MEABC: Parks and Open Space Department  Shared Environmental Service

 LDP Update  Business Areas Update  LDP Economic Development Strategy  Economic Development Operational

Policies  Retail Hierarchy  Retail and Town Centres Operational

Policies  Telecommunications and Overhead Lines

Operational Policies  DfC: Housing  DfI: Strategic Planning  DfI: Water Policy Unit  Invest NI  MEABC: Development Management  MEABC: Economic Development  MEABC: Environmental Health  MEABC: Parks and Open Space  MEABC: Retail  NI Water  NIHE  Shared Environmental Service

 LDP Update  Business Areas Update  Strategic Housing Allocation  Management of Housing Supply  DfC: Historic Environment Division  DfC: Housing  DfI: Strategic Planning  DfI: Transport NI

 Invest NI  MEABC: Community Planning  NI Water  NIHE  Shared Environmental Service

18 April 2019

 DfI: Water Policy Unit  MEABC: Development Management  MEABC: Solicitor  NI Water  NIHE  Shared Environmental Service

 LDP Update  Business Areas Update  Tourism Strategy and Operational Tourism

Policies  Local Transportation Strategy and

Transportation Operational Policies

7 May 2019  LDP Update  Business Areas Update  Strategic Countryside Designations and Policies  Landscape Character Assessment  Minerals Operational Policies  Renewable Energy Operational Policy  Development at risk of Coastal Erosion and Land Instability  DfC: Historic Environment Division  DfC: Urban Regeneration  DfI Rivers  DfI: Strategic Planning  DfI: Transport NI  DfI: Transport Planning and Modelling Unit  DfI: Water Policy Unit  Invest NI  MEABC: Economic Development  MEABC: Tourism  NI Water  NIHE  Shared Environmental Service  Tourism NI  DfE: GSNI  DfE: Minerals and Petroleum Branch  DfI: Rivers  DfI: Strategic Planning  DfI: Water Policy Unit  MEABC: Development Management  MEABC: Environmental Health  Shared Environmental Service