MENTORING MENTORS BOARD MEETING NOTES 11/20/23
PREPARED BY ALPHONSO MAYO
Table
OF CONTENT Introduction and Mission
03
Board Member Attendance
04
Agenda
05
Document , Financial Contribution, and Bylaws
06
Program Update
07
Treasurer and Financial Report
08
Grants/ Awards/ History
09
Introduction
As we gather for our board meetings, we would like to warmly welcome each member of our distinguished Board of Directors and Board Advisory Members. Your commitment to our organization's mission and vision is commendable, and your expertise is invaluable in steering us toward success. This meeting marks a crucial opportunity for us to collaborate, share insights, and collectively contribute to the growth and prosperity of our organization. Our prepared agenda is comprehensive, covering critical updates, program highlights, financial reports, and discussions on strategic initiatives. We have a new shared commitment to transparency, accountability, and excellence as the cornerstone of our success. Your dedication to the table is instrumental in achieving our overall goals, and we are confident that your contributions will continue to drive a positive impact in our community. Thank you for your support, and I look forward to a productive and engaging discussion during our meetings. Together, we can navigate the challenges and build a foundation for sustained success.
Mentoring Mentors' mission is to develop the next generation of community leaders.
Mentoring Mentors' vision is a world where youth have greater opportunities to reach their full potential and become leaders in their communities.
Attendance MEMBERS PRESENT: Alexandra Porte Alphonso Mayo Damon Smith Keefe Clemons Kellyann Few Kendrea Camachp Nick Rumke Sandra Bempong Sherida Morrison Santiago Terrence Myers Zion Stokes Newly Selected Board Members
DR. STEPHEN SISSON
MICAH DAMARECK
Agenda for 11/20 Board Meeting 7:00 PM - 8:30 PM Welcome and Recap of Orientation Welcome all board members and acknowledge any new advisor members. Provide a brief recap of the orientation session. Allow new advisor members to ask any questions they may have. Board Document Overview: Conflict of Interest/Bylaws Review and discuss the conflict of interest policy and ensure all board members are familiar with it. Go over the organization's bylaws and address any questions or concerns. Voting in New Members Introduce new potential members to the board. Conduct a vote to approve new members joining the board. Discuss the onboarding process if necessary. Program Committee Self-Selection Discuss the benefits and importance of self-selection within the program committee. Encourage board members to volunteer for specific program committee roles based on their interests and expertise. Facilitate the formation of the program committee based on the self-selection process. Program Overview Provide a comprehensive overview of the organization's programs, initiatives, and current projects. Highlight recent successes, ongoing challenges, and upcoming opportunities. Address any questions or concerns related to the programs. Insight to Financials Share updates on the most recent grants received and their impact on the organization. Provide an update on the organization's Certified Public Accountant (CPA) and any financial gaps that need attention. Discuss the progress made in fundraising efforts, including an update on the "Given Tuesday" campaign. Allow time for questions, clarifications, and suggestions regarding the financial aspects. Wrap-up and Next Steps Summarize the key points discussed during the meeting. Confirm action items and assign responsible parties. Set a date and time for the next board meeting. Adjournment Conclude the meeting and thank all board members for their participation and contributions. Remind members of any upcoming deadlines or important dates.
Document Distribution: Shared documents, including board committee descriptions, bylaws, and conflict of interest statements, will be distributed via email from Smallpdf. Emphasis on e-signing the conflict of interest statement using a PDF tool. All documents are accessible to all board members through a shared drive.
Financial Contribution and Bylaws: Board members are required to make an annual substantial financial contribution aligned with fundraising goals. Contributions can be direct, from outside sources, or joint efforts. Annual financial contributions of $1,000 are expected from each board member, tracked in the Treasurer's Report. Contributions can take various forms, including personal, corporate, fundraising, or in-kind donations. For fee-for-service (e.g., accounting, legal, human resources), a Memorandum of Understanding (MOU) or partnership agreement contract should be in place.
Program Update Program Structure: After-school program: Mondays, Tuesdays, and Thursdays, 4:30 pm to 7:30 pm. Community service every other Saturday: 8:30 am to 2:30 pm. The program is currently in its 3rd week Program hosted at Loyola University-School of Business Core Focus: Exposure Leadership development Weekly themes include leadership and team building. (Looking for Speakers) Core sessions: Financial literacy African American studies positive speaking Life Coaching Criminal justice Staffing Structure: Program Staff: Program Manager: Alexandra Volunteer Student Success Specialist: James Data and Evaluation: Mia and Isaiah Partnership with Morgan State University Interns: Student Success Specialist Riyan Partnership with the University of Baltimore Mentors: Cordell Program Highlights: Successful college acceptances for two students into Frostburg and Virginia Union University Significant achievement by middle school student Ryan in partnership with the BEST program
Treasurer and Financial Report QuickBooks Onboarding: Nick is working on QuickBooks onboarding to streamline and enhance financial tracking and reporting. Plans to increase efficiency and organization in financial processes. CPA Firms and Bookkeeping: Exploring options with CPA firms for bookkeeping services. The objective is to clean up QuickBooks and ensure well-structured financial records. Proposal for services to add structure and improve organization in financial reporting. Financial Priorities and Challenges: The urgent need for financial support and stability is highlighted. Acknowledgment of current financial challenges. Emphasis on setting up a robust financial foundation for future sustainability. Proposal for Enhanced Bookkeeping Services: Detailed proposal (not provided in notes) discussed to improve bookkeeping processes. Aim to keep better track of financial transactions, ensuring accurate reporting. Focus on financial transparency and accountability. Call for Financial Support: Stressed the importance of securing financial resources. Highlighted the need for full funding to sustain future operations. Conveyed the urgency in addressing current financial priorities. Overall Financial Update: Acknowledged ongoing efforts in QuickBooks and bookkeeping. Reiterated the commitment to financial transparency and accountability. Open dialogue about financial challenges and the need for support.
Grants Overview
FY24 Grants:
07/03/23 Baltimore Community Foundation: $3,000. 07/27/23 Enterprise Foundation: $2,500. 8/11/23 Family League of Baltimore: $6,000 (Payout from FY23). 8/11/23-8/14/23 Cllctivly Giving Day online: $3,833.9. 8/18/23 Family League of Baltimore: $3,000 (First Installment for FY24). 08/23/23 Truist Foundation for Financial Literacy: $15,000. Presbyterian Church for Community Service: $15,000. 9/12/23 Elbow Foundation: $10,000. 11/3/23 Family League of Baltimore: $3,000 (Partial second installment). 11/20/23 Fund for Educational Excellence (Grant for lost wages in 2018 for Mayo). 11/24/23 Family League of Baltimore: $6,000 (Completion of second installment payment).
Grants
Individual Donations
$250,000 $200,000 $150,000 $100,000 $50,000 $0
FY 20
FY 21
FY 22
FY 23