MEETING MINUTES MEETING: HELD ON: AT: PRESENT:
APOLOGIES: IN ATTENDANCE:
1
Annual Shareholders’ Meeting Friday 28 September 2018 at 10.30 am Vodafone Events Centre, 770 Great South Road, Manukau, Joan Withers (Chair) Patrick Strange Prue Flacks Mike Taitoko James Miller Andy Lark Keith Smith Scott St John None Anna Lissaman, Future Director Howard Thomas, Company Secretary Mercury Executive Management team Approximately 300 shareholders, Mercury staff and other guests
Opening of Meeting
The Chair opened the meeting after announcing that it had been duly convened and constituted and that a quorum was present. The Chair welcomed shareholders to the meeting.
2
Notice of Annual Meeting
The Chair referred to the Notice of Annual Meeting dated 11 September 2018 which had been sent to shareholders.
3
Agenda of Meeting
The Chair introduced the agenda for the meeting and outlined the voting procedures, and in particular that voting at the meeting would be by way of poll.
4
Chair’s Address
Joan Withers delivered the Chair’s address, which was also released to the market.
5
Chief Executive’s Address
Fraser Whineray delivered the Chief Executive’s address, which was also released to the market.
6
Business and Resolutions
The resolutions were introduced and moved by the Chair. The directors standing for re-election (Keith Smith, Prue Flacks and Mike Taitoko) each addressed the meeting. Each resolution was opened for discussion. The Chair put the following resolutions to the meeting, with voting by way of poll. 1. Re-election of Director: Keith Smith The Chair moved that Keith Smith, who retires by rotation and is eligible for re-election, be re-elected as a director of the Company. The resolution was passed with 985,538,415 votes for and 2,910,358 against. 2. Re-election of Director: Prue Flacks The Chair moved that Prue Flacks, who retires by rotation and is eligible for re-election, be re-elected as a director of the Company. The resolution was passed with 988,067,741 votes for and 331,315 against.
MCY Board 15 October 2018 - Administration
3. Re-election of Director: Mike Taitoko The Chair moved that Mike Taitoko, who retires by rotation and is eligible for re-election, be re-elected as a director of the Company. The resolution was passed with 988,204,300 votes for and 391,131 against.
7
Questions
The meeting was opened for questions about the business. Several questions were asked by those attending the meeting and were responded to by the Chair and the Chief Executive.
8
Other Business
There was no other business.
9
Closing
Shareholders were invited to join the Directors and management for tea, coffee and light snacks. The meeting closed at 12:22 pm.
Minutes prepared by:
Minutes approved by:
Howard Thomas
Joan Withers
Company Secretary
Chair
12
15/10/2018 8:13 AM