The Beach REUNITING AT

Reunion Planning Checklist

Bringing your reunion group to The Beach is a great decision that your members are sure to enjoy, but planning an outing can also be a lot of work. That’s why the Visit Myrtle Beach team has created the following checklist of items to help assist you in your planning journey.

Make a Plan

Ideally planning for your event should start about a year ahead of when you want your reunion to happen. Key steps include:

• Decide on a date

• Target a location or locations

• Send a questionnaire for attendees to rank options for destination, activities and other key topics

Recruit Help

In addition to help within your group, you can always contact the Visit Myrtle Beach team for help in planning your event.

• Form a committee or committees to handle areas such as finances, entertainment, food, lodging, correspondence and welcoming

• Delegate tasks with detailed steps for each position

Get the Word Out

Make sure to start this promotional phase as early as possible for best results.

• Send out “Save the Date” postcards or newsletters — Contact us for complimentary pre-designed templates.

• Create social media accounts and/or Facebook posts specific to your event.

Set the agenda

Try not to overschedule your event! Remember the reunion is to give everyone the opportunity to reconnect and to make new memories. Things to plan for reunion event agenda include:

• Meet and Greet/Welcome

• Group Banquet

• Group Activities/Tours

• Closing event to discuss business such as future reunion dates or to hold a memorial service, religious ceremony or wreath-laying ceremony,

Make Memories

Things to remember during and after your reunion event:

• Take photos. Designate a photographer in your group or hire a local to help you document the day. Make sure you get a group photo to commemorate the event.

• Follow up! Don’t forget to send thank yous and and share photos with everyone in your group afterwards, possibly with dates for the next reunion!

CONTACT INFO

Ready to plan?

Connect with Specialty Market Sales Manager Melanie Doty at 843-685-8585 or melanie.doty@visitmyrtlebeach. com for more information on accommodations and more!