REGISTRATION GUIDE For all matriculated students
Summer 2019
This guide contains the following important registration information:
Advising/Registration Schedules Registration Procedures IONLINE information Registration Worksheets Academic Calendar Bookstore Information
Greetings from the Registrar’s Office! The Registrar’s Office and the staff in the Office of Enrollment Services (OES) send their greetings to all students! We hope that things are well with each of you, and as always, we are here to help if you need any assistance. The Office of Enrollment Services is open from 8:30 a.m. to 5:00 p.m. Monday through Friday. The staff in OES can answer questions for the Registrar, Bursar, Financial Aid, and Admissions. This Registration guide will assist you with the registration process for Summer 2019. This booklet is always available online using this link: Registration for Classes The IONLINE student information system is where you will go to complete your registration for any given semester if you are a continuing student. Information and instructions for using IONLINE are included in this booklet. Academic advisors are assigned to all matriculated students. Your academic advisor is the person that will review and approve your course plan for any given term. Use IONLINE to get your advisors contact information. You will find this information under “My Profile” on the Student Menu. You can also contact your program office directly for this information. Please follow the registration instructions listed below for your specific program to determine what advising you may require. Please use the “Official” academic calendar that is included in the booklet to review important semester dates and deadlines. It is important for all students to review this information and make note of important deadlines. This booklet along with other important registration information is always available using the Institute’s website. You will find links to this important registration information by going to “INFO FOR” in the upper right corner, then “Registrar”. Once you arrive at the Registrar’s page, you will find a link for “Registration” in the blue drop down menu. You will also find links to other important information here. We urge you to visit the Registrar’s page and become familiar with it.
Advising and Registration Schedule for Summer 2019 Current Degree/Certificate Students All currently registered degree/certificate students who will continue their program in the Summer of 2018 will be advised and register for classes between March 18th and April 5th, 2019. Registration will open at 12:01 a.m. on Monday, March 18th, 2019 and will close at 11:59 p.m. on Friday, April 5th, 2019. Please follow the instructions on the next pages for your program.
YOUR YOUR CURRENT SCHOOL PROGRAM
School of Nursing
Accelerated Bachelor of Science in Nursing
• School of Nursing
Continued next page.
• •
Master of Science in Nursing Doctor of Nursing Practice Certificate of Advanced Study in Nursing
REGISTRATION INSTRUCTIONS
Because of the “lock-step” nature of the BSN program, your summer registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be able to view your schedule for Summer 2019 via IONLINE after that date. Please note: Clinical placements will not be finalized by this date, so some lab sections may not be listed on your initial registration. All course and labs sections will be confirmed by the beginning of May. For School of Nursing Certificate, Master’s and Doctoral students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semesters. Some advisors may have already contacted you to do this. If not, please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will be cleared for registration and will register yourself using IONLINE for Summer 2019. Please note: Clinical placements will not be finalized by the end of the registration period, so some lab sections will not be listed on your initial registration. All course and labs sections will be confirmed by the beginning of May. DNP Students note: Registration for Capstone Completion will be completed by your advisor. • You can find your academic advisor information using your IONLINE account. You will find the information under “My Profile” on the main student menu. Your registration advisor will be the advisor with “acad” as type. •
DNP students with questions about the advising or registration process, please contact Margie Sipe at 617-525-8941, or by email at MSipe@MGHIHP.EDU.
•
MS students with questions about the advising or registration process, please contact Pat Reidy at 617-726-6105, or by email at PREIDY@MGHIHP.EDU.
YOUR YOUR CURRENT SCHOOL PROGRAM
SHRS
Master of Science Speech Language Pathology
REGISTRATION INSTRUCTIONS For CSD Year 1 Masters Students, because of the “lock-step” nature of your year 1 curriculum, your registration of all required courses will be completed for you by the Registrar’s Office by April 5th, 2019 for your Summer 2019 semester. You will be able to view your schedule for Summer 2019 after that date. For electives, you will have advising sessions to help you to plan your schedule. Once these sessions are completed, you will be cleared for registration and will register yourself using IONLINE for Summer 2019. Note: Registration for placement sections will happen once placements are approved for the Summer semester. For CSD Year 2 Masters Students, you will have advising sessions to help you to plan your schedule for the upcoming semester. Once these sessions are completed, you will be cleared for registration and will register yourself using IONLINE for Summer 2019. •
SHRS
Certificate of Advanced Study in Literacy and Language
SHRS
Doctor of Occupational Therapy
SHRS
Master of Physician Assistant Studies
Year 2 CSD students will have a group advising session with Dr. Marjorie Nicholas and Dr. Sofia Vallila-Rohter.
For Literacy and Language Certificate Students, you must communicate with your advisor, Patricia Kelley-Nazzaro, to discuss your plan of study. She can be reached at 617-6438467 or by email at PKELLEY-NAZZARO@MGHIHP.EDU. Once your plan of study has been approved, she will clear you for registration and you will then use your IONLINE account to complete the registration process. Because of the “lock-step” nature of the OT program, your summer registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be able to view your schedule for Summer 2019 via IONLINE after that date. Important Note: You must meet with your advisor to be cleared for registration for elective choices. Once you have been cleared, you will use the IONLINE system to register yourself for your approved elective choices. Because of the “lock-step” nature of the PA program, your summer registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be able to view your schedule for Summer 2019 via IONLINE after that date.
YOUR YOUR CURRENT SCHOOL PROGRAM
SHRS
SHRS
Doctor of Physical Therapy
PhD in Rehabilitation Sciences
REGISTRATION INSTRUCTIONS Because of the “lock-step” nature of the PT program, your summer registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be able to view your schedule for Summer 2019 via IONLINE after that date. Important Note: You must meet with your advisor to be cleared for registration for elective choices. Once you have been cleared, you will use the IONLINE system to register yourself for any approved elective choices.
PhD in Rehabilitation Sciences students will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester. Please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will be cleared for registration and will register yourself using IONLINE for the Summer 2019 semester. Contact Jessica Loeser to plan your Summer 2019 schedule by the registration deadline. Jessica can be reached at 617-7268008 or by email at JLOESER@MGHIHP.EDU.
CIPSI
Master of Science or Certificate of Advanced Study in Health Professions Education
For the all Health Professions Education students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester. Please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will be cleared for registration and will register yourself using IONLINE for the Summer 2019 semester. Contact Yolanda Mendez-Rainey at 617-724-6362 or by email at ymendezrainey@mghihp.edu to complete the registration process.
It is your responsibility to follow registration deadlines as posted in the Institute’s Official Academic Calendars for any given registration period. Official Academic Calendars can be found online at www.mghihp.edu under “Academics”.
Next Steps: 1. Distribution of Materials: Registration guides will be distributed to all continuing degree/certificate students prior to the registration period for any given semester as published in the Institute’s Official Academic Calendars. A link to these guides will be sent to all students via email including those students who are currently on Leave of Absence. 2. Advising Process: All degree/certificate students are assigned an academic advisor. Discuss, plan and seek approval for your plan of study with your faculty advisor during the advisement/registration period as listed in this guide. For assistance in making an appointment with your faculty advisor, please contact your program office. If you have not yet been assigned a faculty advisor or you do not know who your advisor is, please contact your program office immediately. 3. Registration Process: The registration worksheet on the next page is necessary when working with your advisor to plan and select courses for the term covered during this registration period. This worksheet will serve as a guide for you when entering your registration via your IONLINE account. Once your advising is complete, your advisor will approve access to the IONLINE registration functions and you will then be able to process your registration. All matriculated students are required to follow the plan of study as outlined in the online Catalog and as approved by your advisor. Your academic advisor must approve all changes to registration. 4. Taking a Hiatus: If you are not planning on registering in a given semester, you will need to change your status with the Registrar’s Office by either submitting a Leave of Absence/Withdrawal form by the end of the registration period. All forms can be found online on the Registrar’s Section of the Website. 5. Dissertation/Thesis/Project Continuation: Students who are continuing work ONLY on either a dissertation, thesis or terminal project must register for dissertation, thesis or project continuation, which will be charged at the rate of one credit of tuition for the semester immediately following the last semester in which a thesis course or other courses were taken, and for all subsequent semesters until graduation. According to Institute policy, students working on terminal projects must be continuously enrolled. Advisor approval will still be required for access to the IONLINE registration functions for this registration period.
New Degree/Certificate Students – Starting in Summer 2019 All new degree/certificate students who will begin their program in the Summer of 2019 will be registered for classes per the chart below. Always refer to the “Preparing for Your Arrival to The Institute” class for more detailed instructions.
YOUR SCHOOL
School of Nursing
SHRS
SHRS
SHRS
SHRS
YOUR NEW PROGRAM
Accelerated Bachelor of Science in Nursing
REGISTRATION INSTRUCTIONS Because of the “lock-step” nature of the BSN program, your registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be notified when you are able to view your schedule for Summer 2019 through your IONLINE account. Please note: Clinical placements will not be finalized by this date, so some lab sections may not be listed on your initial registration. All course and labs sections will be confirmed by the beginning of May.
Doctor of Occupational Therapy
Because of the “lock-step” nature of the OT program, your registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be notified when you are able to view your schedule for Summer 2019 through your IONLINE account.
Master of Physician Assistant Studies
Because of the “lock-step” nature of the PA program, your registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be notified when you are able to view your schedule for Summer 2019 through your IONLINE account.
Doctor of Physical Therapy
Because of the “lock-step” nature of the PT program, your registration will be completed for you by the Registrar’s Office by April 5th, 2019. You will be notified when you are able to view your schedule for Summer 2019 through your IONLINE account.
Certificate of Advanced Study in Literacy and Language
For Literacy and Language Certificate Students, you must communicate with your advisor, Patricia Kelley-Nazzaro, to discuss your plan of study. She can be reached at 617643-8467 or by email at PKELLEYNAZZARO@MGHIHP.EDU. Once your plan of study has been approved, she will clear you for registration and you will then use your IONLINE account to complete the registration process.
Registration Worksheet – Summer 2019
You are responsible for keeping your address and contact information up to date. Please double check your information on IONLINE and update as necessary. This form should be used as a worksheet when registering for classes via IONLINE. When completing this registration worksheet, please refer to the IONLINE schedule of classes for course information. Your Advisors Name:___________________________________________________________________
COURSE#
COURSE TITLE
DAYS AND TIMES
PASS/FAIL (PF) AUDIT (AU)
CREDITS
IONLINE Information IONLINE is the Institute’s online student information system that allows you to search for classes, process your registration for all semesters other than your first semester of matriculation, view your class schedule, keep your contact information current and view your grades. This system is available 24 hours per day and is accessible through the MGHIHP website. To logon to IONLINE, go to www.mghihp.edu. (See registration instructions below) Continuing Students have been assigned a User Name and Password for access to their account and will use their IONLINE account to process their registration for each term after the first term of matriculation. New Students will be assigned a User Name and Password once your initial tuition deposit has been received. A welcome email will be sent to all new students with logon information. Remember – new students will not register using IONLINE for their first semester of matriculation. If you are new to Ionline.... When you first access IONLINE with the PIN number assigned to you by the Institute, enter that number in the password field. You will then be prompted to change your password. Please do not give out your password to anyone. Also remember, your password is restricted to being between 6 and 9 characters in length and must contain both letters and numbers. Please click on 'Address Change' and review/update your address information. Your Institute (@mghihp.edu) email address should be listed as your primary email address. Remember to update your emergency contact information as well. Remember to logout when you are finished using IONLINE, especially if you are accessing IONLINE from a public access point. During peak registration periods, IONLINE may run slower than normal. You may want to try to registering during off-peak hours like 8pm-12pm. IONLINE may be periodically taken offline for routine system maintenance. If you get this message when attempting to log on, please try again in an hour or two. Make sure cookies are enabled. IONLINE places a cookie on your computer only for the duration of your session and then deletes it when you log off. Please Note - If you forget your password, use the 'What's My Password' feature to have it reset. The system will generate a temporary password and email it to you within a couple of minutes. Use the Password Hint feature to help you remember your new password. If you fail to receive notification of your password change, open a help ticket with our IT department. If you are receiving a message saying that your account has been disabled because of too many failed login attempts, wait 2 minutes before trying to log in again. After 2 minutes, your account will be cleared and free to accept new attempts. If the problem persists, consider resetting your password.
Registering for classes Using IONLINE – CONTINUING STUDENTS ONLY Remember – you will not be allowed access to the registration functions until you have met with your academic advisor for any given registration period. When registering for classes using IONLINE, please follow the steps below: 1) 2)
3) 4)
Logon to your IONLINE account from the main page of the Institute’s website (see below – click LOG IN and select IONLINE from the menu). Click Here To Log In
You will then be brought to the IONLINE Student Information System. Click on Log In in the upper right corner of the screen. Use your IONLINE User Id and Password to login. Your User Id should be lastname-first initial e.g. smithj Click Here To Log In
5)
Once you have logged in, choose “IONLINE for Students”. This will bring you to the main menu. Once you are logged on and are in the “IONLINE For Students” section, choose “Register for Sections” under the “Registration” Menu.
6)
You will be directed to the screen shown below. Here you will choose “Search and Register for Sections”.
7)
You will be directed to the screen shown below. Please select a term here. If you want to narrow your selections, choose Subject as well. Click “Submit” at the bottom of the page once you have made your selections.
8)
You will be directed to the screen shown below. Here you can select all courses that you will be registering for by clicking the check box in the “Select” column. Click “Submit” at the bottom of the page once you have made your selections.
You will be directed to the screen below. Classes that you selected on the previous screen are now listed under “Preferred Sections”. You will now need to choose an action for each course that you are attempting to register for. You can do this for all sections at once or you can select actions course by course. Course by course is the best method if you are taking a class pass/fail or for audit. Always remember to double check credit values here. Some courses are variable credit and the correct credit amount would need to be included here under “Credits” before you click submit for the final time. Once you have chosen the correct action for each of your preferred sections, click on “Submit” at the bottom of the page. Once you click submit, you will be directed to a confirmation screen that will display a confirmation of your chosen actions for all preferred courses. If there are any problems, you will receive the appropriate error response. Once your registration is confirmed, an email will be sent to your primary IHP email address confirming your action. At this point, you will be registered for classes for the term chosen. Important note: If there is a hold on your record for any reason, you will not be allowed access until you have cleared that hold.
MGH INSTITUTE OF HEALTH PROFESSIONS Official Academic Calendar – SUMMER 2019 * Please refer to the “Hours of Operation” for campus building hours. On holidays listed as “Offices Closed”, Building 36 and 2CC will be open from 11am – 6pm. On holidays listed as “Closed”, all Institute buildings will be closed.
Summer Semester 2019/May 20 – August 24, 2019
Payment deadline for returning students New Student Orientation First day of classes Registration/Add deadline Memorial Day Holiday – Offices Closed * First day of classes for Science Pre-Requisites Last day to elect the pass/fail option Last day to drop a class without a withdrawal “W” grade – No refunds after this date. Independence Day Holiday – Closed* Last day to drop a class with a withdrawal “W” grade Advisement/Registration period for Fall 2019 Official graduation Date for PA program graduates (PA graduates attend the May 2019 Commencement) Last day of classes for Summer Session Reading Days Final Examinations (Click this link for detailed schedule) Deadline for completion of thesis requirements for September 2019 diploma Official Graduation Date for Sept. 2019 graduates (Sept. Graduates attend the May 2019 Commencement)
May 5 May 15 – 17 May 20 May 26 May 27 June 3 June 23 June 23 July 4 July 7 July 8 – July 26 July 12 August 16 August 17 – 19 August 20 – 24 August 24 September 6
DPT and OTD Entering Students – June 3 – August 2, 2019 New Student Orientation First day of classes Payment deadline Last day to add or drop a class or elect audit or pass/fail options Last day for 100% refund for students who drop a class or withdraw from the Institute Last day to drop a class without a withdrawal “W” grade Last Day of classes for entering DPT and OTD students
As arranged during week 1 June 3 June 3 June 7 June 7 June 14 August 2
Please note: The refund schedule applies to those students who drop a class before the drop with a “W” grade deadline or who withdraw completely from the Institute. Refund Schedule – Summer 2019 May 20 through May 26 – 100% May 27 through June 2 – 80 % June 3 through June 9 – 60% June 10 through June 16 – 40% June 17 through June 23 – 20% After June 23 – No Refunds Refund Schedule for Shortened Semester/Modules Students will be allowed 100% refund through the 5th class day of the module. As of the 6th class day no refunds will be made. For a complete PDF version – visit:
OFFICIAL ACADEMIC CALENDARS
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