POSITION: Project Manager (Category 1), HR/Strategic planning manager for Effective Regulation Institutional Capacity Building
1. Objective(s) and linkages to Reforms The position is embedded in the Reform Support Team (RST) at Ministry of Economic Development and Trade of Ukraine (MEDT). The RST assists Ministry in filling the capacity gaps in the design and implementation of priority reform strategies and programs, while strengthening links and partnerships between the Ministry’s priorities and relevant donor support programs. The position is linked to the further development of Effective Regulation and Entrepreneurship Development reform priority of the economic growth component under Ukraine 2020 Strategy. The ultimate goal of the effective regulation reform is the establishment of favorable business climate, as specified in 2018 Government Action Plan. The position is dotted line connected with PAR projects within MEDT related to High performing team concept which is being implemented by RST PAR and other donors projects, The ultimate goal of position is to support capacity building, strategic planning and stakeholder management coordination within Effective Regulation/ SME development division of Department of regulatory police and SME development by providing advisory services, sharing best practices on work process improvements and training Division staff. The Project Manager will ensure the coordinated actions for the following reform focus areas in order to create sustainable work process and irreversible change management process within responsible Department in MEDT by relevant work process design, training and coaching for MEDT staff during work process implementation: - Organize work process design with MEDT staff and build the capacity for Effective Regulation Division for the organization of the CMU Deregulation sessions by stakeholders management coordination and training of staff. - Organize work process design and build the capacity of Effective Regulation division for coordination of Doing Business initiatives implementation by relevant trainings provided. - Organize work process design and build the capacity of Effective Regulation Division for coordination of Effective Regulation projects preparation on time with responsible ministries by relevant trainings provided. - Organize work process design and build the capacity of Effective Regulation Division for support Effective Regulation initiatives at Parliamentary Committees and working groups, including negotiations and stakeholders management training; - Organize work process design and build the capacity of Effective Regulation/SME Development division for proper stakeholders management process, including Business Associations (EBA, ACC and others) and Regulatory bodies (Other Ministries/State regulatory Service) and other donors projects related (SMEDO, BRDO and others). - Contribute to internal control/audit reform by review of Division strategy update, development of standard processes, capacity building of MEDT managers in terms of people/project/stakeholders/strategy/communication management. As A result Division should have working strategy and action plan updated. - Implement elements of RBM (evaluation—planning-control cycle, KPI tracking), strategic planning, people management practices in line with High performing team concept 2. Duration and proposed timeframe Duration of assignment is until 30 June 2019 with potential extension to 31 December 2019. Subject to the availability of funding, the performance of the selected consultant and the specific needs of the RST, this appointment may be extended.
The Consultant shall deliver services in Ukraine and for no less than working 20 days per calendar month. 3. Main Duties and Responsibilities Capacity building (including work process design, strategy planning, training and coaching of staff during work processes implementation) for Effective Regulation/SME development reform delivery process: ● Train the department for RBM cycle and performance management, together with MEDT staff perform design of related work processes ● build capacity within the department needed for engagement of relevant stakeholders (experts, government officials, donors, etc.) to Team’s activities including stakeholders map creation and stakeholders management strategy development. ● Build capability within department for project management/strategic planning in order to support organization of key deregulation activities from Governmental strategic Action plan related to Effective Regulation and SME development including training staff for actual project management practices ● Audit and build work processes within the department in order they can perform sustainable and manage effective regulation/SME development related projects including recommendation on work processes update in terms of project planning, stakeholders management, strategy planning etc. ● Organize internal workflow to update for Department`s Strategy and working principles by involvement of department staff into development process. ● Build the capacity for project management competency within Department (development of project/reform implementation plan, risk management, change management, etc.) by providing relevant training. ● Mentoring/coaching for key Departments managers in terms of problem solving, communications, people management etc.
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4. Main expected deliverables ● PM provides 1 training per month with involvement of 80% of Effective regulation/SME Development Division of Department on project/stakeholder/people/strategy management. ● PM organize internal workflow in Division in order to update Division strategy and Action plan for 1-3 years ● PM provides coaching sessions once per 2 weeks for Head of Division and Deputies (3 people in total) ● PM organize internal workflow in order to provide quarterly KPI review. ● PM is expected to design working processes within the Division in order they can reach their KPIs till the end of 2019 year, such as: CMU Deregulation sessions are prepared by Department`s staff in accordance with requests from business-environment. Doing Business initiatives are implemented with overall rating growth for 10 positions in 2019. (PM role is to organize work process design and implementation to ensure MEDT staff ownership of the process) Public Dialogue process with involvement with BA is in place, top-10 requirements from BA are documented, aligned and planned for execution. (PM role is to design work process and train staff for negotiations and stakeholders management in order to own the process.) 90% of actions from Governmental Strategic plan for SME related activities are performed by Department`s staff according to schedule, and, in particular, index of credits provided to SME is 150 versus year ago. (PM contribution is relevant work process design, staff training and involvement, support and feedback during processes implementation.) Communication plan of the particular reform developed by MEDT staff and implemented by Department`s staff (incl. public discussions on Deregulation prepared and held involving key
stakeholders). (PM role is work process design and staff training and support during implementation stage.) 5.1 Qualifications and skills: ● Master degree in economics, management, social science or business administration, international MBA diploma is a strong competitive advantage; ● Strong capacity building, organizational management, communication and presentation skills ● PC literacy (PowerPoint, Excel, Word; Visio and Project is an asset) ● Fluency in Ukrainian and English 5.2 General professional experience: ● Minimum 10 (preferably over 15) years of work in one or more areas related to the assignment (management, economics, business administration, consulting, HR) ● Preferably 5 years of experience in capacity building/organizational transformation ● Project management experience related to organizational transformation ● Organizational transformation experience in Public Sector is an asset ● Work experience in international companies/corporations with strong organizational culture is an asset 5.3 Specific professional experience: ● Experience with the reform implementation in Ukraine ● Experience with government entities ● Experience in leading multidisciplinary teams is an asset ● International coaching certificates is an asset 6. Assignment Value The estimated monthly value of this consultancy position is in the region of 1200-1800 EUR. The funding source of this assignment is the EBRD Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA). The contributors are: Denmark, the European Union, Finland, France, Germany, Italy, Japan, the Netherlands, Poland, Sweden, Switzerland, the United Kingdom and the United States of America. Please note selection and contracting will be subject to the availability of funding. 8. Submissions Submissions must be prepared in English and delivered electronically by 05.04.2019 to the following address: rstrecruiting2017@gmail.com All submissions must include: ● completed Application Form (link to download: http://bit.ly/2j1CS77); ● Reference Letter from a recent supervisor (original in English, or Ukrainian with English translation) together with the contact details for two further referees who, if contacted, can attest to the professional and/or educational background of the candidate. ● Applicant’s CV Only applications which have been submitted using the correct template and are completed will be considered.
9. Selection Procedure Following the evaluation of all applications received, selected candidates will be invited to a brief written test and interview in covering both general and technical questions in both English and Ukrainian. Only short-listed candidates will be invited to a final interview.