Yukthi Systems Pvt. Ltd. #91, 14th Main, 23rd B Cross Jayanagar 3rd Block East, Bangalore 560011. India Tel. +91.80.2245 3815 www.yukthi.com
TotalOffice Intranet The Intranet solution can be used to share and publish information within the organization, or share information selectively with external parties. It is generally setup on a system in the organization's office network, and is accessible internally. Access from outside, over the Internet is possible, but a static public IP address is required.
Features ●
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Different categories of users: ◦
Site admin: Administers the site, changes configurations, etc.
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Content creator: Can add or create content on the site, in areas where permission is given.
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Content viewer: Can only read content on the site, in areas where permission is given.
Content is organized in folders, i.e. in a tree structure. This becomes the navigation structure. E.g. At the top level there could be folders for different departments like HR, Finance, Engineering, Sales, etc., with permissions to the members of each to add and view content in their respective areas. ◦
Content types (below) which can be added to a folder can be restricted.
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An option to let users add comments to contents can be enabled.
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Different versions of contents can be saved and the change history, as well as previous versions, viewed.
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Locking mechanism is supported to ensure that multiple users do not edit the same content at the same time.
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Based on permissions, content can be subjected to review before publishing on the site.
Different types of content can be added: ◦
Files – like documents, drawings.
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Images – JPG and other images
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Content pages – with the built-in editor, i.e. creating/editing documents online, within the Intranet software.
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Events – calendar entries for events (Can be published in the site calendar)
Company Confidential
Feb-2012
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News – information/happenings of general interest (Can be published in the site calendar)
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All content can have a description, which allows for it to be searched for, in the site.
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“Collections” can be created, which search for content based on certain criteria and show them as a single page
Usage scenarios ●
Publish and share internal information, like HR policies, company calendar, staff directory with email ids & extension numbers, contacts for general requirements like HR, finance, etc.
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Knowledge management: Team members can add information relating to new problems and their solutions; HOWTOs; technical procedures; etc. The search facility makes it easy to find information.
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Team Collaboration: Large teams working on projects can use it as a repository of information, documents, etc. and share information effectively.
Benefits ●
Provides an easy-to-use information repository and access mechanism.
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It is a cost-effective solution, without any client access licenses.
Company Confidential
Feb-2012
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