Case study: Jaama

Jaama’s Key2 helps Go Plant manage compliance data

With the average age of commercial vehicle fleets continuing to rise, retaining high levels of compliance remains a major priority. Jaama’s Key2 fleet management system covers all the bases for cars, CVs and plant.

Jaama’s Compliance Manager, an integrated module within Key2, is fully configurable and enables managers to create their own regular, variable and one-off vehicle-related events such as servicing in accordance with manufacturer requirements, MoTs, and commercial vehicle inspections to ensure they are never missed.

Functionality within Compliance Manager includes historical events being stored against the asset record to enable fleet managers to check whether historic events are being completed; prematurely, on time or late. It then auto-creates the due date for the next event, such as a service, MoT, or inspection.

It can also remove events and record a reason for removal if a vehicle has a Statutory Off Road Notification (SORN) or is used seasonally and provides a full event history audit trail.

Compliance Manager also integrates with Maintenance Exchange, Jaama’s new maintenance and compliance platform that streamlines the exchange of vehicle maintenance information and connects with its fleet, asset, and driver management solution Key2. The end-to-end system allows fleets to book maintenance, authorise work and manage invoicing and auditing of vehicle maintenance work. It also enables all required documentation, MoT certifications, vehicle inspection sheets, servicing, and routine maintenance documents to be shared between service and repair centres, vehicle owners/operators and the DVSA.

An increasing number of Jaama’s new customers have procured Key2 to help them securely manage the increasing amount of electronic documentation required to run their van and truck fleets.

Go Plant Fleet Services rolled out Jaama’s Key2 fleet management system to administer its 3,000 HGVs and specialist vehicles, and 600 items of plant. With its drivers and vehicles working in demanding environments, such as highways and construction sites, compliance was a key consideration when finding a new fleet management system.

Group IT and innovation manager Rhianna Greaves said: “A major benefit is Key2 gives us the ability to store electronic records on our vehicles and track MoTs in real-time across our fleet, which is key to delivering vehicle compliance. We can now also record warrantyrelated claims and follow them up with dealers.”

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