MGH INSTITUTE OF HEALTH PROFESSIONS COMMENCEMENT 2022 TRUSTEE/ADMINISTRATION/FACULTY/STAFF INFORMATION BOOKLET
This booklet contains important information For Trustees, Administration, Faculty and Staff about:
Commencement 2022
Friday, May 13th, 2022 The Boston Convention and Exhibition Center (BCEC) 415 Summer Street Boston, MA 02115
Commencement 2022 Greetings!! The 2022 Commencement Ceremony being held on Friday, May 13th, 2022 at the Boston Convention and Exhibition Center (BCEC) in Boston is just around the corner! The Ceremony begins at 12:00 noon sharp with the procession starting at 11:45 a.m. Working staff should plan on arriving at 8:30 a.m. on Commencement Day and VIPs/Trustees/Administration/Faculty should plan on arriving by 10:00 a.m. This booklet will provide you with detailed information about this event. Please read all information carefully. You will find the following information in this booklet: -
Health Guidelines Event details Cap and Gown (Regalia) information Floor plans for the BCEC Directions and Parking information
All attendees at the 2022 Commencement Ceremony will be required to be fully vaccinated in order to enter the facility. Masks are optional but preferred. Caps and gowns for faculty/administration that completed the online order form can be picked up from Gretchen Carney on the 1st floor of 1CW during regular business hours – 8:30 am – 5:00 pm starting on Monday, April 25th. Caps and gowns not picked up by 5:00 pm on Monday, May 9th will be transported to the BCEC with other Commencement supplies. Faculty/Administration – If you ordered regalia, we suggest that you pick up your outfits from Gretchen Carney by the specified deadline so that you will have a chance to iron/press before the main ceremony. Board of Trustee, other Stage Party, and Special Guest caps and gowns will be available at the BCEC in the preparation room 251, Level 2, on the day of the event. Important note: Rental Caps and Gowns must be returned immediately following the afternoon ceremony. A representative from University Cap and Gown will be outside of the faculty preparation room at the end of the ceremonies to collect any rented regalia. Please review the remaining information/instructions carefully.
MGH INSTITUTE OF HEALTH PROFESSIONS – COMMENCEMENT 2022 HEALTH GUIDELINES VACCINE REQUIREMENT: The MGH Institute continues to be vigilant and will adjust protocols as needed. At this time, we are optimistic that given the wide availability of vaccines and our community’s adherence to the Commit@IHP COVID Compliance Policy, the Institute will host Commencement ceremonies in person on Friday, May 13, 2022, with families, friends, and the Institute community. The following guidelines have been established by the Institute for the 2022 Commencement Ceremony. Important Note: These requirements may differ from City of Boston requirements. •
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All guests of graduating students 5 years old and over will be required to show proof of being fully vaccinated when entering the Boston Convention and Exhibition Center for the ceremony without exception. Children under the age of 5 can attend. Masking will be optional, but preferred. o Medical Exemptions will require a Doctor’s note for entry and guest must be masked while in the Convention Center. o Religious exemptions will require approval from the IHP. To seek approval, please email commencement@mghihp.edu. All IHP attendees are following the current guidelines for vaccination as required by the MGB system and will not be required to show proof of vaccination on entry.
For guests, you are considered fully vaccinated two weeks after you get your second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine. Currently, there is no time limit after vaccination on your fully vaccinated status. Here is a chart showing the current guidelines for “Fully Vaccinated” status as provided by the CDC:
The Convention Center will accept the following as proof of vaccination: • • •
A CDC vaccination card A digital image of your CDC card An image of any official immunization record
Schedule of events for Friday, May 13th: • • • •
VIP/Stage Party/Trustee/Awardee preparation room is room 251 – East Side. VIP/Stage Party/Trustee/Awardee photo room is room 252A – East Side. Faculty/Non-Stage Party Administration preparation room is room 253ABC – East Side. Staff Room is 204AB – West Side.
Additional Information
Event
Time
Location
Report time for working Staff
8:30 a.m.
Room 204AB – Level 2 – West Side VIP/Stage Party/Trustees/Awardees Room 251 – Level 2 – East Side
Report time for all VIPs, Trustees, Awardees, Administration and Faculty:
10:00 a.m.
Light Breakfast for Working Staff Snacks for Faculty/Administration Snacks for VIP/Stage Party/Trustees/Awardees
8:00 – 10:00 a.m. 10:00 – 11:00 a.m.. 10:00 – 11:00 a.m.
Room 204AB – Level 2 – East Side Room 253ABC – Level 2 – East Side Room 251 – Level 2 – East Side
Stage Party/Faculty Line-up for the Commencement Ceremony
11:00 – 11:40 a.m.
Hallway Outside of Rooms 251 and 253ABC Level 2 – East Side
Student Only Line-up for the Commencement Ceremony
11:00 a.m.
Room 210ABC – Level 2 – West Side (SHRS/SHL) Room 205ABC – Level 2 – West Side (SON)
Procession Begins
11:45 a.m.
From West and East Hallways – 2nd Floor
Commencement Ceremony
12:00 noon sharp
Ballroom East/West - 3rd Floor
Cap and Gown drop off for Trustees, Administration and faculty that ordered.
Immediately following the ceremony
Outside of Room 251 – East Side
Faculty/Non-Stage Party Admin. Room 253ABC – Level 2 – East Side
Some important notes about the day: MOST IMPORTANTLY FOR EVERYONE – HAVE FUN AND ENJOY THE DAY!!! Note: Stage Party refers to Trustees, VIP’s and Administration who will have a speaking role during the Commencement Ceremony. Stage Party • • • • •
Please report at the times noted on the enclosed schedule. Snacks will be served between 10:00 and 11:00 a.m. in room 251. Trustees and Stage Party will be seated in the front row on stage for the Commencement Ceremony. Your preparation room and line-up staff will assist you with the preparation for this. Water will only be provided for speakers on stage at the podium. If you need water, it will be available in the preparation rooms prior to the ceremony, and you can bring it with you as you process. Remember to return any rented regalia to the drop off location outside of room 251 at the end of the ceremony/reception.
Faculty and Administration who are not part of the Stage Party • • • • •
Please report at the time noted on the enclosed schedule. Snacks will be served between 10:00 and 11:00 a.m. in room 253ABC. Faculty will be seated on stage for the Commencement Ceremony. Your preparation room and line-up staff will assist you with the preparation for this. Water will only be provided for speakers on stage. If you need water, it will be available in the preparation rooms prior to the ceremony, and you can bring it with you as you process. Remember to return any rented regalia to the drop off location outside of room 251 at the end of the ceremony/reception.
Staff • • •
Please report by 8:30 a.m. on the morning of Commencement. We will meet in 204AB, Level 2 at 8:30 a.m. to go over the day’s schedule and assignments. A light breakfast will be available for all working staff in room 204AB from 8:30 – 10:00 a.m. AGAIN - PLEASE REPORT TO ROOM 204AB by no later 8:30 a.m. Staff are required to be dressed in business casual attire and must wear their event badge throughout the day. We will also have snacks and lunch available for working Staff in room 204AB starting at 11:00 a.m. Your lunch schedule will be worked out with the other staff working in your area.
We look forward to seeing you on May 13th!
BOSTON CONVENTION AND EXHIBITION CENTER FLOOR PLANS
LEVEL 2
Information and Spare Cap and Gown Station (Level 2)
Downtown Boston South Station 203 Commencement Supplies and Storage 204AB Staff only – Meeting/Food/Break room
210ABC SHRS/SHL Graduating Students Ceremony Line-up
205ABC SON Graduating Students Ceremony Line-up
Summer Street
Check-In Level 2 All Graduating Students
North Lobby – Level 1 -Entrance to the facility for all attendees -Information Booth -Flowers
Entrance to Level 1 North Lobby 251 Stage Party/Board of Trustees Room / 253AB Faculty Robing & Meals area
252A VIP/Awardee Photo Room
LEVEL 3 Ballroom East/West Commencement Ceremony Doors open for guests at 11:00 a.m. Procession at 11:45 a.m. 12:00 noon start
Ballroom Lobby (Guests) Casual seating will be available as well as a stroller station for guests with children. Stroller Parking Station For guests with children
DIRECTIONS TO THE BOSTON CONVENTION AND EXHIBITION CENTER 415 Summer Street Boston, MA 02115 Visit the BCEC website for very detailed information about directions/transportation/parking
DRIVING From Logan International Airport and Route 1A South Take I-90 West/Ted Williams Tunnel to Exit 25 "South Boston". At the top of the ramp, turn right onto Congress Street and turn right onto D Street. Take the right after the highway ramp onto Summer Street, go one intersection, and turn left onto East Side Drive. From Western Massachusetts Take I-90 Eastbound to Exit 25 "South Boston". At the top of the ramp, turn right onto Congress Street and turn right onto D Street. After the highway ramp, turn right onto Summer Street. The BCEC will be on your left. Take the right after the highway ramp onto Summer Street, go one intersection, and turn left onto East Side Drive. From Points North via I-93 Take I-93 Southbound to Exit 23 “Purchase Street”. Continue straight on Purchase Street to Seaport Blvd and turn left. Continue on Seaport Blvd. to D Street and turn right. After the highway ramp, turn right onto Summer Street. The BCEC will be on your left. Take the right after the highway ramp onto Summer Street, go one intersection, and turn left onto East Side Drive. From Points South via I-93 Take I-93 North to Exit 20 "South Boston". Follow the signs to "I-90 East". Take the first tunnel exit to "South Boston". At the first set of lights, take a right onto Congress Street and then turn right on D Street. After the highway ramp, turn right onto Summer Street. The BCEC will be on your left. Take the right after the highway ramp onto Summer Street, go one intersection, and turn left onto East Side Drive.
BY PUBLIC TRANSPORTATION Via Logan Airport: The BCEC is a 5-10 minute taxi ride from Logan Airport. Via the MBTA: 1. 2. 3.
MBTA Silver Line SL1 route to World Trade Center Station. Exit at the World Trade Center Station, and take the elevator up to Level 2. Follow directions to BCEC/World Trade Center Avenue. Take a left onto World Trade Center Ave, to the BCEC across Summer Street.
For more information visit: www.mbta.com From South Station: 1.
BCEC can be approached from South Station via bus, rapid transit bus, taxi, or by foot.
For more information visit: www.amtrak.com www.mbta.com From North Station: Take the MBTA subway system to South Station and follow directions above. To plan your route, visit the MBTA Trip Planner. For more information including fares, visit: www.mbta.com
Parking All parking for the event will be in the BCEC South Parking Lot: For 2022, because of construction at the Convention Center, valet parking will not be available. All parking will be in the South Lot. If you are carpooling and want to drop folks off before parking, you will be able to make a quick stop at the North Lobby entrance and then proceed to the South Lot to park. To self-park in the BCEC South Lot, from Summer Street, turn onto East Side Drive and continue straight along the side of the building. At the end of the building, make a right and go down the ramp. At the bottom of the ramp, turn left and you will see the entrance to the South Parking lot in front of you. When you arrive at the South Lot, please identify yourself to the attendant. By identifying yourself as either a Trustee, Administration, Faculty, or staff, parking in the South Lot will be complimentary. Regular shuttles will transport all guests from the South Lot to the North Lobby entrance.
BUILDING ENTRANCE
Building Entrance for ALL attendees
Guest Drop Off. Entrance to the North Lobby, Level 1, is directly adjacent to the guest drop-off location. Take the escalators to the left once you enter the lobby to the 2nd level and report to your assigned rooms.
We look forward to seeing you on Friday, May 13th!