MOUNTAIN VIEW MARKET
REGULAR BOARD OF DIRECTORS MEETING Wednesday, October 23, 2013 Directors Present:
LoriKae Schwab (LoriKae), Board Member Claudia Piper (Claudia), Vice President Hollis Train, Board Member Randy Harris, Board Member, Caitlin Karrenberg, Employee Board Member Stella Field, Board Member, Treasurer Carolyn Gressitt (Carolyn), Secretary Karen George (Karen), Board Member Paul Heiberger (Paul), President
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Others Present: Shahid Mustafa (GM or Shahid) Mike Perriguey, Staff Nicole Fuchs, Farm Administrator Brenda Carver, Integrity Services, Recording Secretary, member (Brenda) Marissa Coronado, MVM Webmaster Shavan Constance, visiting from the Netherlands 1. Call to Order at 5:36. 2. Member Forum: None 3. PRELIMINARIES: a. Agenda Review: MOTION to approve the agenda was made by Caitlin, seconded by Karen, and approved. b. Task Review: At the retreat the Board members were asked to compile a list of frequently asked questions on expansion. Paul was to set up the Google Doc, which he did tonight. c. MOTION to approve the September minutes was made by LoriKae, seconded by Caitlin, and approved. We need to put a link on the website to the minutes. 4. MONTHLY STATE OF THE CO-OP: a. Accept Manager’s Report: Just returned from La Montanita with Tara to work out our fresh meat department. Fresh Chicken, Fresh Pork, and Fresh Beef through La Montanita. Market Study is in process and will be completed sometime in December. Shahid will call CDS to set up the Staff Survey. b. Accept Farm Budget Report: Nicole reviewed the Farm Report. We received 40 Rainbow Trout today for free from Mescalero Fish Hatchery. We can only keep them until spring when the water warms up. They are in the aquaponics greenhouse. Hang a banana above the tank to attract fruit flies and the trout will jump to eat them. A recent Public Service Announcement was filmed at the farm called “This is Public Health.” NMSU Ag Dept will film our aquaponics system. High School interns are hard-workers. 30 fraternity volunteers worked 4 hours and pulled all our weeds. Exploring ways to bring in money without having non-profit grants. A “Share Basket” is a box of local produce you can order for $25.00 and pick up at Ardovino’s Market on Sat. “Feast in the Fields” is a fund-raiser being planned for the spring. c. Accept Kitchen Report: Monday was the highest sale day in the last 3.5 years. Mon-Fri 8-5, Sat 8-2. 5. BOARD DECISIONS: a. Yahoo Site Changeover Report: Marissa said that after reviewing our Yahoo Group site PYDIO (formerly AjaxExplorer) would be the best option. Timeline with all of the plug-ins would be about a month. Cost would run about $1,660. Then after the first year there would be a $50/month fee for the Amazon storage (currently spending $150/month for Yahoo). Go to: http://mntnvwm.duskriderdesign.com/pydio/index.php for a sample to play around with. MOTION that we spend the next week exploring the PYDIO sample site and have an email conversation was made by LoriKae, seconded by Randy, and approved. b. GM Monitoring on Cooperative Principles: MOTION to accept the GM Monitoring Report on Cooperative Principles was made by Carolyn, seconded by Claudia, and approved. 6. BOARD WORK: a. Financial Spot Check: Shahid provided the Operations Procedure. Claudia proposed a schedule. Claudia will send all information to the MVMBoard. One of the 3 days needs to be a Sunday (Nov 10 at 8 PM).
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b. Self-Monitoring on Governing Style: Review pages 5-6 of governance. MOTION to accept the SelfMonitoring Report on Governing Style was made by Randy, seconded by Caitlin, and approved. Carolyn abstained since she wrote the report. c. Member Survey: It was helpful to connect with the members and hear what members are concerned about. BOARD EDUCATION: a. Co-op Café in ABQ was very helpful. 9 actually went. Co-ops included La Montanita, Tucson, Durham, and Seattle. Videos posted on-line which is helpful. It was great to get input from new people. https://cdsconsulting.centraldesktop.com/cbld/doc/17721097 b. Movie was interesting but probably could have been shorter. Co-ops started for impoverished people to give them equal access to good food. About 70 people attended with children. BROADER DISCUSSIONS: TASKS: a. Newsletter: December – Paul, January – Caitlin, February – Karen b. Next Self-Monitoring on Governance Investment: Caitlin CLOSINGS: a. What’s on your Mind? Randy keeps hearing complaints about not having a link to the minutes. Shahid said that he hears that we don’t reach out enough to the Hispanic community. He talked to other stores about what they do. When we “target” a group, we can seem condescending to them. We have bilingual staff, and he doesn’t see a lack. Stella said the workshops said to hire the people you want to see in the store. Randy is excited about creating different kinds of cooperative models. b. Adjourn at 8:00 followed by a closed session to discuss real estate issues. c. NEXT MEETING: November 20, 2013 at 5:30 PM Respectfully submitted, Brenda W. Carver, Recording Secretary Integrity Services Integrity93@hotmail.com 505-640-9920 cell
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MOTION MOTION to approve the agenda was made by Caitlin, seconded by Karen, and approved. MOTION to approve the September minutes was made by LoriKae, seconded by Caitlin, and approved
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We need to put a link on the website to the minutes Market Study is in process and will be completed sometime in December Shahid will call CDS to set up the Staff Survey Claudia will send all spot check information to the MVMBoard
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FOLLOW-UP
MOTION that we spend the next week exploring the PYDIO sample site and have an email conversation was made by LoriKae, seconded by Randy, and approved MOTION to accept the GM Monitoring Report on Cooperative Principles was made by Carolyn, seconded by Claudia, and approved MOTION to accept the Self-Monitoring Report on Governing Style was made by Randy, seconded by Caitlin, and approved
Review pages 5-6 of the governance
Board members were asked to compile a list of frequently asked questions on expansion