ACCOUNTS RECEIVABLE CLERK
APPLICATION PACK
CLOSING DATE: FRIDAY 14 FEBRUARY 2025 AT 12 NOON
INTERVIEWS: MONDAY 24 FEBRUARY 2025
PART TIME (15 HOURS PER WEEK), TERM TIME PLUS 5 DAYS
SALARY: £30,060 - £31,586 (PRO-RATA £10,874 - £11,426)
METHODIST COLLEGE INFORMATION
Methodist College Belfast is one of Northern Ireland’s leading grammar schools, providing life changing opportunities for everyone.
I am delighted that you are interested in joining the staff team here at Methodist College. As a member of staff, you will discover a celebrated tapestry of diversity, opportunity and excellence that makes Methody truly unique. Methody provides life changing opportunities for everyone and we would love you to experience that for yourself as a member of staff.
Staff at Methody are committed to making a difference to pupils, colleagues and the College community but soon discover that Methody also enriches their lives through their unparalleled staff experience. If you are an enthusiastic, committed, and progressive person ready to bring your unique gifts and talents to the College, we would love you to be part of our exceptional team.
This is a place where lifelong friendships begin, where bright futures are built, where leaders are made and where life changing experiences take place.
THIS IS METHODY.
J LENDRUM PRINCIPAL
JOB DESCRIPTION
MAIN PURPOSE
To assist the Assistant Accountant with processing, recording and collection of income through the College’s finance systems.
REPORTS TO
Assistant Accountant
MAIN DUTIES
1. Process Invoices on the College’s billing systems, including pupil fees, facilities hire users, sponsors and pupil trips.
2. Receive and allocate payments against invoices.
3. Follow debt collection procedures as necessary using telephone, written and email communication.
4. Prepare aged debt reports for and review reports on a monthly basis to ensure accuracy.
5. Ensure debtors reconciliation is carried out on a monthly basis.
6. Distribute list of students with outstanding debt to the Assistant Accountant monthly and as required.
7. Deal with email and telephone queries relating to billing.
8. Assist with Free School Meal recording and returns to the Education Authority.
9. Assist the Finance department in automating procedures where possible.
10. Liaise with internal and external auditors as and when required.
11. At all times ensure compliance with the College’s financial regulations.
12. Any other duties as may be reasonably required.
GENERAL
1. To participate in relevant training and staff development opportunities where appropriate.
2. To take an active part in the Appraisal and Mentoring processes.
3. To comply with all relevant Health and Safety regulations and assist the college in the implementation of its own Health and Safety Policy.
4. To comply with and actively promote within their section the College’s Equal Opportunities Policy.
5. To carry out all other duties as may be reasonably required.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible, but should be regarded as proving guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
RIGHT TO WORK
All applicants should ensure that they are free to remain in and take up employment in the United Kingdom. Successful candidates will be required to provide supporting documentation. Details of acceptable documentation are available here
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.
In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.
Further information can be accessed at NI Direct or the Department of Justice
PERSON SPECIFICATION
ESSENTIAL CRITERIA
1. Good standard of general education (GCSE at Grade B or equivalent including Maths and English).
2. Understanding of basic principles of accounting.
3. Experience in general administrative role.
4. Good working knowledge of Microsoft Office software including ability to use Excel to an Intermediate level.
5. Good communication skills including the ability to resolve difficult situations with staff or customers effectively.
6. Experience of working on own initiative.
7. Ability to work effectively as part of a team.
8. Ability to work under pressure and to tight deadlines.
9. Ability to prioritise workload effectively.
10. Excellent attention to detail.
1. Studying for AAT or CCAB.
DESIRABLE CRITERIA
2. Experience in Accounts Receivable role.
3. Experience of computerised accounting systems and automating procedures.
The essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Appointment to this position is subject to the successful candidate undertaking an Access NI check and to this check being clear of any offences that may affect appointment to this post. The College’s decision on what is acceptable in terms of this check will be final. The cost of this check is £32.00 and the successful candidate will be required to pay the school for this service.
Appointment to this position is also subject to two satisfactory references being received.
