Outsource Document Conversion - Reduce Costs and Gain a Competitive Edge Rather than relying on in-house solutions, you can opt for document conversion outsourcing to gain rapid ROI. This article focuses on how outsourcing reduces cost and improves competitive advantage.
Managed Outsource Solutions
Document conversion is very essential for an organization to digitize all crucial documents so that they can be managed easily. However, much effort is required for the proper implementation of in-house document conversion solutions. This includes building infrastructure facilities, maintaining hardware and software, implementing security measures and training staffs, which can prove to be very costly. The better option is to outsource the document conversion tasks. A reliable document conversion company can reduce the cost and help your business gain a competitive edge.
Ways in Which Outsourcing Reduces Cost
No Infrastructure Costs: When you outsource the conversion process, the partnering company will take care of the entire process. You need not worry about training your staffs, providing the required amenities and other measures to be taken. Inform the company about your actual requirements and you will be provided exactly what you want – it is as simple as ordering a dish you want in a restaurant. When outsourcing, you can save the infrastructure costs for document conversion.
No Maintenance Costs: The company to which you outsource the conversion process is responsible for the software and hardware used for document conversion. Hence, it will manage the cost for their maintenance. You need not pay that money separately. Thus, it will help to predict Total Cost of Ownership (TCO) for complete installation including software maintenance, upgrades, hardware implementation and more rather than ending up spending a huge amount.
Less Cost for Disaster Recovery: Outsourced document conversion solutions support web-based documents and data archive. Hence, your business documents will remain safe and active on facing sudden or impending disaster. You can access your data from anywhere through web-based solutions. If you go for in-house conversion solutions, you need to make much effort to retrieve back up copies and restore the data which will cost a huge amount of money.
You can even gain 30 to 40% savings on operation costs by choosing a reliable document conversion company.
How Outsourcing Can Increase Competitive Advantage of Your Business
Help to Focus on Core Activities: As document conversion outsourcing frees your employees from the task of converting and managing business documents, they can concentrate on core activities which generate revenue for the organization.
www.managedoutsource.com
800-670-2809
Increase the Productivity: Reliable outsourced document conversion providers will help the company to adopt industry best practices and improve its productivity. A reliable conversion company can provide effective data capture, scanning and conversion services that are customized to individual client requirements.
Offers Better Document Conversion Services: An outsourcing service provider offers support for a variety of file formats such as PDF, HTML, XHTML, SGML and more. Reliable companies can provide you with OCR (Optical Character Recognition) document scanning, MS Word and MS Excel conversion, PDF document conversion, book conversion and more.
Stringent Quality Control: A team of experienced and high skilled editors, researchers and proofreaders, outstanding document management standards and advanced imaging and scanning technologies ensure error-free and foolproof quality checking in a reliable conversion company.
Ensure Security and Privacy: It is very important to ensure the security and privacy of business data throughout the conversion process as there will be regulatory laws (e.g. HIPAA guidelines for managing medical documents) for public disclosure. A reliable document conversion company takes several security measures to comply with the regulations such as storing data in password-protected computers, installing firewall in computers, FTP/browserbased file transfer, encrypted server for data upload and retrieval and much more.
www.managedoutsource.com
800-670-2809