NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting December 12, 2017
Nashville Public Library Board of Trustees Agenda December 12, 2017 Main Library 615 Church Street Board Room – 12:00 noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: October 17, 2017…………………………………………………………..…………….….pgs. 1 – 7
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Donelson Library Update, Kent Oliver
IX.
New Business a. Foundation Budget Discussion, Kent Oliver b. Private Events Update & Private Events Policy Resolution, Jena Schmid……………..pgs. 27 – 33 c. Main Meeting Room Policy Resolution, Jena Schmid…………………………………………..pgs. 34 – 44 d. One-Time Waiving of Fees for MNPS Students Resolution, Susan Drye……………….pgs. 45 – 47 e. Non-resident Card MOA & Non-resident Card Resolution, Kent Oliver…………….....pgs. 48 – 51
X.
Adjournment
Next Board of Trustees Meeting 12:00 noon – January 16, 2017 Main Library – Board Room 615 Church Street Nashville TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES October 17, 2017 12:00 p.m. Green Hills Branch Library, 3701 Benham Ave, Nashville, TN 37215 Members Present:
Keith Simmons, Lucy Haynes, Robert Oermann, Francie Hunt, and Katy Varney
Members Absent:
Joyce Searcy and Sepi Khansari
Library Staff:
Kent Oliver, Susan Drye, Jena Schmid, Felicia Wilson, Andrea Fanta, Heidi Berg, Terri Thomas, John McFarland, and Beth Deeb
Also Present:
Carly Elliott, Metro Department of Law attorney Mark Naccarato, SEIU representative Rose Hirschey, Metro Finance
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:10 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Susan Drye introduced Rose Hirschey, the Library’s budget liaison from Metro Finance. IV. Board Chair Comments Mr. Simmons congratulated the Library on the event with the Mayor on September 28, particularly noting the TBI’s gratitude to the Nashville Room and Andrea Blackman for their civil rights training. V.
Library Director Report—Kent Oliver, Library Director Mr. Oliver announced that Francie Hunt has turned in her resignation due to work commitments. Gini Pupo-Walker has been nominated by the Mayor as her replacement, which will need to be approved by Metro Council on November 21. Ms. Pupo-Walker works at Casa Azafrán, and also has experience in MNPS. Ms. Hunt said that it has been an honor to serve on the Board and that she looks forward to continuing to advocate for the Library. The Board expressed their thanks for her years of service.
1|Page
The Southern Festival of Books, which was held almost exclusively at the Main Library this year, was a huge success. The Friends Book Sale during the Festival also made close to $7,500. Mr. Oliver will be attending the Council of the Great City Schools conference in Cleveland with Dr. Joseph later this week to make a presentation on our partnership with MNPS. The Board retreat will be the afternoon of January 19; lunch will be provided. It will include detailed discussions about the budget, the strategic plan, citywide literacy initiatives, and other projects. Mr. Oliver explained that branch circulation statistics appear to have dropped, but this is because online renewals are no longer being attributed to branches—there is now a separate category called “virtual renewals.” In fact, circulation was up 3% over last year. We are also checking to see whether our new ILS can do automatic renewals (for items not on hold), which is a common practice among libraries. This has the double benefit of being convenient for patrons and increasing circulation numbers. Mr. Simmons noted that circulation has stayed nearly steady over the past three years, possibly because we have not had the budget to increase the size of the collection to match demand.
VI. New Business a. 2018 NPL Holiday Schedule Resolution—Susan Drye Ms. Drye presented the 2018 holiday schedule. Robert Oermann moved for approval of resolution 2017-10.01; the motion was seconded by Francie Hunt and passed unanimously. Nashville Public Library Board October 17, 2017 Resolution Title: NPL Holiday Schedule History/Background/Discussion: Annually, the Nashville Public Library Board adopts NPL’s holiday schedule observed based on the Metropolitan Government of Nashville & Davidson County’s Civil Service Commission. These hours necessarily impact NPL public service hours and NPL staff holiday scheduling. The attached is consistent with past practice and with the Civil Service Commission with two exceptions: Based on anticipated public use of the NPL over holiday periods, NPL’s Administration is recommending that all NPL branch locations close early — based on the earliest regularlyscheduled time that branches close — on the Wednesday before Thanksgiving (Thanksgiving Eve) and on December 31st (New Year’s Eve) each year. Holiday closings not consistent with Metro holidays will allow for adjustments in staff work schedules to accommodate these closings and are not paid holidays. Recommendation: The board approves the proposed NPL holiday schedule. Draftor(s): Susan Drye Person(s) Responsible for Implementation: NPL Administration
2|Page
RESOLUTION 2017-10.01 NPL Holiday Schedule
WHEREAS, in previous years Nashville Public Library has closed all library branch locations early on the Wednesday before Thanksgiving (Thanksgiving Eve) and on December 31st (New Year’s Eve) with the Nashville Public Library Board’s approval, and WHEREAS, recommendations to close early were based on anticipated public use of the Nashville Public Library over holiday periods, and WHEREAS, due to the recurring nature of holiday closures, and for ease of future staff holiday scheduling, it is recommended that the change be adopted for each calendar year henceforth, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the attached library Schedule of Holidays be adopted. NASHVILLE PUBLIC LIBRARY SCHEDULE OF HOLIDAYS Metro holidays observed based on Civil Service Rules, Section 4.5 (Copy attached) Metro Civil Service Rules, Chapter 4 Section 4.5 – HOLIDAYS A. Holiday Schedule The following will be declared official holidays, and all employees will be excused without charge to leave, except those employees required to maintain essential operations, who shall be compensated in accordance with Section 5.7.
Metro Holiday Schedule (remainder 2017) Holiday
Date Celebrated
NPL Closed (2017)
Veterans Day
November 11
November 10, 2017 (Friday – Metro observed) November 11, 2017 (Saturday – Holiday)
Thanksgiving Day
Fourth Thursday in November
Close early – Wednesday, November 22, 2017 November 23, 2017 (Thursday – Metro observed) Day after Thanksgiving
Fourth Friday in November
November 24, 2017 (Friday – Metro observed)
Christmas Eve
December 24 (Sunday)
December 26, 2017 (Tuesday – Metro observed)
3|Page
Christmas Day
December 25
December 25, 2017 (Monday – Metro observed)
Metro Holiday Schedule (2018) Holiday
Date Celebrated
NPL Closed (2018)
New Year's Day
January 1
January 1, 2018 (Monday – Metro observed)
Martin Luther King, Jr. Day
Third Monday in January
January 15, 2018 (Monday – Metro observed)
President’s Day
Third Monday in February
February 19, 2018 (Monday – Metro observed)
Memorial Day
Last Monday in May
May 28, 2018 (Monday – Metro observed)
Independence Day
July 4
July 4, 2018 (Wednesday – Metro observed)
Labor Day
First Monday in September
September 3, 2018 (Monday – Metro observed)
Veterans Day
November 11
November 11, 2018 (Sunday – Holiday) November 12, 2018 (Monday – Metro observed)
Thanksgiving Day
Fourth Thursday in November
Close early – Wednesday, November 21, 2018 November 22, 2018 (Thursday – Metro observed) Day after Thanksgiving
Fourth Friday in November
November 23, 2018 (Friday – Metro observed)
Christmas Eve
December 24
December 24, 2018 (Monday – Metro observed)
Christmas Day
December 25
December 25, 2018 (Tuesday – Metro observed)
Holidays that fall on Sunday will be observed on the following Monday and holidays that fall on Saturday will be observed on the Friday before by those employees working Monday through Friday. On those occasions when Christmas day falls on Monday, the Christmas Eve holiday will be observed on the Tuesday following Christmas Day: on those occasions when Christmas falls on Saturday, the Christmas holiday will be observed on the subsequent Monday. If a holiday is observed on an employee’s day off, the employee may be scheduled for a floating holiday during the week of the holiday or the following week. If community practice dictates a change in the day observed, the Director of Human Resources shall have discretion to change the dates for that year. * Please note: Easter Sunday, which falls on the first Sunday after first full moon of the spring season, is not a paid holiday but is a day that NPL closes any library branches that are regularly open on Sundays. b. Friends of the Library/Nashville Public Library Foundation Discussion—Kent Oliver Mr. Oliver explained that NPLF employed a consultant to make recommendations regarding its relation to the Friends. This was necessary because NPLF would like to get into more 4|Page
grassroots fundraising, but does not want to compete with our current Friends groups. A Letter of Agreement between the FOL Board, the NPLF Board, and the Library Board is being drafted which would merge FOL and NPLF into one organization. This would give FOL the administrative support which it needs in order to be sustainable, and would allow the two groups to coordinate the grassroots, smaller gift fundraising which is very important in broadening community support. c. Non-resident Card Update—Kent Oliver Mr. Oliver explained that offering free non-resident cards affects our contracts with our emedia providers, who offer their content based on library district service areas. Therefore, we anticipate that our non-resident cards will offer access only to physical (not virtual) materials, at least for now. Mr. Oliver has been working with other nearby public library systems and the State Library to craft a Letter of Agreement indicating that all Middle Tennessee public libraries will offer free non-resident cards. d. Part-time Employee Leave Accrual / Holiday and Sick Leave—Susan Drye Ms. Drye explained that currently when Metro has a holiday, our part-time employees don’t get paid. They also can’t accrue sick leave. Central HR and Metro Courts offer these benefits to their part-time employees, and Sherry Adams also found that this is considered best practices. Ms. Drye presented a resolution that would change departmental policy to offer sick leave based on the percentage of FTE that the staff member works, and holiday pay for holidays or observed holidays. NPL has fifty part-time employees, so this would incur a cost of $30 - $40,000 per year. This year, we would have to absorb the partial-year cost, but we would request the money in next year’s budget. If the resolution is approved, it will go to the Civil Service Commission, hopefully in time for the Thanksgiving holiday. Katy Varney moved for approval of Resolution 2017-10.02; the motion was seconded by Mr. Oermann and passed unanimously. Nashville Public Library Board October 17, 2017 Resolution Title: Part-time Employee Leave Accrual / Holiday and Sick Leave History/Background/Discussion: Currently, Nashville Public Library (NPL) does not offer leave accrual for Holiday and Sick Leave to part-time employees. (Metro departments that currently offer granted leave accrual and/or holiday pay for part-time employees include Central HR and the Courts.) Sick leave and holiday pay are areas that employees have no control regarding work. Therefore, we recommend proposing this additional option to the Civil Service Commission to ultimately add to our Departmental Rules so that NPL may begin offering this benefit to our part-time staff. Current number of permanent part-time staff is 50. As cited in Metropolitan Government of Nashville and Davidson County Civil Service Rules: Section 4.2 - ELIGIBILITY TO OBSERVE AND ACCRUE LEAVE Full-time, probationary and grant-funded employees, if the grant allows, are eligible to observe paid holidays and to accrue vacation and sick leave. An employee whose services are being terminated, either voluntarily or involuntarily, shall not accumulate any additional sick leave or vacation days. (See Section 5.13) 5|Page
Seasonal, part-time, emergency and temporary employees are not eligible to observe paid holidays and to accrue vacation and sick leave unless authorized in the departmental rules.
Recommendation for permanent part-time staff: Sick leave monthly accrual would be based on a prorated amount consistent with the FTE%: .38FTE- 3.04 hours (2 employees) .49FTE- 3.92 hours (38 employees) .50FTE- 4 hours (8 employees) .75FTE- 6 hours (2 employees)
Holiday pay would be available to part-time staff when their scheduled shift falls on a holiday or on an observed holiday and would reflect regular pay for the length of that scheduled shift. Given the nature of NPL’s part-time positions, especially page positions, we do not recommend vacation accrual, as it may interfere with the ability to meet assigned area expectations for the position. Rules would be the same as with full-time employees. Full-time employees must be in paid status for entire month to accrue time. Part-time employees must work FTE % weekly to qualify for accrued leave. Recommendation: The board approves the proposed Part-time Employee Leave Accrual / Holiday and Sick Leave Resolution Draftor(s): Susan Drye Person(s) Responsible for Implementation: NPL Administration, HR Department RESOLUTION 2017-10.02 Part-time Employee Leave Accrual / Holiday and Sick Leave
WHEREAS, Nashville Public Library does not currently offer leave accrual for Holiday and Sick Leave to part-time employees, and we recommend proposing this additional option to the Civil Service Commission to ultimately add to our Departmental Rules so that NPL may begin offering this benefit to our part-time staff, and WHEREAS, the current number of permanent part-time staff is 50, and WHEREAS, Recommendation for permanent part-time staff: Sick leave monthly accrual would be based on a prorated amount consistent with the FTE%. Holiday pay would be available to part-time staff when their scheduled shift falls on a holiday or on an observed holiday and would reflect regular pay for the length of that scheduled shift, and 6|Page
WHEREAS, we do not recommend vacation accrual, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the Part-time Employee Leave Accrual for Holiday and Sick Leave be approved. VII. Approval of Minutes: September 19, 2017 Mr. Oermann moved for approval of the minutes from the September meeting; the motion was seconded by Lucy Haynes and passed unanimously. VIII. Adjournment The meeting adjourned at 1:10 p.m.
Next Board Meeting— 12:00 p.m., December 12, 2017 Main Library 615 Church Street, Nashville, TN 37219
Respectfully submitted by Beth Deeb
7|Page
Statistical Summary – December 12, 2017 Nashville Public Library
Cardholders as % of Population Served
56.3% November 2017 New Cards: 2,039 Active Cardholders: 385,268
Public Computer Usage October 2017 / 2016 47,987 / 57,072 Wireless Usage October 2017 / 2016 108,167 / 50,013
Database Sessions October 2017 / 2016 10,626 / 37,925
Volunteer Services Number of Volunteers Volunteer Hours
Oct-17 235 1788.50
Oct-16 228 1747.25
% Change 2017-2016 3.07% 2.36%
8|Page
Statistical Summary – December 12, 2017 Nashville Public Library
CIRCULATION TREND FY1718
FY1617
FY1516
550,000 500,000 450,000
400,000 350,000 300,000
J UL
AUG
SEP
OCT N OV D EC
JA N
F E B M A R A P R M AY J UN
CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Virtual Renewals eMedia Talking Library NPL Total
Oct-17 Circulation 29,978 4,515 7,329 4,133 2,003 28,727 14,862 37,549 956 162 24,763 9,756 1,683 169 39,393 1,414 2,830 728 9,372 20,803 2,674 372 90,433 154,233 4 488,841
eMedia
32%
29%
68%
71%
OCT-17
OCT-16
Month Oct-17 Oct-16 % of Total Circulation 6.13% 37,346 0.92% 7,029 1.50% 10,398 0.85% 5,994 0.41% 3,856 5.88% 35,173 3.04% 15,579 7.68% 45,892 0.20% 2,602 0.03% 403 5.07% 28,499 2.00% 9,455 0.34% 3,707 0.03% 14,103 8.06% 55,100 0.29% 3,285 0.58% 4,646 0.15% 1,982 1.92% 11,286 4.26% 23,409 0.55% 9,139 0.08% 1,343 18.50% N/A 31.55% 135,914 0.001% 1 466,141
% Change 2017-2016 -19.73% -35.77% -29.52% -31.05% -48.05% -18.33% -4.60% -18.18% -63.26% -59.80% -13.11% 3.18% -54.60% -98.80% -28.51% -56.96% -39.09% -63.27% -16.96% -11.13% -70.74% -72.30% N/A 13.48% 300.00% 4.87%
Oct-17 Year-to-Date 126,846 18,016 31,242 17,782 8,755 120,823 53,187 158,380 3,802 846 102,321 33,903 6,679 32,762 133,924 5,559 10,845 2,576 38,251 82,314 10,305 1,501 349,147 605,148 11 1,954,925
Fiscal Year-to-Date Oct-16 Year-to-Date 154,190 27,984 41,893 24,746 15,121 142,229 61,971 193,070 9,973 1,416 115,642 37,309 14,620 55,603 225,093 13,035 17,679 7,539 44,122 94,288 36,145 1,466 N/A 549,717 5 1,884,856
% Change 2017-2016 -17.73% -35.62% -25.42% -28.14% -42.10% -15.05% -14.17% -17.97% -61.88% -40.25% -11.52% -9.13% -54.32% -41.08% -40.50% -57.35% -38.66% -65.83% -13.31% -12.70% -71.49% 2.39% N/A 10.08% 120.00% 3.72%
9|Page
Statistical Summary – December 12, 2017 Nashville Public Library
PROGRAM TREND FY1718
FY1617
FY1516
1600 1400
1200 1000 800 600 400 200 0
J UL
AUG S E P
OCT N OV D EC
JA N
F E B M A R A P R M AY J UN E
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
Children's Programs
559
513
270
341
570
426
OCT-17
OCT-16
PROGRAMS - LIBRARY VS OUTREACH Library
Outreach
15%
15%
85%
85%
OCT-17
OCT-16
10 | P a g e
Statistical Summary – December 12, 2017 Nashville Public Library
PROGRAM ATTENDANCE TREND FY1718
FY1617
FY1516
80000 70000 60000 50000
40000 30000 20000 10000
J UL AUG S E P
OCT N OV D EC
JA N
F E B M A R A P R M AY J UN E
PROGRAM ATTENDANCE BY AGE GROUP Adult Attendance
Teen Attendance
Children's Attendance
19,829 21,846
4,178 3,885 20,202
14,713
OCT-17
OCT-16
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library
Outreach
19%
28%
81%
72%
OCT-17
OCT-16
11 | P a g e
Statistical Summary – December 12, 2017 Nashville Public Library
VISITS TREND FY1718
FY1617
FY1516
450000 400000 350000 300000 250000 200000 150000
J UL
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
AUG
SEP
Oct-17 Visits 22,153 9,410 12,885 15,013 3,812 18,920 11,272 20,620 3,427 17,088 16,457 4,562 400 58,309 5,957 3,725 4,708 21,912 18,158 16,468 4,461 289,717
OCT
N OV
Oct-16 Visits 38,551 16,091 12,586 15,194 4,103 36,230 8,611 33,446 3,790 37,442 13,481 7,271 33,121 63,098 7,874 3,511 7,272 20,976 18,467 6,056 2,676 389,847
D EC
JA N
% Change 2017-2016 -42.54% -41.52% 2.38% -1.19% -7.09% -47.78% 30.90% -38.35% -9.58% -54.36% 22.08% -37.26% -98.79% -7.59% -24.35% 6.10% -35.26% 4.46% -1.67% 171.93% 66.70% -25.68%
FEB
MAR
Oct-17 Circ / Visit 1.35 0.48 0.57 0.28 0.53 1.52 1.32 1.82 0.28 1.45 0.59 0.37 0.42 0.68 4.39 3.38 0.15 0.43 1.15 0.16 0.08 0.84
APR
Oct-16 Circ / Visit 0.97 0.44 0.83 0.39 0.94 0.97 1.81 1.37 0.69 0.76 0.70 0.51 0.43 0.88 4.04 4.02 0.27 0.54 1.27 1.51 0.50 0.85
M AY
J UN
% Change 2017-2016 39.69% 9.84% -31.15% -30.22% -44.09% 56.40% -27.12% 32.71% -59.37% 90.39% -15.48% -27.64% -0.78% -22.88% 8.86% -15.87% -43.27% -20.51% -9.62% -89.24% -83.38% -0.50%
12 | P a g e
Financial Overview – December 12, 2017 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of October 2017 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
13,974,200
4,658,067
4,128,516
88.6%
35,300
11,767
21,388
181.8%
1,257,300
419,100
574,449
15,266,800
5,088,934
4,724,353
529,551 14,537,600
4,845,867
1,030,615
4,027,598
83.1%
818,269
35,300
11,767
7,603
24,983
212.3%
-13,216
137.1% -155,349 1,257,300
419,100
128,549
583,950
5,276,734
1,166,767
4,636,531
-9,621
92.8%
364,581 15,830,200
Fringes
5,510,400
1,836,800
1,789,746
97.4%
47,054 5,638,100
1,879,367
469,096
1,745,170
Other Expenses: Utilities Professional & Purchased Services
1,643,100 2,526,400
547,700 842,133
401,816 237,128
73.4% 28.2%
145,884 1,643,100 605,005 3,044,000
547,700 1,014,667
177,323 482,484
465,670 1,170,810
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
62,700 598,400
20,900 199,467
493,100 1,785,900 2,196,400
164,367 595,300 732,133
30,083,200 10,027,734
31,691 36,921
130,811 586,242 376,629
8,315,337
151.6% 18.5%
79.6% 98.5% 51.4%
-10,791 162,546
115,200 593,400
38,400 197,800
33,556 493,100 9,058 1,830,600 355,504 1,853,000
164,367 610,200 617,667
82.9% 1,712,397 31,040,700 10,346,902
11,842 39,240
139.3% -164,850
LIB is at 83.1% thru OCT. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on expenditures. LIB is over budget at 212.3% thru OCT. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 139.3% thru OCT. This is not unusual for this time of year after summer vacations. NPL expects this line item to even out over the FY. LIB is at 87.9% of total budgeted salaries thru OCT. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
87.9%
640,203
92.9%
Fringe is at 92.9% thru OCT due to higher overall fringe costs. LIB does not have 134,197 much control over fringe costs.
85.0% 82,030 115.4% -156,143
37,598 137,689
97.9% 69.6%
47,709 152,549 91,735
33,691 610,196 344,048
20.5% 100.0% 55.7%
2,638,745
9,181,403
88.7%
Travel is currently under budget for the year. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at 802 the end of the FY in this line item. 60,111 LIB is at 82.0% of budget thru OCT. The lower amount here is the result of a prepayment on the reimbursement from MNPS for the new ILS system. LIB will 130,676 monitor closely. 4 Internal Service Fees have been posted. 273,619 Library is under budget (88.7%) for FY18 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 1,165,499 ensure we are on budget by year end.
407,000
135,667
131,833
97.2%
3,834
189,200
63,067
16,643
71,721
113.7%
-8,654
0 0 0 0 0 0 0 407,000
0 0 0 0 0 0 0 135,667
0 0 0 0 0 0 0 131,833
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 97.2%
0 0 0 0 0 0 0 3,834
0 0 0 0 0 0 0 189,200
0 0 0 0 0 0 0 63,067
0 0 0 0 0 0 0 16,643
0 0 0 0 0 0 0 71,721
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 113.7%
0 0 0 0 0 0 0 -8,654
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 407,000
0 135,667
0 131,833
0.0% 97.2%
0 3,834
0 189,200
0 63,067
0 16,643
0 71,721
0.0% 113.7%
0 -8,654
397 378 19
SUMMARY OF VARIANCE:
13 | P a g e
Personnel Summary – December 12, 2017 Nashville Public Library New Hires & Resignations
October 2017 New Hires Name
Classification
Elliott, Jill Hawkins, Jaressa Conklin, Christopher Sloan, Douglas Wingate, Katherine Chambers, Barbara Borg, Alyssa Kennedy, Kelly
Library Page Library Page Public Information Coordinator I.S. App Tech 1 Circulation Assistant 1 Library Page Library Page Library Page
Hire Date 10/9/2017 10/9/2017 10/9/2017 10/9/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017
Location Green Hills TOTAL Public Relations Comp Srvs Edmondson Pike Reference Child - Main Edmondson Pike
October 2017 Resignations Name
Classification
Simmons, Jennisha Jones, Saskia Fears, Deandre Thomas, Keosha Doubet, Alice Burns, Julia
Library Page Circulation Assistant 1 Circulation Assistant 2 Program Spec 1 Library Associate 1 Librarian 2
Resignation Date 10/13/2017 10/16/2017 10/17/2017 10/20/2017 10/24/2017 10/31/2017
Location Goodlettsville Bordeaux Bordeaux P/R Goodlettsville Tech Srvs
14 | P a g e
Personnel Summary – December 12, 2017 Nashville Public Library
NPL Vacancies as of 10/31/2017 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill
Division / Branch 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
OP & MAIN-MN BORDX ED PIKE HADLEY RICH PK TECH SVCS BELLEVUE ED PIKE TECH SVCS GOOD OLD HICK HADLEY OLD HICK BORDX GOOD INGLE REF PUBLIC REL SECURITY
Title BLDG MAINT MECH - Main CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 2 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE PROGRAM SPEC 1 SECURITY GUARD
Grade TG08 ST04 ST04 ST04 ST05 OR01 ST09 ST10 ST10 ST06 ST06 OR05 OR05 OR07 ST02 ST02 ST02 ST06 ST06
FPS
FTE
VACANT (C THOMAS, JR) F VACANT (S JONES) - moved pos to BX from HP F VACANT (A WALKER) F VACANT (A COAKLEY) F VACANT (K MCTEAR) F VACANT (J VOGLER) F VACANT (L GILPIN) F VACANT (T ROSS) F VACANT (J BURNS) F VACANT (A COAKLEY) F VACANT (C JACKSON) F VACANT (C PEGUES) F VACANT (R PUGH) F VACANT (F ADEBOLA-WILSON) F VACANT (J SIMMONS) P VACANT (R O'DENEAL) P VACANT (A WHITE) P VACANT (K THOMAS) P VACANT (B WILSON) - pos repurposed F
Name
1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.87 1.00
15 | P a g e
Brief Area Updates – December 12, 2017 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: October 2017 Mark Crowder conducted seven Safety & Security annual training classes for staff at Main, Branch Custodial staff, and all Maintenance staff. Jeremy Gayer and Mark Crowder attended the October Branch Managers meeting and provided information about report writing and suspension paperwork. Jeremy provided handouts outlining proper report writing and conducted a 30-minute training session. The goal is to get everyone completing reports and suspensions in a consistent manner. Semi-annual homeless committee meeting held at Main in the Commons. Three after-hour events covered by Security team, in addition to extra coverage for the Southern Festival of Books and the Halloween event at Madison Branch. There were 37 Patron Incident Reports (down from 39 in September), including: Alarms — 2 Mental Issue — Ambulance — 4 Suspicious Activity — Arrest — 1 Theft — Assault — 1 Towed Vehicle — Damage — 1 Vehicle Accident —
1 3 2 1 2
Number of suspensions by conduct violation numbers: #5 — 3 #18 — 3 #8 — 2 #19 — 5 #9 — 1 #20 — 5 #16 — 2 #21 — 2 #17 — 10 Suspensions for October: # of patrons 1 2 3 2 15
# of days suspended 3 5 30 90 365
Safety/Security: November 2017 Mark Crowder attended the quarterly Office of Emergency Management Meeting at the Metro Communication Center on November 9.
16 | P a g e
Met with St. Thomas Health to discuss details for their staff to come to NPL once a week (Wednesdays) to provide basic health screening for patrons (mainly homeless). Posted new Security Guard position and are now going through applications. 3 after-hour events covered by Safety & Security. Provided coverage for the NPLF Gala on November 11, and a photo shoot at East on November 28.
There were 40 Patron Incident Reports (up from 37 in October), including: Alarms — 4 Theft — Damage — 3 Vehicle Accident — Suspicious Activity — 2
1 1
Number of suspensions by conduct violation numbers: #5 — 5 #17 — 15 #8 — 9 #19 — 7 #10 — 1 #20 — 5 #14 — 1 #21 — 2 #15 — 1 #22 — 1 #16 — 2 #23 — 1 Suspensions for November: # of patrons 2 4 8 1 3 12 1
# of days suspended 1 5 30 60 90 365 Lifetime
Delivery: October 2017 Main: Received 809 incoming UPS packages; sent 41 packages UPS Ground 60 overnight packages received from FedEx, DHL, etc. Received 142 inserts of mail from U.S. Post Office; sent 941 inserts of mail to Metro Mail for postage. 31 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches:
Moved 6,039 hold bins (193,248 items), 5,638 non-hold bins (180,416 items), 499 A/V bins (15,968 items) and 1,395 Circulation bins (44,640 items). Grand total of 13,571 bins moved, a total item count of 434,274 with an average of 617 bins and 19,740 items moved per day. 336 boxes sent to Prat Recycling. 17 | P a g e
Daily completion percentages: Holds 22 of 22 days for 100% Delivery: November 2017 Main: Received 596 incoming UPS packages; sent 38 packages UPS Ground 50 overnight packages received from FedEx, DHL, etc. Received 123 inserts of mail from the U.S. Post Office; sent 78 inserts of mail to Metro Mail for postage. 27 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches:
Moved 5,551 hold bins (177,632 items), 5,010 non-hold bins (160,320 items), 436 A/V bins (13,952 items) and 1,331 Circulation bins (42,592 items). Grand total of 13,952 bins moved, a total item count of 394,496 with an average of 649 bins and 20,763 items moved per day. Daily completion percentages: Holds 19 of 19 days for 100%
Facilities Maintenance: October 2017 Work Orders: 273 Opened during the month 272 Completed 97 Active 60 Active over 30 days Custodial Services: All custodial closets now meet OSHA standards. Performance Plans were completed for staff at Main. Gala cleaning in prep for the November Gala event has been underway. Daily job task assignment review was complete. Changes in job duties and areas that custodial staff will clean will start in November. Maintenance: Prep for the Gala began, and will be complete the first week of November for the Gala event in November. Continued replacement of bad HVAC control boxes by Lee Company is ongoing. Fabricated stainless steel bottoms for multiple book drops at various branch locations. Multiple pest control spraying for bed bugs and other vermin was completed promptly and efficiently to ensure that an outbreak at all of our locations was avoided. A great big thanks to the Delivery team and the Maintenance staff for catching this early and containing the books that were in circulation before they were re-admitted into the system and spread through all of the sites. Completed Projects: Archives: Checked on HVAC and dehumidification units. Some dehumidifier drain lines were clogged and needed to be cleaned out. East: Cleaned main line out. Made adjustments to the new dehumidification in the HVAC Systems. Removed mold from the basement walls due to high humidity. 18 | Page
Edmondson Pike: Pruned and repaired tree damaged by storm. Goodlettsville: Installed Book Sale signs. Green Hills: Trimmed bushes and lower limbs of trees. Caulked the voided area above entrance to fix leak. Hadley Park: Repaired broken window. Hermitage: Gas boiler burners replaced, still experiencing restricted flow. Working with SML to diagnose other boiler components that could be the culprit. Inglewood: Installed Book Sale signs. Lakewood: Mower maintenance performed. Madison: Reset faulty control units at Madison and prepped the equipment for the future renovation of the building. Main: o AHU 2 fan blades and bearings were replaced to ensure proper function and airflow to the building and its recommissioning. o Replaced multiple hot water actuator valves that weren’t functioning properly. o Replaced multiple VAV Control units with updated units. o Metasys control system was updated by Johnson Controls during the recommissioning process. o 3rd floor carpet in Non-fiction area was cleaned; areas in Archives were spot-cleaned and Ken Fieth’s office was cleaned. o Emergency fire pump repair issues were fixed. o Window cleaning for the exterior and courtyard was completed. o Algae growth was cleaned off the building and the front trees were pruned to retard the future growth of algae on the building. o Grease trap pumped so contractor could replace with a new trap. o Conference Center construction was completed and punch list items are continually being monitored and followed up on with Dowdle Construction. o 2 water heaters were replaced due to bad heating element and sidewall leaks. o Waterproofed multiple areas that were leaking in Admin area and around Courtyard windows and overhangs. o Windows and sills in Courtyard re-caulked. o Had Southeast Electric out to troubleshoot Lutron Graphic Eye lighting control for the Conference Center that’s having issues. Still in the process of repair and determining what is causing the lights to turn off intermittently. North: Cleaned out storm drains. Old Hickory: Trimmed bushes. Checked out side pump and repaired for proper operation during rain. Pruitt: Pulled a toilet seat and reset the seal. Unclogged main line from men’s restroom. Caulked stairwell windows that were leaking.
Facilities Maintenance: November 2017 Work Orders: 19 | Page
230 Opened during the month 201 Completed 145 Active 89 Active over 30 days
Custodial Services: Archives and Ken Fieth’s office were cleaned. All of the YA, Computer area, and sitting areas around the 3rd floor TV’s had their carpets cleaned. Plans to change staff daily assignments are being put on hold until after the New Year. Maintenance: Final prep and setup for the 2017 NPLF Gala was a success and required a lot of hard work from all of the Maintenance and Custodial staff to ensure the Main Library and Grand Reading Room were set for the event. Multiple branches had many of their outside lights replaced. Punch list items for the conference center construction is still being whittled down, with a few outstanding items still being worked on by the contractor and subs. All of the sites irrigation has been winterized for the upcoming season, and the grounds crew has been working on exterior building and grounds improvement projects. Completed Projects: Archives: Spot cleaning of areas was performed. Bordeaux: Trimmed bushes, cleaned monument sign, carpets cleaned, backflow was rebuilt and passed city inspection. Donelson: Trimmed bushes, security lights installed outside parking area. East: Trimmed bushes, cleaned monument sign. Edgehill: Cleaned monument sign. Edmondson Pike: Cleaned monument sign, carpets cleaned, rain sensors installed, roof leak repaired. Goodlettsville: Cleaned monument sign, carpets cleaned. Green Hills: Inside lights replaced using rented lift, rain sensors installed, exterior fountain winterized. The broken bollards around Green Hills were re-poured and fixed around the retention pond. Hadley Park: Carpets cleaned Hermitage: Cleaned monument sign, inside lights replaced using rented lift, paint touched up inside, front tile at entrance replaced. Broken irrigation line repaired. Boiler was repaired, but subsequently failed again, SML finishing up repairs. Inglewood: Cleaned monument sign. Lakewood: Installed new electrical feed panel and outside/inside light fixtures at the exterior storage barn. Main: NPLF Gala event repairs to Grand Reading Room doors completed, electrical feeds installed on both sides of the room above bookshelves to accommodate power needs. Install and tear down for the event was a success. Water leak on B1 from main floor restrooms was fixed, AHU 3&4 fan belts were replaced, East side grand stairs had multiple areas around the rosettes patched and repaired. 20 | Page
North: Cleaned monument sign. Old Hickory: Trimmed bushes. Pruitt: Replaced a broken exterior window. Richland Park: Cleaned monument sign, new ash tray bollards were delivered and installed. Thompson Lane: Trimmed bushes, cleaned monument sign.
BRANCH SERVICES REPORT Madison Halloween Party The Madison Branch hosted a Halloween Party for the community to allow patrons a sneak peek of the renovation process as well as a safe environment to enjoy festivities. Collections and furnishing were completely cleared out of branch in preparation for the upcoming renovations. Approximately 400-500 people attended.
21 | Page
As of November 30, the architecture team of Gold Turner Associate and General Contractor American Constructors were finalizing the construction drawings in preparation for the permitting stage of this project. Food for Fires Following the eliminations of fines for library patrons, Nashville Public Library wants to continue the effort of supporting the Second Harvest Food Bank. Due to fines no longer being an incentive for donations, we have come up with a new campaign that allows patrons a chance to win a Kindle Fire, and earn more opportunities to win with the more they donate. For every 10 items a patron donates they can earn another entry into a drawing for a Kindle Fire. Each time 1 ton of food is gathered, another Kindle will be added to the drawings. This also affords us an opportunity to advertise other services available to patrons by mentioning the Kindle is a great companion to a library card. We are looking at moving this campaign to the early spring to give us time to properly advertise the initiative to patrons. Last year we collected 39,000 pounds of food for Second Harvest.
COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services Held virtual meetings with LLAMA LOMS PAM Committee (Library Organization and Management Section, Practical and Applied Management) to plan our Midwinter 2018 Hot Topic discussion entitled How are we growing our future?: Mentoring, retaining and promoting our employees. Shared Systems Shared Systems staff attended the TLCU 2017 conference in Louisville, KY. The theme of this year’s conference was “Strong Libraries, Strong Communities,” a celebration of the growing importance of libraries as information and technology centers, educational institutions, employment resource providers, entertainment destinations, and more. Jennifer Lane and James Staub participated in TLC’s Beyond Connect Ed session with a presentation entitled Nashville got lucky which discussed NPL’s partnership with MNPS and how it has evolved. Working with TLC Electronic Data Interchange (EDI) for ordering was successfully setup for the following vendors: Ingram – Limitless and NPL Baker and Taylor -Limitless and NPL Mackin - Limitless only Shared Systems continues to work with TLC to setup MidWest Tape and Follett. Materials Management Julie Burns, Librarian II, Collection Development Specialist retired on October 31, 2017. Please join me in welcoming Beth Deeb, Administrative Assistant to Elyse Adler, to Collections & Technology. Beth 22 | Page
accepted the vacant Librarian II, Collection Development Specialist position available due to the retirement of Julie Burns. Megan Godbey & Laurie Handshu collaborated on an article for Library Journal entitled Stigma-Free Reading for Adults, which focused on the launch of the Fresh Reads collection to adult new readers in 2017 to offer stigma-free reading to promote literacy and learning. Collection Development The ukuleles donated by Guitar Center were added to the collection. Noel Rutherford worked with Katherine Bryant to distribute the ukuleles throughout the system. Technology Larry Jirik attended the Internet Librarian conference in Monterey, CA. The conference focuses on managing digital information, information utilization and integrating content. Technology staff completed the installation of Envisionware software upgrades at all branch locations. Technology staff will now focus on completing Envisionware software upgrades at Main by December 31st. Web Services Web Services, working with the Patron Experience Committee, reviewed possible replacements for QuestionPoint. The committee is recommending to Admin that NPL purchase LibAnswer to answer patron questions via LibChat and email and LibCal for booking meeting rooms. Web Services completed the authentication of library cards for the new Non-Resident card for the checkout physical materials. To make it more user friendly and informational Web Services modified the Database Resources page on NPL’s Website. Topic tags were added and the landing pages were updated to make key information easier to find. Web Services continues to work on various projects including the updating and maintenance of NPL’s webpages.
COMMUNITY ENGAGEMENT AND EDUCATION REPORT Puppet Truck Conducted 118 programs for Oct/Nov. Provided outreach to multiple places in the community including Vet Fest at Fort Negley, Celebrate Nashville in Centennial Park, Spooktacular at the Juvenile Justice Center, String City at the Country Music Hall of Fame and Southern Fest of Books. Performed Tomás and the Library Lady for Hispanic Heritage Month and Puss in Boots for Artober. Participated in the Creatives’ Day Celebration.
23 | Page
Wishing Chair Along with regularly scheduled programing, additional offerings include Library Pete and the Storytime Band, Sailors and Maidens, and String City at the Country Music Hall of Fame and Museum. Work continues on our puppet versions of Gulliver’s Travels and Momotaro. Bringing Books to Life Staff attended the National Center for Family Learning’s annual Families Learning Summit in Tucson, AZ. BBTL was highlighted during an Urban Library Council-hosted panel discussion. Liz Atack co-presented a session on literacy program-library partnerships with researchers from Penn State University and University of Northern Colorado and a fellow literacy practitioner from Las Vegas, NV. Staff also attended the National Association for the Education of Young Children annual conference in Atlanta. Provided 12 professional development trainings to 2 new sites: Thomas Edison Elementary & TSU’s Early Learning Center as well as to Belmont University’s School of Education graduate students and for Preston Taylor Ministries volunteers. Conducted 19 Loving & Learning workshops during Oct/Nov including a first time workshop for Family & Children’s Service Relative Caregiver Program and a pilot parent workshop series at Woodland Hills Juvenile Detention Center, in partnership with NPL’s Teen Services and Studio. We continue to test and refine our workshops for parents of elementary students. Nashville’s Literacy Collaborative’s report, A Blueprint for Early Childhood Success, has been released. It can be found online at www.blueprintforearlychildhoodsuccess.com. NPL will be the lead on pillars 1 and 5. Adult Literacy Offered over 50 events to over 300 adults during Oct/Nov. Hosted the Adult Education Symposium with 100 attendees. Adult educators reported the following results: 97% expanded their professional knowledge at the event 99% will use something they learned in their everyday work 89% feel more connected/engaged to the adult education community after the event Over 90% of attendees reported understanding of the main conference themes (leadership, data, collective impact) Weekly programs continue for immigrant parents at LEAF nights (at Wright Middle School), as well as at Project Return and Room in the Inn. Megan Godbey visited 5 German cities with a delegation of leaders from the US in Welcoming America’s Transatlantic Exchange. Results of the exchange and future projects will be shared nationally to promote better inclusion/integration of refugees in receiving communities. Fresh Reads, NPL’s collection for adult new readers, was featured as a collection development practice in Library Journal’s November issue. Studio Studio Coordinator and mentors served over 100 people with our "Robotic Mini-Golf course" at the Nashville Mini Maker Faire at Vanderbilt’s “The Wond’ry”. This was an all-ages event that 24 | Page
gave Studio an opportunity to showcase some of our work to local makers, Vanderbilt staff, and college students. Studio Coordinator presented at the National Writing Project’s annual meeting about the Woodland Hills Juvenile Detention Center project. Staff hosted Podcasting recording and editing workshops over 3 days at Hume-Fogg to 183 teens. Monica McLaurine received a scholarship to attend a 2-day intensive professional development workshop at Lipscomb around mediation and conflict resolution. Be Well at NPL Pruitt kicked off a weekly adult yoga class with growing participation. One woman who lives in the neighborhood said, “I started doing yoga while living in a rehab center, but I haven’t had a place to practice since living on my own. I’m so glad this is here!” Signed up 21 people for library cards at an MDHA resource fair in the Napier-Sudekum neighborhood. UT pharmacy students served 75 community members at BL branch for blood pressure checks and general information. The Be Well blog post on Mental Health Awareness had 284 views and was the 3rd most-read blog post of the fall. Production Services Audio podcasts (interviews) were recorded for the Family Folktale series and another series called "Back in the Day". In addition, Brian Hull was able to showcase his Elvis impression recording the song "Blue Christmas". The song will be played in an upcoming parade that will feature our life-size Elvis puppet. Completed the install and training for new video digitization system. Digital Inclusion Working with 4 new partners from our waiting list: Elizabeth Senior Citizen Center, Hadley Park Community Center, FiftyForward Madison and Bordeaux. Marian represented ConnectHome Nashville and the Nashville Public Library as a panelist at the ConnectHome Summit in Washington, D.C. Attended the following community events: MDHA 90+ Celebration, Connected Nashville Public Unveiling, Groundbreaking – Envision Cayce The 4th class of seniors graduated from Senior Tech Academy @ Gernert. Limitless Libraries Delivered over 22,000 items to schools. Teen Read Week: 267 participants read 1,630 hours. Salons 3,599 people attended 8 Salons in Oct/Nov, including Dan Rather, Liz Gilbert and John Green. Courtyard Concerts 1,324 people attended this year’s 5 Courtyard Concerts.
25 | Page
MAIN REPORT Civil Rights and a Civil Society Special Collections staff have provided multiple sessions of Civil Rights and a Civil Society for staff, students, and the Citizens Academy. It has created many deep conversations amongst staff about what it means to be a good civil servant, library employee, co-worker and friend. The training has provided staff the “permission” to talk about issues of race, gender, and class in a way that is open and honest and is hopefully moving us toward a more evolved way of interacting with our fellow humans. Andrea Blackman also presented on Civil Rights and a Civil Society at Library Journal’s Directors’ summit in Philadelphia. Creatives’ Day Main Library hosted the 2nd annual Creatives’ Day Celebration in October. It was a celebration of art and creative folk and organizations in Tennessee. Participants were able to observe and take part in performances, observe artists’ work, and participate in hands-on activities. Low Vision Expo The Equal Access division hosted a Low Vision Expo including 20 vendors representing a variety of organizations and professionals that serve the community. Companies displayed devices and answered questions about technologies that could benefit people with low vision. Book Club for Comic Lovers Popular Materials staff is launching a new comic book club for Adults called Panel Discussion.
MARKETING AND COMMUNICATIONS REPORT NPL was honored to host veteran newsman Dan Rather at the Main Library. Mr. Rather gave a book talk and Q&A with NPL employees in a continued celebration of our 2017 Library of the Year win. MarComm is now gearing up to launch marketing efforts for several programs and announcements in January, including Nashville Reads 2018.
26 | Page
New Business – December 12, 2017 Nashville Public Library
Nashville Public Library Board 12/12/17 Resolution Title: Private Events Policy Revision History/Background/Discussion: After reviewing the current Private Events Policy, the library proposes three changes: 1. It has determined that some of the fees were not congruent with the amount of labor required to prepare the space for a special event. The proposed fee schedule shows a decrease in cost in some spaces where less labor is required. 2. Library staff members have expressed interest in renting library facilities for their own private events. The library would like to make its rental spaces more accessible to staff by offering an employee discount. 3. When the Private Events Policy was originally approved by the Library Board, it contained some library procedures. It has been rewritten to remove procedure from policy.
Recommendation: The Board approves the proposed revisions to the Private Events Policy. Draftor(s): Jena Schmid, Susan Drye, Georgia Varble Person(s) Responsible for Implementation: NPL Facilities Coordinator
27 | Page
RESOLUTION 2017-12.01 PRIVATE EVENTS POLICY WHEREAS, the Nashville Public Library Board of Trustees is required to authorize all fees charged by the Nashville Public Library, and WHEREAS, there exists a need to update the current fees for private events so that they correspond to the amount of labor required, and WHEREAS, the Nashville Public Library seeks to support library employees who would like to celebrate their personal momentous occasions at the library, and WHEREAS, the Nashville Public Library has revised the Private Events policy to separate library procedures from the policy NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the board endorses the proposed changes to the Private Events Policy.
28 | Page
Policy
I.
INTRODUCTION The Nashville Public Library has select rental spaces available in the Main Library for special private events and activities after business hours. Spaces are available for rent by individuals and nonprofits and for-profit organizations. Nashville Public Library Foundation corporate partners receive special discounted rates. Special private events include, but are not limited to the following: corporate events, large-scale receptions, parties, and civil wedding ceremonies.
II.
GENERAL RULES A. All events held in NPL facilities must be conducted in full compliance with all applicable Library rules, and laws and regulations of the Metropolitan Government of Nashville and Davidson County and of the State of Tennessee. B. The event and setup for the event may not interfere with daily library operations. C. Use of the premises may be terminated at any time if the conduct of the group or any member of the group is disruptive to NPL services, abusive or dangerous to individuals, the building, library materials, exhibits, or furnishings in the building.
29 | Page
D. NPL reserves the right to accept or deny usage of facilities at any time, in accordance with this policy. E. Permission to use a library space for a special event does not constitute or imply NPL’s endorsement of the group’s policies or beliefs. F. The Client shall obtain all police/local law enforcement, fire marshal, food service and/or other city, state or federal permits required for Client’s use and occupancy of the facilities. G. Cash bars, the sale of drink tickets, and self-service bars are prohibited. See Main Library Alcohol Policies and Procedures.
III.
PROHIBITED ACTIVITIES A. No religious ceremonies, political campaigning, or single-party political events are allowed. B. Sales or promotional activities are not allowed, with exception to activities by the Friends of the Library, the Nashville Public Library Foundation, and for profit entities collaborating with NPL in advancing specific library services and programs. C. Gambling, gaming, bingo, casinos or wagering of any kind as an element of an event is not allowed. Certain qualified 501(c)(3) and 501(c)(19) organizations may hold raffles, reverse raffles, cakewalks, or cakewheels if they have proof of approval by Tennessee’s Division of Charitable Solicitations and Gaming. http://www.tn.gov/sos/charity/gaming/index.htm D. NPL is a smoke-free building, including the enclosed courtyard. Smoking (including use of ecigarettes or similar devices) is not allowed in any part of the library premises at any time.
IV.
INSURANCE REQUIREMENTS
A. Liability/Vendor event insurance coverage is required for the Client and vendors for all events. The Client must submit a Certificate of Insurance naming the Metropolitan Government of Nashville and Davidson County and Nashville Public Library as additionally insured. Insurance Policy Limits: 1. $1,000,000 for general usage of facilities 2. $2,000,000 for usage of facilities when alcoholic beverages are being served. When alcoholic beverages are being served, the Certificate of Insurance must specifically state that it covers liability for alcoholic beverages.
30 | Page
V.
RATES & PAYMENT A. Fifty percent (50%) of the facility rental and other fees are due at the time the Rental Agreement Form is submitted. B.A.All applicable fees must be paid 30 days in advance of the meeting or event. If the balance is not paid by this deadline, the reservation will be revoked.Deposit required within 30 days of booking C.B. Rental rates include four hours of use in the reserved space. D.C. Rental rates do not include catering, furniture rental, valet permits, valet services or any special permits. E.D.Corporate partners of NPLF qualify for special rental rates. NPLF will reimburse NPL for staff overtime hours accrued during the event. F.E. Variable rated fees may be applied based upon individual event requests. G.F. Employees of the Nashville Public Library, including employees of the Nashville Public Library Foundation, may rent library spaces at a 50% discount.
Space
Capacity
Base Fee
Next Chapter
Next Chapter
Corporate Sponsors
Corporate Sponsors
Corporate Sponsors
Corporate Sponsors
31 | Page
Auditorium
Bridgestone/ Firestone Conference Room 1A/B Bridgestone/ Firestone Conference Room 2 or 3 Bridgestone/ Firestone Conference Room 3 Ingram Hall Lobby
Nashville Banner Room The Memorial Foundation Grand Reading Room Margaret Ann & Walter Robinson Courtyard
Seated: 230 fixed seats Standing: 400 Seated: 175 Standing: 40 Seated: 3216 Standing: 40 Seated: 32 Standing: 400 Seated: 170 Standing: 100 Seated: 50 Seated: 138/200
Standing: 300 Seated: 150
Society Business Member $1000 level
Society Business Member $2500 level
of NPLF $5000 level (once per year)
of NPLF $10,000 level (once per year)
of NPLF $25,000 level (once per year)
of NPLF $50,000 level (once per year)
$2,500
$500
$500
$0
$0
$0
$0
$3,000
$3,000
$1,000
$0
$0
$0
$0
$1500
$1500
$500
$0
$0
$0
$0
$1500
$1500
$1500
$0
$0
$0
$0
$8,000 $5000
$8,000 $5000
$8,000 $5000
$8,000 $5000
$8,000 $5000
$3,000
$0
$3,000
$3,000
$3,000
$3,000
$0
$0
$0
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
$0
$8,000 $5000 (a $3000 furniture removal fee may apply)
$8,000 $5000 (a $3000 furniture removal fee may apply)
$8,000 $5000 (a $3000 furniture removal fee may apply)
$8,000 $5000 (a $3000 furniture removal fee may apply)
$8,000 $5000 (a $3000 furniture removal fee may apply)
$3,000
$0
VI. CANCELLATIONS A. For all cancellations made: 1. At least 30 days in advance of the event – 50 % of all fees are refundable 2. 15-29 days in advance of the event – 25 % of all fees are refundable 3. Less than 15 days in advance of the event – all fees are forfeited 32 | Page
4. Notice of cancellation must be received by the NPL Facilities Coordinator in writing 5. A cancellation fee is applied if the individual, group or organization: a) Fails to confirm NPL’s email/notice about the reservation b) Fails to provide advance notice of the cancellation c) Fails to show up on the reserved date B. If the event is cancelled by the Nashville Public Library: 1. NPL will provide you written notice of the cancellation as early as possible in advance of the event 2. Fees will either be refunded in full or another date may be rescheduled at no additional cost 3. No refund will be made if the event is cancelled by the Library due to noncompliance with the NPL Private Events Policy
VI. Elopement Package The elopement package is offered as a less costly alternative to the usual space rental fees for private events. With the following exceptions, all other rules in the Private Events policy apply. A. Library spaces available for Elopement Ceremonies include the Margaret Ann & Walter Robinson Courtyard, The Memorial Foundation Grand Reading Room, and the Nashville Banner Room. B. Rental fee is $500, to be paid in full at the time the Rental Agreement Form is submitted. C. Elopement ceremonies are scheduled during library operating hours only. D. Standing ceremonies only; chairs not provided. E. A maximum of 25 guests is allowed. F. Liability insurance is not required.
33 | Page
New Business – December 12, 2017 Nashville Public Library
Nashville Public Library Board 12/12/17 Resolution Title: Changes to the Policy for the Use of Library Facilities & Meeting Rooms at the Main Library History/Background/Discussion: The Policy for the Use of Library Facilities and Meeting Rooms at the Main Library was last revised and approved by the Library Board in October, 2009. Policies and procedures were blended together in one document. It has been rewritten to remove procedures from the policy.
Recommendation: The Board approves the proposed changes to the Policy for the Use of Library Facilities and Meeting Rooms at the Main Library Draftor(s): Jena Schmid Person(s) Responsible for Implementation: NPL Facilities Coordinator
34 | Page
RESOLUTION 2017-12.02 CHANGES TO THE POLICY FOR THE USE OF LIBRARY FACILITIES & MEETING ROOMS AT THE MAIN LIBRARY
WHEREAS, the Policy for Use of the Library Facilities and Meeting Rooms at the Main Library, last review in 2009, contained many procedures that should be removed from the policy, and WHEREAS, the library wants to optimize the rental of library meeting spaces, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the amendment to the Private Events Policy be approved, to become effective immediately.
35 | Page
Policy
In support of the Library’s mission and vision, Nashville Public Library rents designated meeting rooms at the Main Library to individuals, groups, and organizations in the public and private sector. The use of the facilities shall be in accordance with the policies set by the Metropolitan Library Board and Library procedures. The Library Director or the Metropolitan Library Board has the authority to make exceptions according to the rules set out in this policy. USE OF LIBRARY FACILITIES 1. Permission to use a meeting room does not constitute or imply Library endorsement of the group’s policies or beliefs. 2. Library-sponsored activities are given priority in the consideration of the use of the meeting rooms. 3. The Nashville Public Library in its sole discretion will determine the number and nature of events to be held simultaneously in its facilities. 4. Meetings may be held only on days and evenings that the Library is scheduled to be open for public service. Meetings may not interfere with regular library operations and library-sponsored events. 4. Meeting rooms are not available for events that are purely social in purpose during normal Library operating hours. Examples include, but are not limited to, parties or receptions e.g. wedding parties, birthday parties, proms, social sorority or fraternity sponsored events, graduation parties or other celebrations. 5. All library-sponsored events are open to the public and media. Those who pay a rental fee to use library meeting rooms determine if their event will be open to the public and/or media. 5.6. Groups using Library meeting rooms must not use advertising and publicity which imply that their programs are sponsored, co-sponsored, endorsed or approved by the Library, unless written permission to do so has been previously given by the Library. 36 | Page
6.7. A Certificate of Insurance naming the Metropolitan Government of Nashville and Davidson County as an additional insured must be submitted with the Reservation Request Form. Insurance Policy Limits should be as follows: a. For general usage of meeting rooms and facilities: $1,000,000 b. For usage of meeting rooms and facilities when alcoholic beverages are being served: $2,000,000 MEETING SPACES AND FEES
Room Rental Library or Library Sponsored
Metro Nashville Government Agencies
State or Federal Government Agencies
NonProfit 501(c)3
Profit
Library Foundation Business Members
Library Foundation
Auditorium
No Charge
No Charge
No Charge
$125/hour
$200/hour
$125/hour
$50/day
Conference Room 1A or 1B Large Conference Room ( 1)
No Charge
No Charge
No Charge
$75/hour
$125/hour
$75/hour
$30/day
No Charge
No Charge
No Charge
No Charge
No Charge
No Charge
$800/4 hours $200 each additional hour $35/hour
$500/4 hours $125 each additional hour $10/hour
$75/day
Small Conference Rooms (2 or 3)
$500/4 hours $125 each additional hour $10/hour
Library or Library Sponsored
Metro Nashville Government Agencies No Charge
State or Federal Government Agencies No Charge
NonProfit 501(c)3
Profit
Library Foundation Business Members No Charge
Library Foundation
$10/day
Audiovisual
Standard No Charge No No Charge A/V Charge Package: Podium/Mic 1 Wireless Mic PowerPoint (laptop not provided) A/V+ No Charge No Charge No Charge* $50/hour $75/hour No Charge* Package *The full (Profit) rate will be charged for bookings received less than 10 days prior to event.
No Charge
No Charge*
37 | Page
Food & Beverage Library or Library Sponsored Food/ Beverage Cleaning Fees
No Charge
Metro Nashville Government Agencies No Charge
State or Federal Government Agencies 1-20 $10 21-30 $20 31-40 $30 41-50 $40 51-60 $50 61-70 $60 71-80 $70 81-90 $80 91-100 $90 101+ $100
Non-Profit 501(c)3
Profit
1-20 $10 21-30 $20 31-40 $30 41-50 $40 51-60 $50 61-70 $60 71-80 $70 81-90 $80 91-100 $90 101+ $100
1-20 $10 21-30 $20 31-40 $30 41-50 $40 51-60 $50 61-70 $60 71-80 $70 81-90 $80 91-100 $90 101+ $100
Library Foundation Business Members 1-20 $10 21-30 $20 31-40 $30 41-50 $40 51-60 $50 61-70 $60 71-80 $70 81-90 $80 91-100 $90 101+ $100
Library Foundation
No Charge
DENIAL OF USE OF LIBRARY FACILITIES 1. The Library reserves the right to accept or deny usage of facilities at any time, in accordance with this policy. 2. The Library has the right to preempt any event for a Library event. In such rare instances, the Library will put forth every reasonable effort to assist in reserving another date or Library meeting room. 3. Use of the premises may be terminated at any time if the conduct of the group or any member of the group is disruptive to Library service, abusive or dangerous to individuals, the building, Library materials, exhibits, or furnishings in the building.
DAMAGES AND LIABILITY 1. Nashville Public Library is not responsible for the loss of or damage to any equipment or materials owned or rented by an individual, group, or organization using its meeting rooms, neither before, during, nor after the event, nor at any time. 2. Any individual, group or organization using the meeting rooms shall be held responsible for willful, intentional, negligent or accidental damage to the Library building, grounds, collections or equipment caused by the group or organization, its members or those attending its program. Groups invoking “comp� (complimentary, free of charge) privileges will be suspended for one (1) year at the sole discretion of the Library if significant or intentional damages occur. Intentional damages will include leaving a room excessively dirty or messy after an event. 3. Any individual, group, or organization holding a meeting in the Library must fully release and discharge the Nashville Public Library Board, the Metropolitan Government, its officers, agents and employees from any and all claims from injuries, including death, damages or loss, which may arise or which may be alleged to have arisen out of, or in connection with the meeting.
38 | Page
4. They must further indemnify and hold harmless and defend the Nashville Public Library Board, the Metropolitan Government, its officers, agents and employees from any and all claims resulting from injuries, including death, damages and losses, including, but not limited to the general public, which may arise or may be alleged to have risen out of, or in connection with the meeting.
39 | Page
40 | Page
41 | Page
42 | Page
43 | Page
44 | Page
New Business – December 12, 2017 Nashville Public Library
Nashville Public Library Board December 12, 2017 Resolution Title: One-Time Waiving of Fees for MNPS Students History/Background/Discussion: As part of Nashville Public Library’s transition to the new Integrated Library System (ILS) CARL•X in July 2017, past and current NPL fees of Metro Nashville Public Schools (MNPS) students were migrated from NPL’s previous ILS, Millennium, to the new system.
NPL proposes a one-time waive of current and past fees accrued by MNPS students to be approved by the Board of the Nashville Public Library. Waiving current and past fees will allow school access for MNPS students with accounts blocked due to NPL items. Currently, an individual student account block for NPL items inhibits student checkout of MNPS items from their school libraries as well as from NPL. This is an issue the migration team did not anticipate in July during the ILS migration.
The current estimated total to be waived is $164,725.03. However, since these accounts change daily, an exact figure won’t be available until NPL actually begins to waive the fees. Totals reflect fees dating back from pre-2010 through 2017. Approval of this one-time waive would allow all fees accrued by MNPS students to be waived over Christmas break, which begins December 18, 2017.
Going forward, the NPL divisions involved with this process (Community Engagement and Education/Limitless Libraries, Finance, Collections & Technology/Shared Systems, and the Director of Library Services for Metro Nashville Public Schools) will evaluate the number of NPL-owned items not returned by MNPS students against the number of items circulated in May, 2018.
The following are two tables that break down fee amounts per Media Type and By Year. Grades listed are the students’ current grades and not the grades students were in when fees were acquired.
45 | Page
Fees Owed by MNPS Students for NPL Materials Media type Amount billed dvd $45,622.19 music cd $2,928.94 kit $76.85 book $68,709.08 cd audio book $4,009.75 blu-ray, circ 1-week $127.96 videogame $246.86 equipment - circulating $2,194.49 paperback book $26,547.56 dvd, circ 3-weeks $5,833.33 dvd, r-rated $59.19 playaway $7,483.17 bookpack $885.66 Total $164,725.03 pre-2010 Pre-K student Kindergarten student First grade student Second grade student Third grade student Fourth grade student Fifth grade student Sixth grade student Seventh grade student Eighth grade student Ninth grade student Tenth grade student Eleventh grade student Twelfth grade student Elem School - no delivery Middle School - no delivery High School - no delivery TOTALS
2010
2011
2012
$49.52 $118.78 $91.89 $367.63 $426.04 $988.11 $886.08
$34.90 $31.75 $90.38 $137.85 $314.89 $662.13 $447.79 $1,266.13 $1,305.69
$48.96 $95.51 $122.42 $955.76 $1,258.74 $1,592.46 $2,325.56
$15.16 $76.65 $272.65 $641.38 $454.73 $383.10 $717.60
2013
2014
$103.27 $61.94 $59.83 $287.38 $253.39 $707.95 $1,004.02 $991.74 $1,377.08 $1,430.99 $1,000.80 $855.89 $1,302.56 $1,202.11
$166.49 $145.90 $171.52 $178.91 $14.85 $89.98 $43.18 $20.93 $21.99 $6,744.81 $2,576.12 $3,018.03 $4,334.69 $5,267.78 $5,731.51
2015
2016
$217.19 $5,722.56 $6,314.94 $4,870.60 $8,533.17 $5,130.29 $4,148.32 $3,410.65 $2,582.31 $4,312.95 $22.97 $535.03 $1,002.89 $255.69 $946.29 $21,563.98 $46,713.80 $589.46 $2,163.91 $158.11 $4,597.57 $4,095.52 $2,458.72 $2,937.60 $1,704.83 $2,067.54
2017 Totals $140.85 $140.85 $340.90 $340.90 $397.16 $397.16 $267.32 $267.32 $4,995.82 $5,213.01 $12,236.89 $18,583.81 $7,627.15 $16,186.71 $9,426.92 $14,775.90 $7,868.12 $21,774.86 $5,639.34 $16,628.34 $5,021.78 $16,251.48 $4,247.73 $15,991.35 $3,121.30 $13,494.93 $4,909.60 $19,029.69 $316.78 $339.75 $1,090.31 $3,112.14 $625.01 $2,196.83 $68,272.98 $164,725.03
Recommendation: The board approves the proposed one-time waiving of fees for MNPS students Draftor(s): Susan Drye Person(s) Responsible for Implementation: Community Engagement and Education, Limitless Libraries, Finance, Collections & Technology, Shared Systems, and the Director of Library Services for Metro Nashville Public Schools
46 | Page
RESOLUTION 2017-12.03 One-Time Waiving of Fees for MNPS Students WHEREAS, as part of Nashville Public Library’s transition to the new Integrated Library System (ILS) CARL•X in July 2017, past and current NPL fees of Metro Nashville Public Schools (MNPS) students were migrated from NPL’s previous ILS, Millennium, to the new system, and
WHEREAS, NPL proposes a one-time waive of current and past fees accrued by MNPS students to be approved by the Board of the Nashville Public Library. The current estimated total to be waived is $164,725.03 but since these accounts change daily, an exact figure won’t be available until NPL actually begins to waive the fees. Totals reflect fees dating back from pre-2010 through 2017, and WHEREAS, Waiving current and past fees will allow school access for MNPS students with accounts blocked due to NPL items. Currently, an account block for NPL items inhibits student checkout of MNPS items from their school libraries as well as from NPL, and
WHEREAS, Going forward, the involved departments (Community Engagement and Education/Limitless Libraries, Finance, Collections & Technology/Shared Systems, and the Director of Library Services for Metro Nashville Public Schools) agree to meet in May 2018 to evaluate the number of NPL-owned items not returned by MNPS students against the number of items circulated, and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the One-Time Waiving of Fees for MNPS Students be approved.
47 | Page
New Business – December 12, 2017 Nashville Public Library
Nashville Public Library Board December 12, 2017 Resolution Title: Letter of Agreement for Reciprocal Lending and the Elimination of Out-ofDistrict Service Fees History/Background/Discussion: As part of the fiscal year 2018 Metro budget process NPL received approval to eliminate nonresident card fees. As was reported to the Board earlier this year, during the 2016 fiscal year 278 library users paid the $50 non-resident fee, for a total of $13,900. This fall with the encouragement of the Tennessee State Library a meeting took place including representation of most mid-Tennessee public library systems to discuss non-resident usage fees. As a result of that meeting the libraries in attendance requested that the Tennessee State Library create a letter of agreement demonstrating their support of free non-resident library usage by nearly all the libraries in attendance. A number of libraries attending were already providing free non-resident access. Libraries expected to participate in this agreement include those from Wilson, Sumner, Robertson, Williamson, Rutherford, Cheatham counties.” The Bentwood Public Library is not expected to participate. Other Tennessee libraries are eventually expected to join this movement. As NPL prepares for the non-resident fee change one challenge has been the contractual agreements between NPL and its online electronic information providers. A number of those contracts limit free access to their data bases to residents within the library’s legally defined service district. In NPL’s case that is Davidson County residents. In addition, the fees associated with these services are based on per use of item access. As part of the attached Letter of Agreement free non-resident use includes print materials and acknowledges the potential of a required fee for non-resident use of electronic (e-)content (online materials). As such, it is recommended that NPL implement a $10 fee for those non-resident users wishing to access the library’s e-content as well as checkout print materials. This should satisfy the contractual agreements of our electronic content vendors. NPL’s online system will allow us to create a patron type designation if a non-resident card has paid for electronic access when signing on to the system. A print materials only card will be free to all non-residents requesting one. The current verification requirements of proof of address will apply.
48 | Page
Recommendation: The Board approves the proposed Letter of Agreement and implements a $10 fee for those non-residents who wish to access the libraries e-content resources. Draftor(s): Kent Oliver Person(s) Responsible for Implementation: Kent Oliver, Library Director
49 | Page
RESOLUTION 2017-12.04 Letter of Agreement for Reciprocal Lending
WHEREAS, the Nashville Public Library currently charges a $50 fee for non-resident checkout of library materials, and WHEREAS, the Library Board expressed their intent to eliminate non-resident fees with the submission of the 2018 budget and, WHEREAS, other regional public libraries have joined the Nashville Pubic Library in their support of universal access and reciprocal lending of public library materials by all libraries in Mid-Tennessee, and WHEREAS, elimination of non-resident fees by public libraries creates greater access to information and books for all Tennesseans, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that effective January 1, 2018 NPL eliminates the $50 non-resident library materials use fee on print materials for all non-residents of Davidson County and, BE IT FUTHER RESOLVED that effective January 1, 2018 a $10 fee be charged to nonresidents wishing to use NPL’s e-content material subscriptions and, BE IT FURTHER RESOLVED that NPL enthusiastically endorses and agrees to the attached Letter of Agreement for Reciprocal Lending and Elimination of Out-of-District Service Fees.
50 | Page
Letter of Agreement for Reciprocal Lending and Elimination of Out-of-District Service Fees WHEREAS, the Nashville-Davidson County Public Library recognizes the importance of sharing public library resources, and has agreed to eliminate non-resident borrower’s fees; WHEREAS, public libraries throughout the State of Tennessee recognize the importance of promoting access to intellectual materials available in locally supported public libraries; WHEREAS, the parties to this agreement desire to fulfill their mission of providing access to resources for the betterment of the communities served; HEREBY, the undersigned libraries agree to provide residents within the service area of each other’s public libraries with:
Free and open lending of (circulating) physical library materials with no extra fees or charges for non-residents.
Free and open use of public library computers for internet access.
The undersigned parties also agree to the following measures:
Each library shall establish its own criteria for patron registration.
Each library shall establish its own policies for circulation, including fines or late fees and charges for lost or damaged materials.
Libraries may limit non-resident access to online resources, and special services and collections.
Patrons will be responsible for returning materials directly to the lending library.
The undersigned parties also agree to:
Publicize this agreement once in place.
Track and share non-resident usage data.
Name of Library
Authorized Signature/Title
Date
_____________________________
__________________________________________
______
51 | Page