The University of Montana
Grizzlies
A Grizzly Student‐Athlete Parent’s Guide to NCAA Rules and Regulations
FROM THE DIRECTOR OF ATHLETICS Grizzly Athletics has a long tradition of success on and off the field of play. More importantly, we remain vigilant and committed to achieving successes in the right way. That is why we offer this educational piece to help you and your son/daughter remain informed about and in compliance with NCAA rules. In addition, our Compliance Office is prepared to answer any questions you may have. It is always best to ask permission first, rather than ask for forgiveness later. I truly appreciate all that you do to make Grizzly Athletics so special, and for your contribution in helping us continue to set the standard for ethical conduct in intercollegiate athletics. Go Griz! Kent Haslam Director of Athletics Disclaimer: This booklet is meant to provide basic information about the most applicable rules to student‐athlete parents. However, it is by no means meant to be exhaustive. It is important not to assume that omission infers permissibility. Ask before acting.
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BOOSTERS The NCAA regulates the kinds of interactions that you and your son/daughter may have with “representatives of the University’s athletic interests,” more commonly known as “boosters”. The NCAA defines a booster as an any individual who: (i) is a member of an organization that supports Grizzly Athletics (i.e., GSA, Quarterback Club, Hoop Club, Roundball, etc.); (ii) has made any financial contribution (regardless of value or amount) to the athletics department; (iii) has been involved in promoting Grizzly Athletics; (iv) has been a season ticket holder; or (v) has provided benefits to student‐ athletes or their relatives or friends. Once an individual has been identified as a booster, s/he retains that status permanently. The University of Montana has thousands of alumni and other fans who are eager to support our sports programs and student‐athletes. Our job is to make sure all such support is in compliance with NCAA rules. Because of the intense interest in Grizzly Athletics, it is a strong possibility that a person defined as a booster will befriend you or your son/daughter. If this occurs, please be aware that your friendship with a booster does not change their status or your responsibility as far as maintaining compliance with NCAA rules is concerned. In general, these individuals may not provide any benefits to you or your son/daughter. The practical problem is, of course, that you often won’t know who is a booster when you become friends with someone. Another question that arises frequently concerns accepting benefits from “established” family friends. The NCAA has a four‐part test for determining whether a current student‐ athlete can accept items from someone with whom s/he has a pre‐existing relationship. Because these issues can be complex, we suggest that you contact the Compliance Office to explore specific situations.
EXTRA BENEFITS Neither a student‐athlete or his/her family or friends may accept an “extra benefit” from an employee of UM, a booster or any other person or entity. As a general rule, if something is not available to the UM student body or the general public, it is an extra benefit. The receipt of an extra benefit by a student‐ athlete or parents/guardians, relatives or friends will immediately jeopardize the student‐athlete’s eligibility.
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Common examples of impermissible extra benefits offered to parents/guardians include free lodging from a booster for home games, discounted lodging offered by local hotels (because of your status as a student‐athlete’s parent/guardian), free food at tailgates, free game tickets (other than the allowable four complimentary admissions discussed later in this guide), transportation (for example, student‐ athlete family members cannot ride on the team bus at any time), and complimentary meals. Common examples of impermissible extra benefits offered to student‐athletes include money, gifts, clothing, tickets for professional sports games, free food at tailgates, haircuts, tattoos, use of a car, use of lake house or personal recreational property, reduced‐cost legal representation, payment of long distance or cell phone charges, free or reduced‐cost housing, free or reduced‐cost merchandise or services, free meals at a restaurant and free drinks at a bar. A booster may provide an occasional meal in his/her home. Occasional is defined by UM as a maximum of four times per semester. That number represents the collective, not per individual booster. No other benefits may be provided while at the booster’s home (i.e., use of washer/dryer, use of recreational vehicles, etc.) Prior approval for occasional meals must be obtained from the UM Compliance Office with the appropriate form. Finally, the occasional meal allowance does not extend to the student‐ athlete’s family members. Boosters may never provide meals to a student‐athlete’s family members. Another common topic for questions involves what you as parents/guardians of current student‐ athletes can provide to other current student‐athletes who are friends with your son/daughter. As a parent/guardian of a student‐athlete, you may provide occasional meals for student‐athletes in your home. Team meals in a restaurant may not be paid for directly by parents. Rather, the team will pay for the meal, and the family can contribute the cost of the meal to the department at a later time. You cannot provide off‐campus housing free of charge or at a reduced rate to other student‐athletes. For example, if you own a home in Missoula and intend to allow your child’s teammates to live there, you must charge each of them a fair market monthly rental rate. Please keep in mind that you may always provide benefits to your own child. Please direct specific questions regarding meals and housing to the Compliance Office. Finally, as we have learned from recent public infractions cases, it is impermissible for your son/daughter and their friends or relatives to sell (including an exchange or upgrade) any item received incidental to their participation on a Grizzly sports team, including clothes, gear, uniforms or parts of a uniform, awards, and UM participation awards. In addition, you cannot sell or exchange any item bearing a student‐athlete’s autograph for personal profit. For example, you cannot place (or have placed on your behalf) a football bearing a player’s signature for sale on eBay or Craigslist. The Compliance Office may at times request documentation showing proof of payment for services or other charges. Please know that this request is done to protect the student‐athlete and the institution. We appreciate your understanding and cooperation when these requests are made.
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PROMOTIONAL ACTIVITIES/COMMERCIAL ENDORSEMENTS Each year, the Athletics Department receives many requests from the community for student‐athlete public appearances or service. Student‐athletes and their parents also might hear directly from high school or charities in your hometown. It is permissible for your student‐athlete to participate in promotional activities only if certain criteria are met: Student‐athletes may not allow their name, picture or personal appearance to advertise, recommend or promote the sale or use of any commercial products, services or businesses. Student‐athletes must receive written approval from the Compliance Office prior to participating in any promotional activities. Student‐athletes may not miss class. Student‐athletes may not receive payment for their promotional appearances (except they may receive actual and necessary expenses such as a meal or travel costs). Individuals or entities requesting student‐athlete appearances can access the request form via the Grizzly Athletic website: http://www.gogriz.com/academics/mont‐griz‐in‐community.html To be clear, your student‐athlete cannot make any commercial endorsements while s/he has remaining eligibility. While it may seem obvious that s/he cannot star in a Nike or Coke commercial, this prohibition also means, for example, that s/he cannot offer a testimonial for a hometown gym or even be listed as a client or member at the gym. If you become aware of any type of commercial endorsement, even those that your student‐athlete did not know about or authorize, please notify the Compliance Office immediately so that we can take appropriate actions. As a parent/guardian, you may wish to produce a button, T‐shirt, jersey or other product that includes the name or image of your son/daughter and/or teammates. However, please note that you may not sell any such item for profit. If you are interested in mass producing any such product and providing it to fellow parents/guardians at “cost”, please contact the Compliance Office so that we can make sure the activity falls within NCAA rules.
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COMPLIMENTARY ADMISSIONS (TICKETS) UM may provide a student‐athlete with a maximum of four (4) complimentary admissions to each regular‐season home competition in his/her sport, regardless of whether s/he competes in the competition. If your student‐athlete needs additional complimentary admissions, s/he may obtain them from other eligible teammates who have unused complimentary admissions. Student‐athletes may not receive tickets through student managers or the coaches’ ticket list. Student‐athletes may not receive “hard” tickets; instead, complimentary admissions may be provided only through a pass list for individuals designated by the student‐athlete. Your student‐athlete may assign complimentary admissions to family members, relatives and friends. Any individual receiving a complimentary admission must present identification and sign for the admission at the pass gate. Neither the student‐ athlete nor the individual designated to receive a complimentary admission may exchange the “ticket” for money or any item of value. In the sports of football, men’s basketball, women’s basketball and volleyball, student‐athletes designate their home complimentary admissions through a web‐based program called TicketTaker. Student‐athletes are notified of their username and password for this program at the beginning of the year and must designate their admissions by the deadline set for each contest. As far as where each pass gate is located, see below for the applicable sport: Volleyball: located at the main entrance Soccer: located at the main entrance Men’s and Women’s Basketball: located at the southwest entrance into the arena Football: located in the west concourse, between the stadium and the Adams Center. It is a room with a sign above that says “Pass Gate”.
RECRUITING NCAA legislation restricts recruitment of prospective student‐athletes to institutional staff members. It is not permissible for a parent/guardian of a current student‐athlete to recruit on behalf of Montana. It is permissible for parents/guardians of current student‐athletes to have on‐campus contact with a prospective student‐athlete and his/her parents/legal guardians during the prospect’s recruiting visit to campus. However, off‐campus contact is prohibited (for example, having dinner with them at a restaurant). In addition, it is not permissible for parents/guardians of current student‐athletes to have telephone or written contact (which includes email, text, Facebook, Twitter, etc.) with a prospect or his/her parents/guardians. Parents/guardians of current student‐athletes are also prohibited from providing prospects or their parents/guardians with any extra benefit, including, but not limited to, complimentary admissions, meals, lodging, transportation, financial aid, loans and employment.
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STUDENT‐ATHLETE EMPLOYMENT It is permissible for your student‐athlete to work during the academic year and vacation periods, with no limit on the amount s/he can earn in such employment. If your student‐athlete works, s/he must be paid only for work actually performed and at a rate comparable with the going rate in that city. A student‐ athlete may not be hired based solely on the publicity or reputation that s/he has obtained because of athletics participation and the compensation may not reflect such value. Further, student‐athletes may not receive transportation to and from work, health benefits, vacation/sick time, bonuses, etc. from his/her employer unless those same benefits are available to all employees. Student‐athletes planning to work during the academic year and/or vacation periods must report the employment to the Compliance Department on the appropriate form. All employment, including temporary or short‐term jobs (i.e., ranch work, odd jobs, etc.) must be reported.
ACADEMIC REQUIREMENTS Student‐athletes must maintain certain academic standards to be eligible for competition. Academic eligibility rules are complex. The Compliance Office partners with Athletic Academic Services to ensure that your student‐athlete is tracking on all of the requirements. Included below are the basic requirements to maintain athletic eligibility. Please contact the Compliance Office or Athletic Academic Services Office (406.243.4420) for questions. Must be accepted as a full‐time student and enrolled in at least 12 credits throughout the course of each semester. Dropping below 12 credits at any point in a semester will result in immediate ineligibility for practice, competition, and financial aid. Must earn a minimum of 24 applicable credits in the first academic year of enrollment, not to include more than 6 credits during summer. After the first year, must earn a minimum of 18 applicable credits during the regular academic year (cannot include credits from summer). Must earn a minimum of 6 credits in the previous regular academic term of full‐time enrollment to be eligible to compete the following term (cannot include credits from summer). FOOTBALL ONLY: Football student‐athletes are required to earn 9 credits during each fall term. Failure to do so will result in the loss of eligibility to compete in the first 4 contests during the following season. One time during a student‐athlete’s entire five‐year period of eligibility, a student may regain eligibility to compete in the first 4 contests by completing 27 total credits by the beginning of fall semester (can include summer). After the one‐time exception has been used, a student‐athlete can regain eligibility to compete in the 3rd and 4th contests by completing 27 total credits by the beginning of fall semester (can include summer). Must declare an academic major by the beginning of the 5th semester (this does not include any pre‐programs, such as pre‐med, pre‐education, pre‐law, etc...). Must earn at least 40% of declared degree program and general education requirements before 5th semester, 60% by 7th semester and 80% by 9th semester.
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Must maintain an acceptable GPA as defined by the NCAA 1.8 cumulative GPA by the start of 3rd semester 1.9 cumulative GPA by the start of 5th semester 2.0 cumulative GPA by the start of 7th semester
Athletic Academic Services Staff (l to r): Grace Harris, Jen Zellmer‐Cuaresma, Lindsey Goodman
Must maintain a 2.0 cumulative GPA to remain in good academic standing at UM. GPA calculations based on credits taken at UM only (credits taken elsewhere do not count in the GPA). Must receive approval before attending summer school classes at any other institution. Complete form at Athletic Academic Services, Lommasson Center 288.
FIVE‐YEAR CLOCK (“REDSHIRT”) Student‐athletes may not engage in more than four seasons of competition in any one sport within five calendar years. A student‐athlete’s five‐year clock starts when the student‐athlete initially registers in a regular term of an academic year (summers excluded) at any educational institution for a minimum full‐ time program of studies (12 credits) and attends the first day of classes for that term. The start of the five‐year clock is not dependent on athletics participation. Therefore, even if a student does not participate in athletics, but still meets the criteria above as far as full‐time enrollment, the clock starts. A student‐athlete uses a season of competition if s/he participates in any competition during a season, regardless of the length of time. For example, if a football student‐athlete plays in one minute of one game, he has used a season of competition. A student‐athlete who does not compete at all during one of his/her seasons will not use a season of competition. This is commonly referred to as a “redshirt” year. In certain circumstances, a student‐athlete who suffers a season‐ending injury may qualify for a “medical hardship” under NCAA rules that would provide him/her with an additional season of competition. The application for a medical hardship is completed by the institution and submitted to the Conference for review. Keep in mind that being granted a medical hardship does not extend a student‐ athlete’s five‐year clock. If a student‐athlete has two or more granted medical hardships, the institution can file a request to extend the five‐year clock in order to give the student‐athlete a “sixth year”. A note about “grayshirt”: This is a term that you will not find anywhere in the NCAA manual. This term came about among coaches to describe a student‐athlete who chooses to delay the start of his/her five year clock by enrolling part‐time (11 credits or less) in the fall. The student then enrolls full‐time in the spring and starts the clock. It is important to keep in mind that NCAA rules require that students be enrolled full‐time in order to receive athletic scholarship, practice, participate in weight conditioning, and competition. Therefore, during the “grayshirt” semester, the student cannot participate in any way with the sport. Make sure to check with the compliance office before committing to a “grayshirt”.
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FINANCIAL AID Athletics aid A student‐athlete may not receive athletics‐ related aid in excess of a full grant‐in‐aid. A full grant‐in‐aid is defined as financial aid that consists of: tuition, required fees, room, board and required textbooks. It is a common misperception that athletics aid is guaranteed for four or five years. In reality, at the end of each academic year, the head coach has the option to renew, reduce or cancel the athletics aid. UM is required to notify your student‐athlete by July 1 whether athletics aid has been renewed, reduced, or canceled for the following academic year. Head Count The following sports are considered “head count” sports within NCAA rules: men’s basketball, women’s basketball, women’s volleyball, and women’s tennis. In these sports, the athletic scholarships are all full. In other words, the scholarships cannot be divided among team members. Full‐Grant Equivalency (FGE) The rest of the sports at UM are considered FGE sports: football, men’s and women’s track and field, women’s soccer, women’s golf, and men’s tennis. With FGE sports, athletic scholarships can be divided among team members, into percentages. For example, a student‐athlete is awarded a 50% scholarship. That is 50% of a full scholarship. Within NCAA rules, a full scholarship consists of required tuition, fees, room, board and books (value defined by NCAA rule as $800/year). The sum of all of those elements is used to get to the percentage. For illustration purposes, let’s say that a full scholarship is valued at $20,000. Someone who is on a 50% scholarship would be receiving $10,000 in athletic aid. The values of full scholarships are set by the Compliance Office around mid‐July each year, after campus tuition and fees have been set and approved. Additional aid In limited situations, it may be permissible for a student‐athlete to receive aid (e.g., institutional scholarships, outside awards) in addition to an athletic scholarship. Because receipt of these scholarships has many NCAA implications, please consult the Compliance Office to discuss specific situations. If such additional aid is allowed, please know that all checks must go to the UM Financial Aid Office and cannot be provided directly to the student‐athlete. Keep in mind that Montana Board of Regents policy does not allow students at a certain level of scholarship to also receive the Leadership, Achievement, and Service (LAS) or Cal Murphy scholarships. This policy applies to student‐athletes on athletic scholarship. Pell Grant One of the most overlooked aspects of financial aid is the Federal Pell Grant. All undergraduate students—including those on full athletic scholarships—can file the FAFSA (Free Application for Federal Student Aid). By doing so, some students may qualify for a Federal Pell Grant based on their calculated estimated family contribution. The FAFSA may be found at: www.fafsa.ed.gov. The priority submission deadline for each academic year is generally in February (but forms may be filed late), and the form must be completed on an annual basis. Questions regarding the FAFSA may be directed to the UM Financial Aid Office at (406)243‐5373.
8 A GRIZZLY PARENT’S GUIDE (Continued, Financial Aid) Summer School scholarship Athletic funding for summer school is not automatic, or guaranteed. Student‐athletes interested in receiving athletic aid to attend summer school must complete and submit an application for summer school funding. Applications are available in the Compliance Office, usually starting in March. Athletic scholarship for summer school covers tuition and fees. Degree completion funding If a student‐athlete is not able to finish his/her undergraduate degree by the completion of eligibility, Grizzly Athletics does make available funds to assist in degree completion. Applications are available in the Compliance Office, usually starting in March. Degree completion scholarships cover tuition and fees.
DRUG TESTING The NCAA and UM test for substances found on the list of “NCAA Banned‐Drug Classes.” Testing is random and is done year round. All nutritional supplements carry some risk of containing an NCAA‐ banned substance because they are not well regulated and may be contaminated. Your student‐ athlete’s failure to review a supplement with a sports medicine staff member prior to use may result in a positive drug test. Ultimately, student‐athletes are responsible for anything they ingest. Please be aware that a no‐show is considered a positive test. Consequences of a failed test under the NCAA drug‐testing program include: for the first positive test of any substance, the student‐athlete is ineligible for 365 days and loses one year of eligibility. A second positive for performance‐enhancing drugs results in permanent ineligibility. In addition, some prescribed medications will also cause a student‐athlete to test positive. A common one is medication for the treatment of ADD. If your son/daughter is on a prescribed medication, it is important that s/he inform the athletic trainer in order to have proper documentation in the file in the event of a positive drug test, and subsequent appeal.
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INJURIES AND INSURANCE Grizzly Athletics utilizes the student‐athlete's family insurance company as the primary source for handling bills. The UM insurance is a secondary source and is responsible if the student‐athlete's personal insurance does not cover the athletic injury. Insurance Coverage ‐ UM carries Blue Cross/Blue Shield of Montana (BC/BS), NCAA catastrophic, and excess policies which provide payment for all necessary hospital, medical or surgical care for injuries or related illnesses received in competition, practices or travel to or from athletic activities while under the supervision of an authorized member of the Athletic Department, subject to the definitions and limitations set forth in each policy. Medical Services ‐ Medical services covered by the BC/BS policy include those of licensed physicians and surgeons, nurses, clinicians, and other licensed professionals rendering curative, therapeutic or diagnostic services, hospitalization and transportation when required. Chiropractic care is excluded. Dental Care ‐ Dental care is limited to injury to sound natural teeth caused during an authorized practice or intercollegiate contest. Time of Coverage ‐ This insurance is limited in coverage of expenses to two years following date of injury. All arrangements for treatment are to be made before the student‐athlete graduates or withdraws from the UM. Previous Injuries – Grizzly Athletics is not responsible for any pre‐existing injury or any operation not covered by UM insurance. Pre‐existing injuries must be covered by the student‐athlete or his/her insurance plan. Out‐of‐Sport Injury or Illness – Grizzly Athletics is not responsible for medical services or fees incurred during the time a student‐athlete is out of his/her official sport season. “Out of your sport season” means any time you are not participating in authorized and supervised practice or competition in your designated sport. Examples might be, but not limited to, intramurals, fraternity or sorority functions or off‐campus activities. You are advised to have other personal medical insurance since the UM policy covers only athletically‐related injuries or illnesses. Prosthetic Devices ‐ The cost for prosthetic devices necessary for athletic participation resulting from an athletic injury sustained while participating for UM will be covered by the appropriate insurance plan. If lost, replacement of these devices is the student‐athlete's responsibility. Medications ‐ The cost of medications which are prescribed by a team physician as a part of athletic injury care may be covered by this insurance or the Athletic Department. Reporting Injuries, Loss or Damage – All injuries and any loss or damage must be reported to the supervising athletic trainer on duty or the head coach during the contest/practice, or immediately thereafter. Coaches must inform the athletic trainer as soon as possible. Otherwise, expenses incurred will be the student‐athlete’s responsibility.
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Procedures Physical examinations administered through Grizzly Athletics are required each academic year before a student‐athlete may participate in an intercollegiate sport at UM. A completed physical examination report and medical history questionnaire must be on file with the Professional Certified Athletic Training Staff before a student‐athlete may check out equipment and practice. Appointments with consulting physicians, specialists or dentists are made through the team physicians in consultation with the Professional Certified Athletic Training Staff (this includes second opinions). Except for emergency cases, authorization for outside consultations must be obtained before going to a doctor or hospital. A student‐athlete is at liberty to depart from this policy and seek unauthorized outside consultation, but in so doing s/he assumes all incidental risks and the expense of the medical service. All injuries, illnesses, damaged or lost teeth, etc., occurring during practice or competition must be reported immediately to the supervising athletic trainer on duty or head coach. Glasses or contact lenses required for athletic participation which are damaged during participation in scheduled events or supervised in‐season practice will be repaired, or replaced if not repairable. The cost will be covered by the individual's insurance or the Athletic Department. All expenses must be approved by the Professional Certified Athletic Training Staff prior to billing the Athletic Department. The student‐athlete is responsible for replacement of lost glasses or contact lenses. Student‐athletes should not go to the Curry Health Center for injury care without seeing the athletic trainers first, except in cases of emergency, illnesses occurring during the night or when the training center is closed. In such cases, the student‐athlete and Curry Health Center will report the incident to the athletic training staff as soon as possible. Medical records are confidential information. As such, they will not be discussed with, or be made available for inspection to anyone other than those involved with the student‐athlete's medical disposition, or authorized University of Montana athletic personnel, except upon the written consent of the student‐athlete. A record will be kept of all individuals requesting such information, and is available to the student‐athlete any time. Coaches will be kept informed regarding injury status as deemed necessary by the team physicians and Professional Certified Athletic Training Staff.
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SPORT WAGERING The NCAA opposes all forms of legal and illegal “sports wagering”. This means that your student‐athlete cannot place any wager—regardless of the nature or value of the item at stake (e.g., cash, dinner, clothing, a drink)—on any sporting event whatsoever, including seemingly innocent events as a round of golf or a football drill run in practice. Student‐athletes obviously cannot place bets on professional or college sports games, either through the Internet, a bookie, or at a casino. The NCAA gambling rules even apply to fantasy leagues, March Madness brackets, Super Bowl squares and other similar activities. Such activities are prohibited if the activity both requires a fee to participate and awards a prize or prizes to the winner.
STUDENT‐ATHLETE CONDUCT CODE Participation in intercollegiate athletics at Montana is a privilege that carries responsibilities. Because of the public nature of competition, student‐athletes are more visible to the community than their non‐ athlete peers. Through participation on an athletic team, your student‐athlete becomes a representative of The University of Montana and Grizzly Athletics. It is expected, therefore, that student‐athletes will conduct themselves in a manner that brings pride to the team, the department, the campus, and the community. In general, the University expects student‐athletes to train and strive for athletic excellence, to demonstrate academic honesty and integrity, to respect fellow students and athletes, and to conduct themselves as responsible citizens. As such, the Montana Student‐Athlete Conduct Code applies to the actions of all student‐athletes. The full text of the code can be found in the Student‐Athlete Handbook: http://www.gogriz.com/athleteservices/mont‐sa‐handbook.html Grizzly Athletics Compliance Office Richard Keroack Jean Gee Senior Associate Athletic Director (406) 243‐5370 jean.gee@umontana.edu
Laurel Hanson Compliance Assistant (406) 243‐5729 laurel.hanson@umontana.edu
Compliance Assistant richard.keroack@umontana.edu
Dr. Dusten Hollist NCAA Faculty Athletics Representative (406) 243‐2843 dusten.hollist@umontana.edu
You can also submit questions anonymously via the Ask Grizzly Compliance website: http://www.gogriz.com/ot/ask‐grizzly‐compliance.html We appreciate your attention to NCAA rules, and hope that this information proves helpful to you and your family. Any violation of NCAA rules is serious and, depending on the severity, may jeopardize your student‐athlete’s eligibility to compete in college athletics—in some cases, even if the student‐athlete did not have any knowledge of the events and circumstances that led to the violation. Our compliance staff works hard to educate the student‐athletes and all others associated with Grizzly Athletics. Your help with these efforts is an important part of our ability to succeed in the right way. Please contact any member of the Compliance Staff for assistance; we always welcome the opportunity to interact with the parents and guardians of our student‐athletes.