ASI Annual Report 2017–18 by mollyeichten

ANNUAL REPORT

2017â&#x20AC;&#x201C;18

Associated Students, Inc. California Polytechnic State University

“Connecting students to their ultimate college experience.” —ASI Vision Statement

TABLE OF CONTENTS ABOUT ASI 04–07

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ASI Mission Statement Who We Are ASI Strategic Plan 2017–22 ASI Assessment Awards & Accolades

ASI STUDENT GOVERNMENT 08–19

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ASI Student Government The Three Branches ASI Executive Cabinet ASI Board of Directors University Union Advisory Board Student Government Leaders Campus Committees Student Community Liaison Committee (SCLC)

ASI PROGRAMS 20–35

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ASI ASI ASI ASI ASI · · · · ·

ASI-MANAGED FACILITIES 36–47

Club Services Craft Center Events Poly Escapes Recreational Sports Aquatics ASI Intramural Sports Fitness & Personal Training Poly Body + Being Wellness The Pro Shop

· Facility Operations · · · · ·

Cal Poly Recreation Center Cal Poly Sports Complex Doerr Family Field Julian A. McPhee University Union Orfalea Family & ASI Children’s Center

· Sustainability · Event Operations

ASI CHILDREN’S PROGRAMS 48–51

· Orfalea Family & ASI Children’s Center · Food Program

CAL POLY ROSE FLOAT 52–55 SAFETY PROGRAMS 56–57 BUSINESS SERVICES 58–71

Statistics from July 1, 2017–June 30, 2018

· · · · ·

Accounting Human Resources Information Technology Public Relations, Communications, & Marketing Total Revenue & Expense Allocation 2016–17

ABOUT ASI

ASI MISSION STATEMENT Our mission is to enhance the quality of student life and to complement the educational mission of Cal Poly through meaningful social, cultural, recreational, and educational programs. We provide valuable experiences through student advocacy, shared governance, student employment, and leadership opportunities.

WHO WE ARE Associated Students, Inc. (ASI) is an inclusive, empowering, student-driven organization committed to providing programs, services, and facilities that enhance and develop the student learning experience. Cal Poly students are stakeholders in ASI and have access to leadership positions through Student Government and on-campus employment. All of these opportunities are designed to complement Cal Poly’s educational mission, support a balanced education, and give students ownership and pride in their college experience.

in 1964. ASI operates in the form of shared student governance representing the collective student voice of Cal Poly. We are one corporate, legal entity responsible for the administration and oversight of all ASI-managed facilities, programs, and services.

Cal Poly’s Associated Students organization was established in 1940 and was officially incorporated

ANNUAL REPORT 2017–18 • 5

ASI STRATEGIC PLAN 2017–22 ASI is committed to student success by enhancing life outside of the classroom and supporting the personal growth of students while adding value to the university. To accomplish this, ASI student leaders and staff worked collaboratively to outline the vision for the future of the organization and determine priorities to continue to meet the diverse needs of the Cal Poly community. The ASI Strategic Plan is the result of that comprehensive and collaborative work. The plan articulates measurable goals and priorities in alignment with the Cal Poly and Division of Student Affairs Strategic Plans. Strategically planning the future of the organization is critical to creating a future of continued student success.

STRATEGIC PLAN GOALS INCLUDE: 1.

Elevate the student experience.

2. Promote ASI staff success. 3. Ensure long-term organizational stability. 4. Strengthen the ASI brand within the Cal Poly community.

ASI ASSESSMENT

A five-year ASI Assessment Plan was developed to inform program and service assessment and student employee learning outcome assessment efforts. Knowledge acquisition and intrapersonal skills were the two student employee learning outcomes assessed during the 2017–18 academic year. Each year, two different learning outcome domains are assessed for all student staff, and leadership development is assessed for student managers and ASI Student Government officers. The ASI Assessment Committee was formed to develop standards for design, structure, and facilitation of surveys and assessment plans and develop skills and strategies to effectively assess ASI programs and services. 6 • ABOUT ASI

AWARDS & ACCOLADES ASI honors outstanding employees for their accomplishments at the conclusion of the academic year. Full-time staff, student staff, and ASI Student Government members are all eligible to submit nominations. There were 37 individual staff members that received nominations for the 2017–18 academic year.

Unsung Hero Rookie of the Year Outstanding Service Missi Allison-Bullock

Hali Anaya Teacher

Tony Fritzen Assistant Coordinator — Information Technology

Coordinator — ASI Programs

Calm in the Eye of the Storm Positive Attitude James Arredondo

Robyn Wallman Assistant Director — Recreational Sports Facility Operations

Maintenance Technician I

ANNUAL REPORT 2017–18 • 7

ASI STUDENT GOVERNMENT

ASI STUDENT GOVERNMENT ASI Student Government is comprised of elected and appointed student leaders that act as the representative body for the student community at Cal Poly. As the collective voice of the students, leaders advocate for change, support, and resources to create positive contributions both on and off campus. Through the three branches of ASI’s Executive Cabinet, Board of Directors, and University Union Advisory Board, student leaders work together to practice shared governance, student advocacy, and collaboration with campus and community entities to ensure student interests are represented at every level.

THE THREE BRANCHES

ASI Executive Cabinet ASI Board of Directors University Union Advisory Board ANNUAL REPORT 2017–18 • 9

ASI EXECUTIVE CABINET

The ASI Executive Cabinet is comprised of members appointed by the ASI president and chief of staff who work with executive staff volunteers, Cal Poly students, ASI staff, and community members to carry out the president’s goals. Elected in the spring, the ASI president serves for the fiscal year and is responsible for providing input regarding corporate operations and student advocacy. The ASI president also represents the general student body and acts as the official representative and host of ASI to university administration and the general public. The ASI president serves with the chair of the board and chair of the UUAB as corporate officers of ASI. 2017–18 ASI President Riley Nilsen adopted the platform “Reach, Relate, and Recognize” which focused on empowering students, strengthening collaborative relationships, and recognizing opportunities for student rights. Riley’s platform was the driving force behind all Executive Cabinet initiatives for the 2017–18 academic year.

Riley Nilsen, ASI President, 2017–18 Brett Raffish, ASI Chief of Staff, 2017–18

10 • STUDENT GOVERNMENT

ASI EXECUTIVE CABINET NOTABLE EVENTS Body Positivity Month

Indigenous Peoples Day

ASI Student Government collaborated with Poly Body + Being to promote body positivity throughout campus and ASI-managed facilities through a series of workshops and outreach events. The goal was to promote healthy lifestyles at any body size while bringing awareness to the impacts of society’s standards of beauty and encouraging students to support and stand up for each other.

In collaboration with the American Indian Student Association (AISA) and Movimento Estudiantil Xicano de Aztlán ( MEXA), the Executive Cabinet organized an Indigenous Peoples Day celebration on Oct. 9, 2017. The celebration sought to educate students through performances, speeches, and discussions with native people of San Luis Obispo County while demonstrating that ASI stands with the indigenous students and communities at Cal Poly.

Buck the Stigma: Mental Health Awareness Week

It’s on Us: Sexual Assault Awareness Week

Climb for Clear Skies

Cal Poly’s “It’s On Us” week is part of a larger nationwide effort to change the culture around sexual assault. In partnership with Cal Poly Safer, this week-long awareness campaign focused on the statistics of sexual assault on campus and the resources available to victims. Events highlighted how the Cal Poly community can support one another and work together to end sexual assault.

In partnership with Woodstock’s Pizza, ASI hosted Climb for Clear Skies to assist with fundraising efforts for those affected by the fires in Northern and Southern California. This initiative was linked with a promotion of San Luis Obispo’s hiking locations through a partnership with the San Luis Obispo Parks and Recreation Department.

The ASI president and Executive Cabinet hosted a number of roundtables throughout the year to facilitate discussions with students on topics including diversity, sustainability, and other campus issues.

Flex Your Right Voter Registration Drive

Swap Don’t Shop

In collaboration with the President’s Office, the Executive Cabinet facilitated TurboVote’s voter registration drive through the “Flex Your Right” campaign. At the close of voter registration, Cal Poly was number one in California and number two in the nation for registering the most students using the TurboVote software with a total of 1,658 students registered to vote.

Student Government members organized a professional clothing donation drive prior to ASI elections. 1,000 pieces of clothing were donated to ASI and made available to Cal Poly students. All leftover clothing was donated to the Career Services Clothing Closet.

In collaboration with Cal Poly Pulse and Campus Health & Wellbeing, the fourth annual event consisted of interactive activities to destigmatize mental illness, increase awareness of on- and off-campus resources, and educate students on the warning signs of mental illness.

Roundtables

ANNUAL REPORT 2017–18 • 11

ASI BOARD OF DIRECTORS

Serving as the official voice of Cal Poly students, the ASI Board of Directors is comprised of representatives from each academic college. These student-elected representatives establish policies and parameters for the affairs, properties, personnel, and operations of ASI, in addition to representing students at a campus, city, state, and federal level. As ASI student leaders, they are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness for a wide range of student issues.

Daniela Czerny, Chair of Board, 2017–18 Haley Warner, Vice Chair of Board, 2017–18

NOTABLE ACTIONS

APPROVED BILLS

ASI Club Funding

Bill #18-01: Redefining and Restructuring the Outreach and Communications Committee

Through the annual budget cycle, the board approved the allocation of $165,000 in ASI Club Funding to support the operations and events for Cal Poly clubs and sport clubs. Social Justice Programming The board approved the allocation of $15,000 to the ASI Social Justice Program Fund. Funds will be available to currently chartered Cal Poly Recognized Student Organizations (RSOs) and Cal Poly departments to co-sponsor events that are intended to serve or educate a broad range of Cal Poly students regarding issues facing underrepresented minority students. Allocation of ASI Reserves In response to student feedback, the board approved the allocation of $125,000 from ASI reserves to co-sponsor and support on-campus safety initiatives, specifically crosswalk enhancements The board approved a recommendation from the Business and Finance Committee to use general reserves for crosswalk enhancements. The recommendation included best practices such as placing crosswalks in high-traffic and handicap-accessible areas and incorporating sustainability measures such as solar power. ASI Election Code The board approved updates to the 2018–19 ASI Election Code and ASI Election Timeline submitted by the Recruitment and Elections Committee. The most notable change was lowering the campaign spending limit for ASI presidential candidates to $1,750 with the intent of providing greater access for students to run for an elected position.

Redefines the goals of the current ASI Outreach and Communications Committee that reflect current and future work of the committee. The bill also proposed the name to be changed to the Student Engagement Committee which is a better reflection of the group’s mission and goals. Bill #18-03: Implementation of the ASI Secretary of Diversity and Inclusion Creates a permanent, annually appointed secretary of diversity and inclusion position on the Executive Cabinet. The approval of the bill formalized this position in the ASI bylaws. This position is dedicated to promoting and addressing issues pertaining to diversity and inclusivity as well as forming and maintaining foundational relationships with Cal Poly’s underrepresented minority communities. Bill #18-04: Implementation of the ASI Diversity and Inclusion Standing Committee Creates a sixth standing committee within Student Government. The ASI Diversity and Inclusion Committee is dedicated to promoting and addressing issues pertaining to diversity and inclusivity at Cal Poly while ensuring ASI is addressing the needs and concerns of underrepresented minority students.

2017-18 ASI STANDING COMMITTEES ASI Ad Hoc on Diversity and Inclusion ASI Business and Finance ASI External Affairs ASI Outreach and Communications ASI Recruitment and Elections

12 • STUDENT GOVERNMENT

ASI/UU Internal Review

APPROVED RESOLUTIONS

Resolution #18-09: Resolution in Response to California Governor Jerry Brown’s Proposed 2018–19 Budget

Resolution #18-02: Resolution Fixing the Employer’s Contribution at an Equal Amount for Employees and Annuitants under the Public Employees’ Medical and Hospital Care Act Upon the passage of this resolution, the board set the ASI health care contributions for all eligible employees for the upcoming year.

The resolution requested that Governor Jerry Brown fully fund the CSU as a part of the 2018–19 budget process. The board agreed that a fully funded CSU will increase student success and the CSU’s ability to provide a high-quality, affordable, and accessible education to thousands of students.

Resolution #18-03: ASI Board of Directors’ Stance on the Proposed Health Services Fee Adjustment

Resolution #18-10: Resolution to Preserve Cal Poly’s Agricultural Land

The board took a strong stance on the proposed Health Services Fee Adjustment in November 2017. After a two-and-a-half-hour debate, the board approved the resolution to support a $99 per quarter student fee adjustment to increase mental and general health services for Campus Health & Wellbeing.

The board voted in the majority to approve the resolution supporting Cal Poly agricultural land. The resolution requested that prime agricultural land, farmland of statewide importance, and unique farmland be permanently preserved for production in any proposed or future Cal Poly master plans or projects. The board also recommended that the campus investigate the relocation of parking structures to the east side of the Union Pacific Railroad rail line and incorporate the value of production agriculture in the draft Cal Poly Strategic Plan, College of Agriculture, Food and Environmental Sciences Strategic Plan, and academic mission.

Resolution #18-04: Resolution to Support Dining Accommodations for Religious Holidays The board approved a resolution recommending that Cal Poly Corporation accommodate student religious holiday dietary needs by providing extended campus dining hours during times of religious fasting and religious-holiday-specific food for those required to have a dining plan. Resolution #18-05: Resolution to Support Academic Accommodations for Religious Holidays In support of student success, the board approved a resolution recommending to the Academic Senate, university president, and provost that Cal Poly create a comprehensive policy pertaining to religious holiday considerations and accommodations. This includes providing opportunities to take early-morning finals for students who fast during daytime finals for religious holidays and requiring professors to excuse a minimum of two absences for religious holidays each quarter. Resolution #18-06: ASI Board of Directors’ Support of H.R 2926 — Report and Educate About Campus Hazing (REACH Act) The board voted in favor of the resolution supporting H.R. 2926. The purpose of the resolution was to solidify ASI’s stance on raising awareness about hazing and providing all students with hazing-prevention resources that can help promote personal well-being. The resolution called upon California Congressman Salud Carbajal (D-24) to co-sponsor the REACH act. In response to the resolution, the congressman responded to the board that he co-sponsored the bill. Resolution #18-07: ASI Board of Directors’ Stance on the Proposed Cal Poly Opportunity Fee The board voted in the majority to not support the Cal Poly Opportunity Fee (CPOF) and the proposed allocation of revenue from the CPOF to the Cal Poly General Fund and to the California State University Chancellor’s Office. Board members, along with their constituents, understood the need to support low-income students and provide financial aid; however, they felt strongly that they could not support a fee increase where over 40 percent of the funding was going to support something other than low-income students. Resolution #18-08: Resolution to Acknowledge the Second Monday of October as Indigenous Peoples Day Approved by the board to show support of indigenous people on-campus and to create systemic change by celebrating the indigenous people of California through special events and programming. The resolution called for changes to Title V to identify Indigenous Peoples Day as a holiday.

Resolution #18-11: Resolution to Define Student Success in Higher Education This approved resolution outlined a definition of student success from the student perspective. The resolution stated it was necessary to have a definition for student success to reference for future initiatives or legislation.

APPROVED ENDORSEMENTS Endorsements #18-01: ASI Strategic Plan 2017–22 The board unanimously approved the ASI 2017–22 Strategic Plan which outlines the roadmap for the organization in pursuit of the ASI vision and mission in alignment with the Division of Student Affairs and University’s Strategic Plans. Endorsements #18-02: Senate Bill 1615 (Graham) — Dream Act of 2017 The majority of the board endorsed the Dream Act of 2017. If approved by the Senate, the act ensures that undocumented students would be able to continue their education and enter the workforce in the United States without fear of deportation. Endorsement #18-03: Assembly Bill 931 (McCarthy) — Suicide Prevention The board voted to approve the endorsement showing support of AB 931 — Suicide Prevention. If passed by the Assembly, the bill will provide students with a resource to educate themselves on suicide prevention and help destigmatize conversations surrounding mental health. Endorsement #18-04: Endorsement of the Academic Senate’s Resolution to Update Campus Policy on Faculty Office Hours After discussions and presentations from the Academic Senate, the board voted to endorse the Academic Senate’s Resolution to Update Campus Policy on Faculty Office Hours. The resolution was drafted in response to the findings of the Office Hours Task Force (OHTF). The task force was formed in winter 2017 to develop new language for the Campus Administrative Policy (CAP) to replace the current policy that has been in place since 1980.

ANNUAL REPORT 2017–18 • 13

UNIVERSITY UNION ADVISORY BOARD The role of the University Union Advisory Board (UUAB) is to advise the university president and ASI executive director on policies, programs, and improvements related to ASI-managed facilities including the Julian A. McPhee University Union, Cal Poly Recreation Center, Cal Poly Sports Complex, and Doerr Family Field. The UUAB student membership is comprised of one student member from each academic college including the vice chair, one ASI Board of Directors representative, the chair of the UUAB, and the ASI president or designee. The chair of the UUAB serves as both the secretary and chief financial officer for the corporation.

Kaelan Sobouti, Chair of UUAB, 2017–18 Danielle Diele, Vice Chair of UUAB, 2017–18

14 • STUDENT GOVERNMENT

NOTABLE RECOMMENDATIONS Buck the Stigma Campaign Support

San Luis Lounge Technology Assessment

The UUAB contributed to the Buck the Stigma campaign by showing support for raising awareness in ASImanaged facilities. Displays on mental health were placed throughout the University Union and Recreation Center to emphasize the importance of the message.

The UUAB identified the San Luis Lounge as a potential area for technology and furniture upgrades to meet the needs of today’s student. The group distributed a survey to identify student needs and unanimously recommended the increase of technology options in the UU.

Doerr Family Field Policy Manual

Temporary Use of the MultiCultural Center

Following a presentation and review of the Doerr Family Field policy manual, the UUAB voted to recommend that the ASI executive director and university president approve the manual for the newly built field.

The UUAB voted to recommend the temporary use of the future MultiCultural Center on the first floor of the UU as a study area and training space prior to the start of construction for Cross Cultural Center programs.

Little Free Library

University Union Budget Extension

The UUAB recommended the proposal for a Little Free Library in the University Union. The library is a free book exchange in which individuals may place or remove a book at any time in an effort to promote mental health and self-care while fostering a sense of community.

The UUAB reviewed a University Union Budget Extension Request and the membership voted on a recommendation to request additional funding for the modular Cal Poly Rose Float office and outdoor-seating furniture.

Living Green Wall

The UUAB recommended updates to the University Union Advisory Board Operations Code and sent the recommendation to the ASI executive director and university president for final approval. The changes removed redundancies in the document and added clarity to the election of the chair position.

The UUAB approved a recommendation for a living green wall in the University Union. Recreation Center Green Roof Renovation The UUAB reviewed a memo submitted by the ASI executive director requesting support for the renovation of an existing Recreation Center outdoor roof garden. The concept is to remove the garden space, and build a covered deck space that can be used for outdoor recreation purposes. The project would add 2,100 square feet of usable recreation space. The students reviewed the memo and fully endorsed the project.

Updates to the University Union Operations Code

ANNUAL REPORT 2017–18 • 15

ASI STUDENT GOVERNMENT LEADERS 2017–18 LEADERSHIP TEAM Riley Nilsen

ASI President

Daniela Czerny

Chair of Board

Kaelan Sobouti

Chair of UUAB

Brett Raffish

ASI Chief of Staff

Haley Warner

Vice Chair of Board

Danielle Diele

Vice Chair of UUAB

ASI EXECUTIVE CABINET Riley Nilsen

ASI President

Brett Raffish

ASI Chief of Staff

Nimrah Aslam

Secretary of Campus Inclusion & Diversity

Camron Dennler

Secretary of Student Excellence

Jasmin Fashami

Secretary of Student Advocacy

Luke Haley

Secretary of Internal Development

Kayce Murray

Secretary of Campus Development

Jana Russell

President’s Designee

Haley Wintsch

Secretary of Health & Wellbeing

UUAB Kaelan Sobouti

Chair, College of Engineering

Danielle Diele

Vice Chair, College of Agriculture, Food & Environmental Sciences

Alejandra Alvarez College of Architecture and Environmental Design James Broaddus

Board of Directors’ Designee

Kylie Clark

College of Liberal Arts

Kyle Ennis

College of Engineering

Matthew Lem

Orfalea College of Business

Jana Russell

President’s Designee

Donna Seo

College of Science & Mathematics

16 • STUDENT GOVERNMENT

ASI BOARD OF DIRECTORS Daniela Czerny

Chair, Orfalea College of Business

Haley Warner

Vice Chair, College of Agriculture, Food and Environmental Sciences

Ethan Alexander

College of Science and Mathematics

Matthew Bell

Orfalea College of Business

Mark Borges

College of Agriculture, Food & Environmental Sciences

James Broaddus

College of Agriculture, Food & Environmental Sciences

Abby Cavanaugh

College of Liberal Arts

Maggie Cheung

College of Engineering

Mitchell Collins

College of Science & Mathematics

John D’Ambrosio

College of Engineering

Annalise Delfosse

College of Liberal Arts

Sergio Dimas

College of Agriculture, Food & Environmental Sciences

Sarah Downing

College of Engineering

Denae Dupray

College of Engineering

Rita Elfarissi

College of Liberal Arts

John Griffin

College of Engineering

Denise Hensley

Orfalea College of Business

Adriena Le

Orfalea College of Business

Barrett Lo

College of Science & Mathematics

Layla Lopez

College of Agriculture, Food & Environmental Sciences

Ruby Ludford

College of Liberal Arts

Kaitlin Miknich

College of Science & Mathematics

Ana Padilla

College of Architecture & Environmental Design

Samantha Seems

College of Architecture & Environmental Design

James Smith

College of Liberal Arts

Gabi Trapani

Orfalea College of Business

Harrison Tucker

College of Architecture & Environmental Design

Tim Wetzel

College of Science & Mathematics

ANNUAL REPORT 2017–18 • 17

CAMPUS COMMITTEES

Cal Poly offers a variety of committees that interested students may serve on. With a wide range of committee focuses, students have the opportunity to assist with campus decision-making ranging from curriculum to sustainability.

STUDENT & UNIVERSITY STANDING COMMITTEES Administrative Advisory Committee on Technology Advisory Committee on Workplace Violence Prevention Art Acquisition Committee Athletics Advisory Board Campus Dining Advisory Committee Campus Fee Advisory Committee Campus Landscape Committee Campus Planning Committee Campus Safety and Risk Management Committee Commencement Operations Committee Commencement Policy Committee Disability Access and Compliance Committee

STUDENT ACADEMIC SENATE STANDING COMMITTEES

Graduate Studies Committee

Academic Senate Committee Budget and Long-Range Planning Committee

Inclusive Excellence Council

Curriculum Committee

Instructionally Related Activities Advisory Committee

Curriculum Appeals Committee

Intellectual Property Review Committee

Distinguished Scholarship Awards Committee

Liberal Studies Committee

Distinguished Teaching Awards Committee

Parent Program Advisory Committee

Faculty Affairs Committee

Registration and Scheduling Committee

Fairness Board

Status of Women Committee

General Education Governance Board

Student Campus Computing Committee

Grants Review Committee

Student Library Advisory Committee

Instruction Committee

Student Success Fee Allocation Advisory Committee

Research, Scholarship, and Creative Activities Committee

Substance Use and Abuse Advisory Committee

Sustainability Committee

Student Orientation Advising and Resources Committee Sustainability Advisory Committee University Committee on Committees University Planning and Budget Advisory Committee

18 â&#x20AC;˘ STUDENT GOVERNMENT

STUDENT COMMUNITY LIAISON COMMITTEE (SCLC) The mission of the SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City and County of San Luis Obispo, and community organizations. This committee proactively engages in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Voting members include representatives from Cal Poly, Cuesta College, the City of San Luis Obispo, San Luis Obispo County, and Residents for Quality Neighborhoods.

VOTING MEMBERS Riley Nilsen Cal Poly ASI President, Chair Jordan Jantzen Cuesta Associated Students Cuesta College (ASCC) President, Vice Chair Jasmin Fashami Cal Poly Student-at-Large Carolyn Smith SLO Residents for Quality Neighborhoods (RQN) Mark Sanchez Cuesta Vice President, Student Services Anthony Gutierrez Cuesta ASCC Advisor Marcy Maloney Cal Poly ASI Executive Director Derek Johnson SLO, City Manager Deanna Cantrell SLO, Chief of Police Samantha Watkins SLO, Creative Mediation/SLO Solutions Kathleen McMahon Cal Poly, Dean of Students Debbie Arnold SLO, Board of Supervisors Heidi Harmon SLO, Mayor Christine Wallace SLO, Neighborhood Outreach Manager Colton Marino & Colleen Richards Cal Poly, Greek Student Representative InterFraternity Council or Panhellenic Association) Camri Wilson Cuesta Student-at-Large Juventino Ortiz SLO, Community Member-at-Large Harry Busselen SLO, Geographic Neighborhoods Association

NON-VOTING MEMBERS Joy Pedersen Cal Poly Assistant Dean of Students Andrene Kaiwi-Lenting Cal Poly New Student & Transition Programs Matthew Armas Cal Poly Off-Campus Coordinator George Hughes Cal Poly University Chief of Police Aaron Gomez SLO City Council Member Carlyn Christianson SLO City Council Member Andy Pease SLO City Council Member Dan Riviore SLO City Council Member

ANNUAL REPORT 2017–18 • 19

ASI PROGRAMS

ASI CLUB SERVICES

Getting involved with a student club or organization connects students socially with others, enhancing their overall college experience and campus network. Working as a partner with the university, ASI Club Services provides administrative support to Cal Poly student organizations through customer service support in the processing of club financial paperwork and assistance with the annual chartering process. ASI Club Services also works with ASI Student Government for the allocation of ASI Club Funding, which the ASI Board of Directors provides to student organizations on an annual basis to support their club, club event, or club insurance needs.

1,206 422

student officers

club advisors completed online training

29 NEW CLUBS WERE RECOGNIZED

8 CLUBS UTILIZED ASI CLUB EVENT INSURANCE ASSISTANCE FUNDING

402 5,024 RECOGNIZED STUDENT ORGANIZATIONS RECEIVED ASSISTANCE WITH THE CHARTERING PROCESS

THE 2017-18 ASI CLUB SPORT FUNDING ALLOCATION:

$80,000 which supported 26 teams & the administrative costs for the Club Sports Council.

PAYMENT REQUEST FORMS WERE PROCESSED

ANNUAL REPORT 2017–18 • 21

ASI CLUB FUNDING RECIPIENTS 229 clubs received ASI Club Sponsorship Funding of $500. Ad Team Agricultural Communicators of Tomorrow Advanced Structures Design and Manufacturing Lab Agricultural Engineering Society Air Conditioning and Refrigeration Alpha Chi Sigma Alpha Pi Mu Students’ Stage Alpha Rho Chi Alpha Sigma Mu Astronomical Society Alpha Tau Alpha Kinesiology Club American Chemical Society American Indian Science & Engineering Society (AISES) American Institute of Graphic Arts Institute of Industrial Systems Engineers American Indian Student Association American Marketing Association Armenian Students Association ASABE Country Line Dancing Club Materials Engineering Student Societies Pre-Dental Society SCASLA Archery Club Precision Agriculture and Automation Club Asian American Christian Fellowship Associated Students in Planning Association of Transfer Students Association of Computing Machinery Association of Environmental Professionals Association for Women in Mathematics Audio Engineering Society Bhangra, Cal Poly Biomedical Engineering Society BIM Club Alliance of Happy Atheists Black Student Union Student California Teacher Association College Republicans Swing Club Chess Chi Epsilon Chabad Student Group Association of Christians in Architecture Poly Child Development Club Chinese Students Association Chinese Cultural Club Chinese Christian Fellowship Christian Science Organization Christian Students Colleges Against Cancer Agricultural Leadership Society Comparative Ethnic Studies Student Association Computer Science Graduate Student Association Construction Management Association of America

22 • ASI PROGRAMS

Consumer Electronics Society Crops Club Cornhole Club Dance Marathon Dota 2 DECA Nutrition Club Disc Golf Club Drag Club Economics Society Engineering Ambassadors Empower Poly Coalition eSports Epsilon Eta Engineers for a Sustainable World Roborodentia Club Foam Action Sports Club Fishing Club Financial Management Association Film Production Society Food Science Club Friday Night Live Future Fuels General Engineering Club Queer Student Union Club 34 Graduate Planning Student Association Golf Club Hispanic Business Student Association Hippies for Hope Hmong Student Association Hui O Hawaii Human Resource Management Association Ignite Club Indian Students Association Industrial Technology Society International Club International Student Volunteers Club Imagen y Espiritu Ballet Folklorico Information Systems Association International Youth and Students for Social Equality International Student Friendship Club Investing Kappa Kappa Psi Korean American Student Association Lambda Pi Eta Lambda Sigma Gamma Latinos in Agriculture CPLUG Liberal Arts and Engineering Studies Club League of Legends Club Los Lecheros Dairy Club The Merry Hoopsters Math Club Movimiento Estudiantil Xicano de Aztlan MEXA — Xicano Youth Conference Microsystems Technology App Development Club

Military Science Club Minna No Anime American Medical Students Association Music Production Union Muslim Student Association American Medical Women’s Association Mycology National Electrical Contractors Association National Association of Corrosion Engineers Net Impact Poly Ponics NORML Omega Xi Delta Orthodox Christian Fellowship Horticulture Club Partners Ambassadors Iranian Cultural Organization Mustang Band Club Picnic Club Pharmacy Club Pilipino Cultural Exchange Ping Pong, Cal Poly Planned Parenthood: Generation Action Plant Medicine Club Plant Science Club Political Science Club Powerlifting Club Physical Therapy/Occupational Therapy Club Phi Alpha Theta Nursing/PA Club Power and Energy Society Undergraduate Law Association PRSSA Psi Chi Psychology Club QTPOC Rainworks Rho Phi Lambda Real Estate, Finance, and Investment Association Experience Industry Management Club Real Food Collaborative Rotaract Recreational Baseball Club R.I.S.E. Russian Student Association CP Salsa SLO Breakers SLO Hacks Society for Professionalism Sigma Pi Sigma SLOGLO Sigma Gamma Tau Sigma Alpha English Club Sigma Omega Nu Drop Dead Blues SLO Brush Society of American Foresters

Society of Civil Engineers Society of Fire Protection Engineers Biotechnology Club Society of Manufacturing Engineers Society of Physics Students Speech Student Philanthropy Council S.L.I.M.E. SWANA Surfrider Environmental Science Club Spoon University STAT Club Hip Hop Choreo Club Communication Studies Club Student Mechanized Branch Students for Life Students for Environmental Action Systems Optimization Club Swim Club Taiwanese Student Association Technical Association of the Graphic Arts Take it SLO Tau Beta Pi Japanese Student Association Institute of Transportation Engineers Undergraduate Research Association Turning Point USA UNICEF Veterinary Science Club Student Veterans Organization Thai Vietnamese Student Association Vines to Wines Vinyl Club Voyagers Dragonboat White Hat Wildlife Club Women & Gender Studies Honor Society Women in Physics Women Involved in Software and Hardware Women in Business Association Women in Construction Wrestling Club Writers Collective The Writers Collective Yoga Yo Tango Democrats, Cal Poly Young Alumni Mentoring Yu-Gi-Oh Zero Waste Zoo and Exotic Animals Career Club Greek Week Committee Order of Omega

ASI CLUB FUNDING RECIPIENTS 34 club events were supported by ASI Club Event Co-Sponsorship Funding up to $1,650. Chinese Students Association Chinese New Year Banquet

Indian Students Association ISA Winter Formal

Society of Women Engineers Evening with Industry

Greek Week Committee Greek Week

Society of Civil Engineers SCE Career Fair

Pilipino Cultural Exchange Pilipino Cultural Night

Country Line Dancing Club Barn Dance (x4)

Omega Xi Delta Lantern Festival

Air Conditioning and Refrigeration AVAC & R Career Fair

Net Impact Fair Trade Front Porch Dinner

TEDxCalPoly TEDx San Luis Obispo

Mustangs United for Israel Israeli Independence Day

Biotechnology Club Biotech & B-Med Career Fair

Indian Student Association Holi 2018

Women in Business Association Defining Her Future

Tractor Pull Club Poly Royal Truck and Tractor Pull

Engineering Student Council eWeek

Service Year What’s Next? Service for a Better Tomorrow

Veritas Forum Veritas Forum

Colleges Against Cancer Relay for Life

ABM/NAMA Ag Showcase

Design Village Conference Design Village

MEXA Xicano Youth Conference

Agriculture Student Council CAFES Banquet

American Marketing Association AMA 40th Birthday

Audio Engineering Society AudioCon

PolyCon Committee PolyCon XXXVI

Phi Alpha Theta Dr. Eric Tagliacozzo

Dance Marathon Cal Poly Dance Marathon

Net Impact Collab with Net Impact

Swing Club SLO Swing Exchange

ANNUAL REPORT 2017–18 • 23

ASI CRAFT CENTER

Create, design, relax, and restore in the ASI Craft Center with a variety of class offerings and seven studios for all skill levels to explore. Located in the Julian A. McPhee University Union, the center is open to students and off-campus community members for hands-on project work either independently or with instruction. Student instructors lead creative classes including ceramics, jewelry smithing, flameworking, skateboard making, and surfboard shaping. The Fall and Spring Craft Sales provide a unique opportunity for students and community members to showcase and sell their work in the University Union Plaza.

2017â&#x20AC;&#x201C;18 Craft Sales: The Craft Sale only showcases crafts created by the talented artists themselves. Artists retain all profits from sales with a commission of 15 percent for student vendors and 25 percent for non-student vendors paid to the Craft Center.

FALL

SPRING

TOTAL CRAFT SALES

$6,805.25 $8,719.06 PROFIT TO VENDORS

PROFIT TO VENDORS

$5,535.96 $7,136.85 24 â&#x20AC;˘ ASI PROGRAMS

HIGHLIGHTS Hosted tours for architecture and engineering representatives from UC San Diego. The Craft Center is being used as a model for the construction and development of a brand-new Craft Center at UCSD. Hosted ceramics workshops for International Student Programs, Mustang Family Weekend, Open House, and Chi Omega sorority.

1,083 DAY PASSES SOLD

FALL

WINTER

SPRING

TOTAL

CLASSES

107

PARTICIPANTS

131

204

254

589

$14,720

$20,335

$25,570

$60,625

REVENUE*

*Revenue goes toward subsidizing costs of Craft Center classes.

Special events hosted quarterly in collaboration with ASI Events: THANKSGIFTING CRAFTS

SEND LOVE HOME

Succulent Potting

Card Making & Mailing

200 PARTICIPANTS

VALENTINE’S DAY FLOWER ARRANGING

300 230 PARTICIPANTS

PARTICIPANTS

ANNUAL REPORT 2017–18 • 25

ASI EVENTS

ASI Events offers a variety of fun activities and social events for Cal Poly students to enjoy at little to no cost, including the annual end-of-year Spring Stampede concert! From comedians and trivia to movie nights and karaoke, ASI Events provides over 50 opportunities throughout the year for students to build connections and experience college life outside of the classroom.

Student Manager Brayden Antonio was the first runner-up for Outstanding Student Employee of the Year. Collaborated with the college of Agriculture, Food and Environmental Sciences and the Cal Poly Rodeo program to host a concert featuring Aaron Watson in the annual Poly Royal Rodeo.

58 EVENTS

held for more than

17,818 STUDENT PARTICIPANTS

26 â&#x20AC;˘ ASI PROGRAMS

HIGHLIGHTS

2,445 students attended the fourth-annual Spring Stampede concert featuring Jeremih, Chloe x Halle, and Alvin & Kelly.

5,000 students and community members attended the Poly Royal Rodeo concert featuring Aaron Watson. ASI Events collaborated with the College of Agriculture, Food, and Environmental Sciences and the Cal Poly Rodeo program for the first time to successfully host a concert directly following the sold-out Poly Royal Rodeo in Spanos Stadium.

Hosted a moderated discussion with social activist and “Grey’s Anatomy” star Jesse Williams. Williams answered questions on acting and activism and shared his perspective on matters of social justice. The ASI Board of Directors approved the one-time use of $100,000 to sponsor this educational event promoting social justice and diversity on campus.

3,500 students attended a comedy show with Adam Devine hosted in collaboration with New Student and Transition Programs during Week of Welcome.

ANNUAL REPORT 2017–18 • 27

ASI POLY ESCAPES

Limitless adventure awaits with ASI Poly Escapes, a premier outdoor adventure program with yearly excursions and guided trips throughout San Luis Obispo County and California. Trips are guided by student leaders who receive 12 to 18 months of training and take students to destinations including Big Sur, Yosemite, and Death Valley. Poly Escapes employs approximately 15 trip leaders who recurrently take part in training activities such as water purification, leadership skills, and wilderness first aid. Annually, the program also trains more than 60 volunteer co-leaders to safely lead trips under the guidance of trip leaders. Poly Escapes boasts an outdoor Climbing Park at the Cal Poly Recreation Center thatâ&#x20AC;&#x2122;s available to all skill levels. A Rental Center featuring a variety of camping, hiking, paddling, surfing, backpacking, and climbing gear is also available to help students and community members gear up for their next adventure.

Brought back the Crate Stacking Competition to welcome new students to the Climbing Park.

57 TRIPS led with

455 TOTAL PARTICIPANTS

28 â&#x20AC;˘ ASI PROGRAMS

Led a new extended paddling trip through the Black Canyon of the Colorado River over winter break.

OVER

HELD

12 99

BELAY CLASSES WITH

34,699

100 TRAINED STUDENT STAFF & VOLUNTEERS

PIECES OF EQUIPMENT CHECKED OUT FROM THE RENTAL CENTER

PARTICIPANTS TRAINED

Notable Collaborations: POLY TREKKERS: Collaboration with the Orfalea Family & ASI Children’s Center for kids ages 4 to 12 to visit the Climbing Park. EPIC: Summer engineering program for middle and high school students who also visited the Climbing Park. CAL POLY EXPERIENCE INDUSTRY MANAGEMENT CLASSES: Outdoor Recreation Coordinator Matt Eaton spoke twice per quarter on professional recreation. WILDERNESS FIRST AID: Offered in collaboration with the National Outdoor Leadership School (NOLS).

18,674 TOTAL VISITS TO THE CLIMBING PARK (26% increase from 2016–17 year)

90 BOULDERING COMPETITION PARTICIPANTS ANNUAL REPORT 2017–18 • 29

ASI RECREATIONAL SPORTS

With ASI Recreational Sports, students have access to numerous activities and programs that allow them to go above and beyond their recreational ambitions. Programs and services are housed at the Cal Poly Recreation Center and include the following:

Aquatics ASI Intramural Sports Fitness Personal Training Poly Body + Being The Pro Shop

30 â&#x20AC;˘ ASI PROGRAMS

AQUATICS The Cal Poly Recreation Center provides members with an impressive aquatics facility complete with an Olympic-size lap pool and heated leisure pool areas. With this facility, the ASI Aquatics program is able to offer participants a variety of classes and leisure activities attainable to all skill levels from beginner to master swimmer. Students and Recreation Center members can partake in swim instruction classes, scuba and safety certifications, and pool deck relaxation.

1,479 PARTICIPANTS AT THE POOL DECK

Updated rescue equipment including oxygen regulators and pocket-resuscitation masks.

NEW CLINICS OFFERED INCLUDING: Stand-up paddleboard yoga

on Saturday, April 21, 2018 for Spring Poolooza in collaboration with ASI Events

Freestyle-stroke improvement

Supported events from campus partners including ASI Events, Club Sports, Kinesiology department, Cal Poly Athletics, Greek organizations, and Military Science department.

Flip turns Triathlon transitions Open-water basics Endurance-swimming preparation

Lifeguards were evaluated through

ON-THE-SPOT DRILLS,

including assessing rescue-readiness and the ability to answer questions about first-aid response.

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 31

ASI INTRAMURAL SPORTS ASI Intramural Sports are a popular activity among Cal Poly students with 10,400 total participants over the course of the academic year. A variety of indoor and outdoor team sports, leagues, and tournaments are available at low costs to keep participants in the game all quarter long. Special tournaments for the residential communities on campus and the annual Mark S. Reuling Volleyball Tournament and Mustang Mile allow for additional play and program involvement. With Intramural Sports, participants have the opportunity to have fun while staying active, socializing, and developing their skills.

900 10,400 95% TOTAL TEAMS

79 TEAMS

participated in the revamped 7th annual Mustang Mile: Obstacle Course featuring 12 different activities

TOTAL PLAYERS

OF INTRAMURAL SPORTS SURVEY RESPONDENTS said that participating in Intramural Sports contributed to their overall well-being and happiness

NOTABLE MUSTANG MILE PARTNERS INCLUDED: With Us ASI Craft Center ASI Events Cal Poly Athletics Campus Health & Wellbeing Fraternity & Sorority Life Office KCPR University Housing

New capture the flag tournament for incoming students during Week of Welcome. New Family Feud tournament with 80 total participants, half of whom had never participated in Intramural Sports. Student Manager Jacob Mueller nominated for Outstanding Student Employee of the Year. Collaborated with the Gender Equity Center to ensure all Intramural Sports procedures are fair and inclusive.

FITNESS Experience a welcoming environment designed to educate and promote a healthy lifestyle for all skill levels through fitness programming at the Cal Poly Recreation Center. Complimentary classes represent discipline areas of mind and body, cardio, strength, tone, and cross-training including yoga, Pilates, indoor cycling, and more. Additional fee-based classes such as TRX and Krav Maga provide an opportunity to experience unique classes that will challenge the body and mind for a well-rounded fitness experience.

73,000 TOTAL FITNESS CLASS PARTICIPANTS

New classes offered including Beach Bootcamp, HIIT Pilates, and Capoeira

New Equipment: 3 Olympic bars purchased to make powerlifting more accessible for participants with smaller hands.

300 CLASSES OFFERED

17 rowers purchased for upcoming rowing classes. Soft plyo boxes purchased to replace older metal models. A single Keiser bike in the upper exercise room was ridden over 28,000 miles over an 8-month period.

PERSONAL TRAINING Nationally certified personal trainers are available to individuals or small groups to provide specialized fitness programs and training. A complimentary personal training session is available to all Cal Poly Recreation Center members. This orientation session includes an introduction to the facility equipment and a customized workout designed to help the member reach their fitness goals.

Personal trainers acted as teaching assistants for the following Poly Body + Being workshops:

98 PERSONAL TRAINING PACKAGES PURCHASED

Move Well Olympic Lifting Women & Weights

255 FREE ONE-HOUR PERSONAL TRAINING SESSIONS COMPLETED

Personal trainers supervised the exercise rooms for a total of

750 HOURS

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 33

POLY BODY + BEING WELLNESS Through the Poly Body + Being wellness program, participants are provided with the knowledge and tools to reach their wellness goals through complimentary health and fitness workshops. World-class experts in nutrition, diet, and exercise present interactive classes that all members of the Cal Poly community can experience each quarter. Poly Body + Being pop-ups, including free 15-minute neck and shoulder massages, provide participants with additional wellness opportunities that promote optimal health and well-being.

WORKSHOPS OFFERED: Participated in the campuswide 31 Days of Wellness in collaboration with Campus Health & Wellbeing. Collaborated with ASI Student Government and Campus Health & Wellbeing for Body Positivity Month with workshops and events including the Body Project, Smash the Scale, and Dance the Night Away.

39 WORKSHOPS HELD

Back Strength + Fitness Basics of Working Out Better Balancing You Body Positivity Body Project Dance the Night Away

980 TOTAL WORKSHOP PARTICIPANTS

Diet + Weight Loss Energy Max Hack Your Diet Healthy Knees + Fitness Healthy Relationships with Food & Exercise Listen to Your Gut Move Well: Injury Prevention Navigating Nutrition Nutrition Basics Olympic Lifting Poolside Meditation Pop-Up Massage with SLOCO Massage & Wellness Spa Shoulder Strength + Fitness Smash the Scale The Practice of Balance Wellness Hike

34 â&#x20AC;˘ ASI PROGRAMS

Women & Weights

THE PRO SHOP Located in the main lobby of the Cal Poly Recreation Center, The Pro Shop provides members with easy access to workout gear, class reservations, lost and found items, and towel service. The Pro Shop provides a wide selection of items available for checkout, rental, or purchase for members to use during their workout or recreational activity.

ITEMS FOR SALE AT THE PRO SHOP: Athletic Tape Black Locks Chapstick Conditioner Deodorant Sony Ear Buds Hand Wraps Liquid Grip Multicolored Locks Pool Towel Pre-wrap Racquetball Goggles

Racquetballs Resistance Loop Band Shampoo Socks Sunscreen Speedo Nose & Earplugs Speedo Swim Cap Speedo Swim Goggles Swim Diapers Tennis Balls Water Bottle Yoga Mat

48,287 basketball checkouts 13,248 racquetball racket checkouts 6,441 ping pong paddle checkouts 3,612 locks sold 597 towel services sold 566 swim goggles sold

FREE EQUIPMENT AVAILABLE FOR CHECK OUT: Badminton Racquets/Shuttlecocks Basketballs Indoor/Outdoor Bean Bag Toss Bocce Ball Kit Dodgeballs Indoor/Outdoor Flag Football Flags Foosball Footballs Frisbees Giant Jenga Ladder Golf Personal Safety Alarm

Racquetball Racquets/Balls RampShot Rugby Balls Soccer Balls Indoor/Outdoor Softball Bats/Gloves/Balls Spikeball Squash Racquets/Balls Table Tennis Paddles/Balls Tennis Racquets/Balls Ultimate Frisbee Volleyballs Indoor/Outdoor Wallyball Kit

$37,478.18 In Total Annual Transactions

$9,368 In resale revenue* during the month of September *Revenue goes toward subsidizing costs of The Pro Shop.

Late fees for recreational equipment dropped from $270 to $59 due to improved educational efforts. Updated and standardized lost and found procedures and documentation for improved customer service and operational efficiency. Student Manager Kasey Marchant nominated for Outstanding Student Employee of the Year.

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 35

ASI-MANAGED FACILITIES

FACILITY OPERATIONS

ASI serves as the leaseholder for the Cal Poly Recreation Center, Cal Poly Sports Complex, Doerr Family Field, Julian A. McPhee University Union, and Orfalea Family and ASI Children’s Center. ASI manages day-to-day operations for these facilities and annually develops strategic initiatives designed to improve facility functions.

ANNUAL REPORT 2017–18 • 37

CAL POLY RECREATION CENTER The Cal Poly Recreation Center is the premier destination for fitness, recreation, relaxation, and fun on campus. This cutting-edge facility offers multiple exercise rooms, state-of-the-art equipment, an indoor track, gymnasiums, racquetball courts, a wide variety of group fitness classes, equipment check out at The Pro Shop, personal training, an Olympic-size lap pool, leisure pool, sand volleyball courts, recreation areas, relaxation zones, the ASI Poly Escapes Climbing Park, and Poly Body + Being fitness and wellness workshops. The Recreation Center celebrated its sixth anniversary since being remodeled in January 2018 and continues to operate with the goal of serving as a fitness and wellness locale for all Cal Poly students. Faculty, staff, alumni, and emeritus staff are welcome to purchase memberships and utilize the facility. On a quarterly basis, the Recreation Center partners with Cal Poly Club Sports, Cal Poly Athletics, the Kinesiology department, and other campus partners to host events and activities while working to ensure that student recreational use remains the top priority.

786 SERVICE REQUESTS

for equipment repairs and building maintenance completed.

STUDENT ACADEMIC PROJECTS

were facilitated utilizing the Recreation Center as a practical-lab space.

Facility Upgrades: 25 power outlets converted to include USB charging ports.

The Recreation Center collaborated with the following campus partners to host a variety of events and activities: Kinesiology Department: The department utilized gym spaces, studios, exercise rooms, racquetball courts, and the lap pool 50 hours per week for courses and labs. Cal Poly Athletics: Hosted team practices and visiting team workouts. Clubs and Organizations: Hosted club meetings, club sports, and club team practices and tournaments. Conference and Event Planning: Hosted summer workshops and outside conference activities. Career Services: Three job fairs were held in the Recreation Center lasting two days and hosting as many as 360 prospective employers. Dean of Students: Hosted students and supporters during summer orientation programs, Week of Welcome, and Open House.

38 â&#x20AC;˘ ASI MANAGED FACILITIES

4 solar-powered umbrellas with device-charging capabilities installed in the Recreation Center plaza. Cordless-backpack vacuum purchased to improve the ability to maintain floors during operational hours and effectively vacuum exercise rooms. Relocated 3 entry turnstiles to provide an alternative entrance during the turnstile renovation project. 6 new swing-gate turnstiles were installed during summer 2018 to provide more efficient access for members and guests of the Recreation Center.

1,247,505 TOTAL RECREATION CENTER MEMBER ENTRIES

DAILY AVERAGE ENTRIES: Weekdays:

Training Room and lobby areas were converted into relaxation rooms and study spaces during prep week of fall, winter, and spring quarters. Bean bag chairs, blankets, tables, water, and ambient lighting were provided for students to relax, sleep, and study quietly. Recreation Center Needs Assessment was conducted to gain an understanding of the recreational and wellness needs of Cal Poly community members. 1,240 surveys were completed and 4 focus groups were facilitated. Results will be utilized to inform future enhancements and changes to Recreation Center programs, services, and facilities. Collaborated with ASI Student Government to facilitate Buck the Stigma and Body Positivity Month campaigns with positive body image and mental health messaging throughout the Recreation Center.

Weekends:

6,000–7,500 participants 3,000–3,800 participants

Busiest day: 8,961 member entries in September 2017

90% OF THE STUDENT POPULATION

visited the Recreation Center during the 2017–18 academic year for a total of 20,435 unique individual student entries.

80.67% OF ALL MEMBER ENTRIES ARE STUDENTS

ANNUAL REPORT 2017–18 • 39

CAL POLY SPORTS COMPLEX The Cal Poly Sports Complex features over 40 acres of outdoor lighted playing fields, five basketball courts, four soccer fields, three softball fields, and three turf fields available for general or reserved private use. Fields and courts are primarily used for student recreational sports programs, intercollegiate athletics, and outdoor club activities.

4,804 RESERVATIONS

Hundreds of incoming students played capture the flag at the Sports Complex during Week of Welcome hosted by ASI Intramural Sports.

Thousands of ASI Intramural Sports participants played the following sports at the Sports Complex:

Flag Football Soccer Softball Ultimate Frisbee

40 â&#x20AC;˘ ASI MANAGED FACILITIES

made for activities and events at the Sports Complex, including the annual Spring Stampede concert presented by ASI Events.

JULIAN A. MCPHEE UNIVERSITY UNION Whether it is for studying, socializing, or guests touring the campus, the Julian A. McPhee University Union is the gathering place for the Cal Poly community. Commonly referred to as the UU and the surrounding outdoor area as the UU Plaza, it acts as the hub for campus activities. The UU is home to the majority of ASI programs including ASI Events, ASI Club Services, the ASI Craft Center, ASI Student Government, and ASI Business Services, in addition to the Chumash Auditorium, Chandler Lounge, San Luis Lounge, Dean of Students, numerous university organizations, and dining establishments. It is fashioned with a variety of seating areas, computer kiosks, charging stations, Wi-Fi, hydration stations, and digital displays for advertising and up-tothe-minute news or sports coverage. Conference rooms, Chumash Auditorium, lounges, and the UU Plaza are available for reservation to hold meetings, conferences, or events.

HIGHLIGHTS: Energy-efficient LED lights installed in all public areas. Smart-room technology installed in conference rooms 216, 218, 219, and 220 including computers with USB access and HDMI and VGA connections for user-provided laptops. New voice evacuation fire alarm system to assist with building evacuations that complies with current California Fire Code requirements. Student Manager Erick Gomez nominated for Outstanding Student Employee of the Year. New student lead building services position hired to provide oversight for 6 new building services student positions.

3 SOLAR-POWERED UMBRELLAS

with device-charging capabilities installed on the outdoor patio. ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 41

DOERR FAMILY FIELD In collaboration with Cal Poly Athletics, Cal Poly Corporation, and University Housing, ASI opened the brand-new Doerr Family Field in spring 2018. The Doerr Family Field is a synthetic turf field lined for flag football, NCAA football, and soccer. The field is open to the Cal Poly community for Frisbee, football, soccer, or fitness conditioning and used for student recreational sports programs including ASI Intramural Sports, intercollegiate athletics, and special events.

OPENING DAY Hundreds of supporters, alumni, staff, and students attended the ribbon-cutting ceremony on Feb. 2, 2018.

42 â&#x20AC;˘ ASI MANAGED FACILITIES

Purchased new ice machine, AED, and gator vehicle for field operations. The field was officially opened to students and Cal Poly community members for recreational use on April 2, 2018.

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 43

ORFALEA FAMILY & ASI CHILDREN’S CENTER Established in 1973, the Orfalea Family and ASI Children’s Center features seven classrooms and an outdoor area for play and discovery. Two full-time teachers and several Cal Poly student employees are present in every classroom to ensure each child receives individual care and attention. The center serves approximately 120 children that range from four months of age through kindergarten. Student parents have the first priority for enrollment, followed by Cal Poly faculty and staff, alumni, and community members. The center is licensed and monitored by Community Care Licensing, is a demonstration site for the Outdoor Classroom Project, and has achieved all standards for national accreditation.

Safety and disaster preparedness measures were put in place, including: •

Wireless intercom system throughout the building.

•

Safety latches/lock blocks for the doors.

•

Stored food.

•

275 gallons of stored water.

•

Fire, earthquake, and lock-down drills.

•

Families signed up for PolyAlert emergency notification system.

Completed renovation of yard 5 including new turf, a bike track, and large sandbox area.

44 • ASI MANAGED FACILITIES

SUSTAINABILITY

ASI holds a strong commitment to environmentally responsible planning and sustainable projects. ASImanaged facilities and programs have implemented guidelines for sustainable development and goals throughout operations of the organization. ASI strives for responsible facility management to ensure proper usage of natural resources and environmental impact reduction. Facility Operations staff and ASI Student Government representatives serve on the ASI Sustainability Committee which internally audits operations and procedures and advocates for sustainable projects.

Public lighting in the University Union was replaced with LED technology saving 11,000 watts annually with an anticipated savings of $10,000.

100,000 square feet of synthetic turf installed to replace existing grass fields at the site of the new Doerr Family Field. Synthetic turf will save 6 acre-feet of water annually.

ASI participated in the annual Campus Sustainability Charrette and the California State University Sustainability Policy Workshop.

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 45

EVENT OPERATIONS The ASI Event Operations team is staffed with both student and full-time employees who support the planning and execution of special events within ASI-managed facilities. Numerous options and amenities are offered with all space reservations available to students, Cal Poly affiliated programs, and non-Cal Poly affiliated groups. Spaces available for reservation range from conference rooms to large auditoriums and sport fields. This team works hard around the clock to deliver outstanding event support to client specifications. Their efforts happen behind the scenes from space reservation, audio and visual services, seating, event supervision, and event set up and take down—all accomplished to create a smooth and unforgettable event experience.

45 Event Operations and Audio Visual student staff members supported department operations, including:

NOTABLE EVENTS: Annual Service Awards Career Fairs Evening of Green & Gold Fall & Winter Commencements Honored Alumni PolyCultural Weekend SLO Days Week of Welcome 60th Anniversary

1,078

events

supported by Event Operations staff.

Event Operations staff worked a total of 3,708 hours.

625

events

supported by event supervisors.

Event supervisor staff worked a total of 3,873 hours.

762

events

supported by Audio Visual staff.

EVENT LOGISTICS COMPLETED

1,195 PRODUCTION SCHEDULES

from July 2017–June 2018

46 • ASI MANAGED FACILITIES

Audio Visual staff worked a total of 6,052 hours.

22,410

total reservations in ASI-managed facilities including:

CAL POLY SPORTS COMPLEX

JULIAN A. MCPHEE UNIVERSITY UNION

CAL POLY RECREATION CENTER

11,175

6,431

4,804 reservations

reservations

17,420 reservations processed including:

Audio Visual Technician II Joe Eckstein nominated for Outstanding Student Employee of the Year.

ASI:

3,403

Department-wide reorganization to move all student and full-time staff to the ASI Epicenter to increase efficiency and improve the customer experience.

CLUBS/INDEPENDENT STUDENT ORGANIZATIONS (ISOS):

14,017

ANNUAL REPORT 2017–18 • 47

ASI CHILDRENâ&#x20AC;&#x2122;S PROGRAMS

ASI CHILDREN’S PROGRAMS

The Orfalea Family and ASI Children’s Center is one of the most sought-after learning facilities on the Central Coast. Cal Poly students have first priority to enroll their children at the Children’s center which provides quality early care and education services to children from four months of age through kindergarten. Cal Poly faculty and staff receive second priority for enrollment. The center provides a learning environment where children are encouraged to explore their ideas and interests through detailed project work. Careful observation, documentation, and reflection of the children’s interactions with their environment and peers are key components of the learning process. Family participation is essential, and the program embraces collaborative learning between adults and children in a carefully planned environment where the child is allowed to develop at their own pace.

90 PARENTS ATTENDED THE FIRST OPEN HOUSE ON SEPT. 22, 2017

4 NEW PARENT COMMITTEES FORMED TO INVITE & ENCOURAGE PARENT CONNECTIONS TO THE CHILDREN’S CENTER

ANNUAL REPORT 2017–18 • 49

5- and 6-year-old children from Room 7 created their own Free Speech Wall titled “Words Matter.” The cardboard wall was displayed in the University Union during November 2017. Messages on the wall included: “Just talk to solve problems.” “Let people be people.”

NEW STUDENT EMPLOYEES

NEW TEACHERS HIRED

“Be nice.” “Don’t fight over people’s choices.” “Skin can be different colors.”

ASI Children’s Programs voluntarily participated in Quality Counts and received a rating of 4 out of 5. Quality Counts is a collective effort by the San Luis Obispo Child Care Planning Council to support quality early care and education for all children and is part of the statewide quality rating improvement system.

Children from Room 7 participated in a number of projects in their mission to help the community and the world, including: Sewed and decorated 32 reusable grocery bags with Cal Poly students for the Cal Poly Food Pantry. Passed out lemonade to Cal Poly students and counted 291 smiles. Made cat toys for the Cal Poly Cat Program. 50 • ASI CHILDREN'S PROGRAMS

FOOD PROGRAM

The Children’s Center participates in the federally funded Child and Adult Care Food Program (CACFP) which ensures children receive nutritious meals and snacks. There is a critical relationship between food, health, and development, and this program provides children with the nourishment they need to learn, play, and grow. The program strives to offer meals containing local, seasonal produce that reflect current dietary guidelines. Meals are served family style to help children learn social eating skills and accommodations are made for children with allergies or family food preferences. Great tasting, healthy food options are created on-site by Cal Poly student staff and are presented attractively to children to encourage healthy eating patterns for life.

Removed sugary snacks, yogurt, and cereal. Increased whole grain offerings. Began purchasing more fresh, local foods from The Berry Man distribution and Cal Poly Organic Farm. 4 quarterly newsletters distributed.

51,455 MEALS SERVED

5,800 meals served in May 2018

25 new recipes

$31,361.43 total federal reimbursement from the CACFP

ANNUAL REPORT 2017–18 • 51

CAL POLY ROSE FLOAT

Students of Cal Poly Universities in San Luis Obispo and Pomona work together each year to create the only student-built float that participates in the annual Rose Parade in Pasadena, California. The university’s “Learn By Doing” motto is exemplified in all facets of the program, as students get handson experience turning their concepts into creations. ASI oversees the management of the Cal Poly Rose Float program for the San Luis Obispo campus. The initial stages of the float creation occur each January when the float theme is chosen from over a hundred designs entered in the annual Concept Contest. All majors and skill levels are welcome to contribute to any stage of the creative process including designing, welding, metal shaping, woodworking, painting, and flower harvesting. Between October and November, students transport the San Luis Obispo campus portion of the float down to the Pomona campus where the float will be completed and driven to the parade location for its debut on New Year’s Day. Through this unique experience, students have the opportunity to compete with professional float builders to win prestigious awards and have their work showcased on international television.

ANNUAL REPORT 2017–18 • 53

PARADE THEME “MAKING A DIFFERENCE” FLOAT TITLE: “DREAMS TAKE FLIGHT”

CAL POLY’S

CONSECUTIVE ENTRY IN THE ROSE PARADE

Winner of the Past Presidents Award for the first time for “Most outstanding innovation in the use of floral and non-floral materials.”

54 • ROSE FLOAT

OVER

Student travel included 89 carpools carrying 412 total passengers round trip to Pomona and/or Pasadena. The Rose Float truck traveled over 14,400 miles.

42,000 TOTAL FLOWERS USED including:

The Rose Float team decorated the float inside of the Rosemont Pavilion in Pasadena for the first time since the 1980s. The Rose Float office moved from the University Union to a temporary location in Building 82 in September 2017. Relocation to a new office adjacent to the lab is in progress.

12,000 mums

10,000 roses

103

406

incoming students attended the first lab day of fall quarter.

incoming students signed up for Rose Float at the Week of Welcome Showcase in September.

10,000

gerbera daisies

1,000 irises

OVER

43 MILLION

U.S. households viewed the 129th Rose Parade which was also broadcast on Amazon Prime for the first time and viewed over 35 million times.

TROPHY in 70 years

Over 97 percent of the flowers used were grown on California farms. Certified CA GROWN for the 7th consecutive year by the California Secretary of Agriculture and the California Cut Flower Commission.

Winning design selected from 128 entries in the annual Concept Contest.

ANNUAL REPORT 2017â&#x20AC;&#x201C;18 â&#x20AC;˘ 55

SAFETY PROGRAMS

ASI is committed to not only educating and training our employees on safety, but also providing educational opportunities to the community. Our facilities are managed by facility supervisors who are trained as first responders to a variety of emergency response situations including evacuation, fire safety, and CPR administration. Throughout the year, ASI offers a selection of classes including CPR/AED certification, lifeguard certification and review, and first-aid certification to ASI employees, students, and the community at the Cal Poly Recreation Center. Representatives from all areas of ASI serve on the ASI Safety Committee which meets on a monthly basis to increase safety training and communication throughout the organization.

306

ASI STAFF AND COMMUNITY MEMBERS

ASI Recreational Sports staff responded to 556 injuries and 11 EMS calls with 6 transports.

attended the following courses: Received a certificate of recognition from the American Red Cross for training over 200 people in lifesaving techniques.

Adult and Pediatric CPR AED

Coordinator — Aquatics and Safety taught CPR/AED/First-Aid Instructor Training course to student managers to increase inhouse professional development and safety knowledge. Tested all emergency equipment including automated external defibrillators, panic alarms, emergency oxygen tanks, and more. New safety student position hired. Implemented Recreation Center facility supervisor training in pediatric CPR/AED to support families utilizing the facility over summer during Family Fun Days. Increased collaboration and consultation with campus departments to assist in building safety infrastructure including Cal Poly Corporation and Environmental Health and Safety.

First Aid Lifeguard Training CPR/AED/First-Aid Instructor Training for staff Administration of Emergency Oxygen for staff

Introduced additional safety documentation, including: Emergency Action Plan Lock Out/Tag Out Reference Guide Supervisor Safety Training Checklists Emergency Oxygen Administration program Recreation Center Safety Data Sheet binder

ANNUAL REPORT 2017–18 • 57

BUSINESS SERVICES

ASI BUSINESS SERVICES

The ASI Business Office is located within the Julian A. McPhee University Union and is the operational location for numerous internal services including Accounting, Human Resources, Information Technology, and general corporate administration. This is the hub that supports all programs and services of ASI.

ANNUAL REPORT 2017–18 • 59

ACCOUNTING

The ASI Accounting department handles all financial matters for the entire organization. Responsibilities for this department include managing program accounts, general accounting services, legal compliance, and tax reporting. ASI Accounting is recognized as a resource among other campus partners, helping with researching transactions or providing assistance for students. Accounting often collaborates with campus partners to clarify and simplify processes that require involvement by multiple departments.

Supported organizational priority of simplifying procedures involving purchasing, travel, resale, and Fusion point-of-sale software.

60 â&#x20AC;˘ BUSINESS SERVICES

Collaborated with ASI entities including ASI Student Government, Information Technology, Facility Operations, general administration, and campus partners including the university and Cal Poly Corporation on the following initiatives, policies, and procedures: •

Revised general and fiscal policies.

•

Improved accounting data in the Fusion point-of-sale system.

•

Simplified multiple procedures.

•

Improved workflow internally and with campus partners.

•

Increased participation with vendors and reduced overall processing time in ACH payments.

3,010 ASI ACCOUNTS PAYABLE PAYMENTS

4,336 STUDENT ORGANIZATION ACCOUNTS PAYABLE PAYMENTS

821 ASI AND STUDENT ORGANIZATION PURCHASE ORDERS

2,927 ASI PAYMENT REQUEST FORMS SERVICED

5,024 STUDENT ORGANIZATION PAYMENT REQUEST FORMS SERVICED

4,992 PAPER PAYROLL CHECKS

8,372 DIRECT DEPOSIT PAYROLL CHECKS

ANNUAL REPORT 2017–18 • 61

HUMAN RESOURCES

ASI employment and job recruitment is managed through the ASI Business Office. ASI employs over 500 students, 75 full-time staff, and 68 intermittent staff who act as the driving force behind the organization’s ability to create quality programs and services for all students. On-campus employment through ASI provides valuable work experiences and leadership opportunities. Student employees are equipped with the tools to develop their skills in a professional setting with an organization that prioritizes academics above all else.

Completed 4 video trainings on the following HR topics to eliminate the need for in-person training: Public Records Act ASI Recruitment Process Student Evaluations Workers’ Compensation

62 • BUSINESS SERVICES

3 REGULAR STAFF HIRED

14 INTERMITTENT STAFF HIRED

Rolled out new Mandated Reporter Policy and Acknowledgment Forms to all ASI employees and volunteers in accordance with a mandate from the California State University Chancellor’s Office.

310 STUDENT STAFF HIRED

Updated all full-time position descriptions in accordance with consultant recommendations. Revamped staff onboarding experience including a new Executive Briefing Book that contains organizational and benefit package information in collaboration with ASI Public Relations, Communications, and Marketing. Certified five new Predictive Index facilitators for the organization. The Predictive Index is a behavioral assessment that ASI uses in hiring decisions, relationship building, coaching, and development. Finalized system set up for PerformSmart, a new online performance evaluation system, for full-time staff with implementation in summer 2018. Selected replacement for the Stromberg time and attendance system and worked with Cal Poly Corporation on implementation plan for fall 2018. Updated ASI Employee Handbook to reflect policy changes including mandated reporter, background checks, and smoking policies. Attended Undocumented Student Ally Training and added information to the ASI website for employment of Deferred Action for Childhood Arrivals (DACA) students.

ANNUAL REPORT 2017–18 • 63

INFORMATION TECHNOLOGY

ASI relies on the Information Technology ( IT ) department to support day-to-day system operations for the entire organization. IT staff are committed to avoiding service interruptions and protecting student, employee, and customer data. The department provides technology set up and maintenance for all digital systems used throughout ASI facilities and programs. IT manages the ASI website and corresponding online registration services. All program areas work with IT staff to ensure documents and systems are compliant with the Americans with Disabilities Act (ADA) to meet California state laws and California State University protocol.

ASI IT COLLABORATED WITH A NUMBER OF CAMPUS PARTNERS, INCLUDING: Dean of Students Office: Added club directory to the Cal Poly website. Cal Poly Information Technology Services (ITS): Deployed Qualys scans on all workstations and enhanced Research 25 (R25) reports to integrate with new software as a service (SaaS) model. President’s Office: Collaborated on survey creation and distribution.

25 NEW COMPUTERS DEPLOYED TO MEET GROWTH AND UPGRADE NEEDS

64 • BUSINESS SERVICES

asi.calpoly.edu

209,211 website users 10.4% increase over 2016–17 196,644 new users 50,350 returning users 1,416,799 page views 20.6% increase over 2016–17 408,463 new views 1,007,856 returning views

3,200 WORK ORDERS COMPLETED

Implementation of Freshservice work order ticketing software for help-desk management.

AVERAGE

270

Smart-room technology installed in conference rooms in the University Union, including computers with USB access and HDMI and VGA connections for user-provided laptops.

WORK ORDERS COMPLETED PER MONTH

Collaboration with Innosoft to redesign credit card payment processing using Fusion point-ofsale software to ensure a smooth registration process for ASI programs.

3-hour average response time

Released E-Plan/R25 integration. Began rebranding all @asi.calpoly.edu email accounts to @calpoly.edu accounts in collaboration with ASI Public Relations, Communications, and Marketing. Facilitated Student Success Fee and Health Services Fee Adjustment survey distribution.

12-hour average resolution time

90% OF WORK ORDERS COMPLETED WITHIN HALF OF THE AGREED UPON COMPLETION TIME

Redesigned and relocated gate turnstile hardware at the Cal Poly Recreation Center for temporary access during the turnstile renovation project. ANNUAL REPORT 2017–18 • 65

PUBLIC RELATIONS, COMMUNICATIONS, & MARKETING

The Public Relations, Communications, and Marketing department supports all ASI programs, facilities, and staff in areas including media relations, employee communications, content creation, social media, outreach, presentations, signage, and branding. The department employs student graphic designers, photographers, and marketing assistants who complete projects and assignments for all aspects of the organization. Department staff utilize multichannel advertising and marketing campaigns to effectively communicate the organization’s brand message across all ASI program areas. In addition to traditional marketing systems such as printed materials, outreach booths, and digital newsletters, ASI also utilizes multiple social media outlets, the ASI website, on-demand videos, and digital TV displays to effectively communicate news and happenings to the campus community. The department continually explores usage of new communication channels to increase ASI’s reach.

318 GRAPHICS CAMPAIGNS COMPLETED

43% INCREASE

221

from campaigns completed during 2016–17 academic year Each campaign request consists of a minimum of 4 design pieces and goes beyond 23 designed components per project.

85 66

PHOTOGRAPHY/VIDEOGRAPHY PROJECTS

“WHAT’S TRENDING” ARTICLES

drafted and featured on the ASI homepage and social media.

Developed sponsorship package offerings and secured a sponsorship with student-housing complex The Academy Chorro. Collaboration with ASI Recreational Sports staff on the communication plan for the Cal Poly Recreation Center rate adjustment effective Sept. 2018. Finalized interview process with all program areas on the current ASI website and presented website redesign and content recommendations. Finalized, designed, and published the ASI Strategic Plan 2017–22 which outlines the vision for the future of the organization.

ASI ELECTIONS

102 DESIGNED PIECES

Partnership with Kick-It Points, a free app founded by a Cal Poly alumnus that gives users access to promotions when checking in to locations around campus and in the community. Gathered almost 1,200 incoming student emails at the ASI booth during SLO Days 2017. Emails were used to keep students connected with ASI news and events during the year. Updated 10 standards and procedures documents including Communications, Email, Image Library, Marketing Services, Media Communications, Signage, Social Media, Sponsorships, Graphics, Photography and Videography Requests.

PHOTOSHOOTS

NOTABLE EVENTS AND COLLABORATIONS INCLUDED: New Student & Transition Programs: Week of Welcome, SLO Days, Open House SLO Farmers’ Market Evening of Green & Gold Mustang Family Weekend Poly Royal Rodeo Cal Poly Athletics Campus Dining Campus Health & Wellbeing MultiCultural Center University Marketing Inter Housing Council (IHC) ANNUAL REPORT 2017–18 • 67

SOCIAL MEDIA HIGHLIGHTS ASI Public Relations, Communications, and Marketing currently maintains eight Facebook pages, seven Instagram accounts, one YouTube page, one LinkedIn page, two Snapchat accounts, and one Twitter account. During the 2017–18 academic year, the department boosted ASI’s social media presence through social media trainings, increased postings, and cross-promotions between program accounts and with campus partners.

INSTAGRAM Top Performing Post

FACEBOOK FACEBOOK

Most shared Facebook post from @asievents