May 2022 NPL Board Packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting May 17, 2022

Nashville Public Library Board of Trustees Agenda May 17, 2022 Main Branch Library 615 Church St. Nashville TN, 37215 12:00 noon I. II.

Call to Order / Roll Call Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Board Chair Comments, Joyce Searcy, Chair a. Library Director Replacement Search Process

IV.

Approval of Minutes a. April 19, 2022 …………………………………………………………….pgs. 1-18

Library Director Report, Kent Oliver a. Recommended Budget

VI.

Staff Reports a. Summer Reading, Jena Schmid

VII.

New Business a. Policy Regarding Outside Tour Groups – Jena Schmid …………………pgs 39-40

VIII.

Adjournment Next Scheduled Board of Trustees Meeting 12:00 noon – June 21, 2022 Edmondson Pike Library 5501 Edmondson Pike, Nashville, TN 37211

Nashville Public Library Board of Trustees Minutes for April 19, 2022 Madison Branch Library 610 Gallatin Pike South, Madison, TN 37115 12:00 noon Members Present:

Joyce Searcy, Kate Ezell, Robert Oermann, Charvis Rand, Katy Varney, and Keith Simmons

Library Staff:

Kent Oliver, Susan Drye, Linda Harrison, Jena Schmid, Lee Boulie, Andrea Fanta, Liz Atack, Lisa Bubert, Jessica Piper, Sade Johnson, Forrest Eagle, Hannah Gerst, and Emily Krieble

Others:

Derrick Smith, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County, Shawn Bakker, Nashville Public Library Foundation President, Kelly Blankenship, GOAL Collective Project Manager, and Brenda Waybrant, SEIU Local 205 Metro Chapter

IX. X.

Call to Order / Roll Call a. Joyce Searcy called the meeting to order at 12:01 PM. Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

XI.

Public Comment a. Ms. Searcy introduced Lisa Bubert, the Children’s Librarian at the Madison branch and SEIU representative. Ms. Bubert read a statement from the Union, expressing their thanks to Mr. Oliver for his years of service at NPL and asking the Library Board to include SEIU in the search for a new director. b. Ms. Searcy thanked the SEIU for being engaged and explained that there will be an opportunity to hear from stakeholders and staff members during the selection process. She noted that staff input will be an integral part of this search.

XII.

Board Chair Comments, Joyce Searcy, Chair

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a. Ms. Searcy invited Kate Ezell to speak since she was absent during the special Board Meeting last week. Ms. Ezell applauded Mr. Oliver for his advocacy efforts and his ability to build relationships with the Council. b. Ms. Searcy saw that NPL Means Business was represented at the Nashville Hispanic Chamber of Commerce and noted how it was a great way to continue to build relationships in the community. XIII.

Approval of Minutes: March 15, 2022 & Special Board Meeting Minutes on April 12, 2022 a. Kate Ezell moved to approve the minutes with a correction; the motion was seconded by Robert Oermann and passed unanimously.

XIV.

Library Director Report, Kent Oliver a. Mr. Oliver introduced Megan Phouthavong Evans, his new Administrative Specialist. He is very happy to have her on board. He explained that the 4% allocation for NPL will be approved at Council and that while NPL has lots of vacancies, there are a lot of interviews currently taking place to fill these positions. b. Foundation Budget Process Change FY23 – Mr. Oliver explained that the Foundation wants to have a more flexible budget as the current budget is difficult to manage due to grants not following a fiscal year. The new process will apply funding in a more efficient way and move toward groupings rather than line items.

XV.

Nashville Public Library Foundation Report, Shawn Bakker a. Ms. Bakker expanded on the changes to the budget process. Linda Harrison and Mr. Oliver have identified four large projects for the Foundation to focus on. This allows the Foundation to better explain their fundraising efforts to outside partners. NPLF will still fund restricted projects which will require line items and more detailed budgets. b. Ms. Varney asked what percentage of NPL was funded by unrestricted funds versus restricted funds. Mr. Oliver estimated that 30% of the budget is unrestricted, but he will find those statistics for the Board. c. Ms. Bakker reminded the Board that Picnic with the Library will be in person this year in the Main Library Courtyard. It will be May 1 st from 4 PM – 7 PM. d. National Library Week was successful, as was the Carnegie Society Book Club discussion of the book Sparks Like Stars. The conversation was moderated by Jennifer Puryear, and the panelists were Kasar Abdula, Alex Jahangir, and Sue

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Maszaros. Ms. Bakker thanked Studio Bank and Belmont University for underwriting the book club. The public can watch the recording. XVI.

Board Elections a. The Board voted on the Chair, Vice Chair and Secretary positions. Ms. Searcy opened the floor for nominations. Mr. Oermann recommended that the Board stay the same for the coming year with Mr. Oliver’s impending departure. b. Ms. Varney motioned to elect Joyce Searcy as the Chair, and the election passed unanimously. c. Ms. Searcy motioned to elect Katy Varney as Vice Chair, and the election passed unanimously. d. Ms. Searcy motioned to elect Robert Oermann as Secretary, and the election passed unanimously.

XVII.

Staff Reports a. Madison Update, Jessica Piper i. Ms. Piper is the manager of the Madison cluster. She has been with NPL since 2007 and has been the Madison manager since 2015. Madison has high computer usage as well as a high volume of worthwhile print jobs. They recently added a Saturday story time after surveying patrons and finished a successful Tai Chi series. Madison is also becoming an artist haven, and they have partnered with Metro Arts on projects. The area around the library is developing, and Ms. Piper is excited to see what comes next for the Madison branch. b. Facilities Update, Susan Drye i. Ms. Drye provided the Board with handouts and explained that NPL still needs $3.7 million in funding for capital projects. She highlighted the projects that were going to be completed and what were the highest priorities. She also noted that capital is still required for upcoming remodels. ii. Ms. Searcy asked if this would be helpful information for the Foundation to have, and Ms. Bakker stated that NPL was working to distill this information to present to donors.

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Building Maintenance Needs Update for Library Board 4-19-2022

Main Library Branches

$ $

3,627,100 156,000

Total Funding Needed

$ 3,783,100

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Main Library Needs -

Estimated Costs

Note

2 years ago, NPL purchased the last 4 light swith control mechanisms availabel in the US that work with our current system. 358,000 We have 2 left.

The current lighting control system is beyond end of life and can no longer be repaired and does not have modern energy effi cient 750,000 control settings available.

Courtyard leaks / Courtyard Renovation

Leaks in the couryard the decking/planters is allowing water to drain into the Library garage causing potential degradation of the concrete stucture. The trees in the courtyard are thought to have penetrated the water barriers causing the garage leaking. Long term repairs/renovation is needed so this is no longer an issue going 1,700,000 forward.

Fire Alarm system updated / Fire pump rebuild / Fire Pump Controller Replacement

The system is beyond end of life and no longer up to CODE. The last 108,000 fire inspection, this system barely passed.

VAV Box replacement - Entire building

The Main Library has 230 VAV boxes that help control air flow, etc. in the HVAC system. These boxes are like small computers and most are at end of life. NPL has had to replacement piece meal with available funds when they fail. This would be a proactive step for 300,000 on-going maintenance.

Main Library Roof

Conference Center - lighting control system Main Library - total building lighting control system replacement

1,000,000 Estimated based on square footage and type for materials

Public and Staff Elevator upgrades Grind and polish marble lobby floors/staircase and landings New Bottle Fill Water Fountains

500,000

$ $

100,000 10,000

Replace regular water fountains Popular Materials Renovation

$ $

24,500 2,500,000

Lobby Vestibule Renovation

367,100

DES System filter install

300,000

Civil Rights Room Renovation

160,000

Administrative Area Renovation

107,000

8,284,600

Skylights in Main stairwell need to be completely resealed - COMPLETED FY22

$ $

The Main Library has 3 public elevators and 3 staff/freight elevators. Closing mechanisms, motors and internal lift systems need to be replaced in all. Cosmetic upgrades with more durable surfaces to the public elevators need to be made. The lobby, staircase and landing marble floors have not be ground and polished since we moved into the buidling in 2001 Needed on 1st & 3rd floors - one already in Children's Replace all other regular water fountains - can no longer get repair parts To renovate the Popular Materials space Heat and cold penetration into the lobby area makes the areas unbearable when in extreme temperature (below 50 and above 78) outside. Changes are needed to lessen the influx of ourside air into the lobby To install and filter between the DES water loop and our closed loop system so that the pipes do not get clogged To renovate the Civil Rights Room, change carpet to LVT, repair the counter, upgrade the equipment and make a front entrace area similar to the VFW room Administrative hallway carpet replacement to LVT floorsimilar to what is on 3rd floor and paint non-public areas

The seals are deteroating and now there are major leaks when there are heavy rains in the stairwell as well as water damage to 17,500 the surrounding ceiling 4,657,500 Cost being covered by current Capital / 4% funding

3,627,100 Funding still needed for Main Projects

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Branch Needs Branch

Branch-Needs

Estimated Costs

Note

Repair around front entrance where water damage has 10,000 occurred.

Bordeaux

Repair front entrance

Bordeaux

Roof Replacement

Roof is coming apart and can no longer be repaired. Needs to be completely replaced. Causing leaks in the front 350,000 entrance and in the middle of the building.

Branch System

Water Fountain Replacement

Replace 15 water fountains at various branches where we 52,500 can no longer get parts to repair the fountains.

Donelson

All Windows on top floor replaced

All windows need to be replaced with new seals. The old window seals have started to melt and run down the 15,000 windows and/or just coming out.

Donelson

Replace all light fixtures

All fixtures need to be replaced. The building still has T12 fluorescent bulbs that are now obsolete and can no longer 20,000 be found as well as the ballast for the fluorescent fixtures

Donelson

Roof repair/wall repair

There is an ongoing leak. It's be repaired several times. Water tests need to be done to fix the problem and repair 20,000 the wall where water has penetrated.

AC Units are beyond end of life. We have repaired as much as possible. If they go out again this year, we will need to replace since the new building will not be open until Spring 80,000 2024

Donelson

HVAC unit replacement

East

Replace HVAC system

The system installed in 2012 has not been right. There are humity issues throughout the building. Engineers have determined the system is too large for the size therefore not cycling as it should therefore not getting the humity out 60,000 as if should.

Edmondson Pike

Roof repairs

Roof repairs are needed at the far end of the buidling or 25,000 replaced which would cost more

Edmondson Pike

Gutter replacement

38,000 Gutters are rusting out, need to be replaced Water runs under the door in the back by the Children's area. Needs to be fixed. Other areas have cracking. Floor needs to be repaired and flooring replaced. Currently has a type of linoleum. If there have to extensive repairs to floor, 50,000 this number would be much higher.

Goodlettsville

Floor repair

Green Hills

HVAC chiller replacement

Chiller as beyond end of life. We have repaired in order to replace during renovation but have not had funds for 200,000 renovation. We can no longer hold off on replacing chiller.

Green Hills

Roof Repair/Replacement

Significant water damage in front portion of building. Needs to either be fully replaced and repairs made where water damage is or major repair of roof in the front of the building. 350,000 Number is for replacement

Hermitage

Wall repair

Wall needs to be repaired around front entrnace above roof line. There is a failure between the brick and wall above the 10,000 roof line causing water to leak inside the building.

Hermitage

Parking Lot repairs

24,000 Patching, Milling, Paving, Striping, Crackfill and Sealcoat

Hermitage

Gutter replacement

30,000 Gutters are rusting out, need to be replaced

Hermitage

Carpet Replacement

Needs new carpet or LVT. We have been trying to wait until 81,000 we do the major renovation but the carpet is in bad shape

Inglewood

Façade / trim needs repairs and painting

10,000 Carpenter Bees have burrowed into the façade.

Inglewood

Entire building needs to be painted

Paint is peeling in areas. The entire building needs to be 35,000 painted

HVAC replacement

Fork lift or Bobcat

25,000 Replace 2 AC units Either need a new forklift or a bobcat with forks to be able 60,000 to unload pallets from truck deliveries. There is no loading

Parking Lot repairs

88,400 Excavation, base, paving, striping and sealcoat

North

Extend parking area

Excavation, base, paving, striping and sealcoat to add parking area where the old oak tree stood. This would give 19,000 North 5 additional and badly needed parking spaces.

Pruitt

Roof Replacement

Lakewood Maintenance Bldg Lakewood Maintenance Bldg Lakewood Maintenance Bldg

Richland Park

Parking Lot repairs

Richland Park

Carpet Replacement

East

All windows sealed - COMPLETED FY22

Pruitt has been on the list for a new roof since 2014 but 350,000 we've had little funding to provide and so far has held up. Crack fill, striping, sealcoat, replacing speed bumps in library area. This is Parks parking lot but we would do in front of the library with our 25 designated spaces. I have talked with parks and it's on their list, but not a priority at this time due 6,000 to their lack of funding. Carpet is old and worn. Needs replacement with new carpet 45,000 or LVT.

2,053,900 All windos need recaulking and some glass replaced. Because this is a historic buidling, we have to follow Historic Preservation standards when doing any outside work to this 15,000 facility

1,897,900 Cost being covered by current Capital / 4% funding

156,000 Funding still needed for Branch Projects

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FY22 - Capital Priority List Branch

Bellevue Bordeaux Donelson

East Edgehill Green Hill Green Hill Hadley Park Inglewood Looby North Pruitt Pruitt Pruitt

Project Interior Refresh - paint, carpet, furniture as needed Roof replacement Roof and HVAC replacement. Replace ceiling and possibly windows Interior Refresh - furniture as needed Bathroom repair / Replace HVAC Interior Refresh - paint, carpet, furniture as needed HVAC/Chiller Replacement Roof Replacement HVAC Replacement (3) Façade / trim & entire building need painting Interior Refresh - paint, carpet, furniture as needed Interior Refresh - paint, carpet, furniture as needed Roof replacement Interior Refresh HVAC Replacement (3)

Est. Costs

Branch

583,000 425,100

371,000

HVAC replace to mediate 250,000 humidity issues

$ $ $ $

103,800 178,921 300,000 60,000

169,000

$ $ $ $

132,300 392,400 310,300 60,000

HVAC equipment has 4-6 month lead time

3,390,821 Sub-total

609,179 Remaining Budget

900,000 4% Budget for Repairs

$ $

Est. Costs 10,000 63,000

50,000

$ $ $

70,000 Summer 2022 6,300 To replace T12 bulbs 30,000

Notes

$ $ $ $

24,000 Summer 2022 10,000 135,000 10,000 Summer 2022

$ $ $ $ $ $

107,000 19,000 7,400 To replace T12 bulbs 6,000 9,700 To replace T12 bulbs 13,500 To replace T12 bulbs

Timeline

Carpenter bees have 55,000 burrowed into the façade

Project

Concrete Repair where water runs under door by Children's area Teen area floor replacement, door addition, Green Hills magr offi ce door addition Hadley Park Replace lighting fixtures ($100 per fixture) Hermitage gutter replacement Patching, Milling, Paving, Striping, Crackfill Hermitage and Sealcoat Hermitage Wall repair at front entrance Lakewood parking lot needs, AC replacement Main New Bottle Fill Water Foundations Administrative hallway carpet replacement to LVT floorsimilar to what is on 3rd floor Main and paint non-public areas North Parking lot needs + add Old Hickory Replace lighting fixtures ($100 per fixture) Richland Park Parking Lot Richland Park Replace lighting fixtures ($100 per fixture) Thompson Lane Replace lighting fixtures ($100 per fixture) Replace all other regular water fountains System-Wide can no longer get repair parts

Goodlettsville

Notes

$ $

Bordeaux Repair front entrance Edmondson Pike Roof repairs / New gutters

4,000,000 Capital Budget

Timeline

77,000

647,900 Sub-total

252,100 Remaining Budget

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FY22 - Capital Priority List Branch

Main

$ Project

5,000,000 Budget Est. Costs

Courtyard redesign/repair Lighting system replacement Roof Replacement

$ $ $

Cold water isolation/plates Fire Pump Controller replace/Fire Alarm system updated/Fire Pump rebuild VAV Box replacement

$ $ $ $

Notes Timeline Still doing research for next 1,750,000 steps 1,000,000 1,300,000 Design/installation 310,000 estimate Late fall 2022 108,000 347,000 4,815,000 Sub-Total

185,000 Remaining Budget

c. Security Update, Susan Drye i. Ms. Drye passed out a handout to examine the increase in security incidents over the last 5 years. In 2022 so far, NPL has had over 300 incidents, 93 of which involving the harassment or threatening of a staff member or another patron. ii. Ms. Varney asked how many of these incidents were related to mental health issues and Ms. Drye estimated that most of these incidents were, especially at the Main Library. iii. Mr. Rand asked about NPL’s camera system and if the library has any signage about cameras. Ms. Drye noted that NPL has over 500 cameras. The cameras help to report after an incident occurs. Currently, there is no signage about cameras. iv. Mr. Simmons questioned the breakdown of the incidents and where the majority were happening. Ms. Drye explained that incidents were increasing systemwide. Mr. Simmons noted that NPL’s security team are not mental health experts. Ms. Drye mentioned that NPL’s security team does work to deescalate situations. v. Mr. Oliver noted that what happens in the library reflects society. NPL currently has a relationship with Metro Social Services and can investigate expanding this partnership.

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NPL Safety & Security Incident Summary Report Conduct & Rule Violations 1-1 Distributing or posting printed materials 1-2 Participating in gang or gang-related activity 1-3 Alcohol, food, and covered drinks 1-4 Smoking in the library 1-5 Sleeping, placing head on table 1-6 Using library items in a manner inconsistent 1-7 Bringing animals or pets 1-8 Creating loud noises and/or disturbances 1-9 Leaving children unattended or unsupervised 1-10 Misuse of rest rooms 1-11 Bringing large items that take up excessive space 1-12 Being on library premises 1-13 Offensive odor of the body, clothes, or belongings 1-14 Violations of Library policies 2-15 Directing a specific threat of physical harm 2-16 Intentionally damaging, or stealing property (misdemeanor) 2-17 Intentionally engaging in harassing or threatening behavior 2-18 Bringing any firearm and/or weapon onto library premises 2-19 Suspended patron entering library premises 2-20 Violation of Federal, State, or local laws

FY17 No. 1 0 7 0 33 4 Class 1 Offenses - Maximum 0 suspension is 30 days, after a 6th 64 offense 0 9 1 0 2 10 19 13 Class 2 Offenses - Minimum 131 suspension is 30 days. Maximum 10 suspension is 365 days, depending on the number of offenses. 50 38 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 15 charges are pressed and convicted, 16 up to 5 years

3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

Suspension by No. of Days 1 Day 3 Days 5 Days 14 Days 30 Days 60 Days 90 Days 365 Days Lifetime

6 429 No. of Patrons 5 1 20 1 58 4 54 141 1

Total number of patrons suspended

285

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FY18 No. 2 0 29 0 80 10 Class 1 Offenses - Maximum 0 suspension is 30 days, after a 6th 103 offense 0 87 5 3 0 21 33 27 Class 2 Offenses - Minimum 161 suspension is 30 days. Maximum 17 suspension is 365 days, depending on the number of offenses. 109 35 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 13 charges are pressed and convicted, up to 5 years 17

3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

Suspension by No. of Days 1 Day 3 Days 5 Days 14 Days 30 Days 60 Days 90 Days 365 Days Lifetime Total number of patrons suspended

6 758 No. of Patrons 4 0 22 2 117 4 59 196 0 404

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3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

FY19 No. 3 2 33 7 52 19 Class 1 Offenses - Maximum 2 suspension is 30 days, after a 6th 117 offense 3 23 3 3 7 18 50 41 Class 2 Offenses - Minimum 192 suspension is 30 days. Maximum 18 suspension is 365 days, depending on the number of offenses. 107 37 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 31 charges are pressed and convicted, up to 5 years 19

9 796

Other Incidents Different Type of Incident Injury or Accident Safety or Security Incident Total Other Incidents

Grand Total

17 59 81

157

953

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3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

FY20 No. 1 1 23 5 26 5 Class 1 Offenses - Maximum 0 suspension is 30 days, after a 6th 52 offense 4 15 0 3 1 14 31 23 Class 2 Offenses - Minimum 109 suspension is 30 days. Maximum 9 suspension is 365 days, depending on the number of offenses. 63 26 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 24 charges are pressed and convicted, up to 5 years 16

5 456

Other Incidents Different Type of Incident Injury or Accident Safety or Security Incident Total Other Incidents

Grand Total

10 25 38

529

NOTE: All public library facilities were closed to the public March 16, 2020 and remained closed through the end of the fiscal year.

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NPL Safety & Security Incident Summary Report Conduct & Rule Violations 1-1 Distributing or posting printed materials 1-3 Alcohol, food, and covered drinks 1-4 Smoking in the library 1-5 Sleeping, placing head on table 1-6 Using library items in a manner inconsistent 1-7 Bringing animals or pets 1-8 Creating loud noises and/or disturbances 1-10 Misuse of rest rooms 1-11 Bringing large items that take up excessive space 1-12 Being on library premises 1-13 Offensive odor of the body, clothes, or belongings 1-14 Violations of Library policies 2-15 Directing a specific threat of physical harm 2-16 Intentionally damaging, or stealing property (misdemeanor) 2-17 Intentionally engaging in harassing or threatening behavior 2-18 Bringing any firearm and/or weapon onto library premises 2-19 Suspended patron entering library premises 2-20 Violation of Federal, State, or local laws

3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

FY21 No. 1 7 2 11 11 Class 1 Offenses - Maximum 1 suspension is 30 days, after a 6th 35 offense 3 4 2 2 37 19 9 Class 2 Offenses - Minimum 84 suspension is 30 days. Maximum 2 suspension is 365 days, depending on the number of offenses. 36 14 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 4 charges are pressed and convicted, 15 up to 5 years

6 305

Other Incidents Different Type of Incident Injury or Accident Safety or Security Incident Total Other Incidents

Grand Total

13 16 35

369

NOTE: Public Library facilities started reopening to the public March of 2021.

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3-21 Physical assault 3-22 Engaging in sexual conduct 3-23 Intentionally damaging, stealing property (Felony) Total by Code or Rule

FY22

TO DATE (9 months)

No. 0 19 3 14 9 Class 1 Offenses - Maximum 0 suspension is 30 days, after a 6th 44 offense 4 2 0 1 27 24 21 Class 2 Offenses - Minimum 93 suspension is 30 days. Maximum 2 suspension is 365 days, depending on the number of offenses. 41 35 Class 3 Offenses - Minimum suspension is 365 days or 1 year. If 8 charges are pressed and convicted, 15 up to 5 years

12 374

Other Incidents Different Type of Incident Injury or Accident Safety or Security Incident Total Other Incidents

Grand Total

69 16 48

133

507

d. I Read Banned Books, Andrea Fanta i. Ms. Fanta presented on a special campaign designed to address the bills currently moving through legislature and establish NPL as a voice opposed to censorship. NPL will offer a special card and the goal is to distribute 5,000 of these cards in one month. Customers can go to any NPL location and switch out their current card for the new card as well. Mr. Oliver noted how wonderful the campaign will be and the possibility of some pushback. Ms.

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Searcy requested talking points so that Board members can explain the campaign to members of the community. XVIII.

New Business a. Computer Printing Fee Resolution, Jena Schmid

Nashville Public Library Board April 19, 2022 Resolution Title: Computer Printing Fees History/Background/Discussion: In this age, information sources are created and reproduced, not just borrowed from libraries. Computer printing is an essential information service that libraries provide. During the pandemic, NPL, along with many library systems, offered free printing of up to 20 pages a day. Many customers have provided feedback that they were grateful to print documents and job applications for free and have made requests that NPL continue offering free printing after the pandemic. Charging for printing does help with recovering the costs associated with printing and generates revenue for Metro Government, however not all individuals have the luxury of reaching into their pocket to pay for necessary materials. Libraries were founded on the idea of making access available equally to everyone. The American Library Association “fundamentally opposes the creation of economic barriers to access services and resources provided by publicly funded libraries.” According to ALA’s Economic Barriers to Information Access: An Interpretation of the Library Bill of Rights, “Libraries should examine policies and procedures, particularly those involving fines, fees, or other user charges, and actively move toward eliminating any that may create potential barriers to access or academic achievement.” Charging printing fees creates an economic barrier to information for many of our customers. The question is whether NPL can afford to continue to support free printing. A library team convened to analyze the data to determine if free printing was sustainable. It was concluded that it could be supported if printing is capped by a page limit of 100 pages per month, equivalent to a dollar amount of $10 per month. If a customer needs to print additional pages, they will be charged the rate of $.10 a page for black & white prints and $.25 a page for color prints. Also, the team agreed that this benefit should be offered only to library card holders. These proposed limitations will have the bonus of helping to solve the problem of excessive printing and encouraging library card registration.

Recommendation: The Board approves the proposed benefit to NPL library card holders of 100 free printed pages per month. Draftor(s): Jena Schmid, Assistant Director for the Main Library Person(s) Responsible for Implementation: Technology Services, Library Administration, Library Marketing & Communications, and Public Service teams Page | 15

RESOLUTION 2022-04.01 Computer Printing Fees WHEREAS, the essential mission of a publicly funded library is to provide free, equal, and equitable access to information in all its forms, and WHEREAS, printing internet, database, and customer generated documents is an essential function in the sharing of information, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Nashville Public Library shall subsidize $10 of computer printing per month for all library card holders. i. Keith Simmons motioned to adopt the resolution; Robert Oermann seconded the motion, and it passed unanimously. b. Adult Backbone Education Transfer, Liz Atack

Nashville Public Library Board April 19, 2022 Resolution Title: Adult Education Backbone Transfer History/Background/Discussion: Nashville Public Library has been working with Adult Education Collective Impact, now Growing Opportunities for Adult Learners (GOAL) Collective, since 2018. GOAL’s mission is to triple the number of adult learners who achieve their educational goals by 2025 while building a stronger network of supports for those learners. In January 2019, NPL’s Board of Trustees approved that NPL serve as co-backbone of GOAL along with Nashville Adult Literacy Council. Begin Anew joined the backbone structure in 2020 to provide executive leadership support. Two NPL-based staff, employed through Nashville Public Library Foundation, have served as the only staff devoted to GOAL’s work full-time. Staff from the co-backbone agencies have worked on GOAL in addition to their leadership responsibilities at their respective organizations. Since first gathering as a group of adult education providers at NPL to identify and address the complex issues in the adult education system, GOAL has grown from a collaborative effort to a fully functioning, organized collective that employs two full time staff members, has an annual Page | 16

budget of nearly half a million dollars, and is actively developing and implementing a shared data system to address the needs within the adult education landscape. With the shared backbone support provided by these three agencies for the past four years, GOAL has reached a level of organizational maturity to now need a single, unified backbone entity and support system. Tennessee College Access and Success Network (TCASN) approached GOAL to become the backbone agency in late 2021. TCASN’s board voted unanimously to take on all backbone responsibilities for GOAL by May 2022. Section IV “Modification and Termination” in the Letter of Intent executed between NPL and Nashville Adult Literacy Council states: “Changes to this agreement must be agreed upon by both parties, made in writing, and duly signed by NALC and NPL. Either party may terminate this agreement by giving the other party 30 days advance notice in writing.” NPL received notice on January 5, 2022 of intent to dissolve the current shared backbone structure and a new Letter of Intent to transfer backbone responsibilities to TCASN awaits NPL’s execution. While GOAL’s work will no longer be led by NPL, NPL remains a core partner in the collective. NPL staff sit on GOAL’s Guiding Team and working groups, ensuring that NPL’s programming and services remain aligned with community needs.

Recommendation: The Board approves the transfer of NPL’s backbone responsibilities to Tennessee College Access and Success Network. Drafter(s): Liz Atack, Bringing Books to Life Program Manager Person(s) Responsible for Implementation: Liz Atack, Linda Harrison, Kelly Blankenship and staff from the Nashville Public Library Foundation i. Robert Oermann motioned to adopt the transfer; Kate Ezell seconded the motion, and it passed unanimously. c. New Director Search Update, Keith Simmons i. Mr. Simmons explained that Metro Legal advised the Board to not follow the same process they used 10 years ago when searching for a new director. ii. Ms. Searcy met with Metro HR to talk about alternative possibilities. Whatever process the Board decides to use, NPL will need to pay for it, and anything over $25,000 requires a Request for Proposals. iii. Mr. Rand asked if the Board would consider focusing on choosing an interim director while deliberating on the process. He stated it would be important to

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have an internal staff member as the interim. Mr. Simmons wanted to focus on the search process. iv. Ms. Searcy noted that she still needed to process her conversation with Metro HR. She asked the Board to send their thoughts about how they wanted to conduct the search to Mr. Oliver to compile. XIX.

Adjournment a. The meeting adjourned at 1:49 PM.

Next Scheduled Board of Trustees Meeting 12:00 noon – June 21, 2022 Main Library 615 Church Street Nashville, TN 37219 Respectfully submitted by Emily Krieble

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Statistical Summary – May 17, 2022 Nashville Public Library

Cardholders as % of Population Served

38.8% April 2022 New Cards: 2,980 Active Cardholders: 269,320

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Apr-22 2,980 Apr-22 141 1035.00

Apr-22 Year-to-Date 25,931 Apr-21 61 470.00

Active Patron Cards 269,320 % Change 2022-2021 131.15% 120.21%

Page | 6

Statistical Summary – May 17, 2022 Nashville Public Library Wireless Data April 2022 Wireless Usage (Total = 37,910 Sessions) 7000

6563

6000

Axis Title

5000

4658

4468 3849

4000

3672

3461 3000

2000

1762 1360

1242 741

1000 441

1171

942 500

447

314

683 251

739 471 175

April 2022 Wireless Usage 14%

86%

Indoor

Outdoor

Page | 7

April 2022 Wireless Usage at Branches Only 17%

83%

Indoor

Outdoor

Statistical Summary – May 17, 2022 Nashville Public Library Database and Website Data Website Visits Webserver

Database Usage Sessions

Apr-22 497,532

Apr-21 364,335

% Change 2022-2021 36.56%

Apr-22 15,652

Apr-21 20,199

% Change 2022-2021 -22.51%

Visits

VISITS TREND FY2122

FY2021

FY1920

450000 375000 300000 225000 80347

150000 23413

75000

1724

50780

JU L

AU G

SEP

OC T

N OV

D EC

JAN

FEB

MAR

AP R

M AY

JUN

Statistical Summary – May 17, 2022 Page | 8

Nashville Public Library

Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Apr-22 Visits 13,218 16,431 5,045 5,733 102 9,898 5,006 16,431 1,339 11,886 10,783 1,628 1,352 28,787 2,612 2,209 3,031 6,427 6,179 6,877 3,013 157,987

Apr-21 Visits 109 1,126 0 0 0 859 0 0 0 635 0 0 5,843 11,721 0 0 0 0 3,120 0 0 23,413

% Change 2022-2021 12026.61% 1359.24% N/A N/A N/A 1052.27% N/A N/A N/A 1771.81% N/A N/A -76.86% 145.60% N/A N/A N/A N/A 98.04% N/A N/A 574.78%

Apr-22 Circ / Visit 2.24 0.32 1.31 0.86 26.60 2.73 2.36 2.15 1.18 2.10 0.82 1.15 7.29 1.40 0.86 1.69 0.37 1.71 2.29 0.91 0.21 1.58

Circulation Data eMedia Circulation* April 2022 eAudiobooks eVideos eBooks eMusic 85,644 6,095 94,624 1,558 *eMedia accounts for 44% of total April 2022 circulation.

Apr-21 Circ / Visit 128.85 3.98 N/A N/A N/A 19.92 N/A N/A N/A 15.46 N/A N/A 1.59 3.48 N/A N/A N/A N/A 3.46 N/A N/A 6.89

eMagazines 6,319

% Change 2022-2021 -98.27% -92.06% N/A N/A N/A -86.28% N/A N/A N/A -86.43% N/A N/A 359.18% -59.84% N/A N/A N/A N/A -33.76% N/A N/A -77.04%

Total 194,240

Page | 9

Statistical Summary – May 17, 2022 Nashville Public Library

CIRCULATION TREND FY2122

FY2021

FY1920

675,000 625,000 575,000 525,000 475,000 425,000 375,000 325,000 275,000 225,000 175,000

JUL AUG SE P

OCT N OV D EC

JA N

FE B M AR AP R M AY JUN

LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY2122

FY2021

FY1920

25000 20000 15000 10000 5000 0 JUL

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUNE

Page | 10

Statistical Summary – May 17, 2022 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total

Apr-22 Circulation 29,546 5,195 6,601 4,935 2,713 27,053 11,838 35,384 1,579 209 24,931 8,890 1,869 9,861 40,043 2,256 3,741 1,126 10,988 14,157 6,285 647 194,240 0 444,087

Month Apr-22 Apr-21 % of Total Circulation 6.65% 14,045 1.17% 4,482 1.49% 4,238 6.65% 2,873 0.61% 1,152 6.09% 17,115 2.67% 7,292 7.97% 17,843 0.36% 833 0.05% 190 5.61% 9,814 2.00% 3,937 0.42% 936 5.61% 9,281 9.02% 40,617 0.51% 1,750 0.84% 2,349 0.25% 163 2.47% 5,877 3.19% 10,792 1.42% 4,937 0.15% 722 43.74% 181,561 1.4153% 2 342,801

% Change 2021-2019 110.37% 15.91% 55.76% 71.77% 135.50% 58.07% 62.34% 98.31% 89.56% 10.00% 154.04% 125.81% 99.68% 6.25% -1.41% 28.91% 59.26% 590.80% 86.97% 31.18% 27.30% -10.39% 6.98% N/A 29.55%

Apr-22 Year-to-Date 302,346 54,103 51,990 45,434 22,834 280,814 121,174 380,481 15,639 2,326 247,012 84,374 17,686 97,916 427,919 21,040 32,806 11,684 95,556 139,783 59,753 6,235 1,619,844 15 4,138,764

Fiscal Year-to-Date Apr-21 Year-to-Date 143,966 34,004 43,930 24,706 11,263 110,046 73,812 182,007 8,154 2,405 108,336 40,434 11,380 59,815 363,510 17,214 24,230 3,227 55,192 83,084 45,514 7,494 1,960,493 9 3,414,225

% Change 2022-2021 110.01% 59.11% 18.35% 83.90% 102.73% 155.18% 64.17% 109.05% 91.80% -3.28% 128.01% 108.67% 55.41% 63.70% 17.72% 22.23% 35.39% 262.07% 73.13% 68.24% 31.28% -16.80% -17.38% 66.67% 21.22%

Programming Data In-Person April 2022 TOTAL

# of Programs 737

# of Attendees 12413

April 2022 TOTAL

# of Programs 163

# of Attendees 5691

April 2022

# of Programs

# of Attendees

Outreach

Virtual

Page | 11

TOTAL

999

Statistical Summary – May 17, 2022 Nashville Public Library MONTH - APRIL 2022

(3) ATTENDANCE AT LIBRARY PROGRAMS

Library (3a) NO.

AUD.

ARCHIVES BELLEVUE 21 745 BORDEAUX 11 109 BBTL (Bringing Bks to Life!) 0 0 BBTL (Adult Literacy) 0 0 DONELSON 5 91 EAST 5 76 EDGEHILL 12 51 EDMONDSON PIKE 1 345 GOODLETTSVILLE 16 467 GREEN HILLS 14 341 HADLEY PARK 12 31 HERMITAGE 19 429 INGLEWOOD 12 196 LOOBY 10 161 MADISON 10 164 MAIN - Adult Svcs 31 195 MAIN - Children Svcs 18 543 MAIN - Digital Inclusion 0 0 MAIN - LSDHH/Equal Access 0 0 MAIN - Puppet Truck 7 202 MAIN - Special Coll. 3 128 MAIN - Studio NPL 0 0 MAIN - Teen Svcs 0 0 MAIN - WIshing Chair Productions 16 1256 GOAL Collective Ed. & Lit. Systemwide 0 0 NORTH 8 13 OLD HICKORY 7 126 PRUITT 10 325 RICHLAND PARK 8 299 SOUTHEAST 8 228 THOMPSON LANE 8 134 WATKINS PARK 1 17 TOTALS 273 6,672

J uvenile Outreach (3b) NO.

AUD.

Virtual (3c)

Library (3a)

NO.

AUD.

Teen Outreach (3b) NO.

AUD.

Virtual (3c)

Library (3a)

NO.

AUD.

Adult Outreach (3b) NO.

AUD.

Virtual (3c)

Library (3a)

NO.

AUD.

Senior Outreach (3b) NO.

AUD.

Virtual (3c) NO.

AUD.

1 0 17 0 2 0 0 1 1 0 2 1 9 0 0 1 0 0 0 39 0 0 0 1

100 0 912 0 0 0 0 75 20 0 28 25 290 0 0 10 0 0 0 3,338 0 0 0 11

0 0 3 0 0 0 0 0 0 0 0 0 0 0 4 7 0 0 7 4 0 0 0 2

0 0 241 0 0 0 0 0 0 0 0 0 0 0 47 46 0 0 64 137 0 0 0 209

22 39 0 0 9 48 0 9 12 69 4 2 1 0 15 0 0 0 0 0 4 24 18 0

134 526 0 0 0 671 0 23 53 936 9 39 12 0 42 0 0 0 0 0 167 508 195 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 3 4 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 55 216 113 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

9 10 0 4 9 3 5 14 6 5 5 11 6 3 14 0 0 0 0 0 13 0 0 0

63 60 0 22 40 17 118 419 80 313 36 74 63 0 199 0 0 0 0 0 346 0 0 0

0 0 0 0 0 1 1 0 0 2 0 0 0 0 0 0 0 0 0 1 0 0 0 0

0 0 0 0 0 64 5 0 0 25 0 0 0 0 0 0 0 0 0 23 0 0 0 0

1 0 0 0 0 0 0 1 1 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0

9 0 0 0 0 0 0 6 3 0 0 178 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 3 0 1 0 0 0 0 2 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 19 0 2 0 0 0 0 11 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 60 0 3 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 13 0 0 0 0 0 64 0 118 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 5 2 0 0 0 0 0 82

0 54 54 0 0 0 0 0 4,917

0 0 0 0 0 0 0 0 27

0 0 0 0 0 0 0 0 744

0 1 0 1 0 13 3 2 296

0 7 0 38 0 52 7 49 3,468

0 0 0 0 0 1 0 0 9

0 0 0 0 0 8 0 0 392

0 0 0 0 0 0 0 0 0

0 2 1 5 12 15 1 0 153

0 4 6 243 20 67 3 0 2,193

0 0 0 1 1 0 1 0 8

0 0 0 33 9 0 28 0 187

0 0 0 5 0 0 0 0 10

0 0 0 59 0 0 0 0 255

0 5 0 4 0 0 0 0 15

0 12 0 36 0 0 0 0 80

0 0 0 0 0 0 0 0 64

0 0 0 0 0 0 0 0 195

0 0 0 0 0 0 0 0 0

Page | 12

Financial – May 17, 2022 Nashville Public Library

Page | 13

FY22 Budget vs Actual Apr 2022

Page | 14

Personnel Summary – May 17, 2022 Nashville Public Library

April 2022 New Hires Name Haylee Blystone Forrest Eagle Emilynne Widick Megan Kelley Amanda Moores Cara Reddington-Kincaid Adam Deane McKenna Schwindt Kenny Cochran

Classification Library Page Technical Specialist Circulation Assistant Program Supervisor Library Page Library Page Library Page Library Page Security Guard

Hire Date 1/10/2022 1/10/2022 2/21/2022 2/21/2022 2/21/2022 3/21/2022 3/21/2022 4/18/2022 4/18/2022

Location Edmondson Pike Prod Srvs Hermitage NPL Studio Madison Children's Srvs Goodlettsville Edmondson Pike Security

Classification Library Page Librarian 2 Office Support Rep Circulation Assistant Circulation Assistant Custodian Library Associate 2 Program Spec 2 Security Guard Library Associate 2 Admin Srvs Officer 4 Librarian 1 Info Systems App Tech 1 Librarian 1 Custodian Office Support Mgr Library Associate 1 Library Associate 1

Resignation Date Location 1/3/2022 Hermitage (retire) 1/5/2022 Edmondson Pike 1/7/2022 Admin Srvs 2/4/2022 Hermitage (retire) 2/4/2022 Lim Libraries 2/15/2022 Custodial Srvs 2/24/2022 Bellevue (retire) 2/25/2022 LSHI 3/2/2022 Security 3/4/2022 Richland Park 3/17/2022 NAZA 3/31/2022 Inglewood 4/1/2022 Shared Systems 4/4/2022 Richland Park 4/5/2022 Custodial Srvs(retire) 4/13/2022 Main- Circulation 4/15/2022 Southeast 4/23/2022 Main- Childrens

April 2022 Resignations Name Deck, Virginia Welsh,Cassandra Santoni-Sanchez, Zachary Taylor, Timothy Bouley, Rachel Mullins, Lisa Reagan, Donna Steele, Poppy King, Lee Ann Williams, Lou Anne Berliss, Mollie Foreman, Ellen Morros, Jesse McElhose, Nicole Johnson, Mark Smith, Angela Howell, Kristen Hall, Katherine

Page | 15

Personnel Summary – May 17, 2022 Nashville Public Library NPL Vacancies as of 4/30/22

Division / Branch 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74

PUBLIC REL NAZA OP & MAIN-MN EAST BELLEVUE BELLEVUE BORDX BORDX ED PIKE ED PIKE GRN HILLS GRN HILLS HERM HERM INGLE SE SE LIMITLESS L BELLEVUE OP & MAIN-BR OP & MAIN-BR OP & MAIN-BR OP & MAIN-MN SHARED SYS PROD SVCS PROD SVCS BELLEVUE DONELS ED PIKE GRN HILLS INGLE SPEC COLL SE BELLEVUE CHILD CHILD CHILD REF SPEC COLL BELLEVUE RICH PK SE GRN HILLS HERM REF ED PIKE MAILROOM CIRC ADMIN SVCS ADMIN SVCS TECH SVCS BORDX SPEC COLL TEENS HR IMP BELLEVUE BORDX EAST ED PIKE GOOD GRN HILLS HADLEY HERM LOOBY NORTH OLD HICK PRUITT RICH PK SOUTHEAST SOUTHEAST THOMP STUDIO SECURITY SECURITY

Title ADMIN SVCS OFFICER 2 ADMIN SVCS OFFICER 4 BLDG MAINT MECH - Main CIRCULATION ASSISTANT CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION SUPV CUSTODIAN - Branch CUSTODIAN - Branch CUSTODIAN - Branch CUSTODIAN - Main INFO SYSTEMS APP TECH 1 IS MEDIA TECH 1 IS MEDIA TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 2 LIBRARY ASSOC 2 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAINTENANCE & REPAIR WORKER SR OFFICE SUPPORT MGR OFFICE SUPPORT REP OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 PROGRAM COORDINATOR PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 2 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SUPV SECURITY GUARD SECURITY GUARD

Grade OR01 OR05 TG08 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST07 TG05 TG05 TG05 TG05 OR01 ST08 ST08 ST09 ST09 ST09 ST09 ST09 ST09 ST10 ST06 ST06 ST06 ST06 ST06 ST06 ST07 ST07 OR07 ST02 ST02 ST02 ST02 TG07 ST09 ST05 ST08 ST08 ST09 ST06 ST06 ST08 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST06 ST10 ST06 ST06

Name VACANT (K HEAD JEFFERIES) VACANT (BERLISS, M) VACANT (E HERNANDEZ) VACANT - NEW 1/2 YEAR VACANT - NEW VACANT (GHOSH KUNDU, S) VACANT - NEW VACANT (BRACEY, R) VACANT (M FENN) VACANT (MILLER, K) VACANT - NEW VACANT (B REIMELS) VACANT - NEW VACANT (TAYLOR, T) VACANT - NEW VACANT (MATTES, J) VACANT (ROMINES, J) VACANT (BOULEY, R) VACANT (EVANS, M) VACANT - NEW 1/2 YEAR VACANT (JOHNSON, M) VACANT (MULLINS, L) VACANT (R DONALDSON) VACANT (MORROS, J) VACANT - NEW VACANT (C TATUM) VACANT (EARPS, L) VACANT (MCFARLAND JR., J) VACANT (WALKER, A) VACANT (FREDERICK, C) VACANT (FOREMAN, E) VACANT - NEW VACANT (E MOVIUS) VACANT (MYERS, D) VACANT (BARNES, P) VACANT (SMYTH, A) VACANT (TAYLOR, F) VACANT (OSBORNE, K) VACANT (B ODLE) VACANT (REAGAN, D) VACANT (WILLIAMS, L) VACANT (PATRICK, L) VACANT (LEWIS, S) VACANT (DECK, V) VACANT (PERKINS, R) VACANT (ARUTUNYIN, M) VACANT (PATTON, T) VACANT (SMITH, A) VACANT (SANTONI-SANCHEZ, Z) VACANT (GRAVERT-SPITZER, S) VACANT (STARKS, V) VACANT - NEW 1/2 YEAR VACANT (JOHNSON, D) VACANT (NESMITH, N) VACANT (STEELE, P) VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT - NEW 1/2 YEAR VACANT (STONE, R) VACANT (J DICKERSON) VACANT (KING, L)

FPS

FTE

Date Vacant

F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F P P P P F F F F F F F F F F F F F F F F F F F F F F F F F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.50 0.49 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

8/26/20 3/17/22 9/24/21 1/1/22 7/1/21 11/1/21 7/1/21 10/1/21 8/9/21 6/14/21 7/1/21 5/12/21 7/1/21 2/4/22 7/1/21 11/17/21 5/2/22 2/4/22 4/18/22 1/1/22 4/5/22 2/15/22 8/31/21 4/1/22 7/1/21 11/18/19 4/18/22 4/18/22 1/24/22 3/21/22 3/31/22 7/1/21 7/25/21 4/4/22 4/8/22 11/15/21 11/28/21 4/4/22 5/14/21 2/24/22 3/4/22 12/17/21 10/25/21 1/3/22 11/3/21 10/18/21 2/21/22 4/13/22 1/7/22 11/12/21 1/10/22 1/1/22 4/18/22 11/15/21 2/25/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 1/1/22 12/3/21 9/19/21 3/2/22

Notes

Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted

Interviews being conducted Interviews being conducted

Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Candidate selected Interviews being conducted Candidate selected Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Interviews being conducted Candidate selected Interviews being conducted Interviews being conducted

Page | 16

Brief Area Updates – May 17, 2022 Nashville Public Library ADMINISTRATIVE SERVICES MARCH REPORT Administrative Services Report for the Board – May 2022 Meeting Safety & Security: April 2022 Early Voting started at several branch locations April 18th – 28th. No issues reported and most locations averaged between 150-200 voters per day. Metro laptop stolen from Library Maintenance vehicle while the employees was working on chiller at Bordeaux Branch. Hired new NPL Security Officer April 18th. Trying to find 2 more qualified candidates from eligible register. Several after hour events required security coverage in April. Total number of incident reports for the month of April and the amount for each category: Total 18, down from the 42 reports in March. Ambulance

Illness / Accident

Alarm

Suspicious Activity

Arrest

Property Damage / Vandalism

Medical

Theft

Mental Issues

Vehicle Towed

Suspensions

Safety Related

Number of suspensions by conduct violation numbers: #1

#17

#10

#18

#11

#19

#12

#20

#13

#21

#14

#22

#15

#23

#4 #5

#16

6 1 Suspensions for April: Page | 17

# of days suspended 1 day 5 days 10 days 30 days 60 days 90 days 120 days 365 days

# of patrons

0 3 0 2 6

Delivery: April 2022 Main:    

We received 453 incoming UPS packages and sent 44 packages UPS GROUND. There were 71 overnight packages received from FedEx, DHL, etc. We received 100 inserts of mail from the United States Post Office, and we sent 54 inserts of mail to Metro Mail for postage. There were 38 special deliveries from Ricoh, Supply Room, Firefly, Amazon, etc.

Branches: 

We moved: 4,543 hold bins (145,376 items) 3,795 non-hold bins (121,440 items) 1,238 Circulation/Main bins (39,616 items). Total of 9,576 bins moved. Total item count of 306,432. An average of 456 bins and 14,592 items moved per day.

12 skids were sent to Pratt industries for book recycling. 18 skids were sent to BWB.

Daily Complete Percentage: Holds 21 of 21 days for 100% in April. Page | 18

Facilities Maintenance: April 2022 Tamis work order report shows 354 work requests, 269 completed, 85 still active with an 76% completion rate for the month of April.

April Grounds/Custodial/Maintenance 2022 projects: 1. Cleaned carpet via contract at Edgehill, Green Hills, Looby, and Thompson Lane 2. Cleaned windows via contract at Donelson, Green Hills, Hadley Park, Inglewood, Looby, Old Hickory, Richland Park, and Thompson Lane 3. Cleaned/swept/vacuumed parking lots via contract at Bordeaux, Edmondson Pike, Goodlettsville, and Green Hills 4. Early voting started at 7 branch locations. Grounds staff put up early voting policy signs, taped off areas for signs and put up large NPL tents at early voting locations. Once voting is over, grounds crew will take everything down 5. Started irrigation systems at all locations that have irrigation 6. To pass Metro storm water standards inspections, added dirt to areas at Bordeaux 7. Added fence w/ gate to staff parking area at Pruitt 8. Replaced busted water heater at Thompson Lane 9. Replaced steam valve at Main Library 10. Replaced IT Server Room AC unit display screen 11. Building Maintenance Supervisor, Calvin Thomas, went to training in Milwaukee, WI for our integrated mechanical operations system Metasys. 12. Worked special events at Main Library to ensure building was at correct temperature and lighting operational throughout Main Library building and ensured caterer had what was needed for the events.

Page | 19

BRANCH SERVICES’ REPORT FOR APRIL 2022 EGGSTRAVAGANZA AT THE EDMONDSON PIKE BRANCH: What a special event at the Edmondson Pike Branch. Thanks and congratulations to Ashley Walker-Tyler and the staff for creating such a wonderful event for the community. Besides hunting for eggs, customers selected 450 books to take home. The books were available through the Signature Literary Event. Over 400 people attended the program. In the afternoon, Marcia Fenn hosted a successful program for adults. Customers could brighten up their garden with specially designed planters.

BRANCH SERVICES MONTHLY NEWSLETTER: Special thanks to Emily Krieble, Branch Services’ Specialist, for initiating and implementing the newsletter. The goal of the newsletter is two-fold: highlight all the incredible work staff are doing and offer a way to send out regular updates and reminders. Emily received lots of positive feedback from staff. Page | 20

QUARTERLY BRANCH CHECK INS: The quarterly Branch Check Ins were held on April 13 and 14 for Branch Services’ Staff. The goal is to increase communication. This is a time when staff can submit any questions anonymously and Terri answers their questions. ARTISTS SELECTED FOR THE NEW DONELSON BRANCH: At their March 17 meeting, the Metro Nashville Arts Commission (“Metro Arts”) approved a citizen panel’s selections of artist finalists to create site-specific public artworks at the forthcoming Donelson branch of the Nashville Public Library (NPL). After scoring more than 100 eligible artist submissions, narrowing the field to semifinalists for each project, and conducting in-depth interviews, the citizen selection panel of Donelson-area residents and stakeholders selected artist team Wowhaus to create an artwork for the building’s exterior plaza, while Nashville interdisciplinary artist Amber Lelli will create a suspended artwork inside the new branch library. On April 28 and 29, stakeholders and the community met with Wowhaus to provide input and feedback for the art project.

CLEAN UP AT THE BORDEAUX BRANCH: On Thursday, April 7th, a team of 13 NPL staff members met at the Bordeaux Branch to help pick up litter from the grounds. Staff from various branches and departments worked together to pickup roughly 20 bags of trash in two hours.

NEW BRANCH MANAGERS: Landon Earps is the new Branch Manager at the Hadley Park Branch. Landon was working at the Bellevue Branch before his promotion. Angela Brady is the new Southeast Cluster Manager. Angela is moving to Nashville from Ohio. She begins her new Page | 21

position on May 31. She is currently a branch manager at Dayton Metro Library. Angela has thirty years of library experience, including serving as Patron Experience Coordinator.

SPECIAL EVENT AT THE EDGEHILL BRANCH: On April 9, the community welcomed new branch manager, Corey Frederick. Brenda Morrow and the Edmondson Homesite Group organized the celebration. Special guests included Library Director, Kent Oliver, and Joyce Searcy, chair of the Library Board. Over 100 people attended the festivities.

Collections & Technology Board Report April 2022 Page | 22

TECHNOLOGY  Ongoing Branch computer maintenance and updates—include power cycling, testing logins, network connectivity and domain presence. 

Production Services o General –  Production services provided AV support for 19 events in the conference center  Successful NPLF Picnic in the Courtyard event on May 1st  NPLUniverse Filming Schedule o Lets Play Games / Adult Services: 1 filming session - 2 Episodes per month edited. o Uploaded – 7 videos to NPLU / INK - 2 were unlisted for Conference Center clients o Live Stream – 1 private for MNPS o Filmed 8 events in the Auditorium using new installed video system. 2 of which included completed edits. o Filmed 2 board meetings. o Filmed 1st Salon@615 in two years with Valerie Biden Owens. o Upcoming Projects – o Production Tech Interviews on May 10th-11th o Church Street Park morning events booked every Wednesday from May – July o Various events booked filling every Saturday from May 7th - June 25th o 4 events on May 18th requiring 6 techs on hand. o 2 hybrid meetings requiring 2 techs each. o 2 events at Main requiring PA system at both and quick turnaround. 

Podcasts  Recorded 4 New episodes between Family Folktales and Just Listen.  Completed editing of 6 episodes (Family Folktales, Just Listen, Truth B Told, & All Things Eerie)  Published Family Folktales and Truth B Told episodes

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Supported changes to computer layouts at Edmondson Pike, East, Bellevue, Inglewood, Bordeaux, Southeast.  Onsite Meeting – Determine Layout – Complete  Review Layout / Wiring Quote – Ongoing  PO for Wiring – TBD  Schedule Move / Implement – TBD

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Working on networking and camera layouts for New Donelson Library. Page | 23

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SharePoint / INK  Projects:  Finishing up new homepage design  Charting new navigation structure for the modern site design  Starting to design new PIR system using the new SharePoint automation processes  Re-writing Staff Printer Access using the new SharePoint automation processes  Converting MarCom’s stock photo list to a viewable/downloadable photo library

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Ongoing Library IT Support  Computer & Peripheral Replacements/Repairs/Maintenance  Security Camera Installation/Maintenance/Repair

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ECF / ARP Grant  Tablets - Order/Receive/Inventory 150 Tablets for Circulation  Tablets Received - Complete  Configuration/Mobile Device Management - Ongoing

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Library Security Cameras & Access  Replace/Add Cameras – Bordeaux, Main, Pruitt, Green Hills  Cameras Ordered – Complete  Installation – TBD – Delays from manufacturer  Security Badge Printing - Replacing Badge Equipment: More Secure/Standardized badges  Printer/Badges/Holders – Received  Installation – TBD  Replace Staff Badges – TBD

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Library Digitization – Archives & LSDHH  Archives  Storage Appliance Ordered – Complete  Installation – Racked – Waiting on additional storage drives  LSDHH  Storage Appliance Ordered – Complete  Installation – Racked – Waiting on additional storage drives

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NECAT  Kent Oliver, Lee Boulie, and Linda Harrison met with MTSU to discuss collaboration. We are working on a letter of agreement outlining responsibilities. 

Lee Boulie, Cameron McCasland, Sherry Adams, Amy Pierce, and Helen Sanders met to discuss use of volunteers, interns, members in NECAT productions and Studio. Sherry will discuss with her staff and make a recommendation for NECAT.

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Lee is attending bi-weekly meetings with Metro ITS and NECAT at the PEG studio, to work through ITS handoff of technology responsibilities.

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Cameron McCasland has started attending bi-weekly Library Collections & Technology meetings at the Library.

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Linda and her team are scheduled to meet with Cameron at NECAT studio, for Education & Literacy programming staff to become familiar with the opportunities to use the space.

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Production Services staff will take NECAT Members Production classes in May at NECAT, to familiarize themselves with how NECAT trains it’s members on the PEG studio equipment.

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Production Services staff are sending NPL Universe programs to NECAT to air on the television channels.

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Cameron took a group of five students to Nashville Children’s Theater to tape live performances of the play Peter Pan giving them an opportunity to learn how to shoot on location.

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Women In Film & Television (WIFT) Special Event Class - 16 adult learner students attended a special two day event on production and pre-production training. Filming was focused on WIFT initiatives. Ladies from their organization plan to use the studio at a later date for ongoing productions that benefit women looking for careers in film and television.

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48 Hour Film Fest Planning Meeting – PEG studio staff with organizers of the 48 Hour Film Festival about ongoing partnership, with plans for a July panel discussion with NECAT.

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Met with leaders in the Veterans Affairs hospital about partnership in producing an exercise program to be taped at NECAT studio with Military Vets both in front of and behind the camera. Initial proposal would be to shoot ten episodes that would air weekdays in the morning. Discussions are ongoing.

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Forrest Eagle and Cameron McCasland are brainstorming and collaborating on how NECAT and Production Services can partner on upcoming projects. This includes possibility of live Page | 25

broadcast for NPL Summer Reading Picnic as well as production support and broadcast of Courtyard Concerts, Southern Festival of Books, and Literary Awards Gala. 

SharePoint folder has been established with episodes of Whimsical World of Wishing Chair, Let’s Play Games, Studio NPL, and Salon 615 beginning to air immediately as episodes are shipped.

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Friends Life initiative: After a successful screening/panel with Friends Life at the end of March, NECAT staff have entered discussions into how to better serve adult learners with cognitive disabilities. Teachers from their organization are taking our regular NECAT courses this month with more field trips in mind for the future.

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Nashville BCycle Call Cameron had discussions with leadership from Nashville BCycle about their electric fleet and upcoming NPL initiative. NECAT has invited Elese Daniel to be interviewed on Feel Good Friday leading up to the event to better explain how BCycle users can use the electric fleet for travel to and around the library.

Shared Systems 

Patron Point online patron registration project is moving forward. Patron Point will be doing some development for Nashville so that we can go completely paperless. The team and Allison Price from MarCom met with Patron Point to go over the backend layout and design, registration/welcome emails and system admin.

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Limitless Libraries website rebuild is on schedule. Received the first invoice for one-third of the project price. Except deployment before start of new school year.

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CarlX/Connect/API upgrade scheduled for 6/7/22. Nashville is first in line to get next iteration in test environment as it has some new functionality for schools that we would like to get into production ASAP.

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James Staub and Jenny Lane troubleshot, tested and fixed some problems with the credit card payment script and corrected patron accounts.

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Jenny Ellis, Kyle Cook, Bryan Jones, and Jenny Lane continue to meet with the staff of LSDHH and their vendor to advise and review their website build. Bryan built an iteration of catalog just for LSDHH which in test can be found here: https://lsdhht.library.nashville.org. James worked some JavaScript magic to add some new menu options.

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Jenny Ellis created NECAT website audit document, is reviewing site and fixing links/issues.

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New Archives website mostly finished, expect rollout in May. Team working on content and quality assurance. Page | 26

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Team met to prioritize web development for vendor (Aten) with a focus on creating a multilingual website (at least partial).

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Team tracking hotspot and Chromebook usage and circulation and marketing the new offering in catalog. Wilson providing regular stats to Admin. Possibility of changing collection to allow system-wide holds.

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Beanstack software configured and almost ready to roll out for Summer Reading. Read to Rise site live https://library.nashville.org/readtorise

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Jenny Ellis and James Staub created a new interface for ILLiad (interlibrary loan) which can be seen here: https://nashville.illiad.oclc.org/illiad/

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Kyle Cook trained 11 new hires on submitting events via Bedework calendar.

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Kyle Cook moved all Bedework documentation to Docusaurus Website Guide repository which can be found here: https://nashville-public-library.github.io/website-guide/ Kyle Cook compiled Summer Unbound events.

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Bryan Jones attended TLA where he is the chair of the Intellectual Freedom committee.

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Bryan Jones updated our server map.

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Bryan Jones organized queries and documentation on Github.

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Team met with MNPS and Limitless Libraries to plan for end of school year. Jenny Lane is working with TLC to automate making all MNPS checked out items “go lost” on 5/11 to ensure they receive notices to return items before class recesses for summer. She is also editing loan rules for MNPS items daily to give them all a 5/11 due date. Bryan Jones is cycling the servers early every morning so that these changes take effect (cycling at night interrupts some overnight processes).

Materials Management 

Noel Rutherford conducted staff training on using Collection HQ, which informs purchasing of materials and collections.

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Noel provided Odilo marketing material to branches with an adult Spanish collection to aid in promoting that platform to our Latinx community. She also completed a Spanish language movie and tv series order to expand that collection.

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Beth Deeb posted the following collection spotlights: National Poetry Month: New Poetry Collections, Earth Day inspiration. She also updated our Adult Fiction Collection Development Manual and did Aspen testing for Shared Systems. Page | 27

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Joanna Roberts posted the following collection spotlights: Wild Animals in YA books, Explore the Great Outdoors, Sexual Awareness Month, Superhero Day.

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Ben English posted two collection spotlights: Financial Literacy Month, New Music Books.

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Collection Development Librarians responded to a total of 570 material requests.

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Melissa Myers closed and created spending reports for three grants: Dollar General, State Grant and Fed Grant.

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Valerie Sain held her 2nd Wednesday book club. They read: The Other Black Girl by Zakiya Dalila Harris.

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Susan Poulter wrote and recorded 6 podcasts: The Princess in the Chest, The Story of the Seven Simons, The Many-Furred Creature, The Prince and the Dragon, Madschun, and The Crystal Coffin. She also scheduled The Boys with the Golden Stars and The Clever Weaver, which will go live next month.

Materials Management Statistical Report April, 2022 User category Digital Physical Totals = Format Digital Physical Totals =

Fund Source:

April New Circulation # of Unique Users 33,471 15,823 49,294 April New Acquisitions Copies added 4390 7993 12,383

FY21 Funds

Free Balance

Items checked out 194,240 131,454* 325,694

Total Amount Spent

% Spent

Metro-4% Funds Foundation Subscriptions Grants

$5,316,283.94 $644,172.11 $197,800.00 $1,322,782.29

$2,624,878.21 $627,962.39 $37,085.99 $-321.42

$2,551,446.22 $12,842.76 $160,714.01 $1,323,103.71

50.44% 2.52% 81.25% 100.02%

Totals

$7,481,038.34

$3,289,605.17

$4,048,106.70

55.90%

Amount Spent in April of 2022 $370,215.04 $8,937.12 $20,125.00 $-316.11 $398,961.05

*Physical checkout statistics do not include renewals as this report is used by Material Services to determine the demand for content, not how long customers want to borrow the content.

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Education and Literacy Board Highlights: April 2022 Submitted By: Linda Harrison/Assistant Director for Education & Literacy

Adult Literacy  Staff participated in the virtual Coalition on Adult Basic Education (COABE) conference (held 04/11-4/13) to learn about the current state of adult education in the US and to inform future programming.  Nashville Helps is up and running after our soft launch in January with few bugs reported. For the month of April, there were 10 new requests for 6 clients. There is a discussion about adding further layers to the website’s security before our big launch in the fall.  Staff conducted an after-hours in-person field trip for the Branch Nashville. Staff informed students about the services that NPL provides. The students were taught how to use the library services in detail and informed them about new services that NPL provides like checking out laptops and hotspots. Staff also attended to help with mock interviews and connect learners to NPL’s job search resources. Total of 14 learners and 4 educators were served.  We met with Project Return to further strengthen our partnership and collaboration and to brainstorm ways to connect their clients to the Library. Their new location is around the corner from the Pruitt Library, making that a natural place for a field trip for PR’s clients. In addition, a contact was made with Elmahaba Center, and a field trip was scheduled to visit the center and discuss how AL might help with their adult education offerings.  The mobile laptop lab served 49 learners at Project Return. Their clients remain very interested in registering for library cards, and we delivered 100 Library post card applications to them. Total of 63 new NPL cards were issued to learners through AL outreach.  GOAL Collective finalized its transition to the Tennessee College Access and Success Network at the end of April. NPL remains a core partner in their work to strengthen the adult education system in Nashville. Be Well @ NPL  45 classes offered at branches  Adding nutrition and sexual wellness classes in partnership with the Department of Health  Be Well blog set up  Set up Fifty Forward summer program  Working on ballroom dance and self-defense classes for NPL staff  Finished NNLM grant cycle; Submitted BCBS grant Page | 29

Bringing Books to Life  Provided 38 programs with 1,403 in attendance  The World of Mother Goose continues to be popular, with one teacher making the following comment “The creative idea of taking the characters out of the book, and having the children look for them (stuck to the story teller’s clothes, under aprons, on jackets etc.) and then add them to the correct nursery rhyme was a big success. Teachers paid attention and said they were inspired to try this trick themselves. The children were delighted, but more importantly engaged. The curriculum coordinator made the books and characters, and story tellers chose their own clothing, style of reading, hiding characters and putting them back in the story. Not your ordinary story time by any means!” (see attached photo of our program coordinator in action at story time with her storytelling apron!)  After a rocky start, COACH seems to have found an audience virtually. Families were struggling to get to the library during rush hour or finding it hard to squeeze in with their busy schedules. The Zoom sessions seem to be working for now.  BBTL staff presented two webinars on April 12. One as part of United Way of Greater Nashville’s Read to Succeed webinar series and another on library partnerships with the Blueprint for Early Childhood Success. Both webinars attracted a national audience and highlighted the depth of BBTL’s work in early education and literacy. Digital Inclusion  Team revisited 9 locations to conduct Telehealth follow-up visits: NCOA, Gernert Senior Apts., Edgefield Towers, Madison Towers, Elizabeth Center, Cumberland View Towers, Hadley Towers, Parthenon Towers and Hadley Park Community Center.  Started the first series in workforce development training again with National Council on Aging (NCOA) since this program was closed due to the pandemic.  As an FCC Affordable Connectivity Program partner, DI is assisting many older adults to get sign up with the program so that they can receive home Internet access at either a substantially lower-cost or free.  Marian was invited to participate in two panel discussions this month: Imagining a Digitally Equitable Future hosted by Vanderbilt University and Innovations in Aging Symposium, sponsored by West End Home Foundation  Attended ALA webinar “Gearing up for the Digital Equity Act with Libraries”  Attended National Working Group on Telehealth in Libraries and National Digital Inclusion Alliance monthly meetings.  Working with Lee Boulie on “Closing Digital Divide Strategy Map” and possible “Digital Navigator” program. Page | 30

Limitless Libraries  Sarah Allen and Emily Farmer completed the school collection development purchasing for the 21-22 school year  Sarah Allen and Emily Farmer ran SQL reports and drafted weeding lists for each school and emailed the lists to school librarians  Worked with Lindsey Kimery (MNPS) on an Asian American and Pacific Islander (AAPI) book donation project  Syreeta Butler met with GELF and is working with Andrea Fanta to engage Reading Coaches from MNPS  Laura Amaral attended LEAD Cameron’s Community Resource Fair on Saturday, April 9, to promote NPL services to the community  Syreeta Butler responded to a LibAnswers request from a student in South Korea for information about LL services  Jane Miller was asked to assist in Finance due to staffing shortages and continues to do so until their vacancies are filled  Syreeta Butler attended the PENCIL 40th Anniversary Celebration  Bookmobile: Syreeta Butler asked NPLF about using current funds to pay for the addition of the refrigerator and PA system to the Bookmobile; Emailed the color selection for the bookmobile to Kayla Thomas; Submitted bookmobile job description and duties for review  Planning for Middle School Battle of the Books  Syreeta attended the Tennessee Library Association Conference in Knoxville, TN NAZA  Received a $35,000 grant from Every Hour Counts (EHC), it’s national partner to support youth leadership. Mott Foundation has invested in EHC to engage 6 cities across the country, each of which will select 10 youth representatives to be part of a national youth cohort to envision the future of afterschool.  Selected 18 partner agencies for the 2022-2023 fiscal year with a total budget request of $3.1M (including transportation). This will fund total of 2102 youth program slots between afterschool and summer. NAZA will be able to meet this request if additionally requested funds from Metro are granted. Puppet Truck  Conducted 50 programs (in person) 4 programs (virtual) total of 54 programs at daycares/schools/retirement/organizations: 3,818 participants  Conducted 6 performances for branch locations during Celebration of Cultures (formerly known as Community of Many Faces) during the month of April. The Celebrated Jumping Frog was the featured presentation. Received this message from Lindsay Jensen (Thompson Lane) following one of our presentations.

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To start the month, the Puppet Truck partnered with Belmont University to take part in their 20th annual Family Fun Day at Edgehill Park. Two presentations were offered this year. The Frog Prince (Pre-K - 2nd) and Jumping Frog (3rd – 6th) The Puppet Truck was invited to take part in the 2022 Japan Week Celebration hosted by the Consul General of Japan Office. During this weeklong celebration, the Puppet Truck started by offering a virtual performance/discussion on Momotaro the Peachboy. We concluded the week with two in-person performances of The Stonecutter during the Cherry Blossom Festival. Held driver training session for Sarah Bolek. She’s the latest part-time member of the team (as of late last year) and was scheduled to undergo driver training after the performance season was underway. Was invited to Homeschool Friends to host a workshop on how to create a puppet show from scratch. Members of the Puppet Truck were finally able to award the 2020 Picnic with the Library Raffle Winner with their private performance. Ms. Virginia Lodge hosted a private event at her home in Oak Hill for the Ellingtown presentation. Members of the audience absolutely loved the presentation and raved about the experience. Members of the Puppet Truck are in the process of learning the opposite track to the Mother Goose presentation. This level of flexibility will allow team members to work in a wider variety of combinations. The monthly installment of Whimsical World of Wishing Chair airs the first Tuesday of each month. P.T. Team members have provided segments to the overall program.

Studio NPL  April marked a busy month for Studio NPL between ramping up our Mobile visits, hosting trainings, partnering with Children’s department on a handful of Children’s workshops, and a handful of workshops for adults  We worked with Children’s staff to bring 4 writing workshops via Zoom (taught by a southern word mentor) and bring a Children’s homeschool group to Studio for a mini field trip experience with 3D pens, Lego, and building. This was partially a way to introduce the homeschool parents of the slightly older students to our program, and we’ve used it to expand our Friday homeschool series, which we’ve been hosting as early as noon-unofficially-throughout the semester. We’ve got it more structured and entered into the calendar now for May/June.  For adults, we’ve hosted a handful of equipment training and refreshers for Teen Staff at MAIN and the branches, hosted a training for the NAZA series (no attendees, unfortunately), and hosted a few intro 3D design classes for adults at Madison with their adult services associate. We’ve also been working with an organization that serves developmentally disabled adults to offer some hands-on Maker workshops to their patrons and will be working to make this a more structured and formal relationship (the name escapes me at the moment!).  We’ve also been part of several events this month, hosting an earth-day activity at Templeton academy (serving about 130), a “Write With Pride” summit at MAIN, and I Page | 32

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assisted with the “Creative Girls Rock” mural unveiling at MAIN (though this was not a Studio partnership). Our teen programs at GH, BV, BX, SE, MN, EA, and GO are going well, though we are starting to see some exhaustion as the students study for tests/finals. We have been working on the details of our summer schedule this month, planning out details on the 2 audio intensives, the textile camp at East, and the Make Music celebration at MAIN. I had a nice compliment this month from a mother – this is paraphrased; “Your staff is so Kind and show so much interest in what the kids are doing. It’s really important that they feel like their work is being recognized, and my kids talk about you all week – they are always excited to come and work with you all”.

System-wide Programming  Branches offered thirty Systemwide themed events at various locations. We featured NPL’s Puppet Truck, Country Music Hall of Fame, National Museum of African American Music, Nashville Ballet, Turnip Green Creative Reuse, Mr. bond Science Guys, Solar System Ambassador Theo Wellington, The Porch Writer’s Collective, and two singer/songwriter/kid’s performers Rachel Rodriguez and Rachel Sumner.  April continued the planning and prep for our upcoming Summer Reading Challenge events – both individual branch programs and the four SRC festival dates! At various locations throughout the city, you can enjoy the following community partner visits at your local branch library (see our events calendar for updates on dates and locations): o Our community partner organization favorites: Nashville Zoo, Country Music Hall of Fame, Turnip Green Creative Reuse, The Porch Writer’s Collective o Captain Tom Mason and the Blue Buccaneers children’s music concert (all about pirates!) o Gentle yoga with Karma Yoga o Breathing meditations with The Yogi Bassist o Kids variety show complete with music, puppets, and mayhem with Jake of All Trades o Science shows with Mr. Bond’s Science Guys and Super Science TN o Bilingual Song and Storytime with Rachel Rodriguez o Dance parties and concerts with Rachel Sumner o Magic shows with Rodney the Magician o Balloon animal fun with Scott Trip the Balloon Guy  Summer Reading Festival planning is continuing to heat up – we have dates and locations locked down with Metro Parks: 6/11 from 10-12pm near Madison branch library, 6/25 from 10-12pm at Hartman Park near Bordeaux branch, 7/9 from 10-12pm at Southeast branch library, and 7/23 from 10-12pm at Bellevue branch library and Red Caboose Park. In line with our focus on the Latin community of Nashville, we will have Rachel Rodriguez and Rosa Rodriguez performing Bilingual Song and Storytimes, Mr. Bond Science Guys presenting Scientific Innovators from South America, and Scott Tripp the Balloon Guy will offer custom balloon animals. We are also connecting with Baila Page | 33

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Nashville to bring Mexican Folkloric dances to the stage, Frist Art Museum for simple craft projects, Studio NPL maker booth for tweens and teens. Our friends at GELF may also be able to help us get Clifford the Bid Red Dog to come too. We are also working to invite the Chivanada and Grilled Cheeserie food trucks to serve food at the festival. Our connections with NECAT will hopefully allow us a chance to promote the festival series on live tv through the three channels available to the public, finally culminating in a live stream of the last event on July 23. The series will also be filmed and posted to our social media accounts with the help of our Production Services department. While the library supports the I Read Banned Books this month, Nashville Reads is an upcoming event some planning has been for in the month of April as well. Deborah Oleshansky of GJCC was able to be flexible with her dates for the “Dare To Speak” program with author Suzanne Nossel and may be able to move it to this fall, putting it in line with Banned Books Week and Nashville Reads. We also discussed our interest in having Maus author Art Spiegelman involved in Nashville Reads programming this year. Through her connections with GJCC, Deborah may be able to connect us with Spiegelman for a Zoom author talk / conversation with local professor Scott Denham, the professor who offered free virtual classes to 8th-12th grade students in McMinn County where the book is banned and invite some students to join in the conversation in as well. The Systemwide Programming Coordinator (Mary Rose Pardales) submitted her resignation, effective May 27, 2022. During the transition, new systems are being put into place – new credit card processing system for credit card orders, booking systemwide programs across the system, best way to reorganize the SWP budget to give the easiest access to central funds to branch and main programming staff, stats reporting and surveys process, etc. A Systemwide Program Process document will be made available to relevant staff before her departure, ensuring there is the smoothest transition possible.

Wishing Chair Productions  We ended last month with a big new show commissioned by the Junior League of Nashville.  Right after that we took the set apart and prepared for CINDERELLA, a show that features Tom Tichenor’s 70+ years-old marionettes with a new soundtrack and script by Mary Tanner and Sarah Hart. Because of the complexity of the piece, it takes a while to rehearse, and we did our dress rehearsal performance for the Children’s Librarians of NPL.  Storytimes continued as well as editing and taping for THE WHIMSICAL WORLD OF WISHING CHAIR, which is show on YouTube, Facebook, and now NECAT as well.  We conducted several Child Literacy tours with NPLF and zoom outreach as well. We kept it going the first day of May with the PICNIC AT THE LIBRARY fundraiser, performing CINDERELLA several times as well as STORYTMES.

MAIN MARCH REPORT Page | 34

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A redesigned Children’s Memory Garden is being built as part of the Centennial Park revitalization. The park remembers local children who lost their lives to violence. The Special Collections Department is assisting in research to help them tell the children’s stories.

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Special Collections is in the process of hiring a new librarian of digitization. This new position will be responsible for developing a plan to start digitizing the Nashville Banner collection. This will be very important work as some of the photos are starting to deteriorate.

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The first year of stats for NPL’s board game collection are in. This year, there were 556 total circulations. The collection has been very popular with a very limited amount of games on the shelf at any given time.

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Artist Rocio Eckhoff has completed the mural in the Children’s Department. It will be unveiled on May 10th.

MARKETING AND COMMUNICATIONS REPORT 

NPL’s Freedom to Read Campaign We’re off to a great start; as of May 4, the Library had registered 816 patrons for this card (about 16 percent of our overall goal).

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Results: o Email marketing: Reach of 178,380 + 60,955 opens + 2,383 click-throughs o Web marketing: 80 percent increase in hits to NPL’s “get a card” page (more than half of these hits occurred in the three days after NPL launched this campaign) o Socials marketing:  IG = 2.649 impressions + 392 “likes” (This campaign was one of our top performers in IG)  TW = 1,485 impressions + 102 engagements (including 29 link clicks) This campaign was one of our top performers in IG  FB = 39,095 reach + 685 reactions, 53 comments, 227 shares + 271 link clicks o News media: Main Street Nashville; Daily Kos; News 5+

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National Library Week (April) Our invitation to NPL’s socials followers to send us a thank-you note to their favorite NPL employees performed well. Here are some of the “love letters” we received: iam.pascha Many thanks to the Bellevue Library staff. They are PHENOMENAL! Always ready to assist. You are Appreciated. 😍

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jennihermandorfer We are so thankful for all the library workers but especially all the children’s programming! Ms Lou Anne and Mary Mary are just two that come to mind!

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meigs.librarian I am so thankful for the Limitless Libraries program and the staff that make it function on a daily basis. You make materials easy to access for my teachers & students. You support our reading programs, such as Battle of the Books. You continually help our school collections be 🔥🔥🔥. THANK YOU!

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spaulberry We love story time at Bellevue with Ms. Katie Sue!!!💃🏼🕺🏻 Thank you for being so fun!!

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bywatersolutions Thanks for all you do!!

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lovettrealtor ❤️Thanks! ❤️ Page | 36

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brialafayette I loved meeting the librarians during covid book pick ups!!! Best and sweetest people. Thank you!

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wfho3737 ❤️

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ginaremington Our East Nash community would not be the same without Mr Andrew! Thank you for the story time entertainment (we still try to get through the alphabet song as a family at dinner time), for welcoming us when we walk in the doors of the Inglewood branch, and for saying hello when we see you out in the community (in line at Shep’s) 😀 You’re the best! @nowatnpl @blakewremington

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urbrock @nowatnpl We love the entire staff at the Goodlettsville branch library. We are there weekly and are always greeted with smiles. We feel like we're home when we walk in the doors. My teens love Aretha in the teen room, and Chris with studio NPL who's always making neat projects with them using the 3D printers. Thank you for making our library visits the highlight of our week!

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ashleydanielcole @lisabubert and @ladylampton at the Madison branch! My kids love their programming, and I’m not sure how we would have survived the pandemic without the continuity of Ms Lisa’s zoom story time. Thank you for everything you do for the community!

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lisabubert @ashleydanielcole we wouldn’t survive without the weekly stream of Ellis and Greta comedy! 🙏🏼🥰

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ladylampton @ashleydanielcole thank youuuu! We love your littles! And Ellis makes me laugh every time she visits. Y’all really make our day!

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@melgirm I'm grateful for the team @ Green Hills and their beautifully run curbside pickup service that let me pick up my holds during the height of the pandemic. Page | 37

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@kevinbrownwrite Whatever program puts books on the hold shelf just because I click a button. And interlibrary loan. Essentially, people who help me get books I didn't think I would be able to get. That's a real plus. So, thanks.

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@JustPillowPlenT 1)you know they hired doers, and not tellers, (or just great positive professionals, in an increasingly negative world). #appreciation 2)post about volunteering didn’t fall on blind eyes to help out another branch, and I have checked out the occasional event or program. When the library’s employees have positive characteristics you want in your volunteers, #appreciation 3)I am VERY grateful for the Donelson branch past and present members (about 10 years) (and the ILL staff behind the scenes), because they are so great at their jobs, the library feels cozy, the http://hon.org #appreciation

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Rachel LaFollette Breech We love story time with Ms. Katie Sue at the Bellevue branch! Nashville has one of the most amazing library systems I’ve ever seen and we’re so grateful for all of the branches and their employees!

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Bethany Graham Johnson I love the Donelson employees. They are always helpful. And the Hermitage group rocked Covid book pickup.

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Kate Sproul I am grateful for the many many library employees who pivoted during the pandemic and brought us curbside delivery, take-home craft kits for adults and kids, and greatly expanded content on the website that included more classes and story times. I appreciate the fact that some of these programs are still going, even though the libraries are open for visitors again. The library helped many people get through lockdown and the worst of the pandemic. Thank you!

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Polly DuBose I’m thankful for Sarah Allen at the Main library for introducing me to the Libby app. Audio books keep me calm in Nashville traffic!

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Julie Shaver Page | 38

Limitless Libraries is a total game changer!!! I am a school librarian, and I am so very thankful my students have access to anything they want! 

Sarah Calise Thank you so much to the Special Collections staff for helping me with my research the past couple months! You all make great things possible.

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Emily Clevenger Ben English at the Downtown branch pours his heart into his research and love of books to find the best selections for the patrons! Thank you, Ben!!

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Elizabeth Bush So thankful for the library folks at the downtown library, especially the folks in the children's dept and puppet theatre.You guys rock!!❤️❤️

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Kaitie Gordon My daughter still talks about Ms April's storytime that she did over Zoom while the library was closed. Thank you to Ms April from Nora!

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Tyanna Nichols Thank you! 🙏🏼🙏🏼🙏🏼

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Nancy Horton I would like to honor Debbie Bischoff at the Hermitage branch who has helped our quilting group with making the meeting room available!! 💜

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Polly DuBose We are so thankful for Ms. Littles at Bellshire Design Center for encouraging our kindergartener to become a reader.

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Mary Leanderts Merchan The childrens staff at Nashville Public Library - Madison never fails to greet us with a smile, fun activity and helpful suggestion. They are a true treasure within the community!! @NowatNPL

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Amy Renigar MA I am so grateful for the Nashville Public Library Seed Exchange program! I was thrilled with the 15 packs of vegetable seeds I picked up at Nashville Public Library. Thanks to Sara East Branch Npl and her staff for their great customer service! Page | 39

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Tamberine Hutchison Robert Spinelli Thank you!!

New Business – May 17, 2022 Nashville Public Library Nashville Public Library Board May 17, 2022 Resolution Title: Tour Group Policy History/Background/Discussion: In the past year the Main Library has accommodated a growing number of tour groups led by external tour guides. On occasion, these groups have been disruptive to other library users and programs. Additionally, many of these groups are charged fees, and while an exception is made for Nashville Public Library Foundation events, it has been the library practice to not allow private companies to use government spaces for commercial gain. After experiencing several concerns with external tour groups, the procedures and policies of other large public library systems with a Main/Central library were researched, and it was discovered that several have developed statements that all tours must be led by library staff or volunteers. This practice alleviates conflicts that can occur when unsanctioned guides lead groups through a large public space and ensures that guides that have been appropriately trained by the library.

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Recommendation: The Board approves the proposed Tour Group Policy Draftor(s): Jena Schmid Person(s) Responsible for Implementation: Library management

RESOLUTION 2022 – 05.01 Official Tour Group Policy WHEREAS, Nashville Public Library trains its tour guides with specific curriculum that provides an accurate, engaging, and accessible interpretation of our institution’s history, architecture, collections, and art, and WHEREAS, it is not possible to ensure that outside tour guides would represent Nashville Public Library to its standards, and WHEREAS, private companies cannot operate their business on library property for commercial gain, and WHEREAS, in a large public building, it is necessary to be able to anticipate when and where large groups are moving through, and WHEREAS, Nashville Public Library guides are trained to be mindful of not creating interruptions or issues for other library spaces, programs, and services, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that all tours conducted in Nashville Public Library buildings are led by staff and volunteers. Page | 41

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