NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting April 15, 2014
Nashville Public Library Board of Trustees Agenda April 15, 2014 Donelson Branch Library 2315 Lebanon Road Nashville TN 37214 Meeting Room - 12:00 Noon I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Secretary, Lucy Haynes a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons
VI.
Approval of Minutes: February 18th, 2014…………………..……………………………………….…………pg. 1 – 4
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Donelson Branch Update – Chris Morin
IX.
Old Business a. FY2014/15 Budget Process Update – Kent Oliver b. Building Projects Update – Kent Oliver c. Strategic Planning Update – Kent Oliver
X.
New Business a. Board Appointment – Kent Oliver b. Election of Board Officers – Keith Simmons c. Summer Learning Challenge Amnesty Resolution – Jena Schmid……………….........pg. 17-18 d. Board Retreat Discussion – Keith Simmons e. Board Meeting Dates FY2014/15………………………………………………………………………..pg. 19
XI.
Adjournment Next Board of Trustees Meeting 12:00 Noon – May 20th, 2014 Main Library – Meeting Room 615 Church Street Nashville TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES February 18, 2014 12:00 Noon Pruitt Branch Library, 117 Charles E. Davis Boulevard, Nashville, TN 37210 Members Present:
Lucy Haynes, Joyce Searcy, Sepi Khansari and Robert Oermann
Members Absent:
Margaret Ann Robinson, Keith Simmons, Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Susan Drye, Mary Anne Morris, Sarah Squires, Tricia Bengel, Jena Schmid, Andrea Fanta, Ibiba Okpara, Clint Tatum and Beth Deeb
Also Present:
Robin Veenstra-VanderWeele, Mayor’s Office Josh Lee, Metro Department of Law Attorney
Visitors:
Mark Naccarato, SEIU Representative Steve Reiter, member of the public
I.
Call to Order / Roll Call Lucy Haynes called the meeting to order at 12:02 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Susan Drye introduced new Finance Manager Mary Anne Morris. IV. Public Comment Steve Reiter commented that he hopes that the upcoming Metro budget discussion will include a request for the branches to re-open on Fridays. V.
Approval of Minutes: January 21, 2014 Sepi Khansari moved for approval of the minutes from the January meeting; the motion was seconded by Joyce Searcy and passed unanimously.
VI. Library Director Report – Kent Oliver, Library Director 1|Page
a. Graham Nash of Crosby, Stills, and Nash will be at the Main Library for a short talk and book signing on Friday, March 21 at noon. b. Library Journal recently highlighted Nashville Public Library’s plan to combine our online catalog with the Metro Schools catalog. c. School Library Journal will host a meeting at NPL in April. d. At the recent Learning Labs convening held at the library, staff presented the progress made so far on the learning labs planning grant. Mr. Oliver showed a short video about the Studio project that was shown to conference attendees. e. Liz Atack, Bringing Books to Life Program Manager, just won a major national award whose proceeds will be used to fund further BBTL initiatives. Mr. Oliver invited the Board to the celebratory reception on February 20. VII. Staff Reports a. Pruitt Branch Library – Larry Price, Ibiba Okpara Larry Price introduced Ibiba Okpara, Pruitt Branch Manager. Mr. Okpara reported that the Pruitt Branch (now 12,210 square feet) was a former fire hall. The branch serves all age groups but has a particular focus on children, and the computer lab is also heavily used. Mr. Okpara emphasized that Pruitt patrons see the library not only as a resource center, but also as a family where everyone knows or is acquainted with everyone else. Mr. Price reported on the renovation plans. Because patrons of the Main Library and North Branch overlap, the North renovation has been pushed back because of the third floor renovations going on at Main. This will allow Pruitt renovations to begin in April; these will include replacing carpet with stained concrete in the meeting room, renovating the second floor, and refinishing ceilings, walls, and floors. During work on the main area of the library, the lab and collection will be moved into the meeting room so that patrons can continue to access them. b. NPL Security – Susan Drye Ms. Drye reported that one of the strategic plan goals is providing a safe and accessible environment at all locations for patrons and staff. As part of this goal, security policy and patron rules of conduct are being reviewed. Onsite Metro-contracted security guards work at several branches, and Ms. Drye is also working with Metro Police and the Community Coordinators at local precincts. In addition, new buildings and branches receiving renovations will be equipped with lockdown devices, so that staff can lock the doors remotely as needed. In March, training will be provided for branch and division managers (and eventually all frontline staff) on crisis and prevention response, warning signs, and how to react in dangerous situations. VIII. New Business a. FY1415 Budget Enhancement Resolution Mr. Oliver went over the highlights of the budget enhancement resolution that will be presented to Metro. These include funding for additional staff for the new Southeast and Bellevue branches, new positions for the Studio, new positions for the joint ILS with Metro Schools, new positions in Teen Services, Special Collections and AV Services at the Main Library, and Friday openings for the regional branches. Other requests include contracted library grounds maintenance, continued bond funding to support building renovations, an increase in the materials budget to match the size and need of the community, and a funding enhancement to support the Pathway for New Americans, a new initiative with the Mayor’s Office. Ms. Searcy moved to endorse the resolution, Mr. Oermann seconded the motion, and it passed unanimously. 2|Page
Nashville Public Library Board February 18, 2014 Resolution Title: 2014/15 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library faces an exciting set of opportunities requiring continued and expanded funding support. In the fall of this year the library will open two new branches, Southeast and Bellevue. In 2013 badly needed renovations of the branch building system and the Main Library began through bond funding assistance. This effort should be continued in the next budget cycle. Internally the development of The Studio concept of learning labs for teens and tweens is ready for implementation. The library completed the planning grant in the fall of 2013. Movement forward requires additional staffing as well as funding for technology. An important development in the Limitless Libraries program is a study recommending that NPL join with the Metro schools in a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. The MNPS online system is at end of life and NPL is ready to upgrade its Innovative Interfaces system. In the area of expanded access it is recommended that the two new branches along with the regional branch libraries begin open service hours on Fridays in 2014. We continue to seek an increased materials budget more appropriate for the library’s service area. The Administrative team recommends that the following budget enhancement requests be made to Metro government in order to move the library’s service plan forward and maintain capacity to achieve the library’s service goals:
Funding for additional staff at Southeast and Bellevue to coincide with new building openings including Friday service hours – $569,200 & $ 471,000 Staffing (3 FTE) to begin implementation of The Studios – $211,873 Funding for technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 356,628 4% funding of the library’s materials budget – $3,500,000 Friday service hours for the regional branch libraries (16.94 FTE) – $ 671,822 Contracted library grounds maintenance – $ 114,600 Continued bond funding to support building renovations – $2,500,000 Main library staffing enhancement (3 FTE) in Teen services, Special Collections and AV Services – $ 170,900 Funding enhancement to support inaugural year of Pathway for New Americans – $ 232,000
Recommendation: The Board recommends that these budget enhancements be presented to the Metropolitan government for consideration as part of the 2014/15 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff 3|Page
RESOLUTION 2014-02.01 2014/15 Budget Enhancement Resolution
WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2014/15 budget. IX. Adjournment The meeting adjourned at 12:56 p.m. Next Board Meeting—Noon, March 18, 2014 Main Library Board Room 615 Church Street, Nashville TN 37219
Respectfully submitted by Beth Deeb
4|Page
Statistical Summary – April 15, 2014 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Mar-14 Circulation 23,853 6,941 11,335 5,263 2,306 43,003 15,797 50,528 2,462 749 30,889 8,590 2,616 15,265 63,516 2,169 3,714 1,352 8,785 17,356 9,051 388 99,182 4 425,114
Downloadable Materials eBooks Audio Books Video Music Magazines Hoopla Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Mar-14 Mar-13 % of Total Circulation 5.61% 22,370 1.63% 6,121 2.67% 10,263 1.24% 5,862 0.54% 2,773 10.12% 38,327 3.72% 15,456 11.89% 47,795 0.58% 1,806 0.18% 740 7.27% 28,694 2.02% 7,692 0.62% 3,295 0.18% 15,136 14.94% 60,312 0.51% 2,273 0.87% 3,276 0.32% 734 2.07% 9,869 4.08% 17,380 2.13% 9,061 0.09% 516 23.33% 57,503 0.0009% 2 367,256
Mar-14 Circulation 33,946 11,322 186 44,810 5,559 3,359 90,264
Mar-14 2,228 Mar-14 291 2780.17
% Change 2014-2013 6.63% 13.40% 10.45% -10.22% -16.84% 12.20% 2.21% 5.72% 36.32% 1.22% 7.65% 11.67% -20.61% 0.85% 5.31% -4.58% 13.37% 84.20% -10.98% -0.14% -0.11% -24.81% 72.48% 100.00% 15.75%
Mar-14 Year-to-Date 202,719 59,386 96,990 46,964 19,639 368,672 137,849 436,569 19,008 5,759 271,094 76,962 22,354 138,574 553,531 18,757 13,743 10,014 87,079 159,045 76,463 4,160 613,157 35 3,438,523
Fiscal Year-to-Date Mar-13 Year-to-Date 203,702 69,282 100,572 44,406 34,300 336,139 143,488 418,639 21,772 5,990 272,348 73,236 35,198 155,626 532,857 23,909 36,063 8,323 92,128 163,333 75,621 4,310 408,986 54 3,260,282
Mar-13 Circulation 25,750 8,444 126 14,929 8,254 n/a 57,503
% Change 2014-2013 31.83% 34.08% 47.62% 200.15% -32.65% n/a 56.97%
Mar-14 Year-to-Date 27,587
Active Patron Cards 314,176
Mar-13 281 2192.50
% Change 2014-2013 -0.48% -14.28% -3.56% 5.76% -42.74% 9.68% -3.93% 4.28% -12.70% -3.86% -0.46% 5.09% -36.49% -10.96% 3.88% -21.55% -61.89% 20.32% -5.48% -2.63% 1.11% -3.48% 49.92% -35.19% 5.47%
% Change 2014-2013 3.56% 26.80%
5|Page
Statistical Summary – April 15, 2014 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Mar-14 Visits 1,899 13,290 8,300 14,224 7,167 5,210 26,370 8,569 22,776 4,318 17,782 10,586 10,900 28,705 66,950 6,074 4,894 3,145 11,338 14,362 8,536 5,170 300,565
Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Mar-13 Visits 1,778 14,664 7,209 12,636 6,933 2,928 17,515 21,086 19,196 4,554 15,255 11,177 11,792 25,175 53,888 8,361 5,839 5,598 11,346 13,091 8,629 4,828 283,478
% Change 2014-2013 6.81% -9.37% 15.13% 12.57% 3.38% 77.94% 50.56% -59.36% 18.65% -5.18% 16.57% -5.29% -7.56% 14.02% 24.24% -27.35% -16.18% -43.82% -0.07% 9.71% -1.08% 7.08% 6.03%
Mar-14 Assisted Mar-14 Self-Check Circulation Circulation 5,870 13,198 1,967 3,314 2,239 6,735 1,697 2,184 672 1,248 9,842 23,234 5,822 6,640 6,938 31,784 799 1,023 4,063 20,344 1,755 5,438 590 1,548 6,719 5,822 7,921 18,242 350 1,074 1,779 1,472 650 312 1,326 5,821 3,526 10,292 2,168 5,357 56 131
Mar-14 Circ / Visit n/a 1.79 0.84 0.80 0.73 0.44 1.63 1.84 2.22 0.57 1.74 0.81 0.24 0.53 0.96 0.36 0.76 0.43 0.77 1.21 1.06 0.08 1.08
Mar-13 Circ / Visit n/a 1.53 0.85 0.81 0.85 0.95 2.19 0.73 2.49 0.40 1.88 0.69 0.28 0.60 1.13 0.27 0.56 0.13 0.87 1.33 1.05 0.11 1.09
% Change 2014-2013 n/a 17.65% -1.51% -1.89% -13.15% -53.26% -25.48% 151.50% -10.90% 43.77% -7.65% 17.91% -14.11% -11.55% -15.27% 31.35% 35.26% 227.86% -10.92% -8.98% 0.98% -29.78% -0.76%
% Self-Check 69.22% 62.75% 75.05% 56.27% 65.00% 70.24% 53.28% 82.08% 56.15% 83.35% 75.60% 72.40% 46.42% 69.72% 75.42% 45.28% 32.43% 81.45% 74.48% 71.19% 70.05%
6|Page
Statistical Summary – April 15, 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Mar-14 Hours Open 166 174 218 174 174 174 218 174 218 174 218 174 174 218 242 174 174 174 166 218 174 128 4,098
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Mar-13 Hours Open 160 160 197 160 160 160 197 160 197 160 197 160 160 197 205 160 160 160 160 197 160 120 3,747
Mar-14 Circ / Hour n/a 137.09 31.84 65.14 30.25 13.25 197.26 90.79 231.78 14.15 141.69 49.37 15.03 70.02 265.56 12.47 21.34 7.77 52.92 79.61 52.02 3.03 108.12
Mar-13 Circ / Hour n/a 139.81 31.07 64.14 36.64 17.33 194.55 96.60 242.61 11.29 145.65 48.08 20.59 76.83 297.81 14.21 20.48 4.59 61.68 88.22 56.63 4.30 102.39
194 185 367 746
95 139 409 643
% Change 2014-2013 104.21% 33.09% -10.27% 16.02%
3,474 2,437 18,453 24,364
2,132 2,293 21,539 25,964
62.95% 6.28% -14.33% -6.16%
Mar-14 67,918 19,330
Mar-13 62,782 14,649
% Change 2014-2013 8.18% 31.95%
Mar-13 454,005
% Change 2014-2013 -6.12%
Mar-14
Mar-13
Mar-14 426,223
% Change 2014-2013 n/a -2% 2% 2% -17% -24% 1% -6% -4% 25% -3% 3% -27% -9% -11% -12% 4% 69% -14% -10% -8% -30% 6%
7|Page
Statistical Summary – April 15, 2014 Nashville Public Library
Circulation Year-to-Date 3,260,282 FY13 3,438,523 FY14
450,000 400,000 350,000 300,000 250,000
March 367,256 2013 425,114 2014
15.75% Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
On Site Computer & Wireless Usage Year-to-Date 755,210 FY13 772,688 FY14
110,000
March
90,000
77,431 2013 87,248 2014
70,000
12.68%
50,000 Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
Visits Year-to-Date 2,779,460 FY13 2,611,133 FY14
500,000
March
400,000 300,000
283,478 2013 300,565 2014
200,000
6.03% Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
8|Page
Statistical Summary – April 15, 2014 Nashville Public Library
New Card Registrations Year-to-Date 39,278 FY13 27,587 FY14
15,000
March
10,000
2,178 2013 2,228 2014
5,000
2.30%
0 Apr May Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Total Programs Year-to-Date 5,238 FY13 5,777 FY14
900
March
700
643 2013 746 2014
500
16.02%
300 Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Total Program Attendance Year-to-Date 198,573 FY13 207,280 FY14
50,000
March
40,000 30,000 20,000 10,000
25,964 2013 24,364 2014
-6.16% Apr May
Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Total Website Visits Year-to-Date
600,000
March
4,495,574 FY13 4,033,514 FY14
500,000
454,005 2013 426,233 2014
400,000
-6.12%
300,000 Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
9|Page
Financial Overview – April 15, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of March 31, 2014 Public Library GSD-General - Operating FY12-13 Prior Year Budget
PY Budget PY Actuals Thru Thru Prior YTD Current Mo. Current Mo. Variance
FY13-14 Annual Budget
CY Budget Thru Current Mo.
Actuals Thru 3/31/14
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay Overtime
9,693,900 45,300
7,270,425 33,975
7,142,345 20,101
128,080 13,874
9,987,800 45,300
All Other Salary Codes
1,140,500
855,375
1,383,034
(527,659)
1,215,900
10,879,700
8,159,775
Total Salaries
8,545,480
(385,705) 11,249,000
7,490,850 6,964,923 33,975 13,858 911,925
863,863
8,436,750
7,842,644
Fringes
4,345,500
3,259,125
3,523,656
(264,531)
4,536,400
3,402,300 3,564,163
Other Expenses: Utilities
1,643,100
1,232,325
1,131,908
100,417
1,643,100
1,232,325 1,129,601
533,700
400,275
320,637
79,638
475,700
356,775
379,763
17,700
13,275
19,739
(6,464)
17,700
13,275
30,836
587,900
440,925
277,111
587,900
440,925
451,391
478,700 1,251,600 1,755,500
359,025 938,700 1,316,625
403,388 923,936 1,204,405
Professional & Purchased Services
Travel, Tuition & Dues
Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
21,493,400
475,400
16,120,050 16,350,260
356,550
334,699
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 356,550
0 0 0 0 0 0 0 334,699
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 475,400
0 356,550
0 334,699
163,814
(44,363) 14,764 112,220
483,100 1,277,000 1,813,500
362,325 416,927 957,750 946,346 1,360,125 1,174,375
(230,210) 22,083,400 16,562,550 15,936,046
356,550
326,472
LIB is at 93.0% thru MAR. Most vacancies are being held open with fiscal year end nearing. LIB will 525,927 monitor closely. 20,117 LIB is 94.7% thru MAR. LIB will 48,062 monitor closely until fiscal year end. LIB is at 93.0% of total budgeted salaries thru MAR . Most vacancies 594,106 are being held throughout FY14. Fringe is slightly over at 104.8% thru MAR. LIB but does not have control over fringe costs but will monitor. In Jan a increase to fringe was given to all depts for 1.5% salary increase -161,863 effective 1/1/14
102,724 LIB slighly over in this line item at 106.4% due to temp services needed -22,988 to sustain library services Most travel will occur in the spring 2014. Lib membership dues keep this figure over budget. However, LIB will -17,561 monitor. E-Rate reimbursement outstanding for Q3 FY14. Will be under buget when -10,466 posted. LIB is over due to III library automation system payment in July and repairs to -54,602 facilities 11,404 185,750 Library appears to currently be under budget (96.2% in total) for FY14 YTD. 626,504 LIB monitored all expenditures closely.
21,851
475,400
21,851
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 356,550
0 0 0 0 0 0 0 326,472
0 0 0 0 0 0 0 30,078
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 475,400
0 356,550
0 326,472
0 30,078
21,851
30,078
318 283 35
SUMMARY OF VARIANCE:
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Personnel Summary – April 15, 2014 Nashville Public Library
March 2014 New Hires / Resignations New Hires Name
Classification
Russell, Jeffrey Pierce, Amy Kim, Ye Smith, Nick Johnson, Carolyn Nguyen, Ngan Robinson, Elliott Rhodes, April Williams, Amber Catalan ,Candy
Circulation Assistant I Circulation Assistant I Library Page Library Page Circulation Assistant I Library Page Office Support Spec 1 Library Page Program Coordinator Library Page
Hire Date 3/3/2014 3/3/2014 3/3/2014 3/17/2014 3/31/2014 3/31/2014 3/31/2014 3/31/2014 3/31/2014 3/31/2014
Location Hermitage Southeast Edmondson Pike Reference - Main Limitless Lib Madison Tech Serv Reference - Main Nashville Room Goodlettsville
Resignations Name
Classification
Holt, Michael Harvey, Tamika Kang, Courtney Sherrill, Margaret Santana, Matthew Crutchfield, Ambriehl
Circulation Assistant 2 Circulation Assistant 1 Library Page Library Associate 2 Library Page Library Page
Resignation Date 3/2/2014 3/7/2014 3/10/2014 3/14/2014 3/25/2014 3/29/2014
Location Bordeaux Circ - Main TOTAL ILL Donelson TOTAL
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Personnel Summary – April 15, 2014 Nashville Public Library NPL Vacancies as of 4/8/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB BU
Division / Branch
1
39103401
ARCHIVES
ARCHIVES ASSIST 3
SR06
2
39103401
ARCHIVES
ARCHIVES ASSIST 3
SR06
3
39103355
CIRC
CIRCULATION ASSIST 1
4
39103203
CIRC
5
39103203
6
Title
Grade
Name
FPS
FTE
VACANT (D COX) UPGRD
F
1.00
VACANT (NEW UPGRD)
F
1.00
SR04
VACANT (N BILLINGS)
F
1.00
CIRCULATION ASSIST 1
SR04
VACANT (S ARNTZ)
F
1.00
CIRC
CIRCULATION ASSIST 1
SR04
VACANT (T HARVEY)
F
1.00
39103340
GRN HILLS
CIRCULATION ASSIST 1
SR04
VACANT (A HEYD)
P
0.49
7
39103380
SE
CIRCULATION ASSIST 1
SR04
VACANT (F TAYLOR)
F
1.00
8
39103310
BORDX
CIRCULATION ASSIST 2
SR05
VACANT (M HOLT)
F
1.00
9
39103310
BORDX
CIRCULATION SUPV
SR06
VACANT (T WILSON)
F
1.00
10
39103303
HERM
CIRCULATION SUPV
SR06
VACANT (A SMITH)
F
1.00
11
39102000
OP & MAIN-BR
CUSTODIAN 1 - Branch
TG03
VACANT (M SINGER)
F
1.00
12
39103305
BELLEVUE
LIBRARIAN 1
SR09
VACANT (K BRYANT)
F
1.00
13
39103360
MADISON
LIBRARIAN 1
SR09
VACANT (B HINDMAN)
F
1.00
14
39103380
SE
LIBRARIAN 1
SR09
VACANT (S LAKE)
P
0.50
15
39103206
CHILD
LIBRARY ASSOC 1
SR06
VACANT (J MILLER)
P
0.50
16
39103304
ED PIKE
LIBRARY ASSOC 1
SR06
VACANT (S POUNDS)
F
1.00
17
39103335
GOOD
LIBRARY ASSOC 1
SR06
VACANT (NEW)
F
1.00
18
39103303
MADISON
LIBRARY ASSOC 1
SR06
VACANT (K YOUNGBLOOD)
F
1.00
19
39101070
NASH RM
LIBRARY ASSOC 1
SR06
VACANT (T HOWERTON)
F
1.00
20
39103207
REF
LIBRARY ASSOC 1
SR06
VACANT (A NABOURS)
P
0.75
21
39103303
HERM
LIBRARY ASSOC 2
SR07
VACANT (A WRIGHT)
F
1.00
22
39101060
ILL
LIBRARY ASSOC 2
SR07
VACANT (M SHERRILL)
F
1.00
23
39103355
LOOBY
LIBRARY MGR 1
SR11
VACANT (J PIPER)
F
1.00
24
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LIBRARY MGR 1
SR11
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1.00
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LIBRARY PAGE
SR02
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P
0.49
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VACANT (J AUERWECK)
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0.50
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39103207
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LIBRARY PAGE
SR02
VACANT (E DERKACH)
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0.49
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OFFICE SUP REP 2
SR05
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OFFICE SUPP REP 3
SR06
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PROGRAM COORDINATOR
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SR07
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39304094
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LIBRARY PAGE
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39304094
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Brief Area Updates – April 15, 2014 Nashville Public Library Administrative Service Report
Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. Still carrying 35 vacancies. New hires will help ease workloads throughout the system and interviews are taking place. Public Faxing in 5 pilot locations, Madison, Edgehill, Inglewood, Hermitage and Main should be in place by the end of April, first of May. The pilot will be for 6 months at which time Administration will evaluate and discuss implementing in all branches. Construction for the Main/Archives/Studio 3rd Floor renovations has begun. Working with the Dowdle Construction Group and CPI to work out details as they arise in the remodel. Continue training with new Finance Manager to transition more daily financial duties to new manager. Continuing budget process. Next steps will be the Metro Council Hearings in June. Working with grounds crew and Branch Custodial Supervisor to ramp up grounds maintenance and mowing. First of April the grounds crew began the spring mowing schedule and have all branches mowed. I am monitoring and making sure the current schedule is adequate to meet the system’s needs and that branch lawns are routinely cut.
Branch Services Report Branch Staffing Branch Services filled four vacancies; 17 remain, which is 11% vacant. We are actively interviewing for nearly all vacant positions. Many of our recent hiring selections involved promoting internal candidates, and as such, we are actively seeking approval from Metro HR and Finance to fill these no net gain vacancies. A new library page, Julia Kim, started at Edmondson Pike on March 17. On the last day of the month: Katherine Bryant, Adult Services Librarian 1 - Bellevue, was promoted to Manager 2 at the Bellevue Branch Library. Katie Buchholtz, Children’s Librarian 1 - Goodlettsville, was promoted to Children’s Librarian 2 at the Madison Branch Library. Beth Hindman was transferred from Madison Teen Librarian to the Goodlettsville Branch Library as the Children’s Librarian 1. Two new library pages began employment, Candy Catalan – Goodlettsville, and Ngan Nguyen –Madison. Branch Renovations Green Hills Teen Center build out and other upgrades to the Green Hills Branch Library have been completed and Studio NPL launched on Monday, April 7 with a grand opening event at Green Hills. If you have not yet seen a 3D printer in operation, please plan a visit to Green Hills. Let Susan Perry, Green Hill Branch Manager, know in advance if you would like a full demonstration of the Teen Center and it technologies. 13 | P a g e
Pruitt Branch Library will close beginning Monday, April 14 for a full renovation. The first phase is scheduled to take four weeks and branch operations will continue in the renovated auditorium on Monday, May 12 while work in the main area of the branch continues through July.
Collections and Technology Service Report Two years ago, the Mayor appropriated additional Limitless Libraries money to commission a study on the impact of the program on student achievement. RSL Research, http://www.rslresearch.com/, a firm that specializes in library research, was commissioned to conduct the study. Working with Limitless Libraries and the schools, student data was collected. The schools provided end of course test results and TCAP test results for students who use Limitless Libraries. That data was correlated with test results for students who do not use Limitless Libraries. A survey of Limitless Libraries students was also created. The 145 page study is in final review process but the results are promising. The study showed that:
Middle and high school students were more likely to report a wide variety of short- and longterm learning outcomes that they credited to their use of LL High school students who used LL were more likely to perform well on TCAP’s End Of Course (EOC) tests in Algebra, Biology, and English. Middle school students who used LL were more likely to perform well on the Tennessee Comprehensive Assessment Program (TCAP) English Language Arts (ELA), Math, and Science tests.
Main Report Building Projects Renovation of the 3rd floor to make space for the Archives is underway. Demolition crews have removed shelves, carpeting, and ceiling to begin work on the new public computer area and classroom as well as a new programming room, periodicals area, and teen Studio. After public computers are moved into their new space, construction will begin on the new Archives with completion expected in the beginning of June. Then work will continue in the nonfiction stacks with new study rooms and the addition of furniture that allows for charging of portable devices. Our patrons have been very curious about the changes and are quite excited about the new spaces being built for them. Programming For the third year, Special Collections co-sponsored Mayor Dean’s MyCity Academy. The program provided a forum for direct communication and collaboration between the Metropolitan Government and Nashville’s growing ethnic, refugee and immigrant communities. 14 | P a g e
The 6th Annual WellFEST was held on Saturday, March 29th in the Main Library Conference Center and Special Collections Center. Approximately 225 people participated in this event that featured accessible health screenings, information booths, and speakers. While the event was open to the public, it was geared for the deaf, hard of hearing, and deaf-blind community. During the annual Scottish Heritage Day Festival, the Library and the local Glengarry Highland Dancers hosted the Nashville Scottish Highland Dance Competition, April 5th, from 10 AM to 4 PM in the library auditorium. Dancers from all over the southeast United States will compete for prizes, medals, and trophies. The festival also had bag piping by the Tennessee Scots Pipe Band, Scottish dogs, and displays. Outreach Sandy Cohen is facilitating a statewide task force to discuss sign language interpreter licensure in the state of Tennessee. This became a hot topic when 2 bills were presented in the state legislature this year with the same intent, but no input from the interpreter or deaf community. A first meeting was convened on Friday, March 7th, with 30 people in attendance from Memphis to Knoxville. A lot of conversation is being generated about it on social media. Andrea Blackman co-facilitated a Half Day Preconference session at PLA in Indianapolis: Enhance Library Programming through Oral History Narratives. She lead a hands-on workshop on identifying best practices in working with community partners, library staff, and volunteers to collect interviews and present related programs for public audiences; and understanding the technical and institutional requirements to make a local oral history program successful.
Community Engagement Puppet Truck – We are now working with 2 puppet trucks bringing numerous shows to various agencies throughout the city including a middle school tour of our Mayan production, “Amazing Twins”. The month of March saw over 2,000 in attendance. Wishing Chair – Over 6,000 attended the Wishing Chair programs at the Main Library this month. Bringing Books to Life – Presented 11 workshops to parents around the county and GROW provided 28 sessions, all in Spanish, as well as registered 61 new library card holders. Adult Literacy – The mobile lab went out to our partner, Conexion Americas for a workshop on PowerPoint. NPL co-hosted a stakeholder discussion. The ideas from this meeting were submitted to the U.S. Department of Education's Office of Vocational and Adult Education, allowing Nashville to have a national voice in the conversation about adult literacy needs. Our partners continue to benefit from utilizing classroom/meeting space at library branches. The Financial Empowerment Centers hit a landmark number of sessions and the ESL classes, hosted by Nashville Adult Literacy Council, have seen enrollment nearly double. The partner stated, “This space has really made a great difference in the attendance of our learners. Thank you so much!”
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TOTAL – We provided our Bullying Awareness for parents at the TN Suicide Prevention Conference and at Martha O’Bryan Tied Together Program. 160 teens attended programs this month. Nashville Reads – Almost 30 Nashville Reads programs took place throughout the city this month, including book discussions (two with the Mayor), movie showings, university panels, and Books and Brews events. Yazoo Brewery created a special beer for the program, and Pied Piper Creamery created a special ice cream flavor. The program culminates in April. NCAA Women’s Final Four – The library offered over 75 programs in support of this city-wide initiative, including an author talk by Olympic swimmer and gold medalist Amanda Beard. Salon@615 – 85 people attended the Lorrie Moore/Susan Minot Salon at Montgomery Bell Academy. Bellevue Building Project – Is on time and on budget. Bellevue Friends and the Exchange Club is funding the history wall which will be located as you enter the building. Graham Nash – from Crosby, Stills, & Nash, spoke and signed books for a completely full house! Elyse participated in a national ULC webinar as one of 3 speakers on the topic of engaging youth in the learning labs planning process.
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New Business – April 15, 2014 Nashville Public Library
Nashville Public Library Board April 15, 2014 Resolution Title: Summer Learning Challenge Fine Amnesty History/Background/Discussion: The Nashville Public Library’s Summer Learning Challenge encourages patrons to participate in various literacy, community, and cultural activities over the summer by rewarding points for completing a series of goals. The city-wide goal is to earn 500,000 points. If reached, the Library would like to offer a fine amnesty week, August 16th – August 23rd to participating patrons. Objectives of the Fine Amnesty Week: To increase awareness and excitement about Summer Learning To motivate a city-wide initiative to participate To encourage patrons who otherwise would not participate in Summer Learning To provided library patrons, particularly children and teens, who are unable to take advantage of the Food for Fines program, with another way to get their card in good standing and to continue to checkout library materials To get lost library materials back to the library and into circulation Based on past Food for Fines program participation, it is estimated that the total fines waived would be close to $25,000.
Recommendation: The Board approves the proposed fine amnesty week for Summer Learning Challenge participants. Draftor(s): Jena Schmid, Associate Director for the Main Library Person(s) Responsible for Implementation: Lindsey Patrick, Children’s Library Manager
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RESOLUTION 2013-04.01 Summer Learning Challenge Fine Amnesty WHEREAS, the mission of the Nashville Public Library is to “Inspire Reading, Advance Learning and Connect our Community”, and WHEREAS, Libraries contribute to the intellectual growth of children and teens during the summer through reading programs, and WHEREAS, the Fine Amnesty Week is designed to be a special community-wide effort and will spread goodwill throughout the community, and WHEREAS, an amnesty program has proven to be popular and successful by giving library patrons who have fallen behind the opportunity to return to good standing and thus again make use of beneficial library resources; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board wishes to reward participants of the Summer Learning Challenge for reaching city-wide goals by authorizing a fines amnesty period as specified above August 16 – August 23, 2014.
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New Business – April 15, 2014 Nashville Public Library FY2014/15 Board Meeting Dates & Locations
July 15, 2014 – Main Library
August 2014 – NO MEETING
September, 16, 2014 – Old Hickory Branch Library
October 21, 2014 – Main Library
November 18, 2014 – Richland Park Branch Library
December 16, 2014 – Main library
January 20, 2015 – Bellevue Branch Library
February 17, 2015 – Main Library
March 17, 2015 – Looby Branch Library
April 21, 2015 – Main Library
May 19, 2015 – Hadley Park Branch Library
June 16, 2015 – Main Library
July 21, 2015 – Edgehill Branch Library
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