NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting December 11, 2018
Nashville Public Library Board of Trustees Agenda December 11, 2018 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 noon I. II.
Call to order / Roll Call Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V. VI. VII. VIII.
Board Chair Comments – Keith Simmons, Chair Approval of Minutes: October 16, 2018………………………………………….pgs. 1 – 4 Library Director Report a. Library Director, Kent Oliver Staff Reports a. Summer Reading Partners Pilot, Liz Atack b. Marketing & Communications Presentation, Andrea Fanta
IX.
New Business a. Adjusting Printing Fees (Color Printers), Susan Drye b. Church Street Park Resolution, Kent Oliver……………………………...pgs. 26 – 29
X.
Adjournment
Next Board of Trustees Meeting 12:00 noon – January 15, 2019 Main Library – Board Room 615 Church Street Nashville TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City® LIBRARY BOARD MINUTES October 16, 2018 12:00 p.m.
Richland Park Branch Library, 4711 Charlotte Avenue, Nashville, TN 37209 Members Present:
Keith Simmons, Sepi Khansari, Robert Oermann, Katy Varney
Members Absent:
Adriana Bialostozky, Lucy Haynes, Joyce Searcy
Library Staff:
Kent Oliver, Susan Drye, Jena Schmid, Elyse Adler, Felicia Wilson, Shawn Bakker, Andrea Fanta, Niq Tognoni, Annie Herlocker, Joanna Roberts
Also Present:
Carly Elliott, Metro Department of Law attorney
I.
II.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:02 p.m. Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Approval of Minutes: September 18, 2018 Ms. Varney moved for approval of the minutes from the September meeting; the motion was seconded by Mr. Oermann and passed unanimously.
IV.
Board Meeting Schedule Mr. Oliver noted that the previously scheduled November and December meetings have been combined into a single meeting on December 11, 2018. The 2019 meeting schedule can be found on page 4 of the Board packet.
V.
Library Director Report – Kent Oliver, Library Director 1|Page
a. Mr. Oliver shared good news from Limitless Libraries: circulation has increased from 12,967 in September 2017 to 21,885 in September 2018. This upswing could be due to the addition of an outreach specialist and staff familiarization with the new ILS. Forthcoming changes to the ILS should improve internal customer service. b. LYRASIS will hold their annual Member Summit at the Main Library on October 24-25. NPL is a member of LYRASIS, an organization that provides services to libraries, museums and archives. c. The Southern Festival of Books brought approximately ten thousand visitors to the Main Library. Shawn Bakker noted that the lobby book sale exceeded the original goal of raising $8,000; the sales total was approximately $10,000. d. Mr. Oliver gave MDHA the go-ahead to investigate new market tax credits. This will create a funding structure that could generate 25-35 percent of the financial support needed to build a Cayce Branch Library. This same funding structure was used for the Martha O’Bryan Center. Mr. Simmons asked if MDHA would provide the rest of the funding for the Cayce Branch. Mr. Oliver replied that NPL would either need to pay the remaining amount or go into a lease agreement with MDHA that would need to be part of the operational budget through Metro. Mr. Oermann asked if the new Edgehill Branch would be constructed across the street from its present location. Mr. Oliver explained the library’s reluctance to leave the existing site, which has geothermal and a prime location on a major thoroughfare. e. Mr. Oliver asked everyone to mark their calendars for the Madison Branch grand reopening on December 10 at 10:30 a.m. f. There are 41 open positions, and a number of those have been posted or are in the interview stage. g. Mr. Oliver and Susan Drye attended Metro Council’s Budget and Finance meeting last night. The capital bills that included funding for the new Donelson Branch, the Votes for Women Room, and design work for a new Richland Park Branch all passed. h. Mr. Oliver introduced Annie Herlocker, manager of the Richland Park Branch. Ms. Herlocker has done a wonderful job of increasing community engagement and attracting new families. The branch is currently experiencing an issue with not having enough parking spaces, because a new events venue across the street, Clementine, was not zoned with sufficient parking. Ms. Herlocker explained that the impact on library patrons during Clementine’s events is significant. For example, branch staff received 75 complaints regarding the lack of parking in just one day. Councilperson Murphy is aware of the situation and is looking into alleviating the problem. Ms. Drye will reach out to Metro Parks to see if signs can be erected in the parking lot. Mr. Oermann asked if the branch sees patrons from the Nations area. Ms. Herlocker replied that many new patrons come from the Nations, and there has been an increase in new library card registrations in general. VI.
Staff Reports a. First Floor Art Gallery - Jena Schmid 2|Page
While many significant shows have been presented in the First Floor Gallery, attendance has been poor. Visitors have a hard time locating the gallery, despite the various types of signage that have been employed. Ms. Varney noted that the hallway leading to the gallery is less than inviting, and the gallery is a bit dark as well. Ms. Schmid suggested that the First Floor Gallery should be utilized as a pre-function space. Events held in the auditorium and conference center would benefit from having a space for visitors to mingle or enjoy refreshments, especially as food and drink are prohibited in the auditorium. Artwork could be displayed on the walls in a less frequent rotation. Mr. Oermann suggested displaying items from Special Collections. Ms. Schmid proposed using the Courtyard Gallery (outside of Special Collections) as the primary gallery space. The courtyard is much easier for patrons to locate. For example, almost all of the visitors for the Violins of Hope exhibit went to the Courtyard Gallery instead of the First Floor Gallery. The Board members agreed with the proposed usage of both gallery spaces. b. Blueprint for Early Childhood Success Backbone Agency Discussion - Kent Oliver The deadline for the library to submit a RFP to be the backbone of the Blueprint for Early Childhood Success is November 2. The application would be submitted with the condition that NPL will partner with another organization to share the responsibilities. Mr. Oermann agreed with the decision to partner with another organization to share the burden of fundraising, programming and collecting data. Mr. Oliver asked for permission to move forward with the RFP. The Board approved the request to submit the RFP. c. 3D Printing Policy - Elyse Adler Ms. Adler noted that concerns over safety and responsibility regarding 3D printing have been appearing in the news. In order to safeguard the safety of our staff and patrons, Niq Tognoni drafted a 3D printing policy. Ms. Adler reviewed the points included in the policy. Ms. Varney asked if have there been any causes for concern with the library’s 3D printers. Mr. Tognoni replied that there have not been any issues thus far. There were several more questions regarding the policy:
Mr. Oermann asked why colors are selected at the discretion of staff. Mr. Tognoni replied that changing the color requires more staff time, so staff may choose to use the same color to print several items; patrons can alter the color of the product later. Mr. Oermann noted that the policy does not communicate this clearly. The sixth bullet point of the policy will be amended as follows: “Nashville Public Library’s 3D printers utilize non-toxic, biodegradable PLA plastic filament, and color options are limited and will be selected or changed use of color will be selected at the discretion of staff.” 3|Page
Ms. Varney asked how the 3D printers are currently being used. Mr. Tognoni replied that the printers are used during structured workshops, and teens are also free to use them at any time in the presence of trained staff or volunteers. Mr. Oermann asked if the size of the 3D object could pose any issues. Mr. Tognoni responded that there are different models of printers that have different printing capacities.
Mr. Oermann moved for approval of Resolution 2018-10.01 as amended; Ms. Varney seconded the motion and it passed unanimously. d. 2019 NPL Holiday Schedule Resolution - Susan Drye Ms. Drye reviewed the resolution, noting that the library has closed early on these dates in previous years. Ms. Varney moved for approval of Resolution 2018-10.02; Mr. Oermann seconded the motion and it passed unanimously. VII.
Adjournment The meeting adjourned at 12:47 p.m. Next Board Meeting – 12:00 noon, December 11, 2018 Main Library – Board Room 615 Church Street Nashville TN 37219
Respectfully submitted by Joanna Roberts
4|Page
Statistical Summary – December 11, 2018 Nashville Public Library Cardholders as % of Population Served
Cardholders as % of Population Served
57.4%
55.5%
October 2018 New Cards: 2,931 Active Cardholders: 397,073
November 2018 New Cards: 1,916 Active Cardholders: 383,465
Public Computer Usage October 2018 / 2017 43,531 / 47,987 Wireless Usage October 2018 / 2017 162,928 / 108,167
Database Sessions October 2018 / 2017 18,053 / 10,626
Volunteer Services Number of Volunteers Volunteer Hours Volunteer Services Number of Volunteers Volunteer Hours
Oct-18 265 2225.00 Nov-18 223 1646.00
Oct-17 235 1788.50 Nov-17 222 1568.50
% Change 2018-2017 12.77% 24.41% % Change 2018-2017 0.45% 4.94%
5|Page
Statistical Summary – December 11, 2018 Nashville Public Library
CIRCULATION TREND FY1819
FY1718
FY1617
650,000 600,000 550,000 500,000
450,000 400,000 350,000 300,000
JU L A U G
SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N
CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total
Nov-18 Circulation 40,481 7,811 9,422 7,454 4,549 38,462 19,256 45,767 3,152 454 33,127 14,468 3,501 18 58,500 3,320 5,240 1,788 14,814 21,730 10,397 1,824 181,019 0 526,554
eMedia
34%
33%
66%
67%
NO V -18
NO V -17
Month Nov-18 Nov-17 % of Total Circulation 7.69% 35,303 1.48% 6,228 1.79% 9,094 1.42% 6,746 0.86% 3,321 7.30% 32,700 3.66% 16,231 8.69% 43,458 0.60% 1,993 0.09% 407 6.29% 26,620 2.75% 11,237 0.66% 2,622 0.00% 651 11.11% 50,227 0.63% 3,299 1.00% 4,335 0.34% 1,777 2.81% 11,542 4.13% 19,745 1.97% 8,573 0.35% 1,480 34.38% 144,334 0.000% 7 441,930
% Change 2018-2017 14.67% 25.42% 3.61% 10.50% 36.98% 17.62% 18.64% 5.31% 58.15% 11.55% 24.44% 28.75% 33.52% -97.24% 16.47% 0.64% 20.88% 0.62% 28.35% 10.05% 21.28% 23.24% 25.42% -100.00% 19.15%
Nov-18 Year-to-Date 231,978 42,473 57,982 40,669 22,147 212,254 110,108 270,912 14,745 2,378 185,517 77,372 21,416 112 316,851 18,685 28,991 9,766 77,813 121,660 54,567 9,142 902,838 16 2,830,392
Fiscal Year-to-Date Nov-17 Year-to-Date 187,169 32,432 50,342 32,023 17,598 180,769 81,672 238,921 10,706 2,114 149,324 54,317 12,324 45,949 275,625 16,796 21,812 8,833 60,605 105,200 43,187 7,506 749,482 20 2,384,726
% Change 2018-2017 23.94% 30.96% 15.18% 27.00% 25.85% 17.42% 34.82% 13.39% 37.73% 12.49% 24.24% 42.45% 73.77% -99.76% 14.96% 11.25% 32.91% 10.56% 28.39% 15.65% 26.35% 21.80% 20.46% -20.00% 18.69%
6|Page
Statistical Summary – December 11, 2018 Nashville Public Library
LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY1819
FY1718
20000 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 JUL
AUG
SEP
OCT
NO V
DEC
JAN
FEB
MAR
AP R
MAY
JUNE
7|Page
Statistical Summary – December 11, 2018 Nashville Public Library
PROGRAM TREND FY1819
FY1718
FY1617
1600 1400 1200 1000 800 600 400 200 0
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
Children's Programs
605
559
332
270
520
569
O C T -18
O C T -17
PROGRAMS - LIBRARY VS OUTREACH Library
Outreach
20%
15%
80%
85%
O C T -18
O C T -17 8|Page
Statistical Summary – December 11, 2018 Nashville Public Library
PROGRAM ATTENDANCE TREND FY1819
FY1718
FY1617
50000 45000 40000 35000 30000 25000 20000 15000 10000
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAM ATTENDANCE BY AGE GROUP Adult Attendance
Teen Attendance
Children's Attendance
19,829
21,428
4,178
4,121 17,220
20,193
O C T -18
O C T -17
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library
Outreach
28%
19%
72%
81%
O C T -18
O C T -17
9|Page
Statistical Summary – December 11, 2018 Nashville Public Library
VISITS TREND FY1819
FY1718
FY1617
450000 400000 350000
300000 250000 200000 150000
JU L
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
AUG
SE P
Oct-18 Visits 35,652 13,114 12,632 8,894 3,888 66,992 10,643 39,742 3,281 37,348 18,451 4,135 0 50,161 7,852 3,749 5,288 11,176 20,519 16,038 5,926 375,481
OC T
N OV
Oct-17 Visits 22,153 9,410 12,885 15,013 3,812 18,920 11,272 20,620 3,427 17,088 16,457 4,562 400 58,309 5,957 3,725 4,708 21,912 18,158 16,468 4,461 289,717
DE C
JA N
% Change 2018-2017 60.94% 39.36% -1.96% -40.76% 1.99% 254.08% -5.58% 92.74% -4.26% 118.56% 12.12% -9.36% -100.00% -13.97% 31.81% 0.64% 12.32% -49.00% 13.00% -2.61% 32.84% 29.60%
FE B
MA R
Oct-18 Circ / Visit 1.38 0.72 1.05 1.03 1.26 0.68 2.29 1.40 1.11 1.05 0.92 1.21 N/A 1.37 5.56 6.21 0.41 1.55 1.30 0.75 0.36 1.11
A PR
MAY
Oct-17 Circ / Visit 1.69 0.75 0.79 0.44 0.96 1.96 1.54 2.29 0.65 1.78 0.71 0.54 8.90 0.98 5.71 4.42 0.42 0.57 1.27 0.53 0.36 1.14
JU N
% Change 2018-2017 -18.19% -4.46% 32.31% 137.16% 31.33% -65.30% 48.78% -38.75% 70.78% -41.02% 29.51% 124.60% N/A 40.42% -2.69% 40.57% -4.17% 173.30% 2.57% 42.83% 1.80% -2.61%
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Financial Overview – December 11, 2018 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of November 2018 10101 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
14,537,600
6,057,333
5,029,255
35,300
14,708
40,093
1,257,300
523,875
853,684
15,830,200
6,595,916
5,923,032
83.0% 1,028,078 14,620,600
6,091,917
952,533
4,824,885
35,300
14,708
14,025
44,848
163.0% -329,809 1,257,300
523,875
284,032
954,952
6,630,500
1,250,590
5,824,685
272.6%
-25,385
89.8%
672,884 15,913,200
79.2% 1,267,032
304.9%
182.3% -431,077
87.8%
Fringes
5,638,100
2,349,208
2,224,172
94.7%
125,036 5,653,400
2,355,583
488,983
2,277,026
96.7%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 3,044,000
684,625 1,268,333
607,293 1,308,352
88.7% 103.2%
77,332 1,643,100 -40,019 3,328,200
684,625 1,386,750
61,839 88,231
629,717 1,190,894
92.0% 85.9%
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property Miscellaneous Revenue TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
115,200 593,400
48,000 247,250
493,100 1,830,600 1,853,000
205,458 762,750 772,083
48,470 187,802
107,456 762,745 467,877
31,040,700 12,933,623 11,637,199
101.0% 76.0%
52.3% 100.0% 60.6%
-470 59,448
67,300 593,400
28,042 247,250
98,002 493,100 5 1,915,900 304,206 1,216,100
205,458 798,292 506,708
90.0% 1,296,424 30,823,700 12,843,208
-320 37,321
69,468 314,888
247.7% 127.4%
293,533 798,292 566,290
142.9% 100.0% 111.8%
2,274,732 11,964,793
93.2%
49,759 159,658 138,671
-30,140
805,815
LIB is at 79.2% thru NOV. Vacancies are being held per a Metro wide hiring freeze. NPL is filling critical positions when allowed. However, NPL will keep an eye on expenditures. LIB is over budget at 304.9% thru NOV. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 182.3% thru NOV. This is not unusual for this time of year after summer vacations. NPL will keep an eye on this category and make budget adjustments in FY19 to cover more of these cost in the next fiscal year. LIB is at 87.8% of total budgeted salaries thru NOV. With only critical vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
Fringe is at 96.7% thru NOV due to higher overall fringe costs. LIB does not have 78,557 much control over fringe costs.
54,908 195,856 Travel is currently over budget for the year. Monthly parking passes for Main employees are the biggest expense and we anticipated being over at the end of the FY -41,426 in this line item. -67,638 LIB is at 142.9% of budget thru NOV. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor -88,075 closely. 0 Internal Service Fees have been posted. -59,582 Library is under budget (93.2%) for FY19 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to ensure we are on budget by year end as well as providing requested savings if 878,415 possible.
189,200
78,833
87,562
111.1%
-8,729
182,200
75,917
12,950
69,344
91.3%
6,573
0 0 0 0 0 0 0 189,200
0 0 0 0 0 0 0 78,833
0 0 0 0 0 0 0 87,562
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 111.1%
0 0 0 0 0 0 0 -8,729
0 0 0 0 0 0 0 182,200
0 0 0 0 0 0 0 75,917
0 0 0 0 0 0 0 12,950
0 0 0 0 0 0 0 69,344
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.3%
0 0 0 0 0 0 0 6,573
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0 0
0 189,200
0 78,833
0 87,562
0.0% 111.1%
0 -8,729
0 182,200
0 75,917
0 12,950
0 69,344
0.0% 91.3%
0 6,573
397 353 44
SUMMARY OF VARIANCE:
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Personnel Summary – December 11, 2018 Nashville Public Library
New Hires & Resignations
October & November 2018 New Hires Name
Classification
Lillard, Rochelle
Security Guard
Hire Date 10/22/2018
Location Security
October & November 2018 Resignations Name
Classification
Botros, Marina Vice, Joan Markham, Oscar
Library Page Circ. Asst. 2 Custodian
Resignation Date 10/20/2018 11/3/2018 11/5/2018
Location Southeast Richland Park Custodial-Main (retire)
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Personnel Summary – December 11, 2018 Nashville Public Library NPL Vacancies as of 11/30/2018 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44
Division / Branch OP & MAIN-MN OP & MAIN-MN GRN HILLS HADLEY HERM RICH PK RICH PK BELLEVUE ED PIKE GOOD GRN HILLS MADISON RICH PK OP & MAIN-MN TECH SVCS DONELS DONELS ED PIKE ED PIKE GOOD SE BORDX CHILD PUBLIC TECH SE LOOBY CHILD DONELS ED PIKE ED PIKE GRN HILLS HADLEY INGLE MADISON REF REF SE THOMP BORDX OP & MAIN-BR MADISON HR IMP PUBLIC REL PUBLIC REL
Title BLDG MAINT MECH - Main BLDG MAINT SUPT - Main CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 2 CIRCULATION ASST 2 CIRCULATION ASST 2 CIRCULATION ASST 2 CIRCULATION ASST 2 CIRCULATION ASST 2 CUSTODIAN - Main INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE - to BX MAINTENANCE & REPAIR WORKER SR OFFICE SUPPORT REP 2 PROGRAM SPEC 2 PUBLIC INFORMATION REP PUBLIC INFORMATION REP
Grade TG08 TS13 ST04 ST04 ST04 ST04 ST04 ST05 ST05 ST05 ST05 ST05 ST05 TG05 OR01 ST09 ST09 ST09 ST09 ST09 ST09 ST10 ST06 ST06 ST06 OR05 OR06 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 TG07 ST05 ST08 ST10 ST10
Name VACANT (K CALLIS) VACANT (B PRUITT) - upgrd VACANT (J MCFARLAND JR) VACANT (T NESMITH) VACANT (V LUCAS) VACANT (J VICE) VACANT (S WILLIAMS) VACANT (E TERFINKO) VACANT (A MUHSIN) VACANT (S WALLACE) VACANT (M TERFINKO) VACANT (D MURPHY) VACANT (HAMILTON, SABRINA) VACANT (O MARKHAM) VACANT (D SLOAN) VACANT (A MITCHELL) VACANT (K SHAW) VACANT (A BURKHEAD) VACANT (J QUEEN) VACANT (RIECKHOFF, JAMIE) VACANT (R DOOM) VACANT (E COLTER) VACANT (H HUDSON) VACANT (T WATERS II) VACANT (E LOVELL) VACANT (K YOUNGBLOOD) VACANT (L PATRICK) VACANT (JOHNSON, KELSEY H) VACANT (K KENNEDY) VACANT (T JENKINS) VACANT (C SONGER) VACANT (T NESMITH) VACANT (R O'DENEAL) VANCANT (C MARTIN) VACANT (D RHODES) VACANT (T DILL) VACANT (M BOTROS) VACANT (G MASOOD) VACANT(Q BAKER) VACANT (L MEDLIN) VACANT (M KELLY) VACANT (K HEAD) VACANT (C CONKLIN) - pos dwngrded VACANT (K KIRKPATRICK) - upgrded
FPS F F F F F P F F P F F F F F F F F F F F F F F F F F F P P P P P P P P P P P P F P F F F
FTE 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 1.00 0.49 1.00 1.00 1.00
Date Vacant 6/29/18 7/6/18 4/9/18 7/10/18 3/29/118 11/3/18 6/7/18 7/27/18 8/15/18 5/3/18 5/18/18 11/28/18 8/24/18 11/5/18 2/28/18 9/21/18 3/26/18 1/15/18 8/10/18 7/20/18 1/15/18 7/22/18 9/20/18 1/19/18 5/19/18 11/5/18 11/5/18 8/19/18 9/10/18 9/28/18 5/7/18 11/20/17 5/12/17 5/7/18 7/6/18 4/13/18 10/20/18 3/24/18 6/28/18 9/5/18 10/8/18 3/12/18 2/2/18 2/27/18
NOTE: Metro has instituted a hard hiring freeze as of 1/31/2018. Any position that may become vacant after that date will have to go through the hiring freeze process and will be considered on a case by case basis and if urgency and critical to department operations. We have been notified this hard hiring freeze will continue into FY19.
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Brief Area Updates – December 11, 2018 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: October & November 2018 October 8 after hour events covered by security this month. o Southern Book Festival o Salon @ 615 o Conference Center groups o Citizens Police Academy Mark Crowder will resume OSHA after the first of the year, with staff out on various leave and getting newly hired Security Guard Rochelle Lillard trained, he has not been able to spend as much time at branches and training as usual, but we should be back in full operation by the first of December. Rochelle Lillard started on October 22 and has been training with Jeremy Gayer. She is now starting to patrol each floor on her own and other security officers are assisting if questions or situations arise. Rochelle appears to be working well with the others on the security team and staff/patrons. Most incidents remained about the same and suspensions remained about the same as in September Total 41 up from 38 in September, including: Ambulance Alarm Theft Mental Issue
4 2 1 1
Injury/Accident Suspicious Activity Vehicle Damage
5 1 0
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Number of suspensions by conduct violation numbers: #1 — 0 #15 — 1 #3 — 2 #16 — 0 #5 — 5 #17 — 12 #6 — 0 #18 — 0 #8— 10 #19 — 10 #10 —0 #20 — 3 #11 — 1 #21 – 1 #14 — 2 #22 – 5 Suspensions for October: # of patrons 1 3 0 3 0 3 0 14
# of days suspended 1 5 7 30 60 90 120 365
November 5 After hour events covered by security this month. o Election polling location at Main o Salon @ 615 o Citizens Police Academy Victor Appleton returned from leave on November 20. Lavelle Miller will return to work from leave around December 7. New Security Guard Rochelle Lillard is continuing to learn the job duties and appears to be a good fit for the position. Now that our staffing level is back to normal, we are starting back on the branch rotation for the security staff. Mark attended an Opioid discussion here at Main that was hosted by Megan Barry. Very good discussion with additional things to look for in Opioid abuse. Madison will reopen next week and Mark plans to have one of our full time security officers and/or himself there as much as possible. The G4S officer that will be there is Jeff, who was the officer that filled in at Main the past few months while Vic and Lavelle were out. He knows our expectations and Mark thinks he will be good at Madison.
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Total 49 up from 41 in October, including: Ambulance Alarm Assault Theft
4 2 2 (Southeast) 1
Fire 1 (GO – Burnt popcorn set off smoke detectors) Injury/Accident 3 (Most election related) Vehicle Damage 0 Number of suspensions by conduct violation numbers: #1 — 1 #15 — 1 #3 — 1 #16 — 6 #5 — 2 #17 — 13 #6 — 0 #18 — 0 #8— 6 #19 — 4 #9 —1 #20 — 2 #11 — 0 #21 – 2 #14 — 2 #22 – 0 Suspensions for June: # of patrons 0 1 0 10 0 1 1 13
# of days suspended 1 5 7 30 60 90 120 365
Delivery: October & November 2018 October Main: NPL received 827 incoming UPS packages and sent 43 packages out UPS GROUND 16 | P a g e
There were 100 overnight packages received from FedEx, DHL, etc. NPL received 120 inserts of mail from the United States Post Office and we sent 92 inserts of mail to Metro Mail for postage. There were 33 special deliveries from Ikon, Supply Room, Firefly Branches: For the month of October we moved 6,885 hold bins (220,320 items), 5,278 non-hold bins (183,296 items), 515 A/V bins (16,480 items) and 1,443 circulation bins (46,176 items). This gives us a grand total of 14,121 bins moved, a total item count of 466,272 with an average of 614 bins and 19,647 items moved per day. 10 skids were sent to Pratt industries for book recycling. Daily completion Percentages: Holds 23 of 23 days for 100%
November NPL received 621 incoming UPS packages and sent 48 packages out UPS GROUND There were 60 overnight packages received from FedEx, DHL, etc. NPL received 98 inserts of mail from the United States Post Office and we sent 61 inserts of mail to Metro Mail for postage. There were 34 special deliveries from Ikon, Supply Room, Firefly, etc. Branches: For the month of November we moved 6,155 hold bins (196,960 items), 5,065 non-hold bins (162,080 items), 432 A/V bins (13,824 items) and 1,273 Circulation bins (40,736 items). This gives us a grand total of 12,925 bins moved, a total item count of 413,600 with an average of 646 bins and 20,680 items moved per day. 0 skids were sent to Pratt industries for book recycling. Daily complete Percentages: Holds 20 of 20 days for 100%
Facilities Maintenance: October & November 2018 October Projects: Carpets were cleaned at Hermitage. Green Hills had upholstery cleaned. Our team checked the irrigation and cleaned the fountain at Main. A step was repaired on the stairs at East. The irrigation control box at Edmondson Pike was replaced. Inglewood’s janitorial sink was replaced. Screens were installed on the gutters at Edmondson Pike. Repair duct work was performed at Thompson Lane. At Main a 17 | P a g e
dehumidifier was installed in the puppet storage area. An exterminator sprayed for bed bugs at Hadley Park. Old Hickory had a sidewalk repaired. Green Hills had one pole light, three wall packs, and one outside light timer replaced. Early voting took place at some of our regional branches. Bordeaux had two LED lenses installed in their parking lot. Two pole lights were replaced at Hermitage and Goodlettsville. TAMIS: 87 work orders submitted for October. 52 completed 35 remain active. 59% Completion Rate. November Projects: The fountain at Main was retiled. Old Hickory had doors installed downstairs. There were also lights changed, ballast at Main for the Grand Reading Room. We replaced lights in Grand reading room with LED. A patch was completed on the roof at Donelson. Repair vent duct work was completed at Thompson Lane. Inglewood had light pole repair. A hole was patched in the parking lot of Old Hickory. The irrigation heads at Bordeaux were moved for road work. Outside lights were repaired on Edmondson Pike. The flagpole at Richland Park had the rope and clamp replaced. Inglewood and Donelson has the floors stripped and waxed. Carpet cleaning took place at Richland Park, Looby, Bordeaux, Pruitt, Edmondson Pike, Hadley Park, and Goodlettsville. All libraries had the irrigation winterized. Parking lot at Green Hills was paved and striped. Various locations had the flower beds trimmed. 811 was contacted for Hermitage planting of 10 trees. The roof was patched at Lakewood. TAMIS: 312 work orders submitted for November. 197 completed 115 remain active. 65% Completion Rate.
BRANCH SERVICES REPORT Madison Branch Grand Reopening The Madison Branch will reopen on December 10. The branch has undergone major renovations including the mechanical, electrical, and plumbing systems. Changes in other areas of the branch reflect the needs of 21st century library patrons in the Madison 18 | P a g e
community. Some of these needs require more space for teen programs, quiet work areas, and a busy meeting room. To accommodate this need for more public space, the staff work area has decreased. This allowed for expansion of the teen room, with areas for Studio NPL makerspace activities, crafts, and homework. The reference and circulation desks have been consolidated into one central desk so that patrons can take care of all of their library business in one place. The overall size of the children’s area and the children’s story room have increased. The original wardrobe entrance to the story room, inspired by The Lion, the Witch, and the Wardrobe, has been retained. A café area and vending machines have been added to allow patrons to enjoy a coffee or snacks while browsing the collection or working remotely. Early Voting Report From October 17 – November 1, early voting sites saw a huge turnout for the State and Federal General Election. Hermitage Branch staff registered 299 library cardholders in October, which is double the number of card registrations (148) in October 2017. Bellevue Branch Bordeaux Branch Edmondson Pike Branch Green Hills Branch Hermitage Branch Southeast Branch TOTAL
15,596 13,803 19,187 18,865 19,838 12,931 100,220
New Branch Managers It is a pleasure to report that all branch manager positions will be filled with experienced professionals by the end of the year. On October 5, Lindsey Patrick was promoted from Manager 2 of the Children’s Department at Main to Regional Manager for the Southeast cluster, which also oversees the Pruitt branch. At this same time, Kara Youngblood was promoted from manager of the Looby branch to Regional Manager for the Bordeaux cluster, which also oversees the Looby and North branches. On December 17, Chad L’eplattenier, Adult Librarian 2 at Green Hills, will be promoted to manager of the Old Hickory branch. And on December 31, Joanna Roberts, Branch Services Specialist and right hand to the Assistant Director for Branch Services, will be promoted to manager of the Looby Branch.
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COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services As Chair of the LLAMA Management & Leadership COP held monthly meetings to discuss sub-committee assignments and on-going projects, including the continuation of our monthly webinars. Meeting with staff to discuss technical aspects of Biblioboards and digitizing the Banner Collection. Held meetings with Web Services and Aten to discuss options for migration to Drupal 8. Met with various departments to discuss centralized equipment lending. Chaired the Patron Experience Committee meeting. Held biweekly group meetings with staff to discuss ongoing projects. Held biweekly meetings with individual staff to discuss ongoing projects. Web Services Held meetings with Aten to discuss options for migration to Drupal 8. Continued working on the creation of a database for Summer Registration. Deployed changes to Events template Worked on creating a Talking Library redirect to NPL’s website. Continued to work with Adult Literacy staff in testing the Nashville Helps site. Working on expanding the Appointments tab in LibCal to other branches. Shared Systems Deduped MNPS patron data in Carl Connect. Reviewing Independence Academy collection before adding into Carl. Working on listing the top five Carl problem tickets to be worked on by TLC. Successfully implemented a circulation utility for Limitless Libraries streamline the checkout and speed up the process for getting materials out to students. Held weekly code jam sessions to develop solutions for Pika and Carl.X issues. Materials Management/Collection Development Revised several materials management forms dealing with missing or damaged pieces and sent to the Procedures committee. Created a small ODC for Madison Branch Library. Worked with Madison on marketing the collection. Materials Management staff continued to closely monitor budget expenditures, and in some cases are not able to maintain a 1 copy to 5 hold ratio. Held monthly meetings with the Materials Management Committee.
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Technology Worked on replacing hardware and upgrading to Windows 10 at Madison prior to reopening. Technology staff installed Windows 10 at Old Hickory to test the migration process. Reviewed the new Patron Incident Report at the November Managers Meeting. Technology staff completed 15 server replacements for end of life servers. Installed a new Envisionware Print release upgrade at the locations that do not have Mobile Print. Preparing to test new Canon copier and print server prior to rollout to staff and patrons. Milestone camera server upgrade completed. Continued to work on migrating SharePoint to the Cloud.
COMMUNITY ENGAGEMENT AND EDUCATION REPORT Puppet Truck October Conducted 69 programs at 54 agencies with an audience of 4,651. Supervisor Bret Wilson appeared on Today in Nashville to speak about NPL, NPLF, WCP, Puppet Truck, BBTL, and the Next Chapter Societies event Pinot and Puppets. The event was held at the Barbershop Theater.
November Conducted 68 programs at 47 agencies with an audience count of 6,110. Bret Wilson received the Friend of OIA Award from the Department of International Affairs at TSU. Conducting trial performances for Arts at the Airport at BNA. (Next performance – December 21st @ 10:00 a.m.)
Wishing Chair Performed both “Puss in Boots” and “The Legend of Sleepy Hollow” during October In November, performed “The Stonecutter” and introduced a new Narrator puppet built by Morgan. Returned to the Country Music Hall of Fame and Museum with “String City” to record numbers in attendance. Beginning work on a puppet adaptation of “Lorraine” with author/musician Ketch Secor (Old Crow Medicine Show). Bringing Books to Life October 60 programs to 1,633 attendees 21 | P a g e
Continued our Tomás & the Library Lady programming with trainings and story times. Our book club for Latina moms at JE Moss Elementary finished reading Como Agua para Chocolate. Liz Atack was accepted into OCLC’s Supercharged Story Times Facilitator training program. November 33 programs 1,077 attendees Continued our Tomás programming and finalized the curriculum for our spring show. The Pre K-Elementary Alignment Team, co-chaired by Liz, was recognized by MNPS School Board for the summer reading pilot with camps. Led a String City shadow puppetry workshop with the Country Music Hall of Fame and Museum.
Adult Literacy October Served 376 people in 51 events Started Mastermind learning group for teachers Started Learning Circle at Hermitage branch library, in collaboration with branch staff. Hosted Humphrey Fellows, visiting scholars from Vanderbilt. Won award from NICE for immigrant outreach work
November Served 309 people in 37 events Presented at Welcoming Communities Transatlantic Exchange in Berlin, Germany ESL volunteer collaborative work featured in international publication of best practices Megan Godbey was featured on Nonprofit Jenni podcast speaking on collaboration
NAZA Launching a community needs assessment of youth needs in partnership with Peabody College research team. Results expected by August 2019. Provided 14.5 hours of training to 101 youth-serving professionals in November 2018. Since the beginning of the school year, NAZA has provided 79.5 hours of training to 424 youth-serving professionals. Enrollment in afterschool programs is 1,568 middle school students. NAZA and NPL hosted an educational show “The Learning Curve: Confessions of Special Ed Kid” on November 2nd. This is a unique presentation of a real story from a child who has suffered the school system because of different learning needs. The show was attended by the MNPS leadership and the Juvenile Court judge. Both requested the
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show back to perform for wider population of teachers and juvenile justice system workers. Studio Served 1,667 patrons through 154 programs, including teens at Hispanic Family Foundation in Antioch, adults in a Graphic Design course for adults, and through our partnership with the STEM classes at Oliver Middle School. Niq presented on a Design Week Panel on STEM education alongside Fisk and Vanderbilt professors. Be Well at NPL 144 October wellness programs with 1,922 attendees October was Health Literacy month. NPL homepage featured a health resource each week. Pop up library and fitness classes in the street at Open Streets Festival in Edgehill in October. November Health Challenge planned by MDHA, Neighborhood Health, and Pruitt Library for residents of Sudekum/Napier public housing community. Pruitt hosted free nutrition, fitness, and health tech classes Established new relationship with St. Thomas medical librarian Digital Inclusion October 5 programs with 5 partners to 334 attendees Parthenon Towers became a new partner. Had a booth at Celebrate Nashville where we hosted 79 visitors. Accepted a partnership in the Digital Citizenship Pilot with MNPS via Alignment Nashville Learning Tech A-Team.
November 6 programs with 2 partners to 96 attendees Graduation ceremony at Senior Tech Academy at Parthenon Towers on November 15 for 21 graduates. Attended 1st meeting with Digital Citizenship Pilot - Curriculum Development Partners Attended Alignment Nashville "Coffee Talk"
Limitless Libraries Visited 14 school librarians Participated in 4 literacy nights, talking with 200+ parents and students about our services 23 | P a g e
Led a session at an MNPS Professional Development Day Met with the South Carolina State Library, Tuscaloosa (AL) Public Library, and Jacksonville (FL) Public Library to talk about NPL’s partnership with MNPS
Production Services October Provided tech support for 51 public events, 4 in-house events. Additionally, 3 author talks were video recorded, and 4 podcasts were recorded. With Clint Tatum overseeing production, the Southern Festival of Books was a complete success. Working directly with scheduled authors, PS provided all equipment requested as well as 10 AV technicians who needed to work three 8-hour days.
November Provided tech services for 12 public events, 8 in-house events, recorded 4 podcasts, and video recorded 3 author talks. 3 edited videos were posted to YouTube. NPL staff is now able to report AV issues with equipment, request assistance in purchasing, and even schedule a podcast recording via the staff intranet (INK). PS made this Service Requests System available using the TAMIS platform used by our Facilities Dept. The annual data collected will help PS anticipate more accurately what future needs will be.
MAIN REPORT
Main Library officially launched a pilot program on December 1st providing free menstrual products within select restrooms. Many women in our community have experienced period poverty, unable to pay for basic sanitary products and are forced to use toilet paper, socks and newspapers. Nobody should be in a position where they are unable to access these essential hygiene products because they are unaffordable. The program is being funded by through Main's Friends of the Library funds. Expansion of the project will depend on the results of the pilot. Preparations for the relocation of the Writers’ Rooms has begun. Collections of 3rd floor have been weeded and shifted to make room. The Banner Collection is being prepared for moving. The popular Happy Holidays Remembered exhibit which displays Nashville holiday traditions from the 1930’s – 1960’s has been installed in the Main Lobby. We are interviewing to replace the Children’s Department Manager who was promoted to Southeast Manager. In October, a new documentary called Mr. Temple and the Tigerbelles aired at the library followed by a panel discussion led by the filmmaker. All surviving Tigerbelles attended the program. 24 | P a g e
The Talking Library broadcast is now accessible via web stream. Approved users may use a computer, smartphone, tablet, or other internet-connected device to access the broadcast. On November 20th, three Main departments – Special Collections, Teens, and Circulation – collaborated to provide over a 100 sixth-graders from East End Prep with library cards and programs in the Civil Rights Room and Teens areas. On Election Day, Andrea Blackman spoke on WNYC’s program The Takeaway to explain how NPL has started conversations on racial justice in Nashville. You can listen at https://www.wnycstudios.org/story/vote-civic-engagement Ryan Darrow spoke to a panel at Digital Book World 2018 titled “The Evolving Job of Modern Librarians”. Ryan reflected some of the ways that librarians and vendors can work together to build products, and about the way we serve patrons experiencing homelessness. As temperatures drop, Main Library serves as a warming shelter during our operating hours. Staff will provide patrons information about cold weather emergency shelters and other resources. Sandy Cohen has been leading a statewide Deaf Literacy Initiative. Educators, deaf individuals, literacy program providers, and agency representatives are working to 1) identify qualified professionals to work with families of deaf and hard of hearing children; 2) support efforts to create a Deaf Mentor program in Tennessee to serve as language role models; and 3) identify ways of getting parents of deaf infants involved in meaningful language acquisition for their infants, that will lead to literacy.
MARKETING AND COMMUNICATIONS REPORT
Developed a new quarterly ad campaign to run on social media in January, February, and March promoting library card signups. Prepared for the community celebration at the December 10th reopening of the Madison Branch Library. Further grew our Instagram audience and are on our way to 10,000 followers. Landed national media (“The Takeaway” on NY Public Radio)
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New Business – December 11, 2018 Nashville Public Library Board December 11, 2018 Resolution Title: Church Street Park History/Background/Discussion: At the May 2018 board meeting the Board requested that the Library Director communicate to the Mayor the Board’s desire to be part of the discussion should the Church Street Park be developed for residential or commercial use. While the Nashville Public Library does not operate the park, it is a prominent presence on Church Street which impacts library patrons, library operation and the appearance of the Main Library. Since that letter was communicated in May a formal proposal has been developed from the Mayor’s Office regarding the development of the park, and the Parks Board has approved disposing of the property. The development information as it appears on the Metropolitan Government of Nashville & Davidson County Website is: _____ Metro •Acquires 0.26 acres at 301 James Robertson Parkway with appraised value of $3,370,000 and uses $2,000,000 payment from Giarratana LLC to create a new park there. •Uses up to $25,000,000 in general obligation bonds approved for affordable housing to construct a LEED-certified homeless service center with at least 100 units of permanent supportive housing at 505 2nd Ave N. Giarratana LLC •Acquires 0.27 acres at 600 Church Street with appraised value of $3,650,000. •Pays $2,000,000 to fund construction of the new park at 301 James Robertson Parkway. •Invests up to $5,000,000 in upgrades to Anne Dallas Dudley Blvd between Church and Union. •At no charge, provides assistance to Metro in project development and construction oversight of homeless service center and housing at 505 2nd Avenue N. •Builds a new tower at 600 Church Street, generating an estimated $2,000,000 annually in new tax revenue, a portion of which could be used toward debt service and/or operational costs for 505 2nd Avenue N, subject to approval by Metro Council. Key Benefits •Housing and Homeless Services: 100+ units of permanent supportive housing and services dedicated to overcoming street homelessness. Permanent supportive housing combines lowbarrier affordable housing, health services, and other supportive services to allow people who have been homeless to maintain housing stability and reduce costs to public service systems, such as health care. •Park Access: No net loss of park space or negative impact on access for downtown residents. The Metro Parks master plan, Plan-To-Play, measures access according to the number of people 26 | P a g e
within a ten-minute walk to park space. Metro Planning compared the ten-minute walk shed at 600 Church Street to the ten-minute walk shed at 301 James Robertson Parkway, where the new park would be built, and found that there are 24% more residents within a ten-minute walk from 301 James Robertson compared to Church Street Park today. Further, the proposal has no effect on total access to parks for downtown residents (i.e. 10-minute walk to any park). •Historical Significance: Converting 301 James Robertson into a park provides an opportunity to further develop area into a destination paying tribute to African American history in Nashville, highlighting the historical significance of adjacent Sunday School Publishing Board property. •Street Scape: Activating Anne Dallas Dudley Blvd and creating an attractive, pedestrianfriendly connection and street scape between the Downtown Public Library and Legislative Plaza. *All subject to approval by Parks Board, Planning Commission, MDHA, and Metro Council ________ In as much as the Nashville Public Library and Library Board do not have a legal or formal role to play in the Church Street Park development discussion, it is suggested that the Board reaffirm NPL’s previous letter and interests as the process proceeds to determine the use of Church Street Park. This includes the homelessness situation not just in the Church Street Park but in Nashville. Library staff is proud of the role NPL plays in serving the homeless. However, it is the observation of NPL that some action must be taken in Nashville to provide more extensive support services than currently exist for an often ignored segment of our community.
Recommendation: That the Board adopt the resolution and re-affirm the May 18th communication to Mayor Briley. Drafter(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver
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RESOLUTION 2018-12.2 Church Street Park WHEREAS, the development of Church Street Park would have a direct impact on library patrons and the operation of the Main Library of the Nashville Public Library system; and WHEREAS, the current condition of the Park has a deleterious effect on the community’s use, as well as the operation, maintenance and programming of the Main Library; and WHEREAS, additional safety nets and services must be provided to address homelessness in Nashville; and WHEREAS, the Park property should not be disposed of unless Alice Dallas Dudley Boulevard is converted into attractive, grand, usable open space that completes the connection between the Main Library and the Capitol as was the intent of the Main Library’s architect: and WHEREAS, if it is determined that a structure is to be located on the current Park property that it not architecturally and aesthetically detract from the Main Library, including setbacks, height and streetscape; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director’s letter to Mayor Briley of May 18, 2018 expressing the library’s interest and role in the Church Street Park development discussion be reaffirmed and reemphasized to the Mayor, Metro Council and any potential developer(s).
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May 18, 2018 The Honorable Mayor David Briley The Metropolitan Government of Nashville and Davidson County Historic Courthouse Nashville, Tennessee Dear Mayor Briley, During the May 15, 2018 meeting of the Nashville Public Library Board of Directors, the Board requested that I reach out to your office regarding the development discussions surrounding the Church Street Park. Although this park is maintained by the Parks Department, in many ways this park is literally the front yard of the Main Library. Over the last couple of years as informal discussions have taken place regarding the potential development of this plot, both the developers and your office have been kind enough to include me in discussions. Our Board wishes to ensure that if this project proceeds, the Library is at the table when decision making may impact the Main Library. Due to the proximity of this project, many intended and unintended consequences will occur that affect our operation. These will have both short term and long term consequences for us. The Board is not seeking to control the development, but to be assured that appropriate consideration is given to our landmark building and the place it holds in our downtown as well as the community. As I expressed in a recent e-mail to your office (attached), everything from the plight of the homeless population to construction process to building design to green space is of interest to us. Thank you for your leadership! Best Wishes,
Kent Oliver Library Director
Cc:
Mr. Rich Riebeling Mr. Brian Kelsey Councilman Freddie O’Connell Mr. Tony Giarratana
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