4 Government Delivering best value ICT and solutions to Local Government
Print Print Management Consumables Personal Devices Audio Visual
Server, Storage & Networking Data Security Software Additional Services Efficiency Savings Green Agenda
Call 0115 846 4696 or visit us online at www.xma4govt.co.uk
AFRAID TO LOOK AT WHAT YOUR PRINTERS REALLY COST? MAKE THE WISE CHOICE.
Typical Printer
Kyocera Printer
How much did your organisation spend on printing last month? How about last year? If you‘re like most organisations, it’s probably too much. Switching to ECOSYS printers from Kyocera could save you hundreds, even thousands of pounds every year. That’s because Kyocera’s long-life technology greatly reduces the number of components contained in its consumables. Brilliant colour, crisp black and white, low consumables costs and reduced environmental impact. Now that’s a wise choice. To find out more, visit www.everypagecounts.co.uk/education or call 08457 103104. KYOCERA MITA UK Ltd – Phone: 08457 103 104 – www.kyoceramita.co.uk KYOCERA MITA Corporation – www.kyoceramita.com
Welcome
03
About XMA
04
Server, Storage & Networking
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06
Data Security
16
Print Management
08
Software
17
Consumables
10
Additional Services
19
Personal Devices
12
Efficiency Savings
20
Audio Visual
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Green Agenda
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Welcome At XMA we have a strong appreciation for the persistent pressures on local government organisations to ‘do more with less’. We will help you by delivering best price, reliability and post-sales support. The economic and political pressures continue to present challenges when delivering service performance improvements and efficiency whilst at the same time, supporting the local community to economic recovery. We recognise that effective technology is a powerful lever for achieving efficient service delivery and driving down costs, that is why we work closely with local authorities to help meet these targets.
XMA is now the contracted supplier of user access devices (PCs, laptops and tablets) to Kent County Council and is a computer hardware supplier to Falkirk Council and its range of public sector organisations
It is fair to say that the country’s battle through the recession has been a tough one and has had a dramatic impact on the majority of UK organisations. XMA is proud to have survived these turbulent times and is continuing to grow at a rapid pace. Our team of dedicated internal and external account managers and technical team have expanded and continue to grow to accommodate the needs of our customers and the local government market place. I am here to ensure you get the service you need with the advice, knowledge and prices you require. We are financially backed by Westcoast, one of the country’s largest independent IT distributors; as a result we are certain to offer the most competitive prices and best stock availability. Get in touch to allow us to quote for your next IT requirements or simply to offer your feedback.
XMA has over 20 years experience supplying to local government and currently provides products and services to more than 1600 local government departments. Our unparalleled position within the sector has helped secure new contract wins including the States of Guernsey Managed Service worth £3 million and Kent County Council worth £18 million. XMA has also secured the contract for the supply of computer hardware worth £12 million to Falkirk Council and its place on the Becta Infrastructure Services framework worth up to £1 billion.
www.xma4govt.co.uk
Jim Wallis Sales Manager Tel: 0115 846 4764 Email: jim.wallis@xma.co.uk Web: www.xma4govt.co.uk
0115 846 4696
Welcome
Contents
04
About XMA
About XMA As a local authority or government agency in today’s government market you will undoubtedly be under pressure to deliver high quality services to your local community and seamless provision of ICT with maximum uptime but with lower budgets and fewer staff. At the same time you are responsible, for the sustainability and environmental impact of your practices. We understand your issues and are here to help. Our strong heritage in the government market is unrivalled, working with over 90% of local authorities throughout the UK, supplying them with products, solutions and services tailored to meet their needs.
“At XMA we bring our skills, innovative thinking, knowledge and experience together, to meet your needs”
“I would happily use them again because I liked the fact that what they promised, they delivered.” Ann Bennett, Head of Services, at Blackburn
About XMA
with Darwen Borough Council. • Interactive whiteboards • Specialist storage media solutions • PC roll-outs • Cabling solutions • Print management • Wireless networks • Mobile satellite solutions
Our range of products includes: • Handheld devices • Servers & storage • Notebooks • Audio visual • Desktop PCs & workstations • Print & print supplies • Networking • Software Typical solutions include: • Server and desktop virtualisation • VoIP and video conferencing • Storage and clustering
Our range of services to support delivery includes: • Service help desk • Break-fix engineers (UK-wide) • Support and management of agreed SLA’s and KPI’s • Service management • Remote and on-site support
In Scottish Government during 2008/9, a reported £12m was saved through shared services projects and local authorities reported efficiency savings of £3.8m. Sharing IT resources may be top of your agenda and many local authorities are announcing partnerships; in Scottish Government during 2008/9, a reported £12m was saved through shared services projects and local authorities reported efficiency savings of £3.8m. XMA is currently running a federated service for Guernsey States Education Department across 24 sites and 3,500 client devices. Speak to your Account Manager to see how we can help you. With a turnover of £140 million last year, XMA is small enough to be flexible and agile to meet your specific requirements and as part of the Westcoast Group, whose group turnover approaches £1 billion, we are financially secure and offer the efficiencies that a large company is able to. Our dedicated government specialists will work with you to deploy IT solutions into your organisation to deliver against your ICT objectives whilst within your increasingly restricted budgets.
www.xma4govt.co.uk
0115 846 4696
About XMA
05
Partnerships and accreditations XMA is accredited by the majority of regional and national frameworks, including:
Central Buying Consortium (CBC): The largest local authority purchasing consortium in the UK, covering local authorities in south-eastern and central England. The CBC benefits authorities by delivering savings which in turn reduce the costs of the authorities own services.
Buying Solutions for print supplies: The national procurement partner for all UK public services and is part of the Efficiency and Reform Group within the Cabinet Office. The framework aims to maximise the value for money obtained by Government departments through the procurement and supply of goods and services.
Pro5: Comprises five of the largest public sector professional buying organisations in the UK, including YPO, NEPO, ESPO, CBC and West Mercia Supplies - dedicated to saving local government time, money and effort on their purchased goods and services.
Value Wales: An arm of the Welsh Assembly Government helping public services achieve better value for money through their procurement in Wales.
Whatever framework you prefer to procure through, XMA can meet your needs.
Our Expertise Whatever stage you are at with your IT infrastructure projects, XMA will partner with you to guide all aspects of your project planning, implementation and support, making sure that you achieve your organisations objectives and an effective return on your investment.
We hold partner status with over 50 leading manufacturers for product supply and solutions installations so we will assess your needs with you and match the best product and manufacturer to your requirements. We can offer you the broadest range of products including Apple, Brother, HP, Kyocera, Lexmark, Microsoft, Samsung and Toshiba. Our vendor accreditations include: • HP Gold Partner and Preferred Education Partner • Microsoft Gold Partner • Toshiba Premier Partner • Apple Education Solution Expert • Dell Partner Direct • Citrix Silver Partner • VMware Enterprise Partner • Promethean Partner • Samsung Partner • Lexmark Expert Partner 2011 Preferred Partner GOLD
Imaging and Printing Solution Specialist
www.xma4govt.co.uk
0115 846 4696
About XMA
XMA applies a quality and environmental conscious approach to all aspects of the provision of IT hardware and supplies products and as such is accredited to ISO 9001:2008 and ISO 14001 standards
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What works for your office? Choosing the perfect printer for your office can be tricky. Printers are all designed to meet specific needs. The trick in selecting the right printer is firstly understanding the print needs of your business. For example, do you need to print in colour, do you produce high volumes of printed materials and do you requite a network?
XMA has a team of print specialists who can talk you through your organisations needs and guide you to making the right decision. Call us on 0115 846 4696
Laser Multifunction Printers
A3 Inkjet Printers
Streamline workflow and give teams the power to get more out of every day with the versatility and performance of a device able to print, copy, scan and fax.
XMA recommends:
XMA recommends:
Server, Storage and Networking Print
See the bigger picture and double the size of your prints with A3 printers
Lexmark X543dn A4 Colour Multifunction Laser Printer
Brother MFC-6490CW Multifunctional Printer
From
2 £15 vat
Ideal for 1-5 users small workgroup
ex
From
5 £33 vat ex
Large Format Printers
Ideal for printing durable large format maps, technical drawings, posters and photos XMA recommends:
Mono and Colour Laser Printers
Boost your office productivity and cut your operating costs with high volume, fast laser-quality printing and low cost per page. XMA recommends:
HP Designjet large Format Printers
From
9 £75 vat
Kyocera FS-C5250DN A4 Colour Laser Printer
ex
From
4 £37 vat
Labelling Machines
ex
Label printers are a quick and simple way to print durable labels for any item such and storage containers, cables and equipment XMA recommends:
Colour Inkjet Printers
Get the print flexibility you need to produce everything from everyday correspondence and reports to wide format spreadsheets and high-quality marketing materials.
Brother P-Touch GL-200 Labeling Machine
Don’t forget to order P Touch Tapes!
From
9 £69v.9 t a ex
www.xma4govt.co.uk
£2a0t ex v
XMA recommends:
HP Office Jet Pro 8000
From
Speak to your Account Manager Today for all the latest offers, discount pricing, free warranties and much more!
0115 846 4696
absolutely... absolutel y... ...the best value in the UK on printers!
XMA is a HP Gold Partner so best price and value is guaranteed and as part of the Westcoast Group, we are largest supplier of HP print supplies in the UK so you can be certain to get what you want, when you want it! 2011 Preferred Partner GOLD
Imaging and Printing Solution Specialist
Call your account manager on 0115 846 4696 and quote “HP Absolutely�.
08
Print Management
Helping you to save up to 40% on your print costs Printing is consistently in the top five overheads for businesses with the production of hardcopy information averaging between 1% and 3% of revenue. The first step to an efficient system is control and resource management. The size and scope of an organisation warrants how many devices (printers, copiers and scanners) are required. We find the best ratio is one device per 25 users.
Print Management
Having a mixed variety of printers and copiers scattered about your work place is inefficient. If they are all different manufacturers this takes up valuable time for the procurement department when sourcing ink for each printer type. Too many devices physically consume more work space and consume more energy. The volume of back office administration is also higher than it needs to be.
40% A managed print solution can save you up to 40% on print costs*
A managed print solution delivers printers across an organisation to optimise the money originally spent on print.
“Budgets for every local authority are extremely tight. This really helps with finding efficiency gains.� Wayne Turner, Network Development Officer, Caerphilly County Borough Council talking after XMA’s installation of a print solution.
4 steps to HUGE print cost savings: XMA will tailor a solution to your organisation, either utilising your existing equipment or with new devices. print specialists analyse your current spend on print 1 Our supplies, maintenance, internal support costs and current print and copy volumes. 2
A proposal is constructed based on your requirements to include, where possible, the utilisation of your existing hardware and implementation of new devices, software and services that compliment your organisation.
implemented, you receive a quarterly bill based 3 Once on your print and copy volumes - so no capital outlay for the solution up front. your contract after 12 months and adjust against 4 Review actual usage for future print and copy volumes.
This process works much like a utility bill and you only pay for what you use. www.xma4govt.co.uk
0115 846 4696
www.xma4govt.co.uk Print Management
07 09
With an XMA Print Solution there is no initial capital outlay and no hidden costs. The printers, software and services are all included, making it easier to budget for. What will an XMA print solution do for me? • Deliver guaranteed savings on your print bill • Reduce your time fixing printing issues • Reduce your energy bills • Reduce your paper and ink/toner wastage
XMA Print Solutions delivers a wealth of knowledge in managing, monitoring, controlling, educating and adding value to your print environment but what else can we offer you? • Independent managed print service provider • UK wide coverage including both post & pre sales, engineers and support infrastructure • Track record of innovation and adding value • Flexible & agile engagement approach • Local support and knowledge • Guaranteed accelerated return on print investment
The way forward for Caerphilly County Borough Council Discovering that a new printing strategy at Caerphilly County Borough Council has slashed the Authority’s print costs dramatically, was an exciting concept for Network Development Officer, Wayne Turner.
case study
significant savings on electricity costs”. Now staff must present a chip and pin ID card at a printer to authenticate the job before printing.
Wayne explains: “It’s already showed a significant saving. Statistics show that we are saving an average of 42,524 sheets of paper per week”.
“We are saving £8,800 per annum on paper alone”
The reduction was only one part of the overall cost savings enabled by the new strategy. The solution initially saw Caerphilly replace its historic fleet of 300 printers with just 36 multi-function printers.
As well as the savings, the reduction in paper usage and hardware has also had a positive impact on the Council’s sustainability agenda by reducing the organisation’s carbon footprint.
The solution chosen also combined multi-function printers (MFPs) with Safecom software. Mr Turner says: “We consolidated the printers to create a centrally managed, secure printing solution. That initially provided us with
The strategy looks set to continue saving money for Caerphilly. Mr Turner explains “This became a major project for us but XMA were very responsive and took the time to adapt their skills as our deployment expanded”.
Visit www.xma4printsolutions.co.uk for more details or speak to your Account Manager
www.xma4govt.co.uk
0115 846 4696
Print Management
XMA is saving customers thousands of pounds through our managed print solutions. Find out on the next page how we saved a Welsh County Councils almost £90,000 over 116 weeks.
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Consumables
It’s the small things that make the big difference Value for money is likely to be the top of your agenda when purchasing ICT hardware. However, you can also make significant cost savings by making the right choices with your print consumables. XMA is the largest supplier of computer consumables into government and is sole supplier to the MOD led Pan Public Sector Framework within the UK. To sustain this XMA has established bespoke processes to best support the multi-trade and varied demand of our government customers.
Management and customer helpdesk support. XMA distribute ... to the whole of the MoD – which includes
At XMA we are confident that we offer the most competitive prices for print supplies and our purpose-built warehousing facility means the majority of products are available for next day delivery.
approx 6,000 buying points ... and at least 28 countries worldwide.” Chris Bultitude, Office Solutions
5 ways to SAVE with XMA:
Consumables
“XMA have offered very good Account
Category Manager, MOD
1 Free next day delivery on most orders 2 We supply a range of high capacity cartridges which can reduce your cost per page 3 Dual pack cartridge options are available to eliminate the cost of buying two single packs 4 Up to 30% savings against OEM cartridges and toners with XMA’s own brand Longbow 5 Bulk discounts available – ask your Account Manager
30%
Up to 30% cost savings with Longbow compared to OEM equivalents
Go longer with Longbow Longbow remanufactured cartridges are an economical alternative to OEM branded cartridges and are all 100% print tested and guaranteed. Many of our customers have benefited from up to 30% cost savings by using this range with no compromise on print quality. What else do you get with Longbow? • Quality to match and exceed leading brands • Assists customer compliance with WEEE directive on print cartridges • 2 year quality guarantee - No quibble cartridge and printer guarantee • Match or exceed toner yield of OEM equivalents
Recycle more XMA offers a full recycling service for all cartridges and toners. We provide cartridge recycling bins free of charge.
www.xma4govt.co.uk
Here’s how to start using the recycling scheme 1. Order your free recycling bins from XMA along side your normal order. 2. Fill up the boxes with your used cartridges. 3. Call XMA on 0115 846 4887 when they are full. 4. XMA will collect them from your site and recycle them.
0115 846 4696
Consumables
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Keep it clean with Durable! Counteract those worrying germs lurking on your IT equipment with a full range of cleaning products from XMA. We offer a broad range of cleaning products to help neutralise the spread of germs including anti-bacterial, alcohol-free and easy to use products from leading manufacturers. Durable offers simple and effective solutions to your cleaning needs.
Going Spare? XMA has a dedicated spares sales and technical team to source and supply spare parts for IT equipment. Our extensive range covers a variety of; • Sensor/switches • Power supplies • Fans • Maintenance kits • Motors • Cutter associates • Print head assemblies
Don’t allow IT problems to hamper you overall performance. Call us on 0115 846 4444 to order your spare parts and maintenance kits
Call our Consumables team on 0115 846 4778
has a dedicated website designed with you in mind To ensure you receive the best knowledge on ICT and get the best deals on products, XMA has developed market specific websites where you can expect to receive all of these great benefits and more!
• Latest technologies and information on the government market • Promotional offers to maximise your budget • Case studies demonstrating recent installations • Enhanced search functionality and improved navigation • Your own unique user area with login, providing instant access to pricing, stock availability, order history and favourites.
www.xma4govt.co.uk
V Visit us today at a see these benefits for yourself. and
www.xma4govt.co.uk
0115 846 4696
Consumables
• Cables • AC adapters • Manuals • Covers • Laptop spares • Paper feeds • Gears • Fuser units
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Personal Devices
An alternative to office working It is commonly known that many of Government’s estates are uneconomical to maintain. Ageing office space not only leaks money through inadequate energy consumption but also from historic IT equipment. All local government departments are going through big changes. With the recent growth in remote working, there is a huge potential across the workforce that thousands of organisations would benefit from by offering more flexible work patterns. Remote working enables an employee to work from a remote location such as their own home, with full access to all desktop applications and devices.
Personal Devices
5 reasons why remote working will benefit your organisation: 1 Flexible customer services –extend the hours in your organisation can be in touch with its customers and community 2 Cost savings on infrastructure – less office space is needed enabling reduced energy costs and office rent
0%
interest free leasing options available. Speak to your Account Manager
From
Toshiba Portege R830 Common image, Common power, Common docking…
9 £76 vat ex
The R-Series isn’t just perfectly portable, it also offers a range of integrated mobility features to keep your remote workers connected and your business moving forwards. Thanks to its thin, lightweight design, employees need never worry about their laptop slowing them down. And with an extended battery life of up to 10 hours, they can work all day without needing to recharge.
3 Reduction in staff absences – Parents with sick children are often forced to stay at home when there is no one else to look after them 4 Minimise travel expenses – Cutting out the commute can help reduce fuel expense claims 5 No effect from weather conditions – No impact on productivity when adverse weather conditions prevent staff from getting to the office
A fresh approach to remote working
case study
XMA & Toshiba helped one council meet their need to change the way that their staff worked.
per week as there was no longer need to visit their offices between appointments.
The Government department initially rolled out 200 tablet PCs, enabling them to reduce office space for staff by 30%. Staff were given access to their virtual private network, as well as authentication tokens as a further security measure. The tablets used encryption software which was centrally managed and compression software to improve connection speeds.
This fresh approach to remote working provided a whole host of benefits. Laptops consume a quarter of the energy compared to desktops and the network was modernised through virtualisation both which resulted in substantial cost savings.
To follow up the successful initial rollout the council worked with XMA and Toshiba to deploy 800 upgraded light-weight Toshiba Portégé devices to staff that spend on average 75% of their working day out of the office. The number of scheduled appointments set up by their staff increased 30%
www.xma4govt.co.uk
A typical desktop computer uses 65-250 watts and another 15-70 watts for an LCD monitor. Most laptop computers use 15-60 watts so considerably less than desktops.
0115 846 4696
Audio Visual
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The Next Generation of Audio Visual Technology
Digital signage solutions need not be complicated or expensive if the right solution is delivered -
XMA is here to help
Interactive White Boards Imagine being able to convert your meeting into an environment for innovative learning, training and collaboration. Interactive whiteboards inject a new level of interaction into the meeting room through the simple combination of your computer and projector. XMA supplies a range of interactive whiteboards from Hitatchi, Promethean and Smart that will bring your meeting room to life. Interactive LCD technology advances has meant that by a simple touch of the screen you can control your computer as you would with a mouse and even write over and image on screen with digital ink.
Digital Signage
Ultra Short Throw Projectors Ultra short throw technology allows you to have more space during your meeting by creating large impactful screens and eliminates shadow effects caused by people and objects in front of the screen. XMA supplies a range of Epson Ultra Throw projectors that are ideally suited to a limited working space. And when space is even tighter, the Epson EB-450Wi and EB-460i Ultra-shortthrow interactive projectors are capable of turning any standard whiteboard or smooth surface, such as a wall, interactive!
The growth of digital signage in the audio visual market is huge over recent years. Its goal is to deliver up to date targeted messages to specific locations at specific times utilising technologies such as LCD or plasma. The screen automatically becomes a powerful and credible tool for delivering corporate messages through, presentations, welcome messages, videos, HTML files, flash animation and many other forms of information. Digital signage solutions need not be complicated or expensive if the right solution is delivered, and XMA is here to help. What’s more, once a state-of-the art digital signage network has been installed, it will be utilised in areas within an organisation such as the reception area, corridors or where people congregate.
XMA’s experts will install the solution to ensure it not only looks the part but importantly meets the required standards for safety and warranty. Our highly trained, vendor accredited installers will also train your staff to ensure they can comfortably operate and manage the solution and they are available for ongoing maintenance if required. www.xma4govt.co.uk
0115 846 4696
Audio Visual
The solution MagicNet allows you to distribute content across the network delivering unique content to each screen from a single PC. It is the perfect system for IT managers that want the benefits of digital signage without the need for a dedicated PC for each display. MagicNet transmits media files (photo, audio and movie files) and office files (Power Point, Excel, Word, HTML and PDF files) existing on a server to screens connected to a network using the server/client architecture. Multiple screens can be connected to a LAN with content scheduled to appear at predefined times. The flexibility of the MagicNet system gives the user tremendous scope to schedule, centrally, a constantly changing programme orchestrated and timed to perfection cutting down on energy and unwanted intervention.
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Server, Storage & Networking
Refresh infrastructure to Save running costs Demonstrating ongoing cost efficiencies is paramount and delivering a quick return on any investment is crucial. XMA’s solutions always aim to provide the lowest total cost of ownership (TCO) without sacrificing performance or capacity. XMA’s infrastructure specialists advise on product selection through to specifying a fully managed solution. We work closely with industry leaders such as HP and Dell to deliver network and infrastructure solutions. Our solutions include a proof of concept demonstration in our purpose-built lab and we offer on-site after-sales services tailored to individual requirements.
Server, Networking Server,Storage Storageand & Networking
All areas of your ICT infrastructure covered. Servers and Server Virtualisation We work closely with our partners to deliver the latest range of technologies, generations of chassis and processors which enable virtualisation with a single pane remote network command. Data centre/Space consolidation XMA will help you consolidate your ICT environment enabling lower TCO, increased return on investments with improved space consolidation throughout your data centres. Server back-up, recovery and security XMA provides software to increase security on both networks and devices. Through file analysis and de-duplication we are able to demonstrate reductions in your back-up times and better utilisation of your storage.
According to HP, by refreshing from HP server range G4 to G7 you can benefit from: 95% reduction in number of servers 95% reduction in licence costs 97% reduction in energy costs 383% reduction in support costs.
Network environment If you are making a network connection locally or over the internet, XMA will ensure that your user will have the best possible service. We are proud to promote Cisco and HP networking for a secure, robust network environment. Storage and Storage virtualisation We are helping our customers choose and are training them to utilise existing estates using a number of technologies and software. This allows them to virtualise and reduce management time so all data is sourced into a single pool which can be configured as and when required. Power and Cooling By working with a leading partner on the management of power consumption and cooling requirements, XMA has assisted a number of public sector customers restructure and design effective solutions to reduce costs, carbon footprint, increase management and deliver sustainable ICT infrastructures and data centres.
When virtualising think about enhancing your disaster recovery capabilities.
An infrastructure that reduces cost and improves efficiencies The HP converged infrastructure provides a blueprint for the data center of the future, eliminating costly and rigid IT silos so you can spend more of your IT budget on business innovation. This is achieved by converging server, storage and networks with facilities – all managed through a common management platform. The result is an infrastructure that delivers a new level of simplicity, integration and automation that can accelerate business outcomes that matter most: • Faster time to revenue • Lower costs of acquisition and implementation • Flexibly respond to business changes
www.xma4govt.co.uk
0115 846 4696
Storage Power Day
Everything you need in a cost-effective, enterprise-class, iSCSI SAN solution
The EqualLogic™ PS6000 Series An all-inclusive enterprise-class storage solution from Dell • Seamless, non-disruptive scalability • Exceptional performance for both sequential and transactional applications with linear scalability • No additional licenses to purchase • Easy iSCSI connection
Contact your account manager on 0115 846 4696 and quote “Dell EqualLogic ad” or visit www.xma4govt.co.uk/manufacturer/dell.aspx
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Data Security “We picked XMA from three solutions. In terms of cost, the XMA solution wasn’t the cheapest but at the site visit it outstripped everybody else.” David Flintham, Customer and Information Services Manager, London Borough of Waltham Forest, talking after XMA’s installation of an RFID solution.
Data Security
XMA supplies USB flash drives to the Ministry of Defence so you can be sure that they are robust enough to keep your mobile data safe.
How do you combat data corruption and unauthorised access? In the digital age, data is one of the most valuable assets in any organisation. The repercussion of a data security breach not only results in significant financial costs but a tarnished reputation and loss of trust from employees and customers is often the most destructive. Your network should be secure to ensure staff can only access their required areas and if staff are using flash drives or taking data out of the office on a computer hard drive, both should be encrypted to protect the data.
39%
case study
Protect your data from malicious software and data leakage In conjunction with Hypertec, XMA supplies a software solution called ‘Connect Protect’ by Becrypt. This allows an organisation to control and audit what devices users have access to. It creates an audit path so device use and data access can be monitored and controlled centrally. With this technology you can create a policy that stipulates that staff are only allowed network access when using approved USB devices. These secure USB devices can also be used with any vendor’s end-point control software, so if you have something already in place you don’t have to buy Connect Protect to make this work. This is just an example of the types of security measures you can deploy to ensure your organisation’s data is safe.
of IT professionals said they have dealt with an employee accessing unauthorised parts of a company’s network or facility” Source: www.cisco.com
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0115 846 4696
Choose software to streamline, protect and keep legally compliant The software market is ever changing with new versions of existing applications and technologies being released each year. XMA is proud to offer advice to our customers on software solutions from Microsoft, Citrix, VMware, Symantec and many others.
Microsoft licensing and consultancy With the latest release of Microsoft Windows 7, Exchange 2010, Server 2008 and Office 2010, XMA is helping our customers migrate previous Microsoft operating systems and applications to the latest editions. As a Microsoft Gold Partner we offer a wide range of implementation services and provide all agreement types including Open, Schools, Campus, Select and Enterprise to match your needs whether your organisation has 5 or 250+ users. We will suggest the best agreement for you and offer a range of benefits including training, rebates and spreading payments over a term. Symantec Security and back up is the most vital point in a business. XMA knows the value of this and recommends Symantec for this purpose. Symantec has a range of products that can cater for your security requirements including Endpoint Antivirus to archiving data with Backup Executive 2010.
VMware Virtualisation is growing. With the consolidation of equipment and release of new technologies designed for virtualising your existing infrastructure, XMA provides VMware to help with the transition from physical infrastructures to virtualised environments. XMA holds the VMware Enterprise Partner accreditation, and offers a range of services and a proof of concept lab to demonstrate the software on a range of server and storage brands including HP, Dell and IBM.
Software licenses
In the first half of 2010, companies paid out more than ÂŁ6.5 million in damages and software in order to become legal, after being caught using unlicensed software.
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0115 846 4696
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Software
Software
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Software
Data security
A study in 2009 found that lost data cost up to £1.68m per incident. Each lost record cost UK organisations an average of £64*. Choose from our range of security solutions – local and network to ensure your data is kept safe. *Source: Ponemon Institute
Security software XMA provides products which include internet security to ensure users are unable to access restricted webpages, and email and web filtering, to ensure the security of communication, not only externally but internally too. With more users accessing work from home, security again becomes a risk. XMA provides software to enforce a 3 factor security element, ensuring that only your users can access your systems and terminals. This can only be done by using access key cards that change access codes every 60 seconds.
Software
Software asset management Software asset management is not just about ensuring you haven’t under bought or over bought licenses, it is also about creating a structure that enables you to control your organisations software assets (licences, agreements, contracts) throughout their lifecycle, from procurement to retirement. The management of software, especially with licenses, is often given little attention. XMA can help provide SAM which will allow your organisation to track these and also track equipment.
Coming soon... Are you aware that Microsoft Office 365 is on the horizon? Microsoft Office 365 brings together cloud versions of our most trusted communications and collaboration products with the latest version of our desktop software and companion Web Apps. Office 365 is designed to meet the needs of organisations of all sizes — from independent professionals to small, midsize and large businesses and from government agencies to educational institutions — helping them save time, money and free up valued resources. Office 365 Key Benefits: • • • • •
Access to e-mail, documents, contacts and calendars on nearly any device Secure and simple collaboration with colleagues and within or outside your organisation Works with Microsoft Office, Microsoft SharePoint, Microsoft Exchange and Microsoft Lync Features include IT-level phone support, financially backed 99.9% uptime, geo-redundancy, disaster recovery and robust security and privacy controls and standards Comprehensive solutions, such as desktop productivity applications, portals, extranets, external websites, instant messaging (IM), voice conferencing and video conferencing, web conferencing, e-mail, voice mail and unified messaging
www.xma4govt.co.uk
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Take a look at some of the services we can offer your organisation Cabling A quality data cabling infrastructure is the foundation for the performance of your entire IT network. XMA is a recognised, accredited organisation, using branded products with full manufacturer warranties; we provide a fully labelled and tested installation to the highest standards. Our pedigree means that we can confidently consult, design, manage, control, implement and maintain complete end-to-end turn key solutions featuring; category 5e and category 6 cable, fibre optic cable, voice and data integration, ipcctv, wireless, data cabinets, network analysis and network health checks. XMA complete thorough site surveys for all solutions prior to the provision of a design and costed solution proposal.
Our state of the art configuration facility is capable of managing a full range of pre-installation services all managed through to ISO 9001 accredited processes. XMA’s procurement and configuration services include: • Server assembly • Desktop imaging • Peripheral installation • Software installation • Client device branding • Asset management • Security marking • Storage media labelling and initialisation • Bonded warehousing facility
Configuration Utilise XMA’s extensive range of configuration services and our expertise in delivering them, to save you valuable time and money. For example, preparing hardware for installation onto a network can be a time consuming and a costly process. XMA can fully or partially prepare new PC’s, servers and printers, ready for installation onto your network. By working in partnership we can complement your own IT resources to gain maximum efficiency and help bridge your IT resource gap.
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Additional Data Security Services
Additional Services
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Efficiency Savings
XMA’s Guide to
Efficiency Savings Look at all areas of your IT infrastructure and XMA can help you save money through refresh, consolidation and new solutions.
Efficiency Savings
The 4 Foundations of Efficiency Savings
1 Leasing
Capital Cost Reduction
2
Compliancy
Software licenses
Data security
3 Server refresh and/or virtualisation
Product Choice
Virtual desktop infrastructure
Networking refresh
4 Vendor agnostic
Print solutions utility billing
Low TCO product
Print supplies
Solution Choice Pre-sales & sales
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Delivery & support
Efficiency Savings
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Product choice Server refresh/virtualisation – For example: HP server G4 to G7 refresh. 95% reduction in number of servers. 95% reduction in licence costs. 97% reduction in energy costs. 383% reduction in support costs. VDI – Cost benefits: save energy - as few as 4 watts compared to 90 to 160 watts for traditional workstations, automated shut down of idle virtual machines, VDI thin clients are significantly less expensive than desktops. Refresh cycle for VDI thin clients is 7 years or more compared to 3 – 5 years for a typical desktop, Fewer desktop-related problems: Support calls reduced by 60 to 70 percent on average. Improved data security - no local data on the desktop devices.
Networking – Choose a platform right for your needs. For example: HP networking offers lower cost per user than rival brands, depicted below.
Capital cost reduction Leasing – enables regular refresh cycles of IT equipment, leasing and parental/employee contribution schemes available. Print solutions – remove cost of print from balance sheet and budget use using a utility bill structure. We guarantee you savings on your print costs and if that’s not enough think about lowering your staff’s time in fixing printer issues, lower energy bills and reduced waste of paper and printer inks. Low TCO product – choose products with a low total cost of ownership, for example: • Intel based server solution: • Platform optimisation – save up to £3.8M - with 10% VR efficiency* • Power management - up to £5M - With 30W reduced/system* • Software optimisation - up to £13M - With 10% code efficiencyupside* • Datacenter efficiency - up to £630,000M - With 10% PUEimprovement* • Values estimated based on a hypothetical £30K server deployment and savings over 3 years to end user. Compliancy Software licenses - in the first half of 2009, companies paid out more than £6 million in damages and software in order to become legal, after being caught using unlicensed software. XMA can offer licensing to meet your needs and keep you legally compliant. Data security - A study in 2009 found that lost data cost up to £1.68m per incident. Each lost record cost UK organisations an average of £64* in 2009. Choose from our range of security solutions – local and network to ensure your data is kept safe. *Source: Ponemon Institute
Print supplies - Remanufactured print cartridges are a more environmentally aware product choice and can offer savings of up to 20% on your print supplies. Speak to us for more details on savings. Solution choice XMA’s expert delivery team work with you to develop the right solution for your organisation, matching the vendor and product choice to met your bespoke requirements. Where possible existing IT is re-used and where not possible, the equipment is disposed of; this can be refurbished and the proceeds used by your organisation towards new equipment or donated to charity. Shared services - Sharing IT resources between organisations to combine resources and benefit from efficiencies may be top of your agenda. Many local authorities in England are announcing partnerships and in Scottish Government during 2008/9, a reported £12m was saved through shared services projects. Local authorities reported efficiency savings of £3.8m from such work. XMA is currently running a federated service for Guernsey States Education Department across 24 sites and 3,500 client devices. Speak to us to see how we can help.
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0115 846 4696
Efficiency Savings
Laptops or desktops - A typical desktop computer uses between 65 - 250 watts and another 15 - 70 watts for an LCD monitor or about 80 watts for an old CRT monitor. Most laptop computers use between 15 - 60 watts so considerably less than desktops.
Lexmark, experts in delivering print solutions In today’s climate, managing tight budgets, improving performance and going green are a challenge for any organisation. Yet through standardising equipment and controlling printer use, Lexmark has successfully reduced printing overhead of its customers by up to 40%*. Our printing solutions help streamline workflows, increase productivity and improve security, whilst cutting paper consumption and your carbon footprint. Around the world Lexmark have helped organisations like yours save money, time and the environment. Lexmark Inkjet, Laser and Multifunction Print Solutions to help meet your needs:
> A4 Colour Inkjet MFPs
> A4 Laser Printers (Mono and Colour)
> A4 Colour Laser MFPs
> A4 Mono Laser MFPs
> A3 Colour Laser MFPs
Visit www.lexmark.co.uk for more information.
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* Lexmark data based on Lexmark Global Services’ customer experiences.
TM
Green Agenda
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Green thinking Changes in the environment and particularly the climate have been one of the most talked about topics this year. Consuming less energy and dealing with waste more effectively are two initiatives that have been highlighted by the government. This resulted in the WEEE directive; forcing legislation on manufacturers to be more responsible when it comes to the disposal of products at the end of life.
XMA’s top 5 tips for GREEN THINKING: 1 Choose the right products
Green Agenda
Look out for ENERGY STAR qualified products to ensure you select those that are most energy efficient. On average, ENERGY STAR qualified imaging equipment that meets the new imaging equipment specification is 25% more efficient than conventional models. Find out more at www.energystar.gov. 2 Manage your documents electronically Document management is a simple way to reduce your carbon footprint by replacing paper-based processes. Easily capture electronic and paper documents and store them in a central repository to help increase productivity and reduce overheads. 3 Switch to blade servers Change your traditional rack mounted servers to blade servers. A blade server houses multiple, thin, modular electronic circuit boards, known as server blades. Each blade is a server in its own right, often dedicated to a single application. As an example, a set of 16 traditional rack mounted servers would have 32 power supplies in total and at least 48 fans. A system with 16 blade servers only uses six power supplies and 10 fans. This reduces the power costs alone by 36% per server and reduces the cooling required by up to 60% - good for business AND the environment. 4 Print both sides Make sure your printer has a duplex unit to enable double sided printing. You can save 50% of your paper costs if you print on both sides of the paper. 5 Use environmentally friendly printer inks and toners To help reduce costs AND help the environment, use printer inks which are more environmentally friendly. There are a range of inks and toners available manufactured from recycled materials. Alternatively, buying high capacity ink cartridges will reduce the number you need to purchase and reduce your cost per copy.
Recycle and disposal services XMA offers a recycling service of your old IT equipment, whether it needs to be securely disposed of, recycled for re-use or traded-in to get cash back against a new purchase. Speak to your Account Manager about the options available. But what about all the other areas? As an ISO 14001:2004 environmental accredited company we can help you identify areas in your organisation that can be improved to have less impact on the environment. We will assist in ensuring you manage your IT in line with the green agenda and in doing this we are sure you will find that you will be taking big steps towards saving precious budgets.
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Call XMA today on 0115 846 4696
0115 846 4696
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